GPP Contractor Determination-Aug2011.pdf

Green Procurement Program Contractor Pamphlet 90th CES/CEAN

F. E. Warren Air Force Base August 2011

Contracting Officer: __________________________________________________________

Phone: ________________________ Email: ______________________________________

Green Procurement Manager: Tammy Notch Phone: 307-773-2594 Tammy.notch@warren.af.mil

Green Procurement Contractors Pamphlet F.E Warren Air Force Base

Table of Contents

Section 1: Introduction Page 1-1 through 1-2

Section 2: Determination Page 2-1

Section 3: Cost Analysis Page 3-1

Section 4 Unavailability/Unsuitability Pages 4-1 through 4-2

Appendix A: Product Determination Form Pages A-1 throughA-4

Appendix B: Products Utilized Page B-1

F.E. Warren Air Force Base

Section 1: Introduction as of 9-Feb-12 Page 1-1

Introduction: This document was designed by the 90 CES/CEAN Green Procurement Program

Manager to provide guidance to 90 CONS and contractors on the method used to properly determine the use of “green” products for projects awarded to contractors on F.E. Warren Air

Force Base, Wyoming.

Document Flow Chart:

Pamphlet issued to contractor by 90 CONS

60 days prior to start or, at contract award

Completed form submitted Notification made by 90 CONS to 90 CONS to GPP Manager

30 days prior to start or 20-30 days prior to start or NLT 72 hours of start NLT 72 hours of start

Completed forms forwarded to GPP Manager

15 days prior to start or NLT 36 hours of start

GPP Manager Review;

Further action required only if disapproved

Section 1: Introduction as of 9-Feb-12 Page 1-2

1.0 Overview: Green procurement is the purchase of environmentally preferable products and services in accordance with one or more of the established federal “green” procurement preference programs. To prevent waste and pollution, F.E. Warren Air Force Base is requiring all contractors awarded work by the base to consider environmental impacts, along with price, performance and other traditional factors, when making purchasing decisions. The following categories are addressed in F.E. Warren Air Force Base Green Procurement Program:

Products manufactured from recovered materials, Environmentally preferable products, Energy efficient products, Bio-based products, Alternative fuels and fuel efficient vehicles, and Non-ozone depleting substances.

1.1 Criteria: Contractors performing work for F.E. Warren Air Force Base shall comply with the Resource Conservation and Recovery Act (RCRA), Federal Acquisition Regulations (FAR), Department of Defense (DoD) Policy and U.S. Air Force Engineering Technical Letter (ETL) 00-1 for the incorporation of environmentally preferable products and services into the project.

“Green” products specified for use on this project must take into consideration determinations provided by all regulating agencies. These agencies and their specific criteria for green product determination can be reviewed at the following web sites:

EPA Comprehensive Procurement Guidelines published at www.epa.gov/cpg/products.htm

USDA Bio-based product listings published at http://www.catalog.biopreferred.gov/bioPreferredCatalog/faces/jsp/catalogLanding.jsp

Energy Star® product listings published at www.energystar.gov/products

FEMP Low Standby Power product listings published at http://www1.eere.energy.gov/femp/technologies/summary.aspx http://www.epa.gov/cpg/products.htm http://www.catalog.biopreferred.gov/bioPreferredCatalog/faces/jsp/catalogLanding.jsp http://www.energystar.gov/products http://www1.eere.energy.gov/femp/technologies/summary.aspx

Section 2: Determination as of 9-Feb-12 Page 2-1

2.0 Determination:

As the determination is made for the procurement of “green” products, the contractor shall note these products on the Green Product Determination Form (Appendix A) and provide a list of all products designated to be utilized during this project (Appendix B). The contractor shall submit this completed form and product list to 90 CONS, building 208, F. E. Warren, AFB, Wyoming 30 days prior to the start of the project or 72 hours for contracts with a POP of less than 30 days. The form and list will then be forwarded to the 90 CES/CEAN Green

Procurement Program (GPP) Manager for review 20-30 days prior to the start of the project or

72 hours for contracts of less than 30 days. Additional actions and information may be required by the contractor if requested by the 90 CES/CEAN GPP Manager.

