Attach_1_-PWS-Vestas.pdf

WIND TURBINE MAINTENANCE

VESTAS (V47)

Performance Work Statement

PREPARED BY

90 CES/CEOES

Mar 2018

F.E. WARREN AFB, WY

TABLE OF CONTENTS

Section Title Page No.

1. SCOPE OF WORK

2. DESCRIPTION OF SERVICES . . . . . . . . . . . . . . . . . . . . . . . . . … 3

2.1. QUALIFICATIONS . . . . . . . . . . . . . . . . . . ….. 3

2.2. SCHEDULED MAINTENANCE AND INSPECTIONS

2.3 POINT OF DEMARCATION …………………… 4

2.4. SERVICE NOTIFICATIONS

2.5. DOCUMENTATION

2.6. SECURING TURBINES . . . . . . . . . . . . . . . . . . . …. 5

2.7. SOFTWARE & TRAINING

3. SERVICES SUMMARY

4. GENERAL INFORMATION

4.1. HOURS OF OPERATION

4.2 OPERATIONS DURING HIGHER THREAT CONDITIONS 5

4.3. LABOR HOUR REPORTING ……….……………… 5

4.4. EMERGENCY SERVICES

4.5. PERSONNEL & VEHICLE PASSES/ID & SECURITY

4.6. CONTRACTOR EMPLOYEES

4.7. CONDUCT AND APPEARANCE

4.8. CONFLICT OF INTEREST

4.9. PROTECTION OF GOVERNMENT PROPERTY

4.10. SAFETY DATA SHEET…

4.11. ENVIRONMENTAL COMPLIANCE/HAZ. MATERIALS…... 8

4.12. SALVAGEABLE MATERIALS AND EQUIPMENT………… 8

4.13. GOVERNMENT FURNISHED FACILITY/EQUIPMENT

ATTACHMENT 1: FURNISHED SPARE PARTS….…………. 9

ATTACHMENT 2: FURNISHED EQUIPMENT ……………. 9

Wind Turbine Maintenance

Performance Work Statement

1. SCOPE OF WORK

The Contractor shall provide full service maintenance of two Vestas V47 660 kilowatt wind turbine generators (WTG’s) at F.E. Warren AFB, WY. The Vestas V47 turbines are located atop 50 meter (164’) high tubular towers. The Contractor shall provide all supervision, personnel, parts, equipment, vehicles, transportation, tools and services necessary to perform work as outlined in this Performance Work

Statement (PWS). In addition to the full service maintenance, the Contractor shall provide annual blade inspections for the WTG’s as well. The objective of the PWS is to provide routine maintenance for the

F.E. Warren Wind Farm. Major components are NOT considered routine maintenance, for example, but not limited to, replacement of: blades, gearbox, generator, blade bearing, yaw bearing, main bearing and, SF6 high voltage disconnects switch or converter. These items will be replaced under a separate contract if necessary.

2. DESCRIPTION OF SERVICES

2.1. QUALIFICATIONS:

The Contractor shall have a minimum of three years of experience working with sub-megawatt WTG’s.

2.1.1. Standard certifications for wind turbine technicians should include but are not limited to:

2.1.1.1. Climb Safety and Tower Rescue

2.1.1.2. Occupational Safety and Health Administration (OSHA) 10 Hour General Industry

2.1.1.3. National Fire Protection Agency 70E Standard for Electrical Safety in the Workplace

2.1.1.4. First Aid/CPR

2.1.2. The Contractor shall have a written Fall Protection Plan. The plan should include a description of fall hazards, training requirements for employees, periodic equipment inspection requirements and a detailed rescue plan to be used if a fall occurs.

2.2. SCHEDULED MAINTENANCE AND INSPECTIONS:

2.2.1 Preventive Maintenance includes but is not limited to laser alignment, cleaning and visual inspection of all parts per manufacturer recommendations, on-site balancing, commutator and slip ring service, filter replacements, lubrication of all parts per manufacturer recommendations, equipment inspections, and all other manufacturer recommendations. All preventive maintenance shall be scheduled in advance and have minimal impact on wind turbine operation (i.e. the Contractor may shut down the wind turbines when the wind turbines are 30% or less operational and/or the electrical output is less than

200 kilowatts. Frequency of maintenance, shall at a minimum, meet manufacturer’s recommendations.

