Attachment_2,_Fire_Suppression_PWS.PDF

Solicitation Number: FA4620-XX-X-XXXX

Contract Number: FA4620-XX-X-XXXX

Fairchild Air Force Base, WA

Performance Work Statement (PWS)

For

Fire Suppression Inspection, Testing and

Maintenance (Small System)

January 2018

Fairchild AFB, WA

1. SCOPE: To provide services non-personal consisting of furnishing all management, tools, labor, equipment, materials, and related items necessary to maintain and repair fire suppression systems (FSS) which includes but not limited to the Semi-Annual Operational Tests, Annual Inspections, Conduct Hydrostatic Tests, Replacement of Pressure Cylinders, batteries, initiators, explosive squibs, fusible thermal links and provide routine or emergency service calls at Fairchild AFB, WA and a geographically separated locations near Cusick, WA and Clear Lake in accordance with federal, state, local laws and regulations, manufacturer’s recommendations, National Fire Prevention Association Fire Codes (NFPA), commercial practices and this Performance Work Statement (PWS).

2. APPLICABLE DOCUMENTS

2.1 Inspections and servicing shall be performed IAW the requirements of the Unified Facilities

Criteria (UFC) 3-601-02, Inspection, Testing, and Maintenance of Fire Protection Systems and

NFPA Standard 72, National Fire Alarm Code, NFPA Standard 17, Dry Chemical Extinguishing

Systems, or NFPA Standard 17A, Wet Chemical Extinguishing Systems, NFPA Standard 25

Water Based Systems and NFPA 12 Carbon Dioxide Systems

3. REQUIREMENTS

3.1 GENERAL: The Contractor shall provide all maintenance required to keep the system operational in accordance with (IAW) National Fire Protection Association (NFPA) Standard 17, Dry Chemical Extinguishing Systems, or NFPA Standard 17A, Wet Chemical Extinguishing

Systems, NFPA Standard 25 Water Based Systems and NFPA 12 Carbon Dioxide Systems. The

Contractor shall be responsible for recharging all systems, if any systems (water or chemical) discharge during Contractor servicing, the contractor shall make repairs and clean up all discharged chemical or water residue at no additional cost to the Government.

3.2. DETAILED TASKS: Inspections, tests, and other work to be performed on each system shall include, but not limited to the following:

FREQUENCY COMPONENT TASK

Semi-annual 1. Piping 1. Inspect piping for obstructions and proper support.

2. Storage Vessels 1. Inspect agent container for condition.

2. Verify the storage pressure of the propellant.

3. Agent 1. Verify quantity and quality of agent.

4. Actuators 1. Inspect manual actuators for accessibility.

2. Replace fixed temperature sensing elements (fusible metal alloy type).

3. Test actuation system without agent release.

4. Verify interfaces (gas shutoff, power shutoff) operate properly.

5 Years Storage Vessels 1. Conduct hydrostatic test for Carbon

Dioxide pressure cylinders in accordance with OSHA and DOT standards

12 Years Storage Vessels 1. Conduct hydrostatic test for pressure cylinders, in accordance with OSHA and

DOT standards.

3.3. INSPECTION REPORTS: Upon completion of the semi-annual or annual inspection, the

Contractor shall provide the 92 Civil Engineer Squadron Service Contract Office (509-247-5572) an inspection report which indicates all those items tested or replaced during the inspection and servicing operation.

3.3.1. A separate report shall be submitted for each system serviced and shall include, but not limited to, those items shown in paragraph 3.2., above and specifically state whether the system is in full operation. This report shall be provided immediately upon completion of the inspection.

3.4. HYDROSTATIC TESTING: Fire suppression system cylinders that have a date stamp, which has expired or will expire before the next scheduled service check, shall be tested or replaced. The Contractor shall document this test or replacement on the system inspection report.

3.5. SERVICE CALLS: Service call repairs may be in the form of either routine or emergency calls when a system is non-operational. The COR will identify calls as routine or emergency when notifying the contractor.

3.5.1. ROUTINE SERVICE CALLS: In the event that a mechanical or electrical system failure occurs during normal duty hours, a service call shall be placed to the contractor by the COR.

Service calls are unscheduled maintenance requests pertaining to situations that hinder normal operational efficiency or serviceability of the fire system. The contractor shall respond to routine service calls within a 24 hour period, Monday through Friday, 7:00 am – 4:00 pm, or during the duty hours. The contractor shall submit a description of the problem with a cost estimate to COR within two (2) duty days before any work is initiated. If the malfunctioning fire system will be inoperable for more than one (1) day, (e.g. parts have to be ordered or a corrective action falling outside the scope of this PWS is identified), the COR shall be notified immediately.

