Postal_Services_DRAFT_PWS.pdf

PERFORMANCE WORK STATEMENT (PWS)

DRAFT

POSTAL SERVICES CONTRACT

Official Mail Center (OMC) for Fairchild AFB, WA

10 Jan 2019

TABLE OF CONTENTS

SECTION NO. AND TITLE PAGE NO.

1.0. DESCRIPTION OF SERVICE --------------------------------------------------------------- 3

2.0. SERVICES SUMMARY ---------------------------------------------------------------------- 6

3.0. GOVERNMENT-FURNISHED PROPERTY AND SERVICES ---------------------- 8

4.0. GENERAL INFORMATION ---------------------------------------------------------------- 9

5.0. APPENDICES -------------------------------------------------------------------------------- 12

Appendix A – OMC Workload Estimate and Delivery Route

Appendix B – Applicable Publications and Forms

Appendix C – Definitions and Acronyms

Appendix D – Base Map and Delivery Route

1.0. DESCRIPTION OF SERVICE

1.1. Scope of Work

The contractor shall provide all personnel, equipment, tools, materials, transportation, supervision, and other items and services necessary to perform the operations of the Official Mail Center (OMC) defined in this Performance Work Statement (PWS). The contractor shall perform to the standard in the contract and in compliance with all local, state and federal regulations and laws. The estimated quantities of work are listed in Appendices A & B, Workload Estimates. All contractor personnel shall be trained and qualified to perform their assigned duties.

1.2. Operational Requirements and Specific Tasks for OMC.

1.2.1. Office Mail Center (OMC). The contractor shall be responsible for operating the manual and mobile OMC. The contractor shall operate the OMC in accordance with (IAW):

• DOD OFFICIAL MAIL MANUAL - DODM4525.8_AFMAN33-306

• DOD OFFICIAL MAIL MANAGEMENT - DODI4525.08_AFI33-365

As necessary to meet the requirements of this PWS. The contractor shall also be responsible for picking up all official outgoing mail, sorting, consolidating, and applying correct official metered postage as required and coordinating dispatches with United States Postal Service (USPS), United Parcel Service (UPS), Federal Express (FedEx), and Federal Express Ground (FedEx Ground).

1.2.1.1. USPS Mail. The contractor shall receive accountable and non-accountable mail from the servicing USPS facility, at 100 N Chennault Ave, Fairchild AFB WA 99011, at approximately 07:30 (PST), Monday through Friday, in accordance with established standards of this PWS and all governing directives. The contractor shall separate mail for OMC delivery.

Any erroneously delivered mail items will be given to USPS for redistribution.

1.2.1.2. USPS Accountable Mail. In accordance with regulations, the contractor shall return accountable mail found within the regular mail to the on-site USPS representative for processing.

1.2.1.3. Small Parcel Delivery Company Mail. The contractor shall receive parcels from the following commercial delivery companies: United Parcel Service (UPS), Federal Express (FedEx), Federal Express Ground (FedEx Ground). No personal parcels will received from the listed companies for delivery (dormitory residents). This service is provided by USPS. All parcels addressed to squadrons must be delivered by the commercial delivery companies unless access to the facility is restricted.

1.2.2. Route

1.2.2.1. The Contracting Officer’s Representative (COR) will provide the contractor with an “initial” distribution stops listing. The contractor shall establish a distribution schedule and make timely distribution of mail by arriving at scheduled delivery points within 15 minutes before or after scheduled time. The distribution schedule must be approved by the COR and Contracting Officer before implementation. Distribution stops will be added or deleted as units are assigned and deactivated. The contractor shall service additional, newly assigned units, and discontinue runs to deactivated units without an increase or decrease in contract price. New route schedules shall be approved by the CO.

1.2.2.2. The contractor can develop logs or tracking system (manual or automated) to assist in monitoring accountable mail processing to show date and time the accountable mail was received at OMC, date of receipt, the person and unit that received, etc. Logs can be used in addition to official forms that the contractor shall use to record receipt (AF Form 627).

1.2.3. Processing Outgoing Mail.

1.2.3.1. The contractor shall have mail ready for dispatch to the USPS no later than 14:30 (PST) weekdays. The contractor shall ensure all nonconsolidated mail available for dispatch is dispatched according to the approved schedule.

