Attch 1 Fairchild Auxiliary Roman Catholic Priest PWS Final.pdf

RFQ: FA462020QA202

Contract: Auxiliary Roman Catholic Priest Services

PERFORMANCE WORK STATEMENT

ROMAN CATHOLIC PRIEST

FAIRCHILD AFB WASHINGTON

5 Feb 2020

FOR OFFICIAL USE ONLY

RFQ: FA4620QA202

Contract: Auxiliary Roman Catholic Priest Services

Contract: Contract Title: Auxiliary Roman Catholic Priest

TABLE OF CONTENTS

1. Purpose

2. Scope

3. Description of Services

4. Description of Specific Services

4.1. Education and Experience

4.2. Specific Responsibilities

5. General Requirements

5.1. Control and Reporting

5.2. Administration

5.3. Volunteer and Support Committee

5.4. Government Furnished Property

5.5. Records Management

5.6. Air Force Anti-Terrorism (AT) Program

5.7. Safety

5.8. Fraud, Waste, and Abuse

5.9. Smoking

5.10. Permits, Licenses, and Certifications

5.11. Contracting Officer (CO) and Contracting Officer’s Representative (COR)

5.12. Clean Up Housekeeping

5.13. Periodic Progress Meetings

5.14. Government Quality Assurance

5.15. Holidays Observed

6. Service Delivery Summary

7. Appendices and Exhibits

Appendix A – Projected Schedule of Service and Definition Template Appendix B – Monthly Schedule Template Appendix C – FAIRCHILD AFB Maps and Chapel Locations Appendix D - Corrective Action Report Appendix E – List of Reports

Contract: Auxiliary Roman Catholic Priest Services

1. PURPOSE

1.1. The purpose of this contract is to provide non-personal, Roman Catholic Priest services for

FAIRCHILD AFB.

2. SCOPE

2.1. The contractor shall provide religious and spiritual leadership to meet the needs of Catholic military personnel, their family members and other authorized personnel assigned to FAIRCHILD AFB , will support individual rights under the First Amendment to the US Constitution and provide an opportunity for the free exercise of their religious beliefs as outlined in Appendix A within the FAIRCHILD AFB area of responsibility which includes USAF Survival School Headquarters Building.

2.2. The contractor shall provide the religious support services outlined in Appendix A within the FAIRCHILD AFB area of responsibility solely for active duty service members, their family members and other authorized personnel of the Catholic faith. The contractor will provide necessary services outlined in this performance work statement (PWS). A monthly schedule shall be provided to the contractor by the contracting officer’s representative (COR) on a quarterly basis.

3. DESCRIPTION OF SERVICES

3.1. The contractor shall provide services for the FAIRCHILD AFB Installation Ministries Roman Catholic support requirements. The contractor shall coordinate efforts with Chaplain Corps personnel and work in a multi-denominational and pluralistic religious environment to include, but not limited to, Catholic, Protestant, Jewish, Orthodox, and Islamic faiths. The contractor shall provide all services in accordance with (IAW) the Roman Catholic Archdiocese for the Military Services (AMS) faith requirements. The initial period of performance for this task will be a 12 month base year that follows contract award. After the base year, there will be four

(4) option years.

Successive option years may be exercised at the unilateral discretion of the Government on an annual basis. The total length of this contract, including all option years, is 5 years.

3.1.1. Dress and appearance standards are business casual or appropriate religious garments, anything outside of that shall be approved by the COR.

3.2. DAILY SCHEDULE. The normal hours of operation for the chapel are 0730 to 1630, Monday through Friday, except for when the contractor is required to provide religious services that fall outside of the normal duty day or week. The contract is for a 35-hour work week. The Contractor may be required to work after normal duty hours, weekends, or holidays to complete all religious support services for FAIRCHILD AFB. The contractor shall notify the COR of any work performed after duty hours, on weekends or holidays.

3.2.1. Contractor shall submit clear and legible after action reports for emergency ministry requirements within 72 hours.

3.2.2. Contractor shall complete the monthly access user file for Air Force Chaplain Corps Activity Reporting System (AFCCARS) by the end of the third day after the services have

Contract: Auxiliary Roman Catholic Priest Services been provided. Alternately, the contractor can provide AFCCARS data to the COR for inclusion in AFCCARS. The file shall be forwarded to the base recorder by the COR. If unable to use the provided monthly Microsoft Access file, then a like report shall be provided by the contractor to the COR. The AFCCARS file should include daily entries or at the least data entries within three days of performed services.

3.3. MONTHLY SCHEDULE. The COR shall provide the contractor a monthly written schedule that shows the areas being serviced for that month. This schedule shall be given to the contractor at least fifteen (15) calendar days prior to the month the schedule is to begin. When an unforeseen facility closure, inclement weather, or other event is found to be an acceptable delay by the COR, which precludes completion of services on a regularly scheduled work day, the contractor shall reschedule the work (if required) to be performed and notify the COR of the new time.

3.4. PERIODIC PROGRESS MEETINGS. Quarterly meetings shall be established after contract award. The COR and the contractor shall periodically meet to discuss the contractor’s performance. At a minimum, the following issues shall be discussed:

opportunities to improve the contract deliverables; any modifications required to the contract;

unsatisfactory inspections and trends regarding each performance objective observed;

positive performance and steps taken by the contractor to prevent unsatisfactory occurrences in the future. The COR shall provide a summation of unsatisfactory inspections and customer complaints and provide insight into any identified trends. The minutes of these meetings will be recorded in writing, signed by the contracting officer (CO) and any others as deemed appropriate, and distributed to the COR, other applicable Government personnel and the contractor. Should the contractor not concur with the minutes, the contractor shall provide a written notification to the CO identifying areas of non-concurrence for resolution within five business days.

