Synopsitation_Fairchild_AFB_Reserve_Center_Snow_Removal.pdf

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Solicitation

FA4620-14-Q-A006

Army Reserve Center

Parking Lot and Sidewalk Snow and Ice Removal

Fairchild AFB, WA

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Parts 12 and 13.5 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation on FedBizOpps; quotes are being requested and a written solicitation will not be issued.

This solicitation is a request for Army Reserve Center Parking Lot and Sidewalks Snow and Ice Removal Services at

Fairchild AFB in accordance with the attached Performance-based Work Statement (PWS) (Attach 2) and other associated documents. The contract consists of a Base Year and one option period.

Solicitation FA4620-14-Q-A006 is issued as a request for quote, utilizing Simplified Acquisition Procedures in FAR Part

13 under NAICS code 561790 with a size standard of $7 million. The solicitation document and incorporated provision and clauses are those in effect through Federal Acquisition Circular 2005-70, effective 30 Sep 2013. Unit Small Business

Specialist is Mr. Michael P. Gilbert (509-247-4880). The link to the United States Air Force small business website is http://www.selltoairforce.org. The link to the Small Business Administration is http://sba.gov.

Site Visit

A site visit is scheduled Nov 14 th

2013 at 9:30 AM PST in conjunction with the pre-bid/ pre-proposal conference.

The meeting will begin at the 92nd Contracting Squadron and continue to the various work sites. Primary point of contact is A1C William Forde, william.forde@us.af.mil , 247-8082. Secondary point of contact is Mr Edward C

Campbell, edward.campbell.2@us.af.mil. Please contact A1C Forde before 11:00 AM PST on November 13 th to make arrangements for contractor personnel to come onto base.

Quotes are due no later than 19 November 2013 at 1:00 PM Pacific Standard Time (PST).

Quote may be faxed in accordance with FAR 52.214-31, Facsimile Bids (Dec 1989) to A1C William Forde at (509) 247-

8685, or emailed to william.forde@us.af.mil AND edward.campbell.2@us.af.mil , or mailed to 110 W. Ent St. Suite 200, Fairchild AFB, WA 99011-8568. It is the contractor’s responsibility to ensure complete quotes are received prior to the due date and time.

Point of Contact: A1C William Forde, Contracting Specialist. Phone (509) 247-8082, e-mail william.forde@us.af.mil or Mr. Edward Campbell, Contracting Officer. Phone (509) 247-1970 email edward.campbell.2@us.af.mil.

Upon award, payment for delivered services will be through the Department of Defense invoicing system; Wide Area

Workflow (Attch 3).

The following FAR provisions apply to this acquisition:

FAR 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998), This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil http://arnet.gov/far http://www.selltoairforce.org/ http://sba.gov/ mailto:william.forde@us.af.mil mailto:edward.campbell.2@us.af.mil http://farsite.hill.af.mil/

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FAR 52.212-1 Instructions to Offerors – Commercial Items (Feb 2012), Addendum to FAR Clause 52.212-1, Proposals shall include the following four (4) items:

(a)

1). Price Schedule (Attachment 1) Insert proposed unit and extended prices in the Pricing Schedule. The extended amount must equal the unit price multiplied by the number of units. The proposal(s) must be submitted for a base period plus one (1) option period.

2). Completed Representations and Certifications as required in FAR 52.212-3 with Alt 1(accessible at the Air

Force Site, http://farsite.hill.af.mil). Registration in the online representations and certifications program at https://www.sam.gov/ meets this requirement. If not currently registered in SAM, a copy of the complete representations and certifications is located at Attachment 6 and must be completed and returned with the offeror’s proposal; however, offerors must be registered in SAM to be eligible for award.

3). Amendments: Complete, sign, and return all amendments issued against the solicitation.

4). Past Performance information: Contractor shall provide 3 examples of recent and relevant past performance. Only references for the same or similar type contracts (Parking lot snow removal) are desired.

Furnish sufficient information (name of reference, phone number, email etc.) so that the government evaluators can contact the past performance reference.

(b) Documents submitted in response to this solicitation must be fully responsive to and consistent with the following:

1. Requirements of the solicitation (Item Numbers) and Performance Work Statement (PWS), and government standards and regulations pertaining to the PWS.

2. Evaluation Factors for Award.

52.212-2 -- Evaluation -- Commercial Items. (Jan 1999)

(a) The Government will award a fixed price requirements contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: Price and Past Performance. Past Performance will be considered approximately equal to Price when being evaluated.