3.5.2. EMERGENCY SERVICE CALLS: Emergency service calls for the purpose of this contract are defined as failures or deficiencies that constitute an immediate safety issue or risk of property damage after normal work hours, weekends, and federal holidays. The contractor shall begin the emergency service within 6 hours after notification, regardless of the time of notification, and complete required work to a point of safe utilization. When a complete repair cannot be completed within one duty day, the contractor shall immediately notify the COR.

3.5.3. SPECIAL MAINTENANCE PROJECTS (SMPs): SMPs are defined as repairs required outside of reoccurring maintenance. Reoccurring maintenance is but not limited to normal maintenance. SMP estimates will be submitted to the COR and will include an itemized parts list, estimate of required man hours, date to be accomplished, total amount and name of Project

Manager. No SMP will commence until approved by the CO.

3.5.3.1 All work accomplished under SMPs shall be in accordance with the standards contained herein as well as trade standards, manufacturer’s specifications/recommendations and Air Force specific non-waiverable items, and shall be completed within the negotiated performance period.

Upon completion of SMPs, the contractor shall notify the COR for inspection and acceptance of the SMP.

4. PARTS AND MATERIALS: The contractor shall be responsible for all parts and material up to $25.00. Parts and Material exceeding $25.00 shall be approved by the COR. Approved parts must be listed separately on invoice under the reimbursable parts CLIN. The contractor will need to provide the receipt with the invoice.

4.1. ORIGINAL EQUIPMENT MANUFACTURER (OEM) REPLACEMENT PARTS: All parts and materials shall be of OEM replacement parts or equal, recommended by the manufacturer. All parts shall be UL (Underwriters Laboratories) approved/listed. Only new standard parts shall be used in completed repairs. All replaced parts obtained by the contractor shall be invoiced at contractor’s cost. Additional cost/mark-up on materials of work performed by sub-contractor will not be accepted. If applicable, contractors will abide by any existing active mechanical warranties.

5. EXCLUDED SERVICES: The following are not covered in this service agreement and are considered over and above services:

5.1. Alterations (a.k.a. modernizations) are not covered in the service agreement. However, if a requested alteration allows for the proper operation of the FSS, it may be considered a

Special Maintenance Project.

5.2. Routine cleaning and refinishing of hoods and ducts is not included in the basic full maintenance service.

5.3. Cosmetic, construction, ancillary components of the FSS system including the finishing, repairing or replacement of the hood enclosure, ceiling frames, air duct, main line power switches, main power breaker(s), buried piping, or any other components that are not solely dedicated to the proper working order or designed functions of the FSS.

6. SCHEDULE. The Contractor shall service the fire suppression systems semi-annually. All inspections and/or tasks will be pre-coordinated with the Base Fire Prevention Office (509-247-

5215) and the Civil Engineer Service Contract Office (509-247-5572) prior to any maintenance.

The Contractor shall contact the Base Fire Prevention Office and Civil Engineer Service

Contract Office, not more than five (5) days prior to planned start of work. The Contractor will be provided phone numbers for persons to contact in the various buildings and shall schedule work with the user’s coordination. The schedule shall be set up to minimize disruption of the user food service activities. The Contractor shall provide a copy of the schedule to the Base Fire

Prevention Office and Civil Engineer Service Contract Office not less than fifteen (15) business days after award.

7. INVOICING: The contractor shall invoice for inspections, service calls, SMP, parts and materials once work is completed and approved by the COR. Contractors shall use Wide Area

Work Flow (WAWF) (https://wawf.eb.mil) to submit payment requests in electronic form.

Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic

Submission of Payment Requests, prescribes policies and procedures for submitting and processing payment requests in electronic form to comply with 10 U.S.C. 2227. Vendors are encouraged to access http://farsite.hill.af.mil/vfdfara.htm and read DFARS 252.232.7003 in full text. Each SMP, parts and materials invoice shall be submitted on company letterhead, and shall include:

a. Project number (sequentially numbered)

b. Date of proposal

c. FSS Identifier/location, and original call number (if any)

d. Scope of repair work

e. Breakdown of materials and labor for repair

f. Indicate if FSS failed or was damaged

g. Estimate time to accomplish repair (include delivery of materials or parts)

h. Name, signature and telephone number of individual preparing the proposal

i. A copy of receipt reflecting price paid for part(s)

This information shall be submitted to the COR for review/approval.

8. GOVERNMENT FURNISHED PROPERTY AND SERVICES

8.1. UTILITIES. The government will furnish, where available, water, natural gas, sewage service, and electricity at no cost to the contractor for the sole purpose of accomplishing the requirements of this contract. Any temporary connection of electrical lines that may be required shall be installed, maintained, and removed by the contractor at their own expense.

8.2. POLICE AND FIRE PROTECTION. The government will provide police and fire protection. Telephone numbers for Security Forces will be provided by base CES/CEO POCs.

Fire Protection and Spill Response Teams will be reached via 911 from any phone, inform dispatch that the location is Fairchild AFB.

