Atch 6 Questions and Answers Final.pdf

FA461326Q0014 Dryer/Vent Cleaning Service (BPA Not to Exceed Five Years).

Questions:

1. What is the number and height of roof-mounted versus wall-mounted terminations?

Govt’s Answer: There are no roof mounted vents.

2. Does the Government personnel provide roof access?

Govt’s Answer: There is no need to access the roof as there are no roof mounted vents.

3. Are lifts allowed to be staged at each dormitory?

Govt’s Answer: Yes. Lifts shall be the responsibility of the Contractor and are not provided by the Government. From previous service, there was no need for a lift. Regular extension ladders have been used.

4. What are the maximum duct lengths and diameters?

Govt’s Answer: Maximum duct length is 10’ and maximum diameter is 4”.

5. Do access panels exist?

Govt’s Answer: Yes, access panels exist inside the buildings, with vents under the porches.

Also see Question #15.

6. Are minor repairs are permitted, or must only be reported?

Govt’s Answer: Minor repairs shall be reported to the CO prior to any repair commencing.

Repairs are not part of the contract and shall not add costs per original award. Depending on the urgency of the repair, it may be treated on a case to case basis and shall be determined the CO, alone.

7. What is the Government’s required airflow measurement units and calibration documentation?

Govt’s Answer: See Question #16

8. Based on OPSEC Training: PWS 4.5.3, it requires OPSEC education and Appendix B lists OPSEC Training Certificates as a deliverable. Please confirm whether this requirement applies to contractor personnel performing only dormitory dryer vent cleaning services who are not anticipated to have access to classified, CUI, or mission-critical information?

Govt’s Answer: The Government requires OPSEC computer-based training for all contractors who will be authorized long term badges (renewed annually) and receive access to FE Warren AFB, Monday-Fridays during business hours. The contract does not involve any classified or CUI related materials.

9. Based on AT Level I Training: Appendix B requires AT Level I Training Certificates and references PWS paragraph 4.6.2. However, the provided PWS appears to proceed from paragraph 4.6.1 directly to paragraph 4.7. Please confirm whether AT Level I training is required for contractor personnel under this requirement and, if so, please provide or identify the applicable paragraph/training requirement

Govt’s Answer: This numbering error will be corrected in next re-iteration of the PWS. AT Level 1 Training Certs, like OPSEC training, is a computer-based training for all contractors who will be authorized access to FE Warren AFB. They will not be granted long term badges without these OPSEC and AT Level 1 Training certificates on file.

10. AT Level I Training: We located the JKO JS-US007 Level I Antiterrorism Awareness Training course; however, our non-DoD computers are receiving a certificate/privacy error when attempting to access the JKO site. Is there an alternate link or training resource F.E. Warren recommends for contractors without CAC access?

Govt’s Answer: The Government will provide further instructions on this training to the awardee. No special access is needed. No CAC is required to complete this training and is publicly available for completion on any computer with internet access.

11. Is the ductwork accessible in the hallways in the buildings with units inside dorm rooms?

Govt’s Answer: Some ductwork is accessible in the hallways and some will need to be accessed via an extension ladder for B220, B228, B230 and B236.

12. Are any lifts needed to reach termination points?

Govt’s Answer: Prior contractors who have completed this service have always utilized extension ladders to complete the cleaning. Lifts were not necessary in prior service completion.

13. Are you asking for C-DET certifications for the cleaning? Is this the certification for dryer vents.

Govt’s Answer: There are no required C-DET certifications for this cleaning service. This is routine dryer/vent cleaning maintenance offered for residential purposes, commercially available in the marketplace. The technicians providing the dryer/vent cleaning shall possess professional knowledge and qualifications necessary to conduct proper dryer/vent cleaning.

14. How many times a year will the BPA used?

Govt’s Answer: Since the price list is a pre-priced agreement, the Government guarantees annual cleaning of all the facilities. If additional cleaning is necessary in some of the facilities which are utilized more frequently, the pricing for that facility defaults to the pre-priced agreement that was quoted by the company, for that service year.

15. What floors are the laundry rooms located on?

Govt’s Answer:

Dorm 220 12 Dryers inside the rooms.

Dorm 222 8 Dryers in basement/vents under porch

Dorm 223 6 Dryers in basement/vents under porch

Dorm 224 6 Dryers in basement/vents under porch

Dorm 226 8 Dryers in basement/vents under porch

Dorm 228 12 Dryers inside rooms

Dorm 230 18 Dryers inside rooms

Dorm 236 12 Dryers inside rooms

Dorm 241 3 Dryers/vents under porch

Dorm 244 9 Dryer in basement/vents under porch

Dorm 248 9 Dryer in basement/vents under porch

16. Based on Airflow Verification/Scope of Work: PWS 1.1 defines the cleaning scope as beginning at the dryer wall connection point and continuing through the exhaust ductwork to the exterior hood/louver. PWS 1.1.2 requires pre- and post-cleaning airflow velocity testing to ensure the system is operating at optimal capacity and meets manufacturer safety standards.

Since the dryer appliance itself is outside the defined cleaning scope, please confirm that the required airflow verification is intended to verify the condition and performance of the exhaust ductwork only, from the wall connection point through the exterior termination.

Govt’s Answer: Confirmed, that the required airflow verification is intended to verify condition and performance of the exhaust ductwork only, from the wall connection point through the exterior termination.

17. BPA Master Dollar Amount/Annual Cleaning: The BPA Terms and Conditions identify a Master Dollar Amount of $35,000 and state that the Government is obligated to the extent of authorized Calls actually placed against the BPA. PWS 1.1.1.1 states that cleaning is completed annually, and Attachment 2 requests pricing for all 103 vents for each of the five service years.

Please clarify whether the $35,000 Master Dollar Amount limits the aggregate value of all calls over the five-year BPA period and whether one annual cleaning of all 103 vents is anticipated or guaranteed for each of the five service years.

Govt’s Answer: The $35,000 is the ceiling limit for this BPA for the total of five years of service. It is the not to exceed amount but is changed in Amendment 01 to $50,000 to account for more frequent cleanings. The Government’s guarantees a minimum of one per year cleaning for all facilities (minimum 5 cleanings for the duration of the BPA).

18. We're preparing a quote for FA461326Q0014 (Dryer Vent Cleaning BPA) and would like to confirm the appropriate labor category under Wage Determination 2015-5405 for this scope. Dryer vent cleaning falls between two listed classifications — Janitor and HVAC

Mechanic — and we want to ensure we're pricing this correctly.

Could you clarify which classification applies to this work, or direct us to any PWS language that addresses it?

Government Answer: The best fit for this job would appear to be HVAC Mechanic due to the airflow requirements outlined in the PWS.