(b) Options. The Government will evaluate offers for award purposes by adding the total price of the option to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

Addendum to FAR 52.212-2:

BASIS FOR CONTRACT AWARD: This is a competitive selection in which competing offerors past and present performance history will be evaluated on a basis approximately equal to price. By submission of its offer in accordance with the instructions provided in clause FAR 52.212-1, Instructions To Offerors, the offeror accedes to the terms of this model contract and all such offers shall be treated equally except for their prices and performance records. The evaluation process shall proceed as follows:

A. Initially all offerors shall be ranked according to price, including option prices. An offeror’s proposed prices will be determined by multiplying the quantities identified in the Pricing Schedule by the unit price for each item to confirm the extended amount for each. Completed copies of the attached Pricing Schedule will be necessary in order to submit a proposal for the base period and the one option period.

http://farsite.hill.af.mil/ https://www.sam.gov/ http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/af_afmc/far/FAR52.000.doc#b522122 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/af_afmc/far/FAR52.000.doc#b522121

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B. Using questionnaires, the contracting officer shall seek relevant performance information on the offeror’s ability to successfully remove snow from parking lots based on (1) the references provided by the offeror and (2) data independently obtained from other government and commercial sources. Relevant performance includes performance of efforts involving parking lot snow removal that are similar or greater in scope, magnitude, and complexity than the effort described in this solicitation. The government reserves the right to seek information on higher priced offerors if none of the lower priced offerors receive a “Substantial Confidence” performance assessment rating. The purpose of the past performance evaluation is to allow the government to assess the offeror’s ability to perform the effort described in the solicitation, based on the offeror’s demonstrated present and past performance. The assessment process will result in an overall performance confidence assessment rating of Substantial Confidence, Satisfactory Confidence, Limited

Confidence, No Confidence, or Unknown Confidence as defined in MP5315.3, Table 3. Past performance regarding predecessor companies, key personnel who have relevant experience, or sub-contractors that will perform major or critical aspects of the requirement will not be considered as highly as past performance information for the principal offeror.

Offerors with no relevant past or present performance history or the offeror’s performance record is so limited that no confidence assessment rating can be reasonably assigned shall receive the rating “Unknown Confidence”, meaning the rating is treated neither favorably nor unfavorably.

C. In evaluating past performance, the government reserves the right to give greater consideration to information on those contracts deemed most relevant to the effort described in this solicitation.

D. If the lowest priced evaluated offer is judged to have a “Substantial Confidence” performance rating and is determined to be responsible, that offer represents the best value for the government and the evaluation process stops at this point.

Award shall be made to that offeror without further consideration of any other offers.

E. If the lowest priced offeror is not judged to have a “Substantial Confidence” performance assessment, the next lowest priced offeror will be evaluated and the process will continue (in order by price) until an offeror is judged to have a “

Substantial Confidence” performance assessment or until all offerors are evaluated. The contracting officer shall then make an integrated assessment best value award decision.

F. Offerors are cautioned to submit sufficient information and in the format specified in the proposal preparation instructions to permit a meaningful assessment of past performance. Offerors may be asked to clarify certain aspects of their proposal or respond to adverse past performance information to which the offeror has not previously had an opportunity to respond. Adverse past performance is defined as past performance information that supports a less than satisfactory rating on any evaluation element or any unfavorable comments received from sources without a formal rating system. Communication conducted to resolve minor or clerical errors will not constitute discussions and the contracting officer reserves the right to award a contract without the opportunity for proposal revision.

G. The government intends to award a contract without discussions with respective offerors. The government, however, reserves the right to conduct discussions if deemed in its best interest.

52.237-1 -- Site Visit. (Apr 1984)

Offerors or quotors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

The following FAR clauses apply to this acquisition and will be incorporated into the resultant contract.