2.2.2 Predictive Maintenance includes but is not limited to, thermography, oil analysis, and all other manufacturer recommendations. All predictive maintenance shall be scheduled in advance and have minimal impact on wind turbine operation. Frequency of maintenance shall, at a minimum, meet manufacturer recommendations. Analytical results for testing and diagnostics shall be summarized in a report within one week of receiving the results. The report shall include any recommendations for actions needed based on the results. Current analysis trending will be performed if/when SCADA becomes available.

The Contractor shall conduct comprehensive blade inspections on both turbines annually. Inspections can be performed by a ropes team or an unmanned aircraft (UA), i.e. drone, equipped with a high definition camera. If a UA is used, the contractor must gain authorization from local airport officials and all applicable base agencies prior to any UA operations. The pilot in command must comply with all FAA requirements for small unmanned aircraft system (sUAS) outlined in 14 CFR, Part 107. In addition, the frequencies used by the sUAS must be approved by Base Communications prior to use. Blade inspection and/or repair shall be documented in a technical report within one week of the activity and shall include a physical description of the condition of each blade, description and photographs of any observed damage, description of repair of known damage, recommendation for repair of any new damage observed, etc.

The Contractor shall set a schedule for all maintenance and inspections, and submit schedule for approval to the Contracting Officer (CO) within 30 days of contract award. Deviations to this schedule shall be approved by the CO prior to execution.

The Contractor shall notify the Contracting Officer Representative (COR) within two hours of any problem discovered during the service and maintenance events. Notification to the COR shall be done by phone call and e-mail.

2.3. POINT OF DEMARCATION (POD):

The POD for the two Vestas WTGs is at the line side connection of the Q8 Main Power Circuit Breaker inside the Down Tower Control Panel. All wind turbine equipment and components from that point (to include the Q8 MCB) are the responsibility of the Contractor.

2.4. SERVICE NOTIFICATIONS:

The Contractor shall, upon notification, respond by dispatching a crew of technicians to begin troubleshooting and fault analysis within three hours to include weekends, down days, family days, holidays, etc. The Contractor shall notify the COR the next duty day by phone, text, or e-mail. There is currently no Supervisory Control and Data Acquisition (SCADA) system for the WTG’s. If installed at a later date it would fall upon the contractor to monitor and respond to active alarms/service calls.

2.5. DOCUMENTATION:

All maintenance (scheduled & unscheduled) performed by the Contractor shall be annotated and maintained in a binder/log book at the base of each turbine with an additional copy provided to the COR within 24 hours or first duty day after maintenance is performed. The binder/log book shall at a minimum record individual identity, date, time and purpose of any visit to the wind turbine, the nature of any work performed therein and such other details that may be pertinent to each turbine. All work done on the

WTG’s shall be documented in a technical report. The report will include the date discovered, a brief description of the discrepancy, the major end item (i.e., gearbox, pitch control system, etc.), a brief description of the required repair action, any required parts, price for parts (if known), lead time for parts

(if known), date repair was made and name of technician who made the repair. Reports will include applicable checklists and photographs if/when applicable.

2.6. SECURING THE TURBINES FOR EXTENDED OUT-OF-SERVICE PERIODS:

The Contractor shall follow all manufacturer requirements whenever a turbine shall be left off-line for extended periods of time.

2.7. SOFTWARE AND TRAINING:

The Contractor shall upgrade the control software with the latest version and provide software licenses to the Government (two copies) and its representatives (one copy). The Contractor shall provide training on the control software to the COR when required.

3. SERVICES SUMMARY

Performance Objective SOW Ref. Performance Threshold

1. SCHEDULED MAINTENANCE: The Contractor shall accomplish this task IAW this PWS

Para.2.2. 3 Valid Discrepancies per month

2. SERVICE NOTIFICATION: The Contractor shall accomplish this task IAW this PWS

Para.2.4. 1 Valid Discrepancy per month

4. GENERAL INFORMATION

4.1. HOURS OF OPERATION:

The Contractor shall perform most of the services required under this contract during the normal operating hours. The Contractor shall, as a minimum, perform scheduled maintenance services from 7:30

A.M. to 4:30 P.M., Monday through Friday, excluding Federal Holidays. At the pre-performance conference and within one duty day of changes, the Contractor shall provide a listing of business, home, cell or pager numbers, and email address of the Project Manager to the CO and COR. The following personnel and/or organizations are authorized to contact those individuals directly; CO, COR, Alt COR, CE Customer Service, Fire Department and Security Forces.

4.2. OPERATIONS DURING HIGHER THREAT CONDITIONS:

During higher Force Protection Conditions (both actual and exercise) entry to the base may be slowed or denied.