3.5. INSPECTION AND ACCEPTANCE. Services performed under this contract are subject to inspection by the COR at the completion of each task. Inspection of the performance of this contract will be conducted by use of a checklist utilizing random sampling, and/or customer feedback. The contractor shall promptly correct unsatisfactory service at no additional expense to the Government. The individual having responsibility for inspection and acceptance is the FAIRCHILD AFB COR. The COR will have the right to reject performance or require correction of any deficiencies found in deliverables. In the event of rejection of any deliverable, the contractor will be notified in writing, using the corrective action report (CAR) at appendix D by the COR of the specific reasons why the deliverable was rejected. The contractor shall have 30 calendar days to correct the rejected deliverable and resubmit to the COR for re-inspection. If no comments are provided within 30 calendar days of deliverable receipt, the deliverable will be deemed to have been accepted by the Government.

4. DESCRIPTION OF SPECIFIC SERVICES

4.1. EDUCATION AND EXPERIENCE

4.1.1. CONTRACTOR’S QUALIFICATION REQUIREMENTS

4.1.1.1. Contractor shall provide a Roman Catholic Priest in good standing with his home diocese and the Archdiocese for the Military Services (AMS) and a completed DD Form 2088 with faculties for each Catholic Priest performing services. Faculties must be provided for sub-contracted clergy.

4.1.1.2. Roman Catholic clergy who are contractors are not chaplains and will not use the duty

Contract: Auxiliary Roman Catholic Priest Services title of “chaplain.” The contractor shall not use the duty title of chaplain while performing services, to include but not limited to printed documents and electronic communications.

4.1.1.3. The contractor must meet the educational requirements outlined in DoDI 1304.28, Guidance for the Appointment of Chaplains for the Military Departments The proposal must also include a resume which lists the contractor’s professional experience (including a minimum of three years of pastoral experience after ordination) and the contractor’s major accomplishments.

4.1.1.4. Ability to administer both the documentation of services performed and the timely rendering of payment for services (if used) is required.

4.1.1.5. English is the operational language of the Air Force. The contractor shall be able to read, write, speak and understand English fluently. English shall be the only language used with regard to this contract for written correspondence, discussions and other business transactions. Other languages may be used for pastoral support when most relevant to parishioners receiving individual pastoral care. Use of other languages shall not be to the disadvantage of the English speaking community.

4.1.1.6. In accordance with DODI 1402.5 E3.2.c., each individual working with children under the age of 18 in conjunction with this contract shall successfully complete a federally mandated criminal history background check (conducted by the Base Chapel) which shall include a National Agency Check with Inquiries (NACI) and if the individual has a prior DoD affiliation within the last two years an Installation Records Check (IRC). The IRC includes a law enforcement check, drug and alcohol record check, and a check of the family advocacy program (FAP) for a minimum of 2 years before the date of application. The results of an FBI advanced fingerprint check must be obtained prior to a person’s employment under Line of Site Supervision (LOSS). Additionally, in accordance with DODI 1402.5 E4.f all individuals working under LOSS must wear a badge that clearly identifies him as not being authorized to be alone with children.

Additionally, posters or other printed information must be readily visible informing children’s guardians of what the conspicuous identification means. Failure to satisfactorily complete, maintain and present compliance of the criminal history background check requirements listed above shall result in termination of the contract.

4.1.1.7. ANNUAL RESPONSIBILITIES TO MAINTAIN CURRENCY REQUIRED FOR

CONTRACT

4.1.1.7.1. Contractor will maintain dialogue with his Ordinary or Religious Superior and provide copies of his quarterly reports to AMS.

4.1.1.7.2. Annual training shall be completed by the contractor every 12 months, training shall be provided by the chapel staff and shall cover, but is not limited to:

a. Privileged communication IAW AFI 52-101

b. Child care criminal history background checks IAW Department of Defense Instruction (DODI) 1402.5

c. Family advocacy program IAW Air Force Instruction (AFI) 40-301

d. Sexual assault prevention and response policy IAW AFI 90-6001

e. Information assurance training IAW DoD 8570.01-M, Information Assurance Workforce Improvement Program

Contract: Auxiliary Roman Catholic Priest Services

4.1.1.7.3. Annual convocation required by AMS. Travel to convocation will be reimbursed on a cost basis not to exceed JTR reimbursement rates.

4.2. SPECIFIC RESPONSIBILITIES

4.2.1. CORE ELEMENTS FOR CATHOLIC PERSONNEL REQUIRED FOR A

CATHOLIC PROGRAM

4.2.1.1. Contractor personnel given permission/faculties by the Archdiocese for the Military Services (AMS) to serve Catholic personnel are to ensure implementation and support of these elements in the interest of Free Exercise of Religion.

4.2.1.1.1. Sunday, Holy Day and other Masses.

4.2.1.1.2. Comprehensive Religious Education and Sacramental preparation, with an emphasis on character formation, individual moral development, and military family cohesion and readiness.

4.2.1.1.3. Comprehensive Sacramental Ministry. This includes the sacraments of Baptism, First Eucharist, Confirmation, Penance, Marriage, and the Sacrament of the Sick.

