Attachment 1 - Draft Statement of Work.pdf

Attachment 1

STATEMENT OF WORK (SOW)

FOR

GROUP FITNESS INSTRUCTION BPA

SERVICES

F.E. Warren Air Force Base, Wyoming

11 July 2024

Table of Contents

1. Introduction

1.1. Basic Services

1.2. Personnel

2. SCOPE OF WORK

3. Government Furnished Property and/or Services

3.1. Government Furnished Property

4. General Information

4.1. Security Requirements

4.3. Location/Hours of Operations

5. Appendices

APPENDIX A

1. Introduction.

The contractor shall provide all personnel, materials, supervision, and other items and services necessary to perform a professional group exercise program for the FE Warren AFB Fitness Center. This program is available to all authorized users in accordance with DAFI 34-214.

1.1. Basic Services. The Contractor shall provide all personnel, materials, supervision, and other items and services necessary to instruct group fitness classes as defined in this statement of work (SOW). The contractor shall perform to the standards in this contract.

1.2. Personnel

1.2.1 Contract Manager. The contractor shall provide a contract manager who shall be responsible for the performance of the services. The name of the contract manager shall be provided to the CO in writing prior to the beginning of the first performance period. The contract manager must be able to read, write, speak, and understand English. The contract manager shall have full authority to act for the Contractor on all contract matters which relate to the daily operation of this contract. The manager shall be available within three duty days during normal duty hours to meet in person on the installation with government personnel when requested in writing, via email or letter, by the Fitness Center Director or representative.

1.2.1.1. The contract manager shall have full authority to act for the contractor on all contract matters relating to daily operations of this contract.

1.2.2 Employees. The contractor shall provide nationally recognized fitness agency and certified instructors to instruct aerobics and spinning classes which will include, but are not limited to: indoor cycling, hi-low impact, step, step-n-sculpt, yoga, kickboxing, high Intensity interval training (HIIT), boot camp, circuit training, tai chi, balance training, strength training, core training, Pilates, Zumba, etc. Any combination of these classes may or may not be offered.

1.2.2.1. The contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the contracting officer as a potential threat to the health, safety, security, general wellbeing or operational mission of the installation and its population.

1.2.2.2. Contractor's personnel must present a neat appearance and clothing must be safe for all operations involved in the agreement performance and present a proper image in the military family fitness facility. Proper workout attire requirements are posted in the fitness center.

1.2.3 Certification. The Contractor shall ensure that all group exercise instructors certified in CPR and First Aid. Certifications from the American Red Cross or American Heart Association will be accepted.

There will be no substitutes allowed for CPR or first aid training, per DAFI 34-114.

1.2.3.1 At the start of the agreement, the Contractor will provide a listing of current certified instructors to the Fitness Center Director to include name, contact number and e-mail address for all instructors and provide a copy of each of the required certifications for filing. Each time the Contractor provides the names of instructors to the Fitness Center Director to complete the schedule, any updated certification copies will be provided to the Fitness Center Director. If instructors' certifications have expired, they will not be allowed to teach class.

1.2.2.2 The Contractor will arrange for any substitute instructors by calling 24 hours in advance of the class start time to notify the Fitness Center Director or representative. Recognizing that a 24-hour lead time is not always possible, this should be completed as soon as practicable. It is the responsibility of the Contractor to locate a suitable replacement instructor to teach the set class in a timely manner. Per 1.2.3 and APPENDIX A, substitutes must have current certifications in order to teach.

1.2.2.3 The Contractor is required to provide the instructor schedule to the monthly master schedule no later than the 20th of each month. The Fitness Center Director, or other designated fitness staff must approve the schedule. The instructor schedule will consist of which instructor is assigned to teach each class on the master schedule. “Schedule is subject to change” will also be annotated on the schedule. All class or instructor changes to the finalized schedule must be coordinated through the Fitness Center Director, or Fitness NCOIC, or OIC. For customers’ continuity, “no notice changes” will be used as little as possible and prior approval by the Fitness Center Director or his/her designated representative must be given.