1.2.3.2. Processing Outgoing Accountable Mail. The contractor shall prepare a separate AF Form 627, Application for Registration or Certification of Official Mail, for each type and shipment of accountable mail that will enter into the USPS mailing system.

1.2.4. Postage Meters.

1.2.4.1. The contractor shall ensure a meter is in place for processing outgoing mail. Meter funds are contractor responsibility. A request for reimbursement of postage paid must be completed as a line item on monthly invoices. Contractor will notify the COR if postage meter funds must be added NLT end of month May.

1.2.4.2. The contractor shall prepare and submit a monthly postage expenditure report to the COR by the second work day of each month. The report shall show the starting balance, total expenditures and remaining balance.

1.2.4.3. The contractor shall submit a quarterly postage expenditure report by base organization to the COR.

1.2.5. The contractor will make distribution of administrative communications within the installation in accordance with DODM4525.8_AFMAN33-306.

1.2.6. Records Maintenance and Disposition. Government records received/created by the contractor shall be maintained and disposed of as specified in Ensure assessments are consistent with the monthly surveillance reports... Records with a retention period or require staging will be retired in accordance with RECORDS MANAGEMENT PROGRAM, AFI33-322.

1.2.7. Mail Inspection and Handling. Before receipting for mail from the servicing USPS facility, the contractor shall ensure any damaged articles are properly endorsed and repaired or https://static.e-publishing.af.mil/production/1/af_a1/publication/dodm4525.8_afman33-306/dodm4525.8_afman33-306.pdf https://static.e-publishing.af.mil/production/1/saf_cio_a6/publication/afi33-322/afi33-322.pdf rewrapped, if needed. If damaged articles are received in closed bags, they shall be repaired and endorsed “Received in Damaged Condition,” along with the date of receipt and the identity of the individual repairing the article. Every effort shall be made to match articles found loose with envelopes or wrappers from which lost. Articles not matched and stamps found loose in the mail shall be returned to the servicing USPS facility.

1.2.8. Mail Distribution.

1.2.8.1 The Contractor shall deliver personal mail per DoD 4525.6-M Para C3.2.5, C3.2.6, C3.2.7., and C3.2.8 which includes all correctly addressed mail, oversized mail notifications and Delivery Notice/Reminder/Receipt.

1.2.8.1.1. The contractor shall place all General Delivery and Hold Mail in the proper receptacle no later than 11:30 a.m. Monday through Friday.

1.2.8.2. Postage due shall not be collected. Collect on Delivery (COD) mail shall be returned to the servicing USPS facility for processing.

1.2.8.3. Mail opened by mistake shall be resealed, endorsed “Opened by Mistake,” and signed by the person opening the mail and then returned to the postal source from which received, so it can be forwarded to the correct address.

1.2.8.4. Customers can control delivery of mail addressed to them by completing the appropriate the DD Form 2258, Temporary Mail Disposition Instructions, or similar approved form.

1.2.8.5. Addresses can refuse mail they do not want to receive. The addressee shall be requested to write on the front of the envelope or wrapper “Refused,” and sign and date it. If the addressee declines to make the endorsement, the contractor shall endorse it “Refused by Addressee,” and date and sign it. Mail refused by the addressee shall be returned to sender.

1.2.8.6. The contractor shall secure their vehicle while unoccupied when delivering to base agencies. All mail shall be removed from the vehicle upon return to the MPO after mail distribution. No mail shall be stored/left in the vehicle.

1.2.8.7. General Delivery Service. The contractor shall coordinate with USPS on general delivery service for transients, persons who are on temporary duty (TDY), and newly assigned personnel until a permanent resident address is established. Military retirees and personnel in leave status will receive general delivery service through the local USPS facility. The contractor shall advise customers that mail will be returned to sender as “unclaimed” if not picked up within 15 days of receipt. Persons entitled to USPS delivery are not authorized general delivery service.