FAR 52.252-2 Clauses Incorporated by Reference (Feb 1998), This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil http://arnet.gov/far http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/af_afmc/affars/MP5315.3.doc http://farsite.hill.af.mil/

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Clauses Incorporated by Reference FAR 52.202-1 Definitions (Jan 2012)

FAR 52.203-12 Limitation On Payments To Influence Certain Federal Transactions (Sep 2007)

FAR 52.204-7 System for Award Management (Jul 2013)

FAR 52.204-9 Personal Identity Verification of Contractor Personnel (Jan 2011)

FAR 52.212-4 Contract Terms and Conditions—Commercial Items (Sep 2013)

FAR 52.223-10 Waste Reduction Program (May 2011)

FAR 52.204-9 Personnel Identity Verification of Contractor Personnel (Jan 2011)

FAR 52.204-13 – System for Award Management Maintenance. (Jul 2013)

FAR 52.232-1 Payments (Apr. 1984)

FAR 52-237-2 Protection of Government Buildings, Equipment, and Vegetation (Apr 1984)

DFARS 252.203-7000 Requirements Relating to Compensation of Former DoD Officials.(Sep 2011)

DFARS 252.203-7002 Requirement to Inform Employees of Whistleblower Rights (SEP 2013)

DFARS 252.204-7004 Alternate A, System For Award Management (May 2013)

DFARS 252.223-7006 Prohibition on Storage and Disposal of Toxic and Hazardous Materials (Apr 2012)

DFARS 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports (JUN 2012)

DFARS 252.232-7010 Levies on Contract Payments (DEC 2006)

DFARS 252.243.7001 Pricing of Contract Modifications (Dec 1991)

52.212-5 -- Contract Terms and Conditions Required to Implement Statutes or Executive Orders --

Commercial Items (Sep 2013)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.222-50, Combating Trafficking in Persons (FEB 2009) (22 U.S.C. 7104(g)).

(2) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(3) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Pub. L. 108-77, 108-78).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the contracting officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

_X_ (4) 52.204-10, Reporting Executive compensation and First-Tier Subcontract Awards (Jul 2013) (Pub. L. 109-282)

(31 U.S.C. 6101 note).

_X_ (6) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or

Proposed for Debarment (Aug 2013) (31 U.S.C. 6101 note).

_X_ (12) (i) 52.219-6, Notice of Total Small Business Aside (Nov 2011) (15 U.S.C. 644).

_X_ (23) 52.219-28, Post Award Small Business Program Rerepresentation (Jul 2013) (15 U.S.C. 632(a)(2)).

_X_ (26) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

_X_ (28) 52.222-21, Prohibition of Segregated Facilities (Feb 1999).

_X_ (29) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246).

_X_ (31) 52.222-36, Affirmative Action for Workers with Disabilities (Oct 2010) (29 U.S.C. 793).

_X_ (38) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging while Driving (Aug 2011).

_X_ (42) 52.225-13, Restrictions on Certain Foreign Purchases (Jun 2008) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

_X_ (48) 52.232-33, Payment by Electronic Funds Transfer— System for Award Management (Jul 2013) (31 U.S.C.

3332).

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the

Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or executive orders applicable to acquisitions of commercial items:

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_X_ (1) 52.222-41, Service Contract Act of 1965 (Nov 2007) (41 U.S.C. 351, et seq.).

_X_ 52.222-42 -- Statement of Equivalent Rates for Federal Hires. (May 1989)

In compliance with the Service Contract Act of 1965, as amended, and the regulations of the Secretary of Labor (29 CFR

Part 4), this clause identifies the classes of service employees expected to employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5

U.S.C. 5341 or 5332.

This statement is for Information Only:

It is not a Wage Determination

Employee Classification Monetary Wage – Fringe Benefits

Engineering Equipment Operator WG-5716-08 $20.92 + 18%

_X_ (3) 52.222-43, Fair Labor Standards Act and Service Contract Act -- Price Adjustment (Multiple Year and Option

Contracts) (Sep 2009) (29 U.S.C.206 and 41 U.S.C. 351, et seq.).

_X_ (7) 52.222-17, Nondisplacement of Qualified Workers (Jan 2013) (E.O. 13495).

(e) (1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c) and (d) of this clause, the

Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause

(iii) 52.222-17, Nondisplacement of Qualified Workers (Jan 2013) (E.O. 13495). Flow down required in accordance with paragraph (1) of FAR clause 52.222-17.

(iv) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246).

(vi) 52.222-36, Affirmative Action for Workers with Disabilities (Oct 2010) (29 U.S.C. 793).

(viii) 52.222-41, Service Contract Act of 1965, (Nov 2007), (41 U.S.C. 351, et seq.)

(ix) 52.222-50, Combating Trafficking in Persons (Feb 2009) (22 U.S.C. 7104(g)).

(2) While not required, the contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.

52.216-1 TYPE OF CONTRACT (APR 1984)

The Government contemplates award of a fixed price requirements contract resulting from this solicitation.

