Bldg_210_Furntiure_PWS_v2.pdf

PWS Building 210 Page i

Destressed Solid Wood Furniture

90 MSG

FE Warren AFB, WY

Updated 12 May 2017

Page ii

Table of Contents

Section

Table of Contents ................................................................................................................ ii

1.0 Background cover sheet or appendix

2.0 Scope

3.0 Description of Services

3.1 General Services

3.2 Design Services

3.3 Product Markings/Documentation/Tools

3.4 Delivery Services

3.5 Installation and Removal Services

3.6 Inspection/Acceptance Checklist

4.0 Product

4.1 Corner/L-Shaped Desk

4.2 Office Desk

4.3 Bookcase

4.4 3-Drawer File

4.5 2-Drawer Lateral File

4.6 Side Table

4.7 Hall Table

4.8 Guest Chairs - Large ....................................................................................... 13-14

4.9 Guest Chairs - Small

4.10 Tasting Table

4.11 Barstool

4.12 Leather Love Seat

5.0 Government Furnished Property/Support

6.0 Site Conditions

1.0 Background

This Performance Work Statement (PWS) is for Destressed Solid Wood Office and Gathering Furniture for building 210 at FE Warren AFB, WY. Offices dimensions are of a specific size and furniture sizes must adhere within 1-2” of specified dimensions spelled out below to ensure proper fit and layout. There is no existing furniture in rooms annotated below. Furniture will be installed on 1st and 2nd floor.

2.0 Scope

Acquire and install destressed solid wood furniture (no particleboard or veneer finishes) that complement the historic nature of building 210 as the former Post Headquarters for Francis E.

Warren AFB, WY.

Commander’s Office

Description Quantity

Corner/L-Shaped Desk (pg 10, para 4.1) 1

Office Desk (pg 11, para 4.2) 1 Panel Single Shelving Bookcase (pg 11, para 4.3) 1 Guest Chair-Large (pg 13-14, para 4.8) 2 Side Table (pg 13, para 4.6) 1

Chief’s Office

Corner/L-Shaped Desk (pg 10, para 4.1) 1

Office Desk (pg 11, para 4.2) 1 Panel Single Shelving Bookcase (pg 11, para 4.3) 1

Deputy Commander’s Office

Corner/L-Shaped Desk (pg 10, para 4.1) 1

Office Desk (pg 11, para 4.2) 1 Panel Single Shelving Bookcase (pg 11, para 4.3) 1

Secretary and Executive Officer Office

Description Quantity Office Desk size (pg 11, para 4.2) 2 Panel Single Shelving Bookcase (pg 11, para 4.3) 1 2 drawer Lateral file Cabinet (pg 12, para 4.5) 1

Chief Executive and Resource Advisor Office

Office Desk (pg 11, para 4.2) 2

3 Drawer File Cabinet (pg 12, para 4.4) 1

Kitchenette

Tasting Table (pg 15, para 4.10) 1 Barstool (pg 15, para 4.11) 3

Hallway

Guest Chair-Small (pg 14, para 4.9) 4 Hall Table (pg 13, para 4.7) 2

Social Hall (Second Floor)

Tasting Table (pg 15, para 4.10) 5 Barstool (pg 15, para 4.11) 20 Leather Love Seat (pg 17, para 4.14) 2

It is understood that the actual site parameters or certain customer requirements may deviate from the standard typical layouts; therefore, any deviation that causes an increase in the price submitted during the bid process must be documented in writing and submitted to the Contracting Officer for review, along with a floor plan reference to show just cause. A final furniture layout and Bill of Materials (BOM) will then be provided that meets the customer requirements and accommodates the physical environment. Design parameters and expectations are followed in Section 3.2.

3.0 Description of Services

3.1 General Services

Coordination and management of all new product, equipment and people required to create, deliver and install furniture in Building 210 on FE Warren AFB, WY.

This includes ongoing servicing of any items defective due to manufacturing error as well as for replacement or repair of any damaged item after purchase.

3.1.1 The contractor shall perform tasks on Destressed Solid Wood Furniture in accordance with the requirements stated in this section and Contract (#TBD based upon manufacturer of successful offeror).

3.1.2 The contractor shall be responsible for all personnel, equipment, tools, materials, supervision, storage, assembly, transportation, incidentals and all other items and services necessary to provide and install Destressed Solid Wood Furniture.