8.3. MEDICAL. In the event of a medical emergency, dial 911 from any phone and inform dispatch that the location is Fairchild AFB.

8.4. TECHNICAL DATA. Available Plans and Specifications for all installed systems and associated equipment are available from 92 Civil Engineer Squadron. Specific system types are described in Appendix A.

9. GENERAL INFORMATION

9.1. PERSONNEL: The contractor shall be responsible for obtaining all necessary identification cards, passes, badges, buttons, and decals to perform the requirements of this PWS.

9.2. CONTRACT MANAGER: The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of the Contract Manger and alternate(s) who shall act for the contractor shall be designated in writing to the CO including a phone number for contact 24 hours a day. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager and alternate(s) shall be able to read, write, speak, and understand the English language.

9.3. EMPLOYEES: The contractor shall not employ any person who has been identified by the contracting officer as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population. All employees and potential employees shall be subject to a local background investigation. Investigation results shall be provided to the

CO/COR for all employees prior to start of work. The contractor shall submit an organizational structure and a list of personnel designated to perform this contract to the contracting officer within 30 calendar days following notification of contract award. The contractor shall notify the administrative contracting office, in writing, of any additions, deletions, or changes in personnel within one duty day of any change.

9.4. IDENTIFICATION: The contractor shall obtain a Base Identification Card for all employees. The contractor shall turn in pass and identification items of employees who are terminated or leave the employment of the Contractor within 48 hours. Long-term contractor passes and “Identacards” are issued at Pass and Registration via SFS. Identification shall be obtained upon employment and shall be worn or attached to the outer garment at all times while on the installation.

9.5. WARRANTY: Warranties offered under this contract shall be the standard warranties offered under commercial standards.

9.6. LABOR REPORTS: The contractor shall report ALL contractor labor hours (including subcontractor hours) required for performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www/ecmra.mil. Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September.

While inputs may be reported any time during the FY, all data shall be reported no later than 31

October of each calendar year. Contractors may direct questions to the CMRA help desk.

9.7. KEY CONTROL: The contractor shall establish and implement methods of making sure all keys issued to the contractor by the Government are not lost or misplaced and are not used by unauthorized personnel. The contractor shall not duplicate any keys issued by the Government.

9.8. LOCATION OF WORK/WORK HOURS: The normal base hours of operation are 0700 to 1630, Monday through Friday, excluding federal holidays. For routine service calls, Contractor response is not required outside of the normal hours of operation. The following federal holidays are observed:

January 1 New Years Day

3rd Monday in January Martin Luther King, Jr. Day

3rd Monday in February President’s Day

Last Monday in May Memorial Day

July 4 Independence Day

1st Monday in September Labor Day

2nd Monday in October Columbus Day

November 11 Veterans Day

4th Thursday in November Thanksgiving Day

December 25 Christmas

APPENDICES:

Appendix A – Fire Suppression System Type/Location List

APPENDIX A

Item Number Building Number Occupant Description

1 3 Fire Station #1

2 1258 Ross Dining Facility (SERE) Sys 1

3 1258 Ross Dining Facility (SERE) Sys 2

4 1712 Resistance Training Facility

5 2262 Warrior Dining Facility, Sys 1

6 2262 Warrior Dining Facility, Sys 2

7 2365 Airman/Family Readiness

8 2465 AAFES BX Food Court

9 2500 Child Development Center

10 2459 AAFES Burger King, Sys 1

11 2459 AAFES Burger King, Sys 2

12 4400 Armed Forces Reserve Center Kitchen

13 4200 Base Chapel

14 CL 1 Clear Lake Kitchen

15 1CU Cusick Command Post

16 116CU Ruby Creek Command Post

17 1252 Survival Dorm (Perm Party), First Floor

18 1252 Survival Dorm (Perm Party), Second Floor

19 1314 Fire Station #2

20 1712 Resistance Training Facility

21 2025 Snow Barn, Second Floor, Kitchen

22 716 Airman Leadership School

23 2080 Alert Facility

24 1257 Final Point

25 1258 Ross Dining Facility (SERE) - Gaylord

26 2065 Flight Line Feeding Facility - Gaylord

27 2310 Youth Center

28 2262 Warrior Dining Facility, Sys 1 - Gaylord

29 2262 Warrior Dining Facility, Sys 2 - Gaylord

30 2262 Warrior Dining Facility, Sys 3 - Gaylord

31 CU 7 Cusick Hanger

32 2115 Vehicle Maintenance, Hazmat Container

33 2409 Hazardous Waste Facility, Container 1

34 2409 Hazardous Waste Facility, Container 2

35 399 Communications Room, Room 144

Ansul Inergen Clean Agent System

ANSUL WET CHEMICAL SYSTEMS

Guardian III System

Water Type System

CO2 System

Pyro Chem System