4.2.1.1.4. Rite of Christian Initiation for Adults (RCIA).

4.2.1.1.5. Young Adult Ministry (Catholics Seeking Christ and other programs) focused on spiritual readiness for active duty (18-29 years of age).

4.2.1.1.6. Spiritual Enrichment programs (e.g. faith formation retreats, marriage retreats, etc.).

4.2.1.1.7. Pastoral Counseling.

4.2.2. AUTHORITY AND GOVERNANCE

4.2.2.1. The contractor will have final authority over the entire Roman Catholic program on FAIRCHILD AFB. All assistants or pastoral associates must be accountable to the contractor in all Catholic matters and must report to him in the interest of the common good of the Catholic community. The contractor, although having no military authority, will nonetheless serve as the authoritative subject matter expert delegated by the AMS in all Catholic matters when he is the only priest at FAIRCHILD AFB.

4.2.2.2. Although the contractor is not the senior chaplain on FAIRCHILD AFB, he will always serve as the definitive advisor to the senior chaplain regarding the Catholic program and any contract performance issues.

4.2.2.3. Contractor shall utilize a Pastoral Council to assist him in providing for those in his care.

Such councils are consultative and not deliberative. Given that the contractor is contracted to care for the active duty population and their dependents, he may restrict retiree representation on the pastoral council. Contractor will coordinate or advise the chapel staff, coordinator or key volunteer to replace Parish Council members and/or key volunteers when needed.

Contract: Auxiliary Roman Catholic Priest Services

4.2.3. THE BLESSED SACRAMENT

4.2.3.1. The contractor will ensure the following:

4.2.3.1.1 The Blessed Sacrament must be reserved on all installations that have Roman Catholic Priest supporting a Roman Catholic program. The Blessed Sacrament Room shall be for the exclusive use of the contractor and for the reservation of the Blessed Sacrament.

4.2.3.1.2. The Blessed Sacrament must be reserved in the Blessed Sacrament Room under the exclusive care of the contractor. This responsibility of safeguarding and care of the Sacrament must never be entrusted to any other person under any condition. The contractor will provide guidance to any Extraordinary Ministers of Holy Communion (EMHC) who are trained and appointed to assist him in this responsibility.

4.2.3.1.3. Only Catholics approved by the Archdiocese may function as Lay Leaders (LL), Catholic Representatives (CR) and Extraordinary Ministers of Holy Communion (EMHC).

Additionally, the CR and LL must be active duty in the grade of E5 or higher. Authorizations are specific as to duration as well as to location. There is a mandatory training requirement for each of these three functions.

4.2.3.1.4. Priest-trainers are accountable for ongoing communication with deployed LLs/CRs. In the contractor’s absence, CRs and LLs, when authorized by the AMS, may conduct a Sunday Celebration in the Absence of a Priest and the Liturgy of the Hours. However, this will not include the reservation, transportation or distribution of Holy Communion. Communion Services performed solely by CRs or LLs are not permitted in the AMS.

4.2.4. SUNDAY, HOLY DAY AND OTHER MASSES

4.2.4.1. The contractor shall not receive any stipend for services provided in accordance with (IAW) this performance work statement (PWS).

4.2.4.2. Off-base services are not included in this contract except for emergency hospital or crisis support.

4.2.4.3. Contractor shall be at the respective places of worship and prepared for each service no later than 15 minutes prior to the designated starting time of any service, and no later than 15 minutes prior to the designated starting time of any Special Services for preparations.

4.2.4.4. The celebration of Sunday Mass is critical to the spiritual life of the community and must be available at FAIRCHILD AFB whenever possible. This celebration must conform to the General Instruction on the Roman Missal (GIRM). The location of the GIRM can be found here: http://www.usccb.org/prayer-and-worship/the-mass/general-instruction-of-the-roman-missal/).

4.2.4.5. The unnecessary multiplication of Sunday Masses will be avoided through coordination with the COR. Vigil Masses that are mere celebrations of convenience, of poor quality, or divisive of the community will be determined by the COR and addressed accordingly.

http://www.usccb.org/prayer-and-

Contract: Auxiliary Roman Catholic Priest Services

4.2.4.6. The contractor will set up for Mass or advise a coordinator or key volunteer in Mass set-up.

4.2.4.7. Mass will be completed no less than 45 minutes before the next scheduled worship service scheduled for the chapel sanctuary.

4.2.4.8. The contractor shall conduct Mass as shown in table in Appendix A.

4.2.5. SACRAMENT OF RECONCILIATION

4.2.5.1. Catholics in the military will have access to a weekly scheduled celebration of the Sacrament of Reconciliation. The scheduled times must be separated from Mass by at least 15 minutes and will be as shown in Appendix A.

4.2.6. AVAILABILITY OF THE PRIEST FOR SPIRITUAL CARE AND

FORMATION OF CHRISTIAN COMMUNITY

4.2.6.1. The principal responsibility of the contractor is to provide for the spiritual care of Catholic military personnel, their families and other authorized personnel. Such spiritual care includes the moral formation and spiritual readiness of Catholics.