Section 3: Cost Analysis as of 9-Feb-12 Page 3-1

3.0 Cost Analysis: If it is determined that the cost of using green products poses a significant negative impact on the budget of this project, the contractor shall complete a comparison cost analysis of “green” products verses traditional products and submit the information gathered.

The cost analysis shall include the following information at a minimum:

Cost Analysis Date: _______________________

Contract/Project #:________________________Project Title/Phase: _____________________

Company Name: _________________________ Project Manager: ______________________

Email Address: ___________________________ Phone #: _____________________________

Product Name

Vendor/Distributor Name

Vendor/Distributor Phone #

“Green” Product Price

Non-Green Product Price

Paint, Rust Inhibiting Benjamin Moore 800-826-2623 $ 137.22 $ 99.86

My signature certifies that the product(s) information provided is an accurate description of the “green” products considered for the project referenced above.

Printed Name: ________________________________________ Date: __________________

Signature: ____________________________________________

Section 4: Unavailability/Unsuitability as of 9-Feb-12 Page 4-1

4.0 Unavailability/Unsuitability: If “green” products are not available in the local region or it is determined that the “green” product does not meet the technical requirements of the project, the contractor shall document these findings. Documentation shall include the following at a minimum:

Product Unavailability: Date: _________________

Contract/Project #:_________________________ Project Title/Phase: __________________

Company Name: __________________________ Phone #:___________________________

Project Manager: _________________________ Email: ____________________________

The following “green” products were considered, although are not available for the performance of this project:

Product Number

Vendor/Distributor Contacted

Vendor/Distributor Number

Mansville Insulation 90-228-0024 Lowe’s Home Improvement 307-632-3616

My signature certifies that the product(s) information provided is an accurate description of the “green” products

Printed Name: _________________________________________ Date: ________________

Signature: _____________________________________________

Section 4: Unavailability/Unsuitability as of 9-Feb-12 Page 4-2

Product Unsuitability: Date: _________________

Contract/Project #:_________________________ Project Title/Phase: __________________

Company Name: ____________________________ Phone #:___________________________

Project Manager: ___________________________ Email: ____________________________

The following “green” product(s) are available, although the specification(s) of this/these products do not meet the standards required in the performance of this project:

Product Number

Determination of Unsuitability Work Order Number

DAP Caulk DAP-088-2755 Will not withstand weather conditions 2011-88-004

My signature certifies that the product(s) information provided is an accurate description of the “green” products

Appendix A: Products Determination Form as of 9-Feb-12 Page A-1

Appendix A: Green Product Determination Form

Please Print Contract/Project #:_________________________ Project Title/Phase: ___________________

Company Name: ___________________________ Phone #: ____________________________

Project Manager: _________________________ Email: _______________________________

The following information identifies green products, by category that will be used for the contract/project specified above (Place a check mark next to each product used):

EPA Criteria Products:

Construction Products __ Adhesives Paper & Paper Products __ Building Insulation Products __ Commercial/Industrial Sanitary Tissue __ Carpet (Polyester); cushion __ Miscellaneous Paper __ Cement & Concrete Containing: __ Newsprint __ Coal Fly Ash __ Paperboard & Packaging Products __ Ground Granulated Blast Furnace Slag __ Printing & Writing Papers __ Cenospheres __ Consolidated & Reprocessed Paint Park & Recreation Products __ Floor Tiles __ Park Benches & Picnic Tables __ Flowable Fill (backfill) __ Plastic Fencing __ Laminated Paperboard __ Playground Equipment __ Modular Threshold Ramps __ Playground Surfaces __ Non-Pressure Pipe __ Running Tracks __ Patio Blocks __ Railroad Grade Crossing Surfaces Transportation Products __ Roofing Materials __ Channelizers __ Shower & Restroom Dividers/Partitions __ Delineators __ Structural Board __ Flexible Delineators __ Parking Stops Landscaping Products __ Traffic Barricades __ Compost & Fertilizer from recovered organics __ Traffic Cones __ Garden & Soaker Hoses __ Hydraulic Mulch Vehicular Products __ Lawn & Garden Edging __ Engine Coolants __ Plastic Landscaping Timbers & Posts __ Re-Build Vehicular Parts __ Lawn & Garden Edging __ Re-Refined Lubricating Oils