1.2.8.8. Oversized Mail. The contractor must be able to support oversized mail delivery up to 70lbs.

1.2.8.9. Registered Mail. Registered mail needs to be dispatched and received by U.S. Citizens with secret clearance or higher IAW DODI4525.08_AFI33-365.

https://static.e-publishing.af.mil/production/1/af_a1/publication/dodi4525.08_afi33-365/dodi4525.08_afi33-365.pdf

1.2.9. Return to Small Parcel Delivery Company. Return undeliverable parcels to the small parcel delivery company. Endorse parcel with forwarding address when possible. Dispose of documentation generated by small parcel delivery companies after one year or as specified in the contract, whichever is longer.

1.2.9.1. Return to Government Agency. Return administrative communications that are Undeliverable as addressed to the originating Government agency through OMC.

1.3. Provide Official Mail Center (OMC) Customer Service.

1.3.1. The contractor shall advertise operating hours, answer inquiries, resolve complaints, provide forms, and conduct briefings. The contractor shall provide customer service at the OMC during the hours 7:30 a.m. through 2:30 p.m. (0730-1430), Monday through Friday with 1430 to close of business for administrative time.

1.3.1.1. Advertise Hours. Post OMC operating hours and a sample address on the OMC doors.

1.3.1.2. Answer Inquiries. Answer telephonic, written, and personal inquiries concerning OMC matters.

1.3.1.3. Resolve Complaints. Resolve complaints within the contractor’s authority in accordance with DOD 4525.6-M, Chapter 10, Paragraph C10.3.2. Contractor must identify complaints to COR for trend analysis each month. If unable to resolve the complaint, the contractor shall refer the complainant to the COR.

1.3.1.4. Provide Postal Forms. The contractor shall provide and use postal forms as required to perform postal duties. Replacement or new forms shall be ordered and maintained as required.

In addition, the contractor shall provide postal forms to customers and brief them on their use.

The contractor may request in writing through the CO to utilize computer generated or contractor obtained log, spreadsheets, or forms in lieu of using Government forms.

1.3.1.5. Provide Briefings. The contractor shall brief personnel on OMC entitlements as needed.

1.3.1.6. Process AF Form 4332, Accountable Communications Receipt Authorization. The contractor shall schedule and train personnel approved by the COR.

1.3.1.7. Corrective Actions. Corrective actions will be assessed and examined by the COR Official mail is not handled according to DODI4525.08_AFI33-365.

1.3.1.8. Contractor Daily Goal. The daily goal of the contractor is to process all daily Official mail according to DODI4525.08_AFI33-365. If this goal is not met at the end of the duty day, the lead clerk will communicate what is left to finish for the day to the COR. Once communicated, the contractor will finish handling the mail the following duty day.

2.0. SERVICES SUMMARY. The contract service requirements are summarized into performance objectives that relate directly to mission-essential items. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The Performance Objective (PO) and the contractor’s Quality Control Plan provide information on contract requirements, the expected level of contractor performance, and the expected method of Government validation and confirmation of services provided. These thresholds are critical to mission success.

Table 2-1 Performance Objective PWS Para Performance

Threshold Corrective

Actions SS-1. Process incoming and outgoing mail in operating the OMC and initial distributions within +/- 15 minutes of scheduled delivery time

1.2.1. – 1.2.2., 1.3-1.3.1.6.

95% of the time 4-6 military personnel will perform functions from grades of E- 1 to E-4. Hours to perform duties will be billed back to the contractor at the composite rate determined annually by the

Office of the Under Secretary of Defense (Comptroller

Rates) SS-2. Process accountable mail transactions

1.2.1.1.- 1.2.1.2., 1.2.2.2.- 1.2.3.2.

100% compliance 4-6 military personnel will perform functions from grades of E- 1 to E-4. Hours to perform duties will be billed back to the contractor at the composite rate determined annually by the

Office of the Under Secretary of Defense (Comptroller

Rates) SS-3. Ensure accountable mail found within regular mail is

1.2.1.1.- 1.2.1.2., 100% of the time 4-6 military personnel will returned to USPS within 5 minutes.

1.2.2.2.- 1.2.3.2.

perform functions from grades of E- 1 to E-4. Hours to perform duties will be billed back to the contractor at the composite rate determined annually by the

Office of the Under Secretary of Defense (Comptroller

Rates) SS-4. Dispatch outgoing mail on time

1.2.2.2.- 1.2.3.2.