4.2.6.2. Consistent with operational contingencies and mission essential requirements, the contractor must be freely available for active duty Catholics, family members and other authorized personnel seeking his counsel. Since this is a primary mission responsibility, the contractor’s access to work spaces conducive to confidential counsel or confession is a mission-essential requirement. Military personnel and their family members have a right to privileged communication. The contractor must provide spiritual counseling IAW DoD guidelines regarding privileged communication. Privileged communication is protected communication IAW Military Rule of Evidence 503 (http://www.loc.gov/rr/frd/Military_Law/pdf/MCM-2012.pdf). Under this rule, “a person has a privilege to refuse to disclose and to prevent another from disclosing a confidential communication by the person to a clergyman or to a clergyman’s assistant, if such communication is made either as a formal act of religion or as a matter of conscience.” The contractor shall complete annual training on privileged communication provided by the chapel staff within 30 days of contract award and annually thereafter.

4.2.6.3. Deacons, qualified religious and laity may be contracted to assist the contractor. The contractor will ensure that deacons have been granted faculties by the AMS.

4.2.6.4. In keeping with the essential requirements named above, the contractor must also ensure that suitable lay ministers are properly selected, trained, commissioned and certified to AMS standards, ensuring comprehensive religious education and normative liturgical celebrations.

4.2.7. CONTRACTOR’S RESPONSIBILITIES VIS-À-VIS RELIGIOUS EDUCATION

COORDINATORS, AND OTHERS ASSISTING IN THE CATHOLIC PROGRAM

4.2.7.1. The contractor is the Director of Religious Education (DRE) and has the vested responsibility to provide services within his area of responsibility.

4.2.7.2. The Coordinator of Religious Education (CRE) is that contractor who manages the day-to-http://www.loc.gov/rr/frd/Military_Law/pdf/MCM-2012.pdf

Contract: Auxiliary Roman Catholic Priest Services day operation of the religious education program. Together with other instructors, they are one of the means by which religious education is presented. This must be done in coordination with AMS and the contractor. The services of the CRE are considered Government-furnished; under no circumstances (e.g., while the CRE contract goes unfilled) is the contractor authorized to assume CRE duties.

4.2.7.3. All final decisions for the content of Catholic religious instruction belong to the Contractor. Instructional materials used in religious education must be contained in the Conformity Listing maintained by the United States Conference of Catholic Bishops (USCCB).

4.2.7.4. The Catholic Program Coordinator (CPC) is a contractor or volunteer who administratively and logistically coordinates the functioning and activities of the program and the role and needs of the contractor. The contractor shall provide guidance to the CPC. The contractor is the subject matter expert for CPC qualifications. The contractor will provide programming guidance to the CPC. The services of the CPC are considered Government-furnished; under no circumstances (e.g., while the Coordinator contract goes unfilled) is Contractor authorized to assume any Parish Coordinator duties and may not bill the Government for them.

4.2.8. ECUMENICAL AND INTER-RELIGIOUS OPPORTUNITIES FOR

UNDERSTANDING AND UNITY

4.2.8.1. Department of Defense Instruction 1300.17 Accommodation of Religious Practices within the Military Services states that “the DoD places a high value on the rights of members of the Military Services to observe the tenets of their respective religions or to observe no religion at all.” The Air Force similarly places a high value on religious accommodation in a pluralistic environment and holds that spiritual health is fundamental to the well-being of Air Force personnel and their families. For these reasons the contractor must refrain from proselytizing (seeking to convert someone to the contractor’s faith). If asked, the contractor can respond to questions about his faith, but should not evangelize those of other faiths. The contractor should make every effort to accommodate individuals of other faiths by assisting them to contact a chaplain. The contractor may not denigrate any faith group or offer literature that denigrates other beliefs.

4.2.8.2. The contractor must be aware that he is performing the duties under this contract in a military environment. At all times the contractor should show respect to military customs and traditions. The COR is an excellent resource should questions concerning military customs or traditions arise.

5. GENERAL REQUIREMENTS

5.1. CONTROL AND REPORTING

5.1.1. Contractor shall meet with the COR to ensure understanding and control of chapel facilities, Standard Operating Procedures (SOPs), Operating Instructions (OIs) and procedures.

5.2. ADMINISTRATION

5.2.1. Contractor shall provide advertising, promotional bulletin announcements, articles, flyers and materials to the COR for approval prior to them being distributed to chapel

Contract: Auxiliary Roman Catholic Priest Services congregations, included in chapel bulletins, published in the installation newspaper or posted on bulletin boards.

5.2.2. Provide an annual review of the program as noted in Appendix E providing a summary of activity, trends and progress during the preceding year. Include information and suggestions regarding future program direction.

5.2.3. Provide written after-action reports on all special events, retreats, emergency calls, etc. as listed in Appendix E to include suggested changes of direction, trends, and problem areas to be submitted within one week of completion of the event to the COR.

5.2.4. Provide input for youth ministry and all other program requirements in the annual ministry plan and include their projected costs.

5.2.5. Provide the COR or designated chaplain with refined and updated financial projections on a quarterly basis.

5.2.6. Provide ordering information in the authorized format for supplies and resources to support activities.

5.2.7. At the COR’s discretion, attend chapel staff meetings and provide information for “Staff Meeting Slides” as noted in calendar in Appendix B.

5.3. VOLUNTEERS AND SUPPORT COMMITTEE

5.3.1. The contractor shall recruit, (or oversee the recruitment by a coordinator or volunteer), volunteers from the chapel services to assist in the conduct of the program. A volunteer roster to include name, address, phone number, military affiliation, and role must be maintained and updated and provided to the FAIRCHILD AFB COR. All personal identifying information shall be controlled IAW Privacy Act It is the contractor’s responsibility to ensure that the moral character of volunteers recruited to assist in youth activities will be commensurate with their responsibilities to provide values-based leadership consistent with religious teaching within the chapel programs. Selection of volunteers will be IAW applicable installation regulations and contractor must protect personal information of volunteers.