3.1.3 The contractor shall be knowledgeable of and shall comply with all applicable federal, state, and local laws, codes, permits, DoD, AF, and base requirements and instructions required for the performance of the duties in this Performance Work Statement (PWS).

3.1.4 The contractor shall ensure policies and procedures are established that protect the safety and welfare of customers, employees, and the community to minimize or eliminate safety or environmental risks. These policies shall be in compliance with Federal and Installation policies and procedures.

3.1.5 The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate or alternates who shall act for the contractor when the manager is absent shall be designated in writing to the Contracting Officer (CO) within 5 days after contract award. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to the daily operations of this contract on the installation.

3.1.6 The contractor shall provide a Project Manager with a minimum of 2 years of experience installing your company's product, responsible for project site management, scheduling, coordination and technical assistance to the Air Force representative as required throughout the project.

3.1.7 All contractors shall submit a complete list of personnel in accordance with installation policy, including deliverymen, who will be expected to work on the installation. This list will contain Privacy Act information as required as well as the expectation that each individual will be able to present a current and valid state identification, to meet local Air Force security requirements. (Please note that many installations require this information be coordinated days in advance).

3.1.8 The contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the CO as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees.

3.1.9 The contractor shall be an authorized dealer of the specific destressed solid wood furniture specified on the project.

3.1.10 The vendor shall manage ordering, shipment, delivery and installation of all new furniture from manufacturer to final acceptance by the designated Government Acceptor.

3.1.11 Normal duty hours are 0730-1630 hours, Monday through Friday; except for federal holidays.

3.1.12 Recognized US Federal Holidays are as follows: New Year’s Day, Martin Luther King Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving and Christmas.

If the holiday falls on a Saturday, it is observed on Friday. If the holiday falls on Sunday, it is observed on Monday.

3.1.13 When the contractor desires to work other than standard times, a written request shall be submitted to the Government Acceptor for approval.

Written approval from the Contracting Officer must be received before proceeding with the work. The request shall be submitted at least five (5) work days prior to the proposed performance of work, and it shall indicate the day/days, time/amount of work, and reason why performance is necessary during nonstandard hours.

3.1.14 All Air Force inquiries shall be responded to by a contractor representative within two business days.

3.1.15 Contractor employees can be sponsored onto Base at the Visitor’s Center at GATE 1 by a government employee for a period not to exceed 30 days.

3.1.16 Commercial trucks do not stop at Gate 1. They enter Base at GATE 5 (located off Central Ave.). All trucks will be required to go through the search pit before entering Base. A current Bill of Lading is required to get the delivery truck and driver on Base. Bill of Lading must include the AF installation name, date of delivery and specific destination (including building number and point of contact).

Mrs. Jennifer Bradley or 2Lt Charles “Matt” Schulter 7405 Barnes Loop, Building 210 FE Warren AFB, WY 82005 307-773-3100 Vehicle registration, proof of insurance and a valid driver’s license shall be presented to gain base access. ALL vehicle occupants MUST have a valid form of ID.

3.1.17 Lost vehicle and entry passes shall be reported immediately to Base Contracting and the Security Police in accordance with the local security forces policy.

3.1.18 Prohibitions: 1) Firearms are not permitted on Base. 2) Individuals identified as a potential threat or not meeting other security requirements or with certain criminal records will not be able to work on the Base.

3.1.19 The contractor shall be responsible for any storage of all new destressed solid wood furniture, components, parts and assemblies prior to and during installation in accordance with the agreed upon delivery schedule.

3.1.20 The contractor shall protect all furniture, finishes and other government property as appropriate for the work activities with industry approved protective covering that will not leave any residual print, outline or imaging.

3.1.21 Contractor shall be liable for any damage to government property resulting from operations under this contract. Do not repair damage to finishes but be responsible to pay for damages. The government will make repairs and back charge the contractor.

3.1.22 Contractor shall maintain means of egress within designated work areas to comply with building and fire codes.

3.1.23 Ensure personnel eat and drink in designated areas. No smoking is permitted in the building and must be done in designated areas outside of the building.

3.1.24 Special circumstances may be identified and negotiated with the Contracting Officer.

3.2 Design Services

Providing professionals versed in programming, space planning and product specification, able to communicate product capabilities to the customer, to ensure products purchased meets the requirements.