(End of provision)

52.216-18 ORDERING. (OCT 1995)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from the base period of performance as indicated on the schedule and for one subsequent option period, if exercised.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) If mailed, a delivery order or task order is considered "issued" when the Government deposits the order in the mail.

Orders may be issued orally, by facsimile, or by electronic commerce methods only if authorized in the Schedule.

(End of clause)

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52.216-19 ORDER LIMITATIONS. (OCT 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than $100.00 , the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor:

(1) Any order for a single item in excess of $100,000;

(2) Any order for a combination of items in excess of $100,000; or

(3) A series of orders from the same ordering office within 3 days that together call for quantities exceeding the limitation in subparagraph (1) or (2) above.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal

Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the

Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) above.

(d) Notwithstanding paragraphs (b) and (c) above, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 2 days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

52.216-21 – REQUIREMENTS (Apr 1984)

(a) This is a requirements contract for the supplies or services specified, and effective for the period stated, in the

Schedule. The quantities of supplies or services specified in the Schedule are estimates only and are not purchased by this contract. Except as this contract may otherwise provide, if the Government’s requirements do not result in orders in the quantities described as “estimated’’ or “maximum” in the Schedule, that fact shall not constitute the basis for an equitable price adjustment.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause.

Subject to any limitations in the Order Limitations clause or elsewhere in this contract, the Contractor shall furnish to the

Government all supplies or services specified in the Schedule and called for by orders issued in accordance with the

Ordering clause. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(c) Except as this contract otherwise provides, the Government shall order from the Contractor all the supplies or services specified in the Schedule that are required to be purchased by the Government activity or activities specified in the

Schedule.

(d) The Government is not required to purchase from the Contractor requirements in excess of any limit on total orders under this contract.

(e) If the Government urgently requires delivery of any quantity of an item before the earliest date that delivery may be specified under this contract, and if the Contractor will not accept an order providing for the accelerated delivery, the

Government may acquire the urgently required goods or services from another source.

(f) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor’s and Government’s rights and obligations with respect to that order to the same extent as if the order were completed during the contract’s effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after 30 Sep

2015.

(End of Clause)

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52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days of contract expiration; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least

60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 2 Years.

5352.201-9101 OMBUDSMAN (APR 2010)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, concerned parties may contact the Center/MAJCOM or

AFISRA ombudsmen, Mr. Gregg S. Oneal, 402 Scott Drive, Unit 2A2, Scott AFB IL 62225, (618) 229-0184, fax (618)

256-6668, email: gregory.oneal@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the MAJCOM/DRU or ARISRA level, may be brought by the concerned party for further consideration to the

Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force

Pentagon, Washington DC 20330-1060, phone number (703) 588-7004, facsimile number (703) 588-1067

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer.

5352.242-9000 - CONTRACTOR ACCESS TO AIR FORCE INSTALLATIONS (NOVEMBER 2012)

(a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

(b) In accordance with Department of Defense (DoD) policy guidance on Physical Access Control to all military bases, all individuals entering DoD installations must have a valid purpose to enter, have their identity proofed (providing acceptable documentation of proof of identity) and validated through the process of vetting (evaluation of an applicant’s character and conduct for approval or denial of access) through law enforcement data bases to be issued or be in possession of a Fairchild AFB access credential. DoD ID card holders and those designated on local access credentials http://www.whitehouse.gov/omb/circulars/a076/a76_rev2003.pdf mailto:gregory.oneal@us.af.mil

Page | 8 may vouch for and escort visitors. Those with locally produced access credentials may vouch for and escort visitors only during normal business/operating hours or as approved by the contracting officer for individual contract performance.

(c) Contractor identification badges will be issued for the performance period of the contract only, or for

(1) year; whichever is the shorter period of time. Badges for contractor personnel where the performance period extends beyond (1) year, or where the contract is extended beyond the original scheduled completion date, shall be reissued. The primary contractor shall identify to the Contracting Officer by letter, the name of no more than three supervisory personnel to act as vouching authorities for daily delivery personnel. This letter shall include the individual’s full name, position, and a call back number. It shall also identify the project for which the appointment is associated. Daily delivery personnel require an escort to and from the job site. If delivery personnel will be delivering to the job site on a recurring basis, they may apply for a base contractor badge for the duration of the contract or one (1) year, whichever is shorter.