5.3.2. The contractor shall ensure training is accomplished to teach and train volunteers in all aspects of the Catholic program. The contractor shall help volunteers become comfortable in performing their duties, teaching them the skills and confidence to be effective volunteers.

5.4. GOVERNMENT SUPPLIED PROPERTY

5.4.1. Any specific government or contractor furnished property is delineated within the descriptions below and as defined in this section. The Government shall provide the areas and facilities to conduct services. For access to the facility during non-duty hours a key will be provided.

The contractor must ensure that the key is secured at those times when the key is not in the personnel possession of the contractor. Ensure facilities are secured after services are provided, such as rehearsals, meetings, and classes (close and lock windows, turn-off lights, secure equipment, lock doors). The contractor shall safeguard the key to avoid unauthorized access to government-owned facilities and property. Final payment under terms of this contract will not be issued until all facility keys and any other provided equipment are returned to the appropriate personnel. If a key is lost or

Contract: Auxiliary Roman Catholic Priest Services stolen the contractor is responsible for either reimbursing the government for either rekeying the lock and replacing all keys or just the cost of replacing the key. The choice of which action to take will be at the sole discretion of the government.

5.4.2. Government furnished property (GFP), None Supplied.

5.4.3. Government supplied property. The items listed below are furnished for the contractor’s use but do not leave the custody of the government and do not meet the definition of government furnished property. All items required to complete assigned duties will be provided to include:

office space, office supplies, printing, and copier as well as computer access, if required, by the

COR

5.4.4. Limited use of office equipment to include but not limited to overhead projector, television, media player systems, copy machine, computer with network support and email account. If the COR requires the contractor have access to the installation network the contractor shall complete and stay current on all required information security training.

5.4.5. The contractor shall furnish his/her own transportation to and from the work site at no additional cost to the government. The government shall not furnish the contractor with government living quarters.

5.4.6. Limited use of Military Transportation vehicles for the transportation of youth for specified events. Requests will be made through the COR. All requests are subject to approval and dependent upon availability of vehicles and authorized drivers. The contractor is not allowed to drive government vehicles.

5.4.7. Contractor shall ensure personal property is clearly marked and identified to preclude misidentification as chapel property. Contractor shall be liable for loss, damage, or theft of chapel property due to the contractor’s carelessness and/or negligence. Negligence will be determined by appropriate investigative or Report of Survey findings.

5.4.8. Contractor will coordinate reservation, set up, clean up, and lock up of the chapel facilities needed as well as safeguard all government and chapel funds, facilities, property, equipment and supplies before, during and after all activities. Contractor is accountable for security and cleanliness of all facilities utilized in conjunction with their programs. The contractor coordinates all support requirements with the chapel staff.

5.4.9. The contractor shall obtain installation identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on FAIRCHILD AFB.

Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

5.4.10. The contractor may use additional personal items of equipment or music as part of his/her performance of duties with approval of the COR. The Government will not be liable in any way for personal equipment including loss, damage, theft, or maintenance.

5.4.11. The contractor shall be responsible for keys provided to the contractor by the government.

Keys shall not be lost, misplaced, or duplicated by contractor personnel, nor used by unauthorized

Contract: Auxiliary Roman Catholic Priest Services personnel. The contractor shall develop and implement procedures to ensure that keys issued to the contractor by the government are safeguarded.

5.4.12. The contractor shall report any occurrence of duplicated, misplaced, or lost keys to the COR within 24 hours after discovery of occurrence, and submit a written report to the CO by close of business the next workday. The written report shall provide complete details relating to duplication, misplacement, or loss. In the event a key is duplicated, misplaced, or lost, all locks and keys for that system will be replaced at the discretion of the government.

5.4.13. The contractor shall reimburse the government for replacement of locks or rekeying required as a result of keys being duplicated, misplaced, or lost by contractor personnel. The contractor shall also reimburse the government for any government property lost or stolen as a result of unauthorized key duplication, misplaced key, or loss of key by the contractor or contractor personnel.

5.5. RECORDS MANAGEMENT.

5.5.1. The contractor shall provide all data created in the performance of this contract to the Chapel staff

5.5.2. The contractor will provide sacramental records to the chapel staff who will manage the records IAW the instructions provided in the AMS Priest’s Manual found at http://www.milarch.org/ams-priests-manual/.

5.6. SAFETY. The contractor shall perform all work in a safe manner as required by OSHA Safety and Health Requirements and follow all DOD Safety regulations. The contractor shall provide a verbal and written notification to the COR within 24 hours of an accident resulting in death, injury, occupational disease, etc.

5.7. FRAUD, WASTE, AND ABUSE. The contractor shall make sure they practice utilities conservation. The contractor shall be responsible for operating under conditions that prevent the waste of any utilities used. The contractor shall be responsible for maintaining proper conduct and good discipline within the contractor occupied work area(s). Contractor personnel shall be encouraged to be alert to report any suspected situations of fraud, waste, and abuse, or other intentionally dishonest conduct against the Government observed during, or in the performance of this contract.

