Attachment 3 SOW 12JUN2024.pdf

STATEMENT OF WORK

FOR

Weapon Generation Facility (WGF) Entry Control Point (ECP)

X-Ray Inspection/Screening Systems

F. E. WARREN AIR FORCE BASE

WYOMING

TRIRIGA Opportunity # N/A

Prepared by:

Plans, Programs, and Requirements Division

90th Security Forces Group F. E. Warren Air Force Base, Wyoming

Version 1.4

Date: 12 June 2024

Table of Contents

1. OVERVIEW

2. LOCATION

3. BACKGROUND

4. GENERAL REQUIREMENTS

5. SCOPE

6. PERIOD OF PERFORMANCE (PoP)

7. OPERATING CONSTRAINTS

8. WARRANTY

9. OTHER APPLICABLE CONDITIONS

ATTACHMENT 1

STATEMENT OF WORK (SOW)

SCOPE OF WORK / GENERAL REQUIREMENTS

1. OVERVIEW.

The objective for this work is to install fully operational x-ray inspection or screening systems at the entry control point (ECP) of the F. E. Warren Air Force Base (FEW) Weapon Generation Facility (WGF). The metal detectors are intended to provide a security feature enhancement to detect metallic objects carried by person(s) entering/exiting the WGF.

2. LOCATION.

2.1. Building 1100, Entry Control (Room 101), Entry Screening (Room 104), and Secure Lobby (Room 105).

2.1.1. Place of performance may include other locations to ensure proper connectivity and functionality of the system.

2.2. Drawings of WGF ECP is “DoD Unclassified Controlled Nuclear Information (DCNI)” and is not releasable for public use but can be provided during any site visits.

3. BACKGROUND:

3.1. This SOW outlines requirements necessary to support Contractor furnished/Contractor installed (CFCI) x-ray systems to provide monitored viewing capability as a security enhancement for the FEW WGF ECP.

3.2. The person(s) or entity performing the CFCI work outlined in this SOW is referred to as “Contractor” hereafter.

3.3. The 90th Security Forces Squadron (90 SFS) is the responsible “end-user.” The Operations Section (S-3) (90 SFS/S3) is the office of primary responsibility (OPR) and is identified as the “customer” hereafter, whereas the 90th Security Forces Group Plans, Programs, and Requirements Division (90 SFG/A5) is the project facilitator for the customer’s needs/intent between the Government, Project Manager(s), and/or Contractor(s).

3.4. Compliance Documents. The following documents provide specifications, standards, or guidance that must be complied with to meet the requirements of this work.

3.4.1. ICD-705, when applicable.

3.4.2. Unified Facilities Criteria, as applicable (i.e., UFC 4-022-01).

3.4.3. Configuration Management Database (CMD) equipment approval list, when applicable (list may be sourced from 90 SFG/A5E, Electronic Security System (ESS) office – bldg. 34, Room 180, or via office phone at 307-773-2479).

4. GENERAL REQUIREMENTS.

4.1. This work is a Contractor Furnish/Contractor Install (CFCI).

4.2. The Contractor shall coordinate with the Government before purchasing x-ray systems.

Contractor shall coordinate with 90 SFG/A5E on the location of the purchased detector with the adjacent walls, metal detectors and large moveable metal objects.

4.3. The Contractor shall install all materials in strict accordance with the manufacturer’s printed instructions and details: rigid, secure, plumb, level, aligned, square and straight with suitable fastening devices.

4.4. Dispose of all waste generated by this work according to all applicable regulations.

4.5. The Contractor is responsible to verify site conditions, measurements, quantities, and materials needed to complete this work prior to ordering materials and starting work activities. All materials including those concealed or covered shall be new and of the most suitable and highest grade and type for the intended use unless otherwise indicated.

4.6. The term “provides” means provide (or furnish) and install.

4.7. The term “replace” means remove existing material or items and furnish and install a similar new material as required to match existing adjacent material or items.

4.8. Products cannot be sourced from China. Contractor should verify place of origin of all equipment/components prior to installation.

4.9. Contractor shall provide a breakdown of the equipment to be installed, as well as subsequent data sheets and documentation to further explain the capabilities of the equipment.

4.10. All licensing associated with the system/equipment shall be perpetual; no licensing fees or reoccurring costs should be part of the system/equipment.

4.11. Contractor will ensure work area is to be cleaned of debris daily. Work areas will be cleaned prior to departure for the workday and to limit hazards of neighboring work, common areas, and/or walkways. Protect the existing facility, sidewalks, and landscaping from damage due to equipment or personnel. Promptly remedy all damage or loss thereto.