95% of the time 4-6 military personnel will perform functions from grades of E- 1 to E-4. Hours to perform duties will be billed back to the contractor at the composite rate determined annually by the

Office of the Under Secretary of Defense (Comptroller

Rates) SS-5. Dispatch accountable mail on time

1.2.2.2.- 1.2.3.2.

100% of the time 4-6 military personnel will perform functions from grades of E- 1 to E-4. Hours to perform duties will be billed back to the contractor at the composite rate determined annually by the

Office of the Under Secretary of Defense (Comptroller

Rates)

SS-6. Preserve and protect the security of the mail at all times

4.1.4. 100% of the time 4-6 military personnel will perform functions from grades of E- 1 to E-4. Hours to perform duties will be billed back to the contractor at the composite rate determined annually by the

Office of the Under Secretary of Defense (Comptroller

Rates)

2.1. QUALITY CONTROL (QC):

2 1.1. Contractor Quality Control Plan (QCP). The contractor shall develop and submit for CO and COR acceptance, a QCP to ensure services are performed in accordance with standards established within this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non\recurrence of defective services. Quality control records shall be maintained and made available to the government throughout the contract performance period and for the period after contract completion this contract. The QCP requires government acceptance and shall be provided within 15 days (calendar days) of contract award. The Contractor's QCP shall include, as a minimum:

2.1.1.1. A description of the inspection system to cover all tasks and services listed on the Service Summary (SS). The description shall include specifics as to the areas to be inspected on a scheduled and unscheduled basis, frequency of inspections, submission of quality control inspection schedule, and the title and organizational placement of the inspectors. Additionally, control procedures for any Government provided keys or lock combinations should be included.

2.1.1.2. A description of the methods to be used for identifying and preventing defects in the quantity of service performed. Include a description of the records to be kept to document inspections and corrective or preventive actions taken.

2.1.1.3. Include a customer complaint feedback system for correction of complaints. All customer complaint records, (locally produced) shall be answered, all necessary corrective actions taken, and the completed forms returned to the COR by the end of the next duty day.

2.1.1.4. The records of inspections shall be kept and made available to the Government throughout the contract performance period and for the period after contract completion until final settlement of any claims under this contract.

2.1.2. Government Quality Assurance. The government is responsible for Quality Assurance.

The COR will periodically survey and evaluate the contractor's performance to ensure services are received. The COR will record all surveillance observations and will maintain a file of all inspection results. Government surveillance of tasks may occur at any time during contractor performance. Successive months of unsatisfactory performance for any required service item may result in other appropriate action(s) by the CO in accordance with the Inspection of Services clause. Government inspection rates and/or methods may vary throughout the life of the contract to ensure standards are maintained. The contractor shall be responsible for providing its own QC inspection system, and shall not rely upon the Government's QA program to identify performance defects.

3.0. GOVERNMENT-FURNISHED PROPERTY AND SERVICES. The Government will provide military network access to include one to two military computer which includes computer, monitor, mouse, printer, keyboard and a government furnished phone and number (Commercial/DSN).

3.1. Government-Furnished Services.

3.1.1. Government-Furnished Utilities. The government shall furnish to the contractor utilities necessary to perform all operations required by the PWS.

3.1.2. Conservation of Utilities. The contractor shall make sure employees practice utility conservation. The contractor shall be responsible for operating under conditions that prevent the waste of utilities.

4.0. GENERAL INFORMATION

4.1. Safety and Accident Prevention.

4.1.1. Security Police and Medical Services. The Government will provide police and fire protection. There is no base ambulance service in the event of a medical emergency. Local ambulance service for transporting an injured employee to a local hospital will respond by dialing the emergency phone number of the Security Forces and Fire Department, 911.

4.1.2. Reporting. The contractor shall provide a copy of all required Accident Incident Reports, AF3545, to the CO or COR within 24 hours of each occurrence. The contractor shall report contractor personnel occupational injuries, illnesses and other related activities in accordance with the Occupational Safety and Health Act (OSHA). The contractor shall maintain records as required by Federal, State, and local regulations.