5.9. SMOKING. Smoking and the use of tobacco is prohibited on Fairchild AFB except in designated areas.

5.10. PERMITS, LICENSES AND CERTIFICATIONS. Unless otherwise specified in this contract, the contractor shall obtain all necessary permits, licenses, and certifications; give all required notices; and comply with applicable federal, DOD, Air Force, state, county, and local laws, codes, and regulations in performance of the requirements of this contract. Maintain records of such requirements and make the documentation available to the Government for review.

5.10.1. Resources may be made available for Archdiocese for the Military Services required training for Catholic Youth and Religious Education coordinators that support the current chapel programs.

http://www.milarch.org/ams-priests-manual/

Contract: Auxiliary Roman Catholic Priest Services

5.11. CONTRACTING OFFICER (CO) AND CONTRACTING OFFICER’S

REPRESENTATIVE (COR). The CO will appoint a COR for management of the day to day activities of the contract. The identity, title, and authority of this representative will be provided in writing to the contractor after contact award.

5.14. GOVERNMENT QUALITY ASSURANCE. The contractor shall be responsible for quality control for all work accomplished during the performance of the task. The contractor shall provide and maintain a quality control plan (QCP) which ensures the requirements in this PWS are met. The QCP will be considered acceptable and approved unless the contractor is notified by the CO prior to award. The QCP shall be included in the technical proposal for evaluation and acceptance. As a minimum, the contractor shall develop quality control procedures that address the areas identified in the Service Delivery Summary.

5.14.1. The government will periodically evaluate the contractor’s performance by appointing a COR to monitor performance to ensure services are received. The COR will evaluate the contractor’s performance IAW the quality assurance surveillance plan (QASP) for this requirement.

5.15. HOLIDAYS OBSERVED. Because of the nature of services being provided, services may be required on holidays and Holy Days associated with the Catholic faith.

Federal holidays:

a. New Year's Day, January 1

b. Martin Luther King Jr Day, the third Monday in January

c. Presidents’ Day, the third Monday in February

d. Memorial Day, the last Monday in May

e. Independence Day, July 4

f. Labor Day, the first Monday in September

g. Columbus Day, the second Monday in October

h. Veterans’ Day, November 11

i. Thanksgiving Day, the fourth Thursday in November

j. Christmas Day, December 25

k. Any other day designated by Federal statute, executive order, or Presidential proclamation.

6. SERVICE DELIVERY SUMMARY

Performance Objective PWS Para

Performance Threshold

Corrective Action

Conduct one weekend Mass with an opportunity for the Sacrament of Reconciliation

4.2.4. Not to miss more than

1 in 12 months.

Re-performance at COR’s discretion.

Contract: Auxiliary Roman Catholic Priest Services

Conduct off schedule Mass as requested and approved by the

COR.

4.2.4. Conducts off schedule

Masses as required by COR within 1 week of requested need date.

Re-performance at COR’s discretion.

Availability of Contractor for Spiritual Care (scheduled appointments).

4.2.6. Not to miss more than

2 scheduled appointments per 6 months.

Re-performance at COR’s discretion.

Religious Education 4.2.7. Greater than 60% on Annual “Satisfaction Survey of Parish Members”

Re-performance at COR’s discretion.

Maintain Endorsement 4.1.1.7.3. No discrepancies per year

Termination of contract if not corrected within 30 days

Contractor shall meet with COR on a quarterly basis to review and obtain the schedule of services for that quarter.

3.4. No more than 1

discrepancy

Re-performance at COR’s discretion

Contractor shall be at the respective places of worship and prepared for each service no later than 15 minutes prior to the designated starting time of any service, and no later than 15 minutes prior to the designated starting time of any Special Services for preparations.

4.2.4.3. No more than 2

discrepancies per month

Termination of Contract after 3rd incident in the month.

Termination is soley at the government’s discretion CO

Non-emergency dress and appearance standards are business casual or appropriate religious

3.1.1. No discrepancies per

year

Termination of contract if not corrected within 30 days

Contractor shall provide data to Chapel staff to complete the monthly access user file for Air Force Chaplain Corps Activity Reporting System (AFCCARS) by the end of the third day after services are provided.

3.2.2. No more than 2

discrepancies per month

Reperformance within 2 business days

Contract: Auxiliary Roman Catholic Priest Services

Submit after action reports for emergency ministry requirements within 72 hours to the

COR.

3.2.1. No more than 2

discrepancies per month

Reperformance within 2 business days.

Complete all annual training provided by chapel staff.

4.1.1.9.1., 5.10.2.

No discrepancies per year

Termination of contract if not corrected within 30 days

Contractor completed required criminal history background check.

4.1.1.9.2., 5.10.2..

No discrepancies per year

Termination of contract if not corrected within 30 days

6.1. Performance Assessment: This method requires the COR to employ a “spot check” style of evaluation based on the contractor’s performance schedule. Periodic validations will be conducted on a scheduled basis (daily, weekly, monthly, quarterly, semi-annual or annually) and may be adjusted, at the government’s discretion, based on quality trends. The schedule or modified version thereof, shall be used for COR scheduled inspections and results documentation.

Any unsatisfactory inspection (defect) result shall be recorded, and the contractor shall re-perform the service within the time parameters listed in the Services Summary.

Exceeding the performance threshold for any of these performance objectives in any one month period may result in a warning or letter of concern from the CO.