1.2.2.4 The contractor will provide the fitness center staff with the daily attendance sheet immediately after the completion of class.

1.2.2.5 The contractor will invoice for classes taught within the month being invoiced. Invoice must reflect contract number, date submitted, vendor’s address, amount, type, day and time of class taught, day and time, each class and number of students in attendance. Invoice must be received by the fifth working day of the following month.

1.2.2.6 The contractor is cautioned that off duty active military personnel hired under this contract may be subject to permanent change of station, change in duty hours, or deployment. Military reservists and National Guard members may be subject to recall active duty. The abrupt absence of these personnel could adversely affect the contractor’s ability to perform; such absence shall not constitute an excuse for nonperformance under this contract.

2. SCOPE OF WORK.

There will be one instructor per class. Instructors will teach low/intermediate/high varied impact aerobics or spinning to class participants. Instructors will use teaching methods that provide aerobic fitness for beginning, intermediate, and moderate fitness levels. Personal assistance and corrective techniques will be provided before and during classes.

2.1 Instructors shall arrive 10 minutes prior to the scheduled class start time to pick up the sign in roster at the front desk, prepare the facility and have participants sign in. When instructors cancel class because they cannot make it and do not get a substitute, then there is no pay for that class. If they show up late for class in any time frame, the Contractor will be notified accordingly. Class sign in sheets are the only way to guarantee correct payment. It is the instructor’s responsibility to turn in their class sign in sheet. If the Fitness Center does not receive a sign in sheet, payment may not be guaranteed. Fitness Staff will create a draft sign in sheet that includes the instructors name, time, date and name of class. If a drafted sign in sheet is not available, the instructor can use a piece of paper that includes the day, time, class name, instructor name and the signatures from class participants. If an instructor is subbing for another instructor, the subbing instructor must pick up the draft sign in sheet, cross off the original instructors name, and list their own.

2.2 The instructors will safeguard all equipment and aerobic media that are used in their classes.

2.3 Instructors must be courteous, use constructive criticism and be available prior to and after class to answer any questions. Instructors must be able to explain, demonstrate, and perform all aerobics and spinning exercises being taught.

2.4 Generally, there will be no charge for the classes. Some specialty classes may incur a charge. Classes that will incur a fee will be determined by the Fitness Center Director with advance notice to the instructor and patrons. Military personnel in the self-paced, monitored fitness programs have first priority over others attending the classes, per DAFI 34-114.

2.5 The Contractor is required to provide the instructor schedule to the monthly master schedule NLT the 25th of each month. The instructor schedule will consist of which instructor is assigned to teach each class on the master schedule. “Schedule is subject to change” will also be annotated on the schedule. All class or instructor changes to the finalized schedule must be coordinated through the Fitness Center Director or Fitness NCOIC or OIC. For customers’ continuity, “no notice changes” will be used as little as possible and prior approval by the Fitness Center Director or his/her designated representative must be given.

2.6 Per DAFI 34-114., at no time will children under 13 be authorized in the aerobics room during classes.

2.7. Dial 911 from any phone for emergency assistance. Instructors are required to notify a fitness staff member as soon as possible. Medical emergencies will be referred downtown.

2.8 Class format is as follows:

a. Instructors must arrive in enough time to pick up sign in roster at front desk and prepare the facility for their class.

b. All instructors shall begin each class by introducing themselves and the type of class.

c. All instructors must take at least two pulse checks or perceived exertion checks and a minimum of one water break during each class taught.

d. Do warm-ups gradually in preparation for aerobics/spinning. The warm-up should sufficiently raise muscle temperature and increase blood flow to the muscles.

e. Low impact aerobic activity sufficient to keep heart rates between 60-80% of age adjusted maximum.

f. Perform aerobic exercise for at least 30 minutes but not to exceed 50 minutes.