During ACTUAL Force Protection Condition Charlie or Delta contractors may be required to cease operations or depart the base per the direction of the 90 MW/CC or designee.

During EXERCISE Force Protection Condition Charlie or Delta contractors may be required to stay out of exercise areas. If contractors are required to cease operations or depart the base during exercises the direction must come from the Contracting Officer.

4.3. LABOR HOUR REPORTING:

The Contractor shall report ALL contractor labor hours (including subcontractor hours) required for performance of services provided under this contract for this contract via a secure data collection site.

The Contractor is required to completely fill in all required data fields at http://www/ecmra.mil.

http://www/ecmra.mil

Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the Contractor Manpower Reporting Application (CMRA) help desk.

4.4. EMERGENCY SERVICES:

The Contractor can obtain emergency services from the following phone numbers:

Law Enforcement: 773-3501, Fire Protection: 773-2931, Ambulance Service and in the event of an emergency: 911.

4.5. PERSONNEL, VEHICLE PASSES/IDENTIFICATION AND BASE SECURITY:

4.5.1. The Contractor shall obtain all necessary cards, passes, decals, or other items required for access to work areas (Real ID Act applies). The Contractor shall fill out all required paperwork then submit it to the Base Contracting Office (Bldg. 208).

4.5.2. All Contractor owned or privately owned vehicles requiring licenses must obtain a vehicle registration pass, which requires proper state vehicle registration, proof of insurance and valid driver’s license. Upon completion or termination of the contract, or an individual’s employment, the Contractor shall immediately return the cards, decals and other material to Pass and ID.

4.5.3. When utilized, all Company Identification (logo) must be clear, legible, and identifiable at a minimum of 30-foot distance and displayed on each side of all vehicles and equipment brought onto or operated on site. Vehicles and equipment without such identification may be denied access to the base.

4.5.4. The Contractor shall comply with all F.E. Warren Air Force Base (FEWAFB) security requirements IAW AFI 31-101, Physical Security Program, and AFI 31-209, Air Force Resource

Protection Program. The Contractor shall furnish the CO, COR, and Security Forces (Bldg. 34), a current list of contractor personnel, upon request.

4.5.5. The Contractor shall be responsible for safeguarding all government property provided for contractor use. At the end of each workday, the Contractor shall secure all government facilities accessed during the workday. The Contractor shall maintain government furnished facilities to the same standards as similar areas/facilities occupied by the Government. These areas shall, at all times, be clean and neat, free of fire hazards, and free of unsanitary/unsightly conditions and safety hazards.

4.5.6. The Contractor shall establish and implement key control methods to ensure keys issued to them by the Government are not lost, duplicated, misplaced or used by unauthorized persons. The Contractor shall immediately report occurrences of lost or duplicated keys to the CO. In the event the CO cannot be reached, the Contractor shall notify the Security Forces at ext. 3501. If keys are lost or duplicated by the

Contractor or employees, the Contractor shall be required, to replace locks without cost to the

Government. The Government may replace all locks and keys for that system and the total cost deducted from the monthly payment due to the Contractor if master keys are lost or duplicated by the Contractor or employees. The Contractor shall control access to all government provided lock combinations.

4.6. CONTRACTOR EMPLOYEES/KEY PERSONNEL/CERTIFICATIONS/LICENSES:

4.6.1. Prior to contract start date the following information must be provided to the CO and kept current for the Primary Project Manager and Alternate: name, business phone number, cell phone and a 24-hour a day phone number. The CO must be notified of any changes in personnel within 24 hours of the change.

The Contractor shall furnish all certificates of competency (see Para 2.1.) to the CO and COR at the pre-performance conference.

4.6.2. The Contractor shall provide a Primary Project Manager (PM) and an Alternate Project Manager

(APM) who shall have full authority to act for the Contractor on all contract matters, including Work

Orders, sign and negotiate contract modifications and shall be responsible for the management and performance of all daily work.

4.7. CONDUCT AND APPEARANCE:

4.7.1 Employees shall dress in a manner that meets industry standards safety requirements. Wearing of any military uniform, or parts thereof, is prohibited under this contract.

4.7.2. Smoking in government facilities is prohibited.

4.7.3. The Contractor shall not employ persons for work on this contract if such employee is identified to the Contractor by the CO as a potential threat to the health, safety, security, general wellbeing, or operational mission of the installation and its population.

4.7.4. Contractor personnel shall conduct themselves in a professional, courteous, and workmanlike manner at all times while on FEWAFB.