Exceeding the performance threshold of these performance objectives, in any combination for any two, or more consecutive or non-consecutive months during a performance year may constitute justification to hold an immediate Progress Meeting with the Multi-functional Team. All remedies shall be in accordance with the FAR 52.212-4, Contract Terms and Conditions - Commercial Items, Inspection/Acceptance.

6.2. Complaints. The COR will receive and investigate customer complaints. The COR shall be responsible for initially validating customer complaints. The CO shall make final determination of the validity of customer complaint(s) in cases of disagreement between the COR and the contractor. Validated customer complaints shall be re-performed in accordance with the Services Summary.

6.3. Performance of Services during Crisis Declared by the National Command Authority or Overseas Combatant Commander. IAW DODI 1100.22 Policy and Procedures for Determining Workforce Mix, and any applicable AF implementation (unless otherwise directed by an authorized government representative), services under this PWS have been determined by the Functional Commander/Functional Director as being not mission essential during Force Protection Condition Delta; however, they will be required to continue services during Force Protection Conditions Charlie.

6.4. Contractor Manpower Reporting (CMR). The contractor shall report all contractor labor hours (including sub-contractor labor hours) required for performance of services provided under this contract for “U.S. Air Force” via a secure data collection site. The contractor is required to

Contract: Auxiliary Roman Catholic Priest Services completely fill in all required data fields using the following web address http://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance during each government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the electronic Contractor Manpower Reporting Application (eCMRA) help desk.

6.5. Non-Personal Services and/or Inherently Governmental Services. The government will neither supervise contractor employees nor control the method by which the contractor performs the required tasks. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the contractor feels that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the CO immediately. These services shall not be used to perform work of a policy/decision making or management nature, (e.g., inherently governmental functions). All decisions relative to programs supported by the contractor shall be the sole responsibility of the government.

7. APPENDICES AND EXHIBITS

Appendix A - Projected Schedule of Service and Definition Appendix B - Monthly Schedule template Appendix C - FAIRCHILD AFB Maps and Chapel Locations Appendix D - Corrective Action Report

Contract: Auxiliary Roman Catholic Priest Services

APPENDIX A

PROJECTED SCHEDULE OF SERVICES

A.1. Services are held in any of the facilities on FAIRCHILD AFB, the contractor is expected to provide his own transportation to and from services. Contractor shall normally be notified 72 hours in advance of a projected move and/or time change.

A.1.1. Monthly schedule shall be provided by the COR to the contractor on a quarterly basis.

A.1.2. For FAIRCHILD AFB maps and installation information, visit https://www.fairchild.af.mil/ or consult a base directory.

FAIRCHILD AFB

Fairchild AFB Chapel, Building 4200

Table A-1 Main Base Services FAIRCHILD AFB 1 Oct to 30 Sep Worship Services Occurrence Estimated

Number of Services

Weekday Mass including preparation

Weekly;

Seasonally

Weekend Mass including preparation

Holy Day Mass including preparation

Seasonal Penance Service including preparation

Sacrament of Reconciliation/Confessions including preparation

Special Services Funerals including preparation

As required 2

Graveside Service including preparation

Emergency Sacrament including preparation

Wedding including rehearsal and preparation

As required 5

Counseling including preparation

As required 208

Religious Education advisement, chapel staff advisement, and volunteer training including preparation

As required 24

Contract: Auxiliary Roman Catholic Priest Services

Catholic Parish Advisory Council Meetings including preparation

Monthly 12

Baptisms including preparation

As required 5

Weekly Staff Meetings including preparation

Twice monthly or more often if scheduled

Optional (May be mandated by COR on a case by case basis)

Contract: Auxiliary Roman Catholic Priest Services

Fairchild AFB Survival School Headquarters; Chapel Section, Building Chapel, Building 1256

Table A2 SERE Services LOCATION] 1 Oct to 30 Sep Worship Services Occurrence Number of

Services Weekday Mass including preparation

Weekly

Weekend Mass including preparation

Holy Day Mass including preparation

Seasonal Penance Service including preparation

Sacrament of Reconciliation/Confessions including preparation

Special Services Funerals including preparation

As required

Graveside Service including preparation

Emergency Sacrament including preparation

Weekly Staff Meeting including preparation

Twice-monthly

A.1.3. Contractor maintains an estimated 35-hour work week to complete responsibilities IAW PWS. The 35-hour work week includes but not limited to Masses, Holy Days, Sacraments, Religious Education engagement/oversight, training, office hours, retreats and any administrative duties necessary to complete duties in this PWS. See definitions and estimated allotted times in para. A.2.

-Base Year: 35 hours per week.

-Option Years: 35 hours per week

A.1.3.1. A primary Roman Catholic Priest shall perform at least 65% of the services.

A.1.3.2. Oversee planning for weekly Roman Catholic services and programs.

Contract: Auxiliary Roman Catholic Priest Services

A.1.3.3. Contractor may attend chapel staff meetings held bimonthly on the first and third Tuesdays at 0900 as noted in the tables in para. A.1.2. above. In addition, the contractor may attend planning meetings with the chapel leadership at no additional cost to the government.

A.1.4. Administrative duties may include:

A.1.4.1. Complete required sacramental paperwork and submit to AMS.

A.1.4.4. Provide Catholic-specific sacramental counseling to include but not limited to marriage prep, marital counseling, child and adult Catholic religious education concerns.

A.1.5. Religious Education duties may include:

A.1.5.1. Oversight of sacramental preparation within the religious education program; coordinate support (i.e. books, retreats, supplies) as the Director of Religious Education.