3.2.1 The contractor shall be able to provide design services, including space planning, site verification, material selection and programming as necessary for each project.

3.2.2 The contractor shall define and furnish the necessary hardware, software, and all other equipment necessary to accomplish design tasks. Standard equipment in addition to the hardware and software shall include but not necessarily be limited to: reproduction machines, plotters, paper, pencils, fax machines, and office furniture.

3.2.3 The contractor shall be responsible for collection of information relevant to the design of a space. Examples could include personnel interviews, questionnaires and walk-through inspections of the facility.

3.2.4 Services shall include site evaluation to ensure proper fit of the new furniture within the given space and that all structural and other anomalies are taken into account.

3.2.5 Design shall ensure that no existing wall outlets, thermostats, and windows are covered or concealed by panels or other furniture or window treatment components.

3.2.6 The contractor shall provide additional drawings of furniture and window treatment layouts, if requested by base organizations on a non-rewritable CD or DVD in both .dwg and .pdf formats unless otherwise specified in the contract.

3.2.7 The hardware/software shall perform computerized inventory, computer aided design, automated take-off function, and report generation for all product purchased. The software for this contract shall be compatible software for AutoCAD and Microstation. The software shall be fully compatible with Microsoft Windows, the most current version.

3.2.8 Design service shall include an initial complete design with up to two additional revisions prior to final approval.

3.2.9 Designs of each location shall include a Basic component floor plan sheet in which all furniture and window treatments are tagged: to include graphic symbols for all major hanging components (flipper cabinets, shelves, task lights, tack boards, work surfaces, drawers, etc.) as determined by the government.

3.2.10 The contractor shall maintain an updated, automated master copy of all furniture layouts, (designs/redesigns) accomplished under this contract for the duration of the warranty, after government acceptance of the project.

3.2.11 Drawing changes required to a layout due to contractor errors or omissions shall be the responsibility of the contractor and the corrected drawing and bill of materials shall be delivered to the government within three calendar days of the request.

3.2.12 Contractor shall provide the base or requiring location a copy the installation drawings and bill of materials via mutually agreed upon electronic media.

3.2.13 Contractor shall make the government aware of any discrepancies to existing conditions not previously identified.

3.3 Product Markings/Documentation/Tools

Items used after product acceptance used to identify or modify a particular product.

3.3.1 All documentation (Owner’s manuals, warranty information, assembly instructions, maintenance and care instructions, operating instructions, etc.) shall be provided to and reviewed with the Government Acceptor and/or Government Project Manager upon completion of the installation.

3.3.2 Special assembly tools (security hardware wrench, spare parts provided with the furnishings, etc.) shall be provided to the Government Acceptor and/or Government Project Manager prior to final Government acceptance of products and services.

3.4 Delivery Services

Transportation of all new products, loading, unloading, storage and all necessary movement from factory to final onsite set up.

3.4.1 The contractor Project Manager shall be responsible for on-site coordination of all staging and deliveries of their product, to include access to and operation of any equipment needed for unloading and movement of materials or product.

3.4.2 Contractor shall be responsible for determination of the appropriate delivery method and handling, based on site conditions to include the non-existence of loading docks and equipment at any given location. Special circumstances may be identified by and negotiated with the Contracting Officer.

3.4.3 Delivery shall be in accordance with the terms of the contractor's agreement. If the ordering activity designates an accelerated delivery schedule it will be identified in the contract.

3.4.4 Work shall comply with applicable building standards and codes, specifically: National Electrical Code (National Fire Protection Association (NFPA 70) and National Life Safety Code (NFPA 101).

3.4.5 The contractor shall be responsible for following all safety and security guidelines within the area in which work is being performed, to include securing any contractor owned tools or equipment, and any on site storage being utilized.

3.5 Installation Services

Manufacturer certified professionals to install furniture per the approved design drawings.

3.5.1 Each dealership shall be able to provide, or capable of obtaining support services to include removal and warehousing of the proposed furniture.

3.5.2 The contractor shall appoint an authorized representative who will be the company's senior representation on site for all customer communication and enforce compliance of all requirements for the project. This representative shall have a physical presence during any delivery and throughout installation unless agreed to by the Government Acceptor and/or Government Project Manager.

3.5.3 The contractor representative shall meet with Government Acceptor and/or Government Project Manager to review the installation drawings prior to installation.