Pre-announcement vouching by authorized individuals can be made by the following methods:

• Accessing the website at: https://sfmis.csd.disa.mil/SFMIS/jsp/registration/regRequest.jsp, complete the requested data, and submit the request.

• Sending a digitally signed/encrypted e-mail to: 92sfs.s5b.passandregistration@us.af.mil with visitor’s information.

• Calling the visitor information into the Entry Screening Facility (ESF). When the guest arrives, the sponsor will be contacted at a call back number provided by the sponsor to report to the gate to escort the visitor. Visitors sponsored for 1 to 7 days will be issued a laminated AF Form 75/Defense Biometric Identification System (DBIDS) pass (with photo) after vetting. The sponsor must report to the gate and escort the visitor the first day only. Visits over 7 days but for not more than 1 year will be issued the FAFB Contractor/ DBIDS card. The sponsor must report to the gate and escort the visitor the first day only. The FAFB Contractor/DBIDS application must include duration of visit, days of week for the visit, and hours of the day for visits.

• The sponsor may provide the Visitor Center a signed letter prior to the arrival of visitors if the visit date(s) are known. The letter must contain the full name, date of birth, social security number, dates of visit and destination address of the visit. It must also contain the full name, social security number and contact telephone number of the sponsor. This prior notification will allow the visitor access to the installation without the sponsor having to report to the visitor center to escort the guest.

(d) If any vouched individuals are unable to be vetted upon arrival, the designated vouching authority shall be required to escort those individuals to and from the site. Individuals that are not issued passes shall be required to be re-vetted each time they require access. Personnel shall provide one or more of the following documents in order to obtain access:

a. U.S. passport or U.S. passport card

b. Permanent Resident card or Alien Registration Receipt card (INS Form I-551)

c. Foreign passport with a temporary (I-551) stamp or temporary, (I-551) printed notation on a machine readable

Visa.

d. Foreign passport with current arrival/departure record (INS Form I-94) bearing the same name as the passport and containing an endorsement of the alien’s nonimmigrant status, if that status allows them to work for the employer.

e. Employment authority document that contains a photograph (INS Form I-766).

f. In the case of a non-immigrant alien authorized to work for a specific employer incident to status, a foreign passport with an INS Form I-94 or INS Form I-94A bearing the same name as the passport and containing an endorsement of the alien’s nonimmigrant status, as long as the endorsement has not yet expired and the proposed employment is not in conflict with any restrictions or limitations identified on the form.

g. Driver’s license or identification card issued by a State or outlying possession of the U.S., or Federal, State, or local government agencies provided it contains a photograph and biographic info such as name, date of birth, gender, height, eye color, and address.

h. School identification with photo.

i. U.S. Military or draft record, U.S. Coast Guard or Merchant Mariner or Transportation Workers Identification

Credential card.

https://sfmis.csd.disa.mil/SFMIS/jsp/registration/regRequest.jsp mailto:92sfs.s5b.passandregistration@us.af.mil

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j. Native American Tribal document.

(e) Under certain circumstances, 92d Contracting personnel may verify the need for an immediate pass and mark the application with “Immediate Processing Requested.” Contracting will annotate this statement with a signature block stamp. 92 SFS personnel will work these passes as soon as possible depending on current operations. When processing is completed, the form will be forwarded to Pass and Registration where the applicant will appear in person to have the pass issued.

(f) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with AFI 31-101, Integrated Defense and AFI 31-501, Personnel Security Program Management. The government does not allow Privately Owned Vehicles (POVs), photographic equipment, or any form of voice or photographic recording devices, to include cell phones, in controlled or restricted areas. The government will provide escorts to accompany contractor personnel in these designated areas and these escorts will have access to communication devices if needed.

Vehicles to be operated on the airfield must have a company logo painted on or affixed to the vehicle.

(g) These applicable AFI excerpts may be requested from the Contracting Officer.

(h) Use of cell phones or headphones while operating a motor vehicle upon a roadway on base is strictly prohibited and is a primary offense and a traffic citation will be issued. Totally hands-free cell phone devices are permitted.

(i) Fairchild AFB is a non-smoking facility. Smoking is only allowed in limited, designated areas.

(j) Contractors are reminded that vehicles cannot be left parked at the Front (Main) Gate area. This area is 30 minute parking only. If you have employees who cannot drive on base (lack of insurance, registration, suspended license, etc.)

they must park at an off-base location and ride with another employee.