A.1.5.2. Periodic Parish Visits (pastoral visit) -Visits limited to the Catholic youth group, Catholic Men and Catholic Women groups/Bible studies and the Religious Education (grade/middle school) throughout the year; to also include visits with RCIA (Adult Education).

Table A3 Total Workload 1 Oct to 30 Sep Worship Services Occurrence Duration Estimated

Number of Services Base Year

Estimated Number of Services for Option Year

Weekday Mass including preparation and fellowship after Mass

Weekly;

Seasonally;

as required

2.0 208 208

Weekend Mass including preparation

10.0 52 52

Holy Day Mass including preparation

4.0 9 9

Seasonal Penance Service including preparation

2.0 1 1

Sacrament of Reconciliation/Confessions including preparation

.5 78 78

Sacraments of Initiation including rehearsal & prep 5.0

2 2

Contract: Auxiliary Roman Catholic Priest Services

As required

1.0

4 4

Training of Lay Personnel including preparation including teaching and training (or overseeing teaching and training) volunteer skills

1.0 26 26

Special Services Occurrence Duration Estimated Number of Services Base Year

Estimated Number of Services for Option Year

Funeral Vigil including preparation As required

As required

2.0

4.0

0.5

1.0

4.0

2 2

Funeral Mass including preparation

2 2

Graveside Service including preparation

2 2

Emergency Sacrament including preparation

5 5

Wedding including rehearsal and service preparation

5 5

Baptism including preparation

As required 2.0 5 5

Counseling including preparation

As required 1.0 208 208

Staff meeting attendance, Parish Council meeting leadership and participation, Director of Religious Education oversight for Religious Education Coordinator (including but not limited to RCIA, young adult ministry, spiritual enrichment programs for character formation moral development and family cohesion) and advisement to other staff including preparation

Bi-Weekly staff meetings as required;

monthly Parish Council meetings;

oversight & advisement

8.0 52 52

A.2 Definitions

Contract: Auxiliary Roman Catholic Priest Services

A.2.1. Weekday Mass - Weekday services are normally held between Monday-Friday.

A.2.2. At FAIRCHILD AFB daily mass at the Survival School is only conducted when requested by the Survival School chaplain when Catholic Students request mass. Otherwise the weekday Mass may be offered at the Main Chapel.

A.2.3. Weekend Mass - Weekend services are held on Sunday.

A.2.4. Holy Day Mass/Special Service - Celebrate the Mass according to the current Roman Catholic Rite for the specific Holy Day being celebrated.

A.2.5. Holy Day Masses:

-Solemnity of Mary, the Mother of God -The Ascension of Our Lord -The Assumption of the Blessed Virgin Mary -All Saints Day -The Solemnity of the Immaculate Conception -Christmas

A.2.6. Special Service-may include but not limited:

-Ash Wednesday -Holy Thursday

- Good Friday

A.2.7. Seasonal Penance Services during Advent and Lent: Perform the Sacrament of Reconciliation as part of schedule Communal Penance Services.

A.2.8. The FAIRCHILD AFB contractor shall coordinate additional priest support with the COR.

A.2.9. Sacrament of Reconciliation/Confessions: Perform the Sacrament of Reconciliation, which is usually performed in conjunction with the designated weekend mass. To also perform the sacrament for 1st Communion candidates, this shall be known as 1st Reconciliation.

A.2.10. Sacraments of Initiation: Perform the below religious ceremonies in accordance with Roman Catholic doctrine.

-Confirmation -1st Communion

*Note: May only be administered to AD military, Guard and Reserve while on orders, and authorized DoD civilian personnel.

A.2.11. Sacramental Rehearsals: Time required prior to the sacrament or mass to go through the ritual and sacrament with the participants. The below services shall require a rehearsal:

-Confirmation -1st Communion -Catechetical Sunday -Easter Vigil

Contract: Auxiliary Roman Catholic Priest Services

A.2.12. Training of Lay Personnel: Training of altar servers, Lay Eucharistic Ministers, and Lectors.

A.2.13. Funeral Vigil: Vigil prayer services on the eve prior to the funeral mass.

A.2.14. Funeral Mass: Celebrate the Funeral liturgy for Active Duty and their immediate dependents.

A.2.14. Graveside Services: Celebrate the Graveside liturgy for Active Duty and their dependents.

A.2.15. Emergency Sacrament: To include but not limited to Anointing of the Sick and Confession - conduct sacraments with Active Duty personal and their dependents requesting to see a Roman Catholic priest to perform emergency ministrations such as Anointing of the Sick or Confession.

A.2.16. Wedding Ceremony: (FAIRCHILD AFB) Celebrate Wedding Ceremony/Con-Validation for Active Duty and their dependents.

APPENDIX C

FAIRCHILD AFB MAPS AND CHAPEL LOCATIONS

For FAIRCHILD AFB maps and installation information, visit https://www.fairchild.af.mil or consult the base directory.

APPENDIX D

CORRECTIVE ACTION REPORT

Corrective action reports shall be initiated by the COR and follow the format shown below.

http://www.website.com/

Contract: Auxiliary Roman Catholic Priest Services

DATE: __________

MEMORANDUM FOR RECORD

SUBJECT: _________________________________________

1. ACTION REQUIRING CORRECTION:

2. CORRECTIVE ACTION COMPLETED OR PLANNED:

3. ADDITIONAL COMMENTS:

Chapel Contracting Officer Representative

Contractor