3.5.4 The contractor shall install new furniture in accordance with each requirement statement and basic component floor plan, communication plan and electrical plan, designed and provided by the contractor with each purchase.

3.5.5 During installation the contractor shall protect all furniture and building materials, to include wooden floors, existing within the space with industry approved protective coverings inclusive of craft paper, moving blankets and such type material. The contractor shall not use protective materials that will leave any type of residual print, outline or imaging on any furniture or building materials. Contractor shall not repair damage to finishes but will be responsible to pay for damages. The government will make repairs and back charge the installation contractor.

3.5.6 The contractor shall uncrate/unpack all new items and perform required assembly in accordance with the manufacturer instructions.

3.5.7 Services shall include inspection of product for shipping damage. If damage is found it shall be the responsibility of the contractor to notify the authorized government representative and make all arrangements for replacement or repair of the item(s) damaged. Damaged items are not to be installed unless otherwise directed by the Government Acceptor.

3.5.8 Services shall include assembly of new product to conform to final Air Force approved design drawings.

3.5.9 Any furnishings attached to the building shall be attached securely.

3.5.10 Installation of new furniture must be under the oversight of an onsite manufacturer certified installer.

3.5.11 Services shall include removal of packing materials from the installation.

3.5.12 All trash removed from the worksite shall be disposed of in accordance with state laws, and packaging and other recyclable materials shall be recycled where ever possible.

3.5.13 The contractor shall maintain environmental controls when working in any Air Force facility, to include but not limited to keeping doors shut and lights off when not in use and turning off vehicle engines when parked.

3.5.14 Light fixtures shall have appropriate lamps and be in working order.

3.5.15 Prior to acceptance, the contractor shall clean all new furniture only with the manufacturer's recommended cleaning agents/products.

3.5.16 The contractor shall provide all new components, completely assembled, installed, and operational, including keys in each lock set.

3.5.17 New furniture, equipment, and accessories shall be level, square, and in proper alignment with adjoining furniture. All drawers should operate smoothly and stay closed when not in use.

3.5.18 The contractor shall inspect to ensure the new furniture is free of surface dirt and defects, the installation is complete, and the new furniture is ready for use.

3.6 Inspection/Acceptance Checklist

Validation between the contractor and the Government Acceptor that all product has been installed according to manufacturer guidelines and customer specifications.

3.6.1 A post-installation walkthrough shall be coordinated with the contractor’s authorized representative and Government representative.

3.6.2 All areas requiring correction shall be documented in a punch list by the contractor and provided to the authorized government representative upon completion of a joint walk through by the contractor and authorized government representative.

3.6.3 A final walk through will be performed with the contractor and the Government Acceptor and/or Government Project Manager to ensure all punch list items have been addressed to the satisfaction of the Government Acceptor.

3.6.4 Upon completion of all contract requirements, the contractor will submit to the Government Acceptor the Inspection/Acceptance Checklist and documentation of completed punch list items. The Government Acceptor will complete the Inspection/Acceptance Checklist and return it to the contractor. The Contractor may then submit a final invoice in the Wide Area Workflow system (WAWF) (https://wawf.eb.mil/) and will attach an electronic copy of the signed Inspection/Acceptance Checklist to the invoice submission.

4.0 Product

4.1 Corner/L-shaped Desk

The contractor shall supply furniture similar to (Restoration Hardware item # 69190706 in Espresso Pine Finish) as shown in the photo below that replicates the industrial look of type case cabinets. Crafted of distressed pine, accented with cast-brass bin pulls.

Wide, shallow drawers used to organize. Finished on all sides (including back), allowing for versatility in room placement. To include a 2-Drawer File Cabinet, an Open Cubby File Cabinet and a 77" x 77" Corner Desktop.

Overall: 77”W x 77”D x 30”H Desktop: 77"W x 77"D 2-Drawer File Cabinet: 23"W x 24"D x 28"H Open Cubby File Cabinet: 23"W x 24"D x 28"H Clearance Under Desktop: 28"

Similar to Photo

4.2 Office Desk

The contractor shall supply furniture similar to (Restoration Hardware item # 61730032 in Espresso Pine Finish, as shown in the photo below) that replicates the industrial look of type case cabinets. Crafted of distressed pine, accented with cast-brass bin pulls.

Three narrow drawers across the top, double center drawers, and deep bottom drawers that hold hanging letter or legal files. Finished on all sides (including back), allowing for versatility in room placement.