(k) All commercial vehicles will enter the installation via the Rambo Road gate, Monday through Friday, 0600 through

1700 unless otherwise indicated in the Performance Work Statement (PWS). At all other times they will enter through the main gate. Search teams and/or military narcotic and explosive working dogs will search all commercial vehicles larger than a 15 passenger sized van.

(l) Any traffic diversions or road closures will be coordinated with 92 SFS/S3, five days prior to the diversion or closure.

All activities of the Contractor and his employees and sub-contractors and their employees while on base shall be conducted in strict accordance with all base regulations, including those of the Fire Marshall as well as applicable security directives.

(m) Foreign Nationals requiring base access are required to provide the following information to the Foreign Disclosure

Officer (FDO) for Wing Commander Approval at least 16 days prior to access. 1) Personal data (full name, date of birth, include passport number, visa number, green card number, any type of personal identifying number if applicable, country coming from, and dates of visit); 2) sponsor information (name, rank, squadron, phone numbers (home and office); 3) on-base locations to be visited (home address if sponsor lives on base). Under no circumstances will a foreign national from a country verified to be listed on the National Security Threat List (NSTL) be allowed access.

(n) Only United States (US) citizens are authorized to work in certain facilities on the installation. If applicable to the requirement, this information will be provided in the Performance Work Statement (PWS), Specifications, Statement of

Work (SOW), or Statement of Objective (SOO).

(o) The Eagle Eyes Program is an Air Force Anti-Terrorism initiative that enlists the eyes and ears of Air Force members, civilians, contractors, and dependents. Contractors are considered key to these program efforts. Using situational awareness and vigilance can help identify and promote the reporting of suspicious activity. Suspicious activity may include: surveillance, elicitation, tests of our security, acquiring supplies associated with adverse intent, suspicious persons out of place, individuals practicing dry runs and unusual deploying of assets. WATCH – REPORT - PROTECT

/Antiterrorism Level I training is not mandatory, but if requested, is available through a qualified on base instructor or http://www.e-publishing.af.mil/shared/media/epubs/AFI31-101.pdf http://www.e-publishing.af.mil/shared/media/epubs/AFI31-501.pdf

Page | 10 may be accessed online at https://atlevel1.dtic.mil/at. AT level I training provides personnel an overview of how to recognize and address potential terrorist actions.

(p) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification and vehicle passes issued to employees and subcontractor employees are returned to the issuing office. Individuals that do not return passes will be denied future base access until the pass is returned or an affidavit stating loss/destroyed has been submitted. Failure to comply with these requirements may result in withholding of final payment.

Revised 29 Apr 13

52.228-5 INSURANCE – WORK ON A GOVERNMENT INSTALLATION (JAN 1997) (IAW FAR

28.306 (b))

(a) The Contractor shall, at its own expense, provide and maintain during the entire performance of this contract, at least the kinds and minimum amounts of insurance specified below.

1. Workmen’s Compensation and Employers Liability Insurance as required by law, except that if this contract is to be performed in a state which does not require or permit private insurance, then compliance with the statutory or administrative requirements in any such State will be satisfactory. The required Workmen’s Compensation insurance shall extend to cover employer’s liability for accidental bodily injury of death and for occupational disease with a minimum liability limit bodily injury of death and for occupational disease with a minimum liability limit of $100,000.

2. General Liability Insurance. Bodily injury liability insurance, in the minimum limits of $500,000 per occurrence shall be required on the comprehensive form of policy.

3. Automobile Liability Insurance. This insurance shall be required on the comprehensive form of policy and shall provide bodily injury liability and property damage liability covering the operation of all automobiles used in connection with the performance of the contract. At Least the minimum limits of $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage shall be required.

(b) Before commencing work under this contract, the Contractor shall notify the Contracting Officer in writing that the required insurance has been obtained. The policies evidencing required insurance shall contain an endorsement to the effect that any cancellation or any material change adversely affecting the Government's interest shall not be effective (1) for such period as the laws of the State in which this contract is to be performed prescribe, or (2) until 30 days after the insurer or the Contractor gives written notice to the Contracting Officer, whichever period is longer.

(c) The Contractor shall insert the substance of this clause, including this paragraph (c), in subcontracts under this contract that require work on a Government installation and shall require subcontractors to provide and maintain the insurance required in the Schedule or elsewhere in the contract. The Contractor shall maintain a copy of all subcontractors' proofs of required insurance, and shall make copies available to the Contracting Officer upon request.