4.12. Site work hours shall be from 7:30 AM to 4:30 PM. Workdays are Monday through Friday except federal holidays. Coordinate with the Government Project Manager and the Contracting Office if additional or off-hours are required. ALL schedule changes must be requested in writing and approved by the Contracting Officer.

4.13. Licenses and Permits. Follow local, State, and Federal rules and regulations relating to licenses and permits required throughout the entirety of the project, as applicable.

4.14. The building will be occupied throughout the duration of the project.

Coordination/notification with the Facility Manager and/or Government Project Manager at the beginning/ending of each workday for access to work areas.

5. SCOPE.

5.1. The Contractor shall furnish all labor, materials, equipment, transportation, tools, supplies, etc. and all other direct/indirect costs to complete the work.

5.2. X-ray systems will be installed in room 104 (Entry Screening) and room 105 (Secure Lobby) but, must be able to be fully operate/function from room 101 (Entry Control).

Alarm annunciation will occur to announce in room 101 (Entry Control) by an audio and flashing light, at a minimum.

5.3. Installation and Configuration.

5.3.1. Install x-ray systems according to manufacturer’s specifications.

5.3.2. Set sensitivity settings threshold to x-ray through common objects (e.g., boxes, bags, backpacks, briefcases, etc.) to detect unauthorized items (i.e., firearms, knives, explosives, cellular devices, et al.).

5.3.3. Any applicable software application needed to operate/function x-ray systems will be a direct point-to-point connection and will not be connected to the Air Force Network (AFNet).

5.4. Specification(s).

5.4.1. Equipment specifications will be equal to or better as identified in Table 1.1. to Attachment 1 of this SOW. X-ray system specifications identified in this SOW are similar to Smiths Detection, HI-SCAN 7555Si XRay.

5.5. Training and Materials.

5.5.1. Contractor and Customer shall coordinate a date/time where the Contractor can provide initial training on how to use, operate, function test, and troubleshoot common errors regarding the installed equipment. In the case where the Contractor and Customer cannot agree to a specified initial training date/time, the Contracting Officer will arbitrate a date/time. Initial training will be accomplished prior to Government acceptance of installed equipment but, equipment must be fully operational/functional.

5.5.2. Contractor shall provide three (3) copies of manufacturer’s instructions, technical orders, and equipment manuals, as applicable. Copies can be provided in either hard-copy and/or digital mediums.

6. PERIOD OF PERFORMANCE (PoP).

6.1. To include lead time and training, PoP for a fully functional/operational system shall be at 120 calendar days after contract award.

7. OPERATING CONSTRAINTS.

7.1. Qualified Personnel. The Contractor shall provide qualified personnel to perform all requirements specified in this SOW. The Contractor will only be awarded to a United States (U.S.) company using U.S. citizens.

7.2. Key Personnel. Before replacing any individual designated as Key by the Government, the Contractor shall notify the Contracting Office no less than fifteen (15) business days in advance, submit written justification for replacement, and provide the full name and qualifications of any proposed substitute(s). All proposed substitute(s) shall possess qualifications equal to or superior to those of the Key personnel being replaced, unless otherwise approved by the Contracting Office. The Contractor shall not replace Key Contractor personnel without approval from the Contracting Officer. The following Contractor personnel are designated as “Key” for this requirement.

7.2.1. Project Manager (PM). The Contractor shall provide a PM who shall be responsible for all Contractor work performed under this SOW. The PM shall be a single point of contact (POC) for the Contracting Officer and any assigned Contracting Officer Representative (COR). The name of the PM, and the name(s) of any alternate(s) who shall act for the Contractor is the absence of the PM, shall be provided to the Government as part of the Contractor’s proposal. The PM is further designated as Key by the Government. During any absence of the PM, only one alternate shall have full authority to act for the Contractor on all matters relating to work performed under this contract. The PM and all designated alternates shall be able to read, write, speak, and understand English language. Additionally, the Contractor shall not replace the PM without prior coordination with the Contracting Office.

7.2.1.1. The PM shall be available to the COR via telephone between the hours of 8:00 a.m. and 4:00 p.m. Mountain Standard Time (MST), Monday through Friday, and shall respond to a request for discussion or resolution of technical problems within three (3) hours of notification.

7.2.2. Employee Identification.

7.2.2.1. Contractor’s employees shall comply with all applicable local, state, and federal laws, ordinance, regulations, policies, and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off-limits” areas, possession of weapons/drugs (to include Marijuana and/or similar products), et al.) when visiting or working at Department of Defense (DoD) Government facilities and/or installations. The Contractor shall ensure contractor employees always present a professional appearance and their conduct shall not reflect discredit on the U.S. or the DoD. The PM shall ensure contractor employees understand and abide by the DoD and FEW AFB established rules, regulations and policies concerning safety and security.