4.1.3. Hazardous Material Identification. Material Safety Data Sheets (MSDS) shall be submitted IAW FAR Clause 52.223-3, “Hazardous Material Identification and Material Safety Data,” for hazardous materials (paints, solvents, cleaners, encapsulating compound, and so on) to be used in performance of the contract. The MSDS must be on file with the Base Environmental Management Office before the use of the hazardous material.

https://static.e-publishing.af.mil/production/1/af_a4/form/af3545/af3545.pdf

4.1.4. Security Requirements. Contractor employees shall comply with Fairchild AFB security requirements imposed by the Installation Commander at all times while on Fairchild AFB premises. The contractor shall obtain all necessary passes, decals, badges, or other items required for access to perform contract services at Fairchild AFB. The contractor is responsible for accountability of all such media, which shall be surrendered to the Security Forces Squadron Pass and Registration Section upon completion or termination of the contract or upon termination of an individual’s employment with the contractor. The contractor shall comply with all Fairchild AFB policies regarding entry to the installation, rules of the road, contingency operations compliance, and photography prohibitions. Contractor employees are authorized entry to the installation for the purpose of work under this contract only, and are not authorized in other facilities or areas without prior government authorization. Due to safety/security requirements, contractor personnel shall be required to fluently speak, comprehend, read and write English.

4.2. Security and Incidents.

4.2.1. Listing of Employees. The contractor shall maintain a current listing of employees. The list shall include the employee's name and level of security clearance. The list shall be validated and signed by the FSS Security Manager and provided to the COR and/or CO. An updated contractors listing shall be provided when an employee's status or information changes.

4.2.2. Physical Security. The contractor shall be responsible for safeguarding all government property and controlled forms provided for contractor use. At the end of each work period, all government facilities, equipment, and materials shall be secured.

4.2.3. Key Control. The contractor shall establish and implement methods of making sure all keys issued to the contractor by the government are not lost or misplaced and are not used by unauthorized persons. The contractor shall not duplicate any keys issued by the government.

4.2.3.1. The contractor shall immediately report to the COR or CO any occurrences of lost or duplicated keys.

4.2.3.2. In the event keys are lost or duplicated, the contractor may be required, upon written direction of the contracting officer, to re-key or replace the affected lock or locks without cost to the government. The government may, however, at its option, replace the affected lock or locks or perform re-keying and deduct the cost of such from the monthly payment due the contractor.

In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the government and the total cost deducted from the monthly payment due the contractor.

4.2.3.3. The contractor shall prohibit the use of keys, issued by the government, by any persons other than the contractor’s employees and the opening of locked areas by contractor employees to permit entrance of persons other than contractor employees engaged in performance of contract work requirements in those areas.

4.2.4. Lock Combinations. The contractor shall control access to all government provided lock combinations to preclude unauthorized entry. The contractor is not authorized to record lock combinations without written approval by the COR. Records with written combinations to authorized secure storage containers, secure storage rooms, or certified vaults, shall be marked and safeguarded at the highest classification level as the classified material maintained inside the approved containers. Registered mail must be secured in a GSA-approved safe in accordance with DoDM 4525.6-M C9.3.2.

4.2.5. Postal Offenses and Losses. The contractor shall immediately report the occurrence of all suspected or known postal offenses or losses to the CO.

4.3. Contractor Personnel.

4.3.1. Management. Provide a full-time contract manager to be responsible for the performance of the work. The name of this person and an alternate(s), who will act in the absence of the contract manager, will be designated in writing to the CO prior to the start of the contract. The contract manager or alternate shall be available during normal duty hours. The contract manager and alternate(s) shall be able to read, write, speak, and understand English.

4.3.2. Employees. Contractor personnel shall present a neat appearance and be easily recognized by wearing name badges identifying the employee and the company’s name.

4.4. Hours of Operation.

4.4.1. The contractor shall perform the services required under this contract during the following hours:

4.4.2. Official Mail Center (OMC). The contractor shall maintain the following customer service hours at the OMC: Monday through Friday (posting of all mail, package delivery, and oversized package pick-up) from 7:30 a.m. – 2:30 p.m. (0730-1430); closed Saturdays, Sundays and government recognized holidays.