4.8. CONFLICT OF INTEREST:

The Contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest. Nor shall the Contractor employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval in accordance with Department of Defense Directive 5500.7

Standards of Conduct.

4.9. PROTECTION OF GOVERNMENT PROPERTY:

4.9.1. The Contractor shall take all necessary precautions to ensure against damage to Government property. Any damage caused by the Contractor shall be repaired or replaced, at no cost to the

Government. The Contractor shall complete all repairs within two duty days with materials of like type, quality, and finish by skilled mechanics of the trades involved. Should the Contractor fail to complete repairs within the times allowed the Government reserves the right to correct the damages and deduct all costs from the Contractor’s monthly payment. All damage caused by the Contractor shall be reported in writing within 24 hours to the CO.

4.9.2. All company vehicles shall be operated IAW base traffic regulations.

4.9.3. The Contractor and employees shall comply with Fire Prevention and Protection as defined in

90th Missile Wing Instruction 32-2001, Fire Prevention Program. A copy of this regulation may be obtained upon request to the COR. Base fire prevention personnel may make periodic routine inspections for regulation compliance. Burning of any material by the Contractor is prohibited.

4.10. SAFETY DATA SHEET (SDS):

The Contractor shall provide a copy of the SDS for each of the product(s) used to perform services to the

CO and COR 10 days prior to use on F.E. Warren Air Force Base.

4.11. ENVIRONMENTAL COMPLIANCE/HAZARDOUS MATERIALS:

Oil cans, oil residue and any oil soaked material i.e. rags and/or paper towels, granulated materials and sand shall be disposed of by the Contractor off base. The Contractor shall transport and dispose of all waste in accordance with Federal, State and local laws and regulations. The Contractor shall develop written procedures for hazardous material spill clean-up and prevention according to EPA regulations. This includes any hazardous fire extinguishing agent. A copy of this plan shall be submitted to the COR or CO

10 days prior to the contract start date. 90 CES/CEIE EPS Section 01 57.05 32 provides additional guidance on environmental requirements.

4.12. SALVAGEABLE MATERIALS AND EQUIPMENT:

The Government shall make final determination of serviceability. Items identified as having salvage value shall be properly tagged and turned into the base hazardous waste facility located in Building 934, by the

Contractor. Any substance or item considered an environmental waste shall be disposed of by the

Contractor in accordance with Federal, State and local environmental protection regulations and standards.

4.13. GOVERNMENT FURNISHED FACILITY/EQUIPMENT:

4.13.1. FACILITIES. The Government will provide Interior Office, Room 201 (164.60 Sq. Ft.) at

Building 1284 for contractor use in support of the requirements of this contract. The facility is provided

"as is." Obtain CO approval in advance of making any changes to the facility. Such changes will be at no cost to the Government unless otherwise approved by the CO. The Contractor shall ensure facilities are maintained in a neat, clean and professional manner. The CO reserves the right to reallocate and relocate assigned facilities during the term of the Contract. Upon completion or termination of this Contract, or upon such reallocations or relocations, return facility to the government in the same condition as received.

4.13.2. UTILITIES. The Government will furnish electricity, water, and sewage as necessary for accomplishment of work in accordance with this contract. The Contractor shall not change or modify any utility system or component; or connect any Contractor property, equipment or system without prior CO review and approval. The Contractor shall practice energy conservation in the Government provided facility.

4.13.3. SECURITY, FIRE, AND MEDICAL SERVICES. The Government will provide police and fire protection.

4.13.4. SOLID WASTE COLLECTION AND DISPOSAL. The Contractor shall use existing bulk containers to dispose of trash or solid waste generated from accomplishment of services detailed in this

PWS.

4.13.5. DONGLE SOFTWARE. (RESERVED)

4.13.6. TURBINE TOOLS/EQUIPMENT. See Attachment 2.

4.13.7. SPARE PARTS LIST FOR WTG’S. The Contractor will be provided the spare parts listed in attachment 1 at the time of award. All acquisition of parts needed/required after initial award will be the responsibility of the Contractor. A list of all spare parts used/consumed during the maintenance process will be provided to the COR at the end of each option year.

Attachment 1 – FURNISHED SPARE PARTS (Provided at time of contract solicitation/award)

Attachment 2 – FURNISHED EQUIPMENT

-Remote Controller 2 ea. Vestas CT232 Serial #’s

513697

510890

-Climb Assists 3 ea. Ibex 1000 Serial #’s

None