7.2.3. Removing Employees for Misconduct or Security Reasons.

7.2.3.1. The Government may, at its sole discretion (via the Contracting Office or by 90 SFS, when relating to Law and Order and/or Security concerns), direct the Contractor to remove any contractor employees from FEW AFB facilities and/or installation for misconduct or security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required under this SOW.

8. WARRANTY.

8.1. The Contractor shall provide a one (1)-year workmanship warranty and all manufacturer’s equipment warranties, which begins from government acceptance date. Warranty service shall include on-site repair, all parts, labor, and replacement, as necessary.

8.2. The Contractor shall warrant the entire product and workmanship. Faulty or defective work or product shall be corrected at no cost to the Government. The Contractor shall provide a warranty POC in their proposal.

9. OTHER APPLICABLE CONDITIONS.

9.1. Security.

9.1.1. All contractor personnel will have a National Crime Information Check (NCIC) conducted, of which, person(s) with negative criteria as outline in the 90th Missile Wing (90 MW) Integrated Defense and Antiterrorism Plan (ID/ATP), 90 MW Plan 31-1, shall not have access to FEW AFB property. The Contractor PM will be able to coordinate with 90 SFG/A5B, Pass and Identification section, regarding installation access and issuance of Defense Biometric Identification System (DBIDS) passes for contractors. The Contractor PM will provide applicable information a minimum of fourteen (14) calendar days to 90 SFG/A5b prior to requiring installation access, to have proper vetting completed.

9.1.2. The following behavior or criminal record(s) pose unacceptable risk and are denied initial installation access IAW AFMAN 31-101, Volume 3, Installation Perimeter Access Control:

9.1.2.1. The individual is known to be or reasonably suspected of being a terrorist or belongs to an organization with known terrorism links/support.

9.1.2.2. The installation is unable to verify the individual’s claimed identity.

9.1.2.3. The individual has previously been barred from access to a federal installation or stand-alone facility.

9.1.2.4. Federal, State, Local, or other civil law enforcement authorities, regardless of offense or violation, want the individual.

9.1.2.5. The individual has any conviction for espionage, sabotage, treason, terrorism, or murder.

9.1.2.6. The individual’s name appears on any Federal or State agency’s watch list or hit list for criminal behavior or terrorist activity (e.g., National Sex Offender Registry (NSOR), Violent Persons File (VPF), etc.).

9.1.2.7. The individual has been convicted of a firearms or explosive violation.

9.1.2.8. The individual has been convicted of sexual assault, armed robbery, rape, child molestation, child pornography, trafficking in humans, drug possession with intent to sell, or drug possession with intent to sell, or drug distribution.

9.1.2.9. The individual has knowingly and willfully engaged in acts or activities designated to overthrow the U.S. Government by force.

9.1.3. Privately Owned Firearms are not authorized on FEW AFB with respect to contractor personnel, in the performance of this SOW.

9.1.4. Oversized commercial company vehicles will be required to be searched prior to base entry. All vehicles are subject to inspections while entering, exiting, and operating within the confines of FEW AFB boundaries.

9.1.5. Contractor personnel may be required to halt performance during periods of high alert, Force Protection Condition (FPCON) changes, base-level exercises, and/or natural or man-made emergencies. The Contractor PM will be notified by the Government when work can be resumed.

9.2. Safety.

9.2.1. The safety requirements will be the same throughout. Follow the Accident Prevention Plan (AAP) and Activity Hazard Analysis (AHA), as applicable, the Contractor has created for the entirety of the work.

9.3. Deliveries and Travel.

9.3.1. Vehicle inspections may be required at the Installation Access Control Point (IACP) prior to allowing installation access.

9.3.2. Coordination between Contractor and 90 SFG/A5 may occur to allow pre-delivery of materials regarding shipping/delivery address if space is available. It will be the Contractor’s responsibility to provide storage for materials if space is unavailable.

9.3.3. Travel is at the responsibility of the Contractor, as applicable, to fulfill the performance of this SOW.

9.3.4. Post Award Conference.

9.3.4.1. The Contractor shall attend a Post Award Conference with the Contracting Officer, Customer, and other Government entities, no later than ten (10) business days after the date of award. The purpose of the Post Award Conference, which will be chaired by the Contracting Officer or Government PM, is to discuss technical and contracting objectives of this contract and review the Contractor’s draft project plan.