4.4.3. Recognized Holidays. The contractor is not required to provide service on the following days or any other day declared to be a federal holiday by the President of the United States:

New Year’s Day 1 January Martin Luther King's Birthday Third Monday in January President's Day Third Monday in February Memorial Day Last Monday in May Independence Day 4 July Labor Day First Monday in September Columbus Day Second Monday in October Veteran's Day 11 November Thanksgiving Day Fourth Thursday in November Christmas Day 25 December

4.4.3.1. If these holidays fall on Saturday, the preceding Friday will be observed. If these holidays fall on Sunday, the following Monday will be observed. If a holiday falls on a scheduled service day, the Contractor will be responsible for providing missed services the following duty day.

4.5. Special Event Services/ Emergency Services.

4.5.1. On occasion, services may be required to support an activation or exercise of contingency plans outside the aforementioned customer service hours. When required by the CO, the contractor's workload may be increased to respond to emergency situations (i.e., natural disasters, severe weather conditions, structural fires, accidents, etc.). The contractor shall provide services as requested by the CO. If required, the contractor shall respond to two (2) emergency situations per year, with an average duration of 3-4 additional hours, at no additional cost to the government. An emergency response to a third emergency, within a twelve month period, will be reimbursed at actual costs.

4.6 Additional Local Requirements.

4.6.1. Government Observations. Other Government personnel such as Inspector General or Higher Headquarters Staff are authorized to observe contractor operations but may not interfere with contractor performance. Other Government personnel may inspect Air Force records maintained by the contractor. The COR must be present during inspection of any records maintained by the contractor and the inspection will not interfere with contractor performance.

4.6.2. Documentation and Records. All documentation, records, and schedules, as described in this PWS, that are the responsibility of the contractor are the property of the Government and shall remain so upon termination or completion of the contract. Documentation shall be maintained in accordance with AFI 33-322 and AFMAN 33-364. The contractor shall keep these items current. Documentation records shall be turned over to the government upon completion of the contract. All records are subject to the Freedom of Information Act and Privacy Act. If requested by the government, the contractor shall provide the original record or a reproducible copy of any such record within 5 work days of receipt of the request

4.6.3. Contractor Manpower Reporting. The contractor shall report all contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the “U.S. Air Force” via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: https://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs 1 October through 30 September. While input may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. Contractor may direct questions to the electronic Contractor Manpower Reporting Application (eCMRA) help desk.

5.0. APPENDICES

https://www.ecmra.mil/

Appendix A – OMC Workload Estimate and Delivery Route

Appendix B – Applicable Publications and Forms

Appendix C – Definitions and Acronyms

Appendix D – Base Map and Delivery Route

APPENDIX A

OMC WORKLOAD ESTIMATES

ACTIVITY QTY. FREQ.

Pieces of mail received from USPS 1400 avg Monthly Pieces of Accountable Mail received from USPS 220 avg Monthly Pieces of outgoing mail sent to USPS 650 avg Monthly Number of distribution stops 37 Daily Mon - Fri Total number of miles travel (govt vehicle) 16.1 avg Daily Number of runs 1 Daily

RECOMMENDED OMC DELIVERY ROUTE

FAIRCHILD AFB, WA (AMC)