5352.223-9001 HEALTH AND SAFETY ON GOVERNMENT INSTALLATIONS (NOV 2012)

(a) In performing work under this contract on a Government installation, the contractor shall:

Comply with the specific health and safety requirements established in this PWS, as well as OSHA;

(2) Comply with the health and safety rules of the Government installation that concern related activities not directly addressed in this contract;

(3) Take all reasonable steps and precautions to prevent accidents and preserve the health and safety of contractor and

Government personnel performing or in any way coming in contact with the performance of this requirement; and

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(4) Take such additional immediate precautions identified by the contracting officer for health and safety purposes.

(b) The contracting officer may, by written order, direct Air Force Occupational Safety and Health Standards (AFOSH) and/or health/safety standards as may be required in the performance of the resulting contract and any adjustments resulting from such direction will be in accordance with FAR Clause 52.212-4(c), Contract Terms and Conditions –

Commercial Items.

(c) Violations of these health and safety rules and requirements are to be promptly corrected as directed by the contracting officer. Failure to correct the violation(s) will be grounds for termination of this contract in accordance with

FAR Clause 52.212-4(c), Contract Terms and Conditions – Commercial Items.

252.237-7023 Continuation of Essential Contractor Services (Oct 2010)

(a) Definitions. As used in this clause–

(1) “Essential contractor service” means a service provided by a firm or individual under contract to DoD to support mission-essential functions, such as support of vital systems, including ships owned, leased, or operated in support of military missions or roles at sea; associated support activities, including installation, garrison, and base support services;

and similar services provided to foreign military sales customers under the Security Assistance Program. Services are essential if the effectiveness of defense systems or operations has the potential to be seriously impaired by the interruption of these services, as determined by the appropriate functional commander or civilian equivalent.

(2) “Mission-essential functions” means those organizational activities that must be performed under all circumstances to achieve DoD component missions or responsibilities, as determined by the appropriate functional commander or civilian equivalent. Failure to perform or sustain these functions would significantly affect DoD’s ability to provide vital services or exercise authority, direction, and control.

(b) The Government has identified all or a portion of the contractor services performed under this contract as essential contractor services in support of mission essential functions. These services are listed in the Performance Work Statement

(Attach 2), dated 31 Oct 2013.

(c)(1) The Mission-Essential Contractor Services Plan submitted by the Contractor, is incorporated in this contract.

(2) The Contractor shall maintain and update its plan as necessary. The Contractor shall provide all plan updates to the

Contracting Officer for approval.

(3) As directed by the Contracting Officer, the Contractor shall participate in training events, exercises, and drills associated with Government efforts to test the effectiveness of continuity of operations procedures and practices.

(d)(1) Notwithstanding any other clause of this contract, the contractor shall be responsible to perform those services identified as essential contractor services during crisis situations (as directed by the Contracting Officer), in accordance with its Mission-Essential Contractor Services Plan.

(2) In the event the Contractor anticipates not being able to perform any of the essential contractor services identified in accordance with paragraph (b) of this section during a crisis situation, the Contractor shall notify the Contracting Officer or other designated representative as expeditiously as possible and use its best efforts to cooperate with the Government in the Government’s efforts to maintain the continuity of operations.

(e) The Government reserves the right in such crisis situations to use Federal employees, military personnel or contract support from other contractors, or to enter into new contracts for essential contractor services.

(f) Changes. The Contractor shall segregate and separately identify all costs incurred in continuing performance of essential services in a crisis situation. The Contractor shall notify the Contracting Officer of an increase or decrease in costs within ninety days after continued performance has been directed by the Contracting

Officer, or within any additional period that the Contracting Officer approves in writing, but not later than the date of final payment under the contract. The Contractor’s notice shall include the Contractor’s proposal for an equitable adjustment and any data supporting the increase or decrease in the form prescribed by the Contracting Officer. The parties shall negotiate an equitable price adjustment to the contract price, delivery schedule, or both as soon as is practicable after receipt of the Contractor’s proposal.

(g) The Contractor shall include the substance of this clause, including this paragraph (g), in subcontracts for the essential services.

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252.237-7024 Notice of Continuation of Essential Contractor Services (Oct 2010)

(a) Definitions. “Essential contractor service” and “mission-essential functions” have the meanings given in the clause at

252.237-7023, Continuation of Essential Contractor Services, in this solicitation.