9.4. Project Plan, when applicable.

9.4.1. The Contractor shall provide a Project Plan to be submitted with their quote. The Project Plan shall include the floor plan design and schedule, as required within this SOW. The Contractor shall provide a final Project Plan to the Customer not later than five (5) business days after the Post Award Conference.

9.5. Document/Drawing Security.

9.5.1. Transmittal. Electronic transmittal is approved, unless otherwise instructed to do so.

9.5.2. Labeling of information on Drawings:

9.5.2.1. All information, either in electronic or paper formats, shall have imprinted on each page of the following information:

PROPERTY OF THE UNITED STATES GOVERNMENT

CONTROLLED UNCLASSIFIED INFORMATION (CUI)

Do Not Remove This Notice Properly Destroy Medium When No Longer Needed

9.5.2.2. The following information will be included on the cover page of the information (such as the cover page on the set of construction drawings or on the cover page of the specifications) and on the label of all magnetic media:

PROPERTY OF THE UNITED STATES GOVERNMENT

CONTROLLED UNCLASSIFIED INFORMATION (CUI)

COPYING, DISSEMINATION, OR DISTRIBUTION OF THESES DRAWINGS, PLANS,

OR SPECIFICATIONS TO UNAUTHORIZED USERS IS PROHIBITED.

Do Not Remove This Notice Properly Destroy Medium When No Longer Needed

NOTE* Manufacturer’s instructions of equipment may not be required to have above labeling.

ATTACHMENT 1

SOW to WGF ECP X-Ray Systems

A.1. SPECIFICATIONS.

NOTE* Specifications are to be equal to or better.

Table 1.1.

ITEM TITLE: ITEM EXPLANATION:

GENERAL SPECIFICATIONS:

Tunnel Dimensions 755 (W) x 555 (H) (mm), 29.7” (W) x 21.9” (H).

Max. Object Size 750 (W) x 550 (H) (mm), 29.5” (W) x 21.7” (H).

Conveyor Height Approx. 755 mm (29.7”).

Conveyor Speed at mains Approx. 0.2 / 0.24 (m/s).

Frequency 50 Hz / 60 Hz.

Max. Conveyor Load 160 kg (352 lbs) (evenly distributed).

Resolution (wire detectability) Standard: 40 AWG (0.08 mm), Typical: 41 AWG (0.07 mm).

Penetration (steel) Standard: 35 mm, Typical: 37 mm.

External dose rate <2 μSv/h (0,2 mrem).

Film Safety Guaranteed even for high-speed films up to ISO 1600 (33 DIN).

Duty Cycle 100%, no warm-up procedure(s).

X-RAY GENERATOR:

Anode voltage, cooling 160 kV cp, hermetically sealed oil bath.

Beam Direction Diagonal.

IMAGE GENERATING SYSTEM:

X-ray Converter L-shaped detector line, high resolution.

Grey Levels Stored 4096.

Image Presentation B/W, color.

Digital Video Memory 1280 x 1024 / 24 bit.

Image Evaluation Functions VARI-MAT, 02, OS, HIGH, electronic zoom: stepless enlargement up to 64-times.

Monitor Samsung ViewFinity 34’

ADDITIONAL FEATURES:

Features fading-in of date/time, luggage counter, user id-number, luggage marking system (acoustic], display of operating mode, REVIEW-feature (to recall previously visible image areas], zoom overview, free programmable keys, USB 2.0 interface, stepless zoom.

Options X-ACT, HI-TIP, HI-SPOT, SEN, XPlore, IMS (Image Store System – stores up to 100,000 images), Random ReCheck.

INSTALLATION DATA:

X-ray Leakage Ability to meet all applicable laws and regulations with respect to X-ray emitting devices.

Sound Pressure Level < 70 dB(A) Operating-/Storage Temperature 0° - 40°C / -20°C - +60°C

Humidity 5% - 95% (non-condensing]

Power Supply standard: 230VAC or 120VAC +10% / -15% • 50 Hz / 60 Hz ±3 Hz

Power Consumption approx. 0.8 kVA Protection Class System/Keyboard IP 20 / IP 43

Mechanical Construction steel construction with steel panels, mounted on rollers.

standard co loris]: RAL 7016 [dark grey] / B11-W1 [blue]

Remote Monitoring (Workstation)

System Monitoring/Operating Functions (Operator Station) Must Be Able To Be Accomplished Up To 50’ Away (~100 Cable Feet) From X- Ray System.

Definitions:

FCC Federal Communications Commission ICNIRP International Commission on Non-Ionizing Radiation Protection IEEE Institute of Electrical and Electronics Engineers IP Ingress Protection TSA Transportation Security Administration