BLDG. # ORGANIZATION ADDRESS SCHEDULE

644 141 ARW 100 N Chennault Ave (drop in facility) 0800

2245 92 CS 220 W. BONG ST 0900

2245 INFO PROTECTION 220 W. BONG ST 0905

2245 ADC/AFLOA 220 W. BONG ST 0910

2245 92 CPTS 200 W. BONG ST 0915

2185 92 MSG 5 W. BONG ST 0920

2187 92 ARW 1 E. BONG ST 0925

4200 92 ARW/HC 300 E. POPLAR RD 0935

2465 AAFES 101 W. SPAATZ RD 0945

2464 DECA 105 W. SPAATZ RD 0950

2464 GLOBAL CREDIT UNION 103 W. SPAATZ RD 0955

2380 LIBRARY 2 W. CASTLE ST 1010

2365 AIRMAN & FAMILY READINESS 4 W. CASTLE ST 1015

2380 BASE EDUCATION CENTER 6 W. CASTLE ST 1020

2451 92 CES 100 W. ENT ST 1025

2451 92 CONS 110 W. ENT ST 1030

9000 92 MDG 701 HOSPITAL LP 1040

9010 CORPS OF ENGINEERS 713 HOSPITAL LP 1045

2007 92 OG 701 W. ARNOLD ST 1200

2050-2 92 MXG/MOS 301 ARNOLD ST 1210

2050-1 92 MXS 201 W. ARNOLD ST 1215

2125 INTEL/XP 100 W. ARNOLD ST 1220

2045 92 LRS 500 W. ARNOLD ST 1230

2040 92 FSS 7 W. ARNOLD ST 1235

2040 509 WPS 7 W. ARNOLD ST 1240

2071 92 SFS 2 E. ARNOLD ST 1245

2097 93 ARS 600 S. HANSELL RD 1250

2097 92 AMXS 300 W. ARNOLD ST 1255

2036 36 RQS 106 TAXIWAY RD 1305

2090 92 ARS 800 S. HANSELL RD 1310

2060 92 OSS 101 W. ARNOLD ST 1315

4400 US ARMY RESERVE 300 E. EAKER AVE 1320

1255 JPRA 800 W. SURVIVAL LP 1335

1268 336 TRG 1015 W. SURVIVAL LP 1340

1268 22 TRS 2509 W. SURVIVAL LP. 1345

1268 336 TRSS 1067 W. SURVIVAL LP. 1350

1268 66 TRS 2505 W. SURVIVAL LP. 1355

APPENDIX B

Applicable Publications and Forms

1.0. APPLICABLE PUBLICATIONS AND FORMS

1.1. GENERAL. Publications and other directives/documents that apply to the Performance Work Statement (PWS) is listed below. The publications and forms have been coded as mandatory (M) or advisory (A). The contractor is obligated to follow those publications and use those forms coded as mandatory to the extent specified in other sections of this PWS. The contractor shall be guided by those publications or use those forms coded advisory to the extent necessary to accomplish requirements in this PWS. All publication and forms listed shall be provided by the Government at the start of the contract. It is the contractor's responsibility to ensure that all mandatory publication are posted and up to-date. Supplements or amendments to listed publication from any organizational level may be issued during the life of the contract.

The contractor shall immediately implement publication changes that do not affect contract pricing and notify contracting officer (CO) in writing. Should a decrease in contract price result the contractor shall provide a proposal for a reduction in the contract price to the CO. Before implementing any change that will result in an increase in contract price, the contractor shall submit to the CO a price proposal within 30 calendar days following receipt of the change by the contractor. The CO and the contractor shall negotiate the change into the contract in accordance to the terms of the contract. Failure of the contractor to submit a price proposal within 30 calendar days following receipt of the change entitles the Government to the updated service in accordance with publication changes at no increase in contract price.

1.1.1. HTTP Links. The contractor shall use the following Internet links to obtain publications and forms as required.

Air Force Pubs and forms: http://www.e-publishing.af.mil/ DoD Pubs and Forms: http://www.dtic.mil/whs/directives/ Records Management: https://www.my.af.mil/afrims/afrims/afrims/rims.cfm USPS Forms: http://www.usps.com/about/formsandpublications.htm

1.2. PUBLICATIONS

1.2.1. Department of Defense Directives, Regulations, Manual/Handbooks

SHORT TITLE PUBLICATION TITLE CODE

DoDI 1100.22 Policy and Procedures for Determining

Workforce Mix M

DoD 4525.6-M DoD Postal Manual M DoD 5400.7-R DoD Freedom Of Information Act (Chap 4) M DoD 5500.7-R Joint Ethics Regulation (JER) A http://www.e-publishing.af.mil/ http://www.dtic.mil/whs/directives/ https://www.my.af.mil/afrims/afrims/afrims/rims.cfm http://www.usps.com/about/formsandpublications.htm

1.2.2. Air Force/Air Mobility Command/Fairchild AFB Indexes (AFIND)

AFMAN 33-363 Management of Records M AFMAN 33-326 Preparing Official Communications A AFI 33-397 Operational Maintenance of Postal explosive trace detections systems A

AFI 33-332 AF Privacy and Civil Liberties Program A AFI 33-364 Records Disposition--Procedures and

Responsibilities A

DoDI4525.08_AFI 33-365 DoD Official Mail Management M DoDM4525.8_AFMAN33-

DoD Official Mail Manual M

1.2.3 United States Postal Service Publications. The contractor shall be responsible for ensuring employees have access to most current postal publications and terms.