(b) The offeror shall provide with its offer a written plan describing how it will continue to perform the essential contractor services listed in the Performance Work Statement (Attach 3), dated 15 Jan 2013, during periods of crisis. The offeror shall–

(1) Identify provisions made for the acquisition of essential personnel and resources, if necessary, for continuity of operations for up to 30 days or until normal operations can be resumed;

(2) Address in the plan, at a minimum—

(i) Challenges associated with maintaining essential contractor services during an extended event, such as a pandemic that occurs in repeated waves;

(ii) The time lapse associated with the initiation of the acquisition of essential personnel and resources and their actual availability on site;

(iii) The components, processes, and requirements for the identification, training, and preparedness of personnel who are capable of relocating to alternate facilities or performing work from home;

(iv) Any established alert and notification procedures for mobilizing identified “essential contractor service” personnel;

and

(v) The approach for communicating expectations to contractor employees regarding their roles and responsibilities during a crisis.

(End of provision)

5352.237-9001 -- Requirements Affecting Contractor Personnel Performing Mission Essential Services

REQUIREMENTS AFFECTING CONTRACTOR PERSONNEL PERFORMING MISSION

ESSENTIAL SERVICES (OCT 2004)

(a) The Contracting Officer has identified all or a portion of the services performed under this contract as “Essential DoD

Contractor Services” as defined and described in DoD Instruction (DoDI) 3020.37, “Continuation of Essential DoD

Contractor Services During Crises.” Hereafter, the personnel identified by the contractor to perform these services shall be referred to as “Mission Essential Contractor Personnel.”

(b) Within 20 days after contract award or incorporation of this clause into a contract by modification, the Contractor shall provide a written list of all “Mission Essential Contractor Personnel” to the Contracting Officer or designee. The list shall identify names and country(ies) where each employee will perform work under this contract.

(c) As required to comply with or perform pursuant to DoD or Air Force requirements, the contracting officer shall direct the contractor to comply with requirements intended to safeguard the safety and health of Mission Essential Contractor

Personnel. The Contracting Officer may communicate the requirements through a letter of notification or other means, and subsequently modify the contract to incorporate the requirements via full text or by reference. The Contractor may file a proposal for cost or other impacts under the Changes clause or a Request for Equitable Adjustment.

(d) This clause shall be inserted in all subcontracts meeting the criteria in paragraph (a) of this clause.

HAZARDOUS MATERIAL

Definition of Hazardous Material: In accordance with AFI 32-7086, Hazardous Materials Management, a hazardous material includes all items covered under Emergency Planning and Community Right to Know Act (EPCRA) tracking requirements, the OSHA HAZCOM standard, and all Class I and II ODSs.

http://www.dtic.mil/whs/directives/corres/html/302037.htm

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A. The Contractor shall be responsible for the proper storage, management, and disposal of any hazardous material brought on Base.

1. For any single hazardous material stored on-site in a quantity equal to or exceeding 55-gallons at any time, the contractor shall provide secondary containment for the entire quantity of that hazardous material.

2. Hazardous material shall be stored within a fenced, locked secure area not accessible to the base populace after hours.

3. All containers of hazardous material shall be clearly and properly labeled; closed when not in use; and stored in an upright, secure position.

4. No hazardous material shall be left on-site at the end of a project. Any touch-up material to be provided to the user shall have prior item specific approval from the base hazardous material management program.

B. The Contractor shall submit to the Contracting Officer prior to start of physical work, a Contractor Hazardous

Material Work Sheet (see attached) and corresponding Material Safety Data Sheet (MSDS) for each hazardous material to be brought onto the base during the performance of the contract. This work sheet and an MSDS shall be completed for each and every HAZMAT to be used by the Prime Contractor and all subcontractors.

C. If during the course of the contract, items not previously identified are to be brought on the base, the Contractor shall submit a Work Sheet and MSDS for approval prior to bringing the HAZMAT onto the base.

D. At the end of the contract, the Contractor shall submit to the Contracting Officer the quantities of each hazardous material actually used on the base during the contract utilizing and annotating the government-provided chemical authorization list. A copy of the authorization list can be obtained from 92 CES/CEVP. If a project covers more than one calendar year, the approximate quantity of each hazardous material used during the calendar year shall be submitted to the

Contracting Officer at least 30-days prior to the end of each calendar year.

Attachments:

Attach 1. Pricing Schedule

Attach 2. PWS

Attach 3. Wide Area Workflow Worksheet

Attach 4. Wage Determination 2005-2565 Rev 13

Attach 5. Hazardous…