g. Post aerobic (cool down) to reduce heart rate and blood pressure, alleviate blood pooling and muscle soreness. Include flexibility training as needed.

h. After cool down, monitor heart rate to determine if heart rate is below 120 before participant starts the muscular fitness segment, if applicable.

i. In certain aerobics classes, a muscular fitness segment will be included at the end, utilizing full use of all resistance training equipment available.

j. The instructors will secure/close exterior door upon leaving and shut off lights, fans and stereo.

k. The instructors will be responsible for putting all equipment away at the end of class and ensure the room is picked up—no trash on the floor, water bottles left, etc.

l. Instructors will ensure everyone signed in and return the sign in roster to the front Desk.

3. Government Furnished Property and/or Services

3.1. Government Furnished Property.

3.1.1. EQUIPMENT: The Government will provide the following at no cost to the Contractor: aerobics room, spinning bikes, training equipment (radio, other training equipment, etc.), sign in sheets, and other equipment of a general nature needed to instruct class.

4. General Information.

4.1. Security Requirements

The contractor shall be responsible for all passes issued to his/her employees under this contract.

Applications shall be coordinated through the Contracting Officer or designated representative. At the time of application, Security Forces will conduct a background check on employees. Upon termination of employment or contract completion, the contractor shall be responsible for returning identification cards/base passes to Security Forces within 24 hours.

4.3. Location/Hours of Operations.

4.3.1. WORKDAY. Dates, times, and number of classes will be determined by a schedule created by the Fitness Center Director or a Fitness Staff representative. Upon receipt of the master schedule, the Contractor will schedule the instructors, as appropriate, for each class. The schedule is expected to provide (15) sessions per week, subject to change based on availability of instructors and class demand.

Classes will not be scheduled on legal holidays, down days, or family days. In addition, no classes will be held on Mother’s Day, Father’s Day, or during major inspections—TBD by the Fitness Center Director.

The Fitness Center Director will notify the Contractor one week prior to anticipated class interruption, based on anticipated delays of instructors or class participants due to base exercises. The Contractor will be compensated on the actual number of classes held.

4.3.2. Location. Aerobic and spinning classes are held at Freedom Hall, Bldg 475, in the aerobics/spinning room. Location of the classes is subject to change if necessary. Notification of the move will be given to the Contractor at least one week in advance of the move if possible.

4.3.2 Normal Hours of Operation. The contractor shall perform the services required under this contract within the normal hours of operation for Freedom Hall Fitness Center. (5:00 AM – 9:00 PM).

4.3.3. Recognized Holidays and Family Days. The contractor is not required to provide service on AFGCSC Family Days and the following Federal Holidays: New Year’s Day, Martin Luther King Day, Presidents Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Days, Thanksgiving Day, and Christmas Day. If the holiday falls on Saturday, it is observed on Friday. If the holiday falls on a Sunday, it is observed on Monday.

5. Appendices

A. Accepted Accreditations and Certifications

APPENDIX A

Accepted Accreditations and Certifications NCCA (National Commission for Certifying Agencies) Accredited Certifying Agencies AAPTE - Academy of Applied Personal Training Education ACE - American Council on Exercise ACSM - American College of Sports Medicine ACTION Certification CI - The Cooper Institute for Aerobic Research CSCCa - Collegiate Strength and Conditioning Coaches association IFPA - International Fitness Professionals Association ISFTA - International Sports & Fitness Trainers Association NASM - National Academy of Sports Medicine NAYS - National Alliance for Youth Sports NCHEC - National Commission for Health Education Credentialing, Inc.

NCSF - National Council on Strength and Fitness NESTA - National Exercise and Sports Trainers Association NETA - National Exercise Trainers Association NFPT - National Federation of Professional Trainers NSCA - National Strength and Conditioning Association PTA Global, Inc.

TWCC - Training & Wellness Certification Commission

DEAC (Distance Education Accrediting Commission) Accredited Certifying Agencies ISSA – International Sports Sciences Association USCI – US Career Institute

APPENDIX A