S911 Registered Mail A USPS Handbook

Post Offices Serving DoD Installations A

Pub 25 Designing Letter and Reply Mail A Pub 28 Postal Addressing Standards A Pub 38 Postal Agreement with the DoD A Pub 52 Hazardous, Restricted, and Perishable Mail A

1.3. FORMS

1.3.1. The contractor shall use forms available to the Air Force. (A form is a predetermined arrangement of captioned spaces, developed for collecting, recording and extracting information or data in a standardized order). If a form in use by the Air Force, Air Mobility Command, or Fairchild AFB does not meet the contractor’s needs, the contractor shall submit a request for approval of a Fairchild AFB form through the CO and Base Forms Manager IAW AFI 33-360, as supplemented, for final determination. The contractor must have a current index of forms authorized and made available to the CO and COR.

1.3.2. Department of Defense Forms:

FORM NO. FORM TITLE CODE

DD Form 2260 Unit Mail Clerk/Orderly Designation Log M DD Form 2262 Receptacle Record M DD Form 2825 Internal Receipt M

1.3.3. Air Force Forms.

AF Form 310 Document Receipt and Destruction Certificate M AF Form 4332 Accountable Communications Receipt

Authorization M

AF Form 627 Application for Registration or Certification of Official Mail

M

1.3.4. Standard Forms:

SF 700 Security Container Information M SF 701 Activity Security Checklist M SF 702 Security Container Checklist M

Notes:

1. Should there be a conflict between or among two or more such references, those coded M by the PWS shall control over those coded A: between or among those similarly coded those issued by a higher authority shall control over those issued at lower authority, except in the case of the lower authority supplementing the higher within this chain of command: and between or among those at the same level of authority those with a later date of issue shall control over those with earlier dates of issue.

2. Forms and publications that can be accessed and maintained by electronic means (i.e., AF Electronic Publishing Library or other electronic medium) shall be considered on hand.

APPENDIX C

Definitions and Acronyms

Terms, Definitions, and abbreviations relevant to this contract are located in DoD 4525.6-M, and DoD 4525.8-M.

AF -- Air Force CO – Contracting Officer COR – Contracting Officer Representative COD – Collect on Delivery Document Security - Ensuring the safe handling of mail and packages to include the preparation of forms for proper tracking and accountability.

DoD – Department of Defense Endorse – Writing, labeling, or stamping mail to indicate the status of the mail, or the status of the addressee. Endorsements provide information, explain condition of a piece of mail, or return or reroute a piece of mail.

FAR – Federal Acquisition Regulation FOIA – Freedom of Information Act FOUO – For Official Use Only FPCON – Force Protection Conditions FSS – Force Support Squadron General Delivery – Mail delivered at a MPO intended primarily for transients and customers who are not permanently located or who prefer not to use mail delivery receptacles.

IAW – In accordance with Mail – Letters, parcels, financial documents and instruments, and administrative communications sent and delivered through the USPS or the Air Force internal distribution system and small parcel delivery companies. Major commands/local bases will determine what items may be delivered through the internal distribution system.

MSDS – Material Safety Data Sheets Minor Maintenance – Preventive maintenance or repair that can be accomplished without special tools or skilled technical expertise.

MPF – Military Personnel Flight MPO – Military Post Office; a facility through which mail is delivered to authorized MPO users by delivery receptacles or general delivery without regard to unit of assignment.

NLT – Not later than OMC – Official Mail Center OSHA – Occupational Safety and Health Act Oversized – An item that will not fit into a mail receptacle, or would fit if folded, but folding would damage the contents.

PST – Pacific Standard Time PWS – Performance Work Statement QC – Quality Control QCP – Quality Control Plan RNLTD – Report No Later Than Date; the date on orders indicating the latest date an individual may report to their new unit/base.

Small Parcels – Parcels weighing 70 pounds or less.

Small Parcel Delivery Company – A company other than the USPS that delivers parcels of 70 pounds or less.

SS – Service Summary TDY – Temporary duty UPS – United Parcel Service USAF – United States Air Force USPS – United States Postal Service

APPENDIX D

Base Map and Delivery Route

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