__ Retread Tires

Appendix A: Products Determination Form as of 9-Feb-12 Page A-2

EPA Criteria Products: (Continued) Non-Paper Office Products Miscellaneous Products __ Binders, Clipboards, Portfolios, File Folders __ Awards & Plaques __ Office Furniture __ Bike Racks __ Office Recycling Containers __ Blasting Grit __ Office Waste Receptacles __ Industrial Drums __ Plastic Desktop Accessories __ Manual Grade Strapping __ Plastic Envelopes __ Mats __ Plastic Trash Bags __ Pallets __ Printer Ribbons __ Signage __ Toner Cartridges __ Sorbents

USDA Bio-Preferred Products:

Cafeteria & Food Service Landscaping & Agriculture __ Cutlery __ Barrels __ Disposable Food Containers __ Fertilizers __ Disposable Tableware __ Lawn Care & Garden __ Food Cleaners __ Mulch & Compost __ Plant & Flower Pots Construction & Road Maintenance __ Carpet Office Supplies __ Composite Panels __ Communication __ Concrete & Asphalt Release Fluids __ Shipping & Packaging __ De-icers __ Dust Suppressants Personal Care & Toiletries __ Insulating Foam __ Hand Cleaners & Sanitizers __ Sealants & Coatings __ Lip care __ Topical Pain Relief Furniture & Furnishings __ Bed & Bath Safety Products __ Carpet __ Medical Supplies

House Wares & Cleaning The Great Outdoors __ Cleaning Supplies __ Wildland Gear __ Floor Care __ Soaps & Laundry Utilities __ Fluid Filled Transformers Industrial Supplies __ Corrosion Preventatives __ Hydraulic Fluids __ Diesel Fuel Additives __ Lubricants __ Heat Transfer Fluids __ Parts Washer Solution __ Sorbents

Appendix A: Products Determination Form as of 9-Feb-12 Page A-3

The Energy Start & FEMP Low Standby Power Items:

Appliances Lighting & Fans __ Clothes Washer __ Decorative Lighting Strings __ Dehumidifiers __ Ceiling Fans __ Dishwashers __ LED Light Bulbs __ Freezers __ CLF Light Bulbs __ Refrigerators __ Light Fixtures __ Room Air Conditioners & Purifiers __ Residential LED Lighting __ Water Coolers Plumbing Building Products __ Gas Condensing Water Heaters __ Seal & Insulate __ Water Heater, Heat Pump __ Roof Products __ Solar Water Heaters __ Windows, Doors, & Skylights __ Tankless Water Heaters

Computers & Electronics FEMP Low Standby Power __ Audio/Video __ Audio Products __ Battery Chargers __ Cell Phones __ Computers __ Computer Monitors __ Cordless Phones __ Copiers __ Displays __ Desktop Computers __ External Power Adapters __ Docking Stations __ Imaging Equipment __ DVD Players __ Set-top Boxes & Cable Boxes __ External Disk Drives __ Televisions __ Fax Machines __ Lap Top Computers Heating & Cooling __ Microwaves __ Air Conditioning, Central __ Multifunctional Devices __ Air Conditioning, Room __ Multimedia Projectors __ Boilers __ PDA Holders & Chargers __ Dehumidifiers __ Printers __ Fan & Ventilating __ Room Air Conditioning __ Furnaces __ Scanners __ Heat Pumps, Air Source __ Telephone Answering Machine __ Heat Pumps, Geothermal __ TV __ Home Sealing – Insulation & Air Sealing __ TV/DVD/VCR Combinations __ Room