Desktop: 62¼"W x 28"D x 30¾"H

4.3 Bookcase

The contractor shall supply furniture similar to (Restoration Hardware item # 61730062 in Antiqued Coffee, as shown in the photo below) that replicates architectural classicism of turn-of-the-century design. Constructed of close-set hardwood panels with mortise-and-tenon joinery.

Dimensions: 50"W x 19"D x 77"H

4.4 3-Drawer File Cabinet

The contractor shall supply furniture similar to (Restoration Hardware item # 61730087 in Espresso Pine, as shown in the photo below) 3-drawer file cabinet crafted of distressed solid pine on a wood frame and accented with cast-brass bin pulls.

Dimensions: 20¼"W x 21¾"D x 50½"H

4.5 2-Drawer Lateral File Cabinet

The contractor shall supply furniture similar to (Restoration Hardware item # 91970997 in Espresso Pine, as shown in the photo below) 2-drawer lateral file cabinet crafted of distressed solid pine on a wood frame and accented with cast-brass bin pulls.

Dimensions:

Overall: 41"W x 24"D x 28"H Top Drawer Interior: 35”W x 17¼”D x 6¼”H

4.6 Side Table

The contractor shall supply furniture similar to (Restoration Hardware item # 61010781 in Espresso Pine, as shown in the photo below) side table crafted of distressed solid pine on a wood frame and accented with cast-brass bin pulls.

Dimensions: 18¼"W x 18¼"D x 22"H

4.7 Hall Table

The contractor shall supply furniture similar to (Restoration Hardware item # 61730135 in Espresso Pine, as shown in the photo below) hall/console table crafted of distressed solid pine on a wood frame and accented with cast-brass bin pulls.

Dimensions: 60"W x 18"D x 30"H

4.8 Guest Chairs - Large

The contractor shall supply furniture similar to (Restoration Hardware item # 59540105 in Italian Brompton Leather, Cocoa in color, as shown in the photo below) chairs built of kiln-dried hardwood, double doweled frame, corner blocked joinery, 8-way hand tied spring suspension, edged with hand-hammered antique brass nail head trim, seat cushioned padded with a down-feather fill, tapered oak legs.

Overall: 27"W x 31½"D x 27½"H

4.9 Guest Chairs – Small

The contractor shall supply furniture similar to (Restoration Hardware item # 10320897 in Italian Brompton Leather, Cocoa in color, as shown in the photo below) chairs built of kiln-dried hardwood and 8-way hand tied spring suspension.

Overall: 27"W x 29"D x 28"H Seat: 18½"H

4.10 Tasting Table

The contractor shall supply furniture similar to (Stanley Furniture item # 018-11-34 in Terrain finish, as shown in the photo below) tasting tables constructed of solid Dutch white cedar with stave-like lower supports, rivet rows on the base, center and apron.

Curved metal feet and hand-rubbed finish.

Dimensions: 42"W x 42"D x 42"H

4.11 Barstool

The contractor shall supply furniture similar to (Stanley Furniture item # 018-11-83 in Terrain finish, as shown in the photo below) barstools with curled iron work, exposed rivets and an integrated belly band footrest, a 16" diameter seat that is hand-polished to bring out the Dutch white cedar's innate glow.

Dimensions: 20.5"W x 19"D x 42"H

4.12 Leather Love Seat

The contractor shall supply furniture similar to (Overstock item # 19038709 in brown leather, as shown in the photo below) love seat folded seams without stitches, solid wood legs and frame, adorned with button tufting and rolled arms and back.

Dimensions: 67”W x 37.5”D x 33”H

5.0 Government Furnished Property/Support

5.1 No Government Furnished Property provided.

6.0 Site Conditions

6.1 Standard site conditions shall be considered those that include:

6.1.1 Free and clear hard surface access to the receiving and installation location during regular working hours.

6.1.2 Parking and off-loading area suitable for access by a semi-trailer combination or truck within 100 feet of the building entrance closest to product installation area.

6.1.3 A staging area adequate to sort, stage and uncrate products along with a waste receptacle suitable for disposal of some small materials.

6.1.4 Includes electric power, working lights, heating and air conditioning.

6.1.5 A building ready for the installation of furniture (i.e. other tasks such as painting and flooring are complete so as not to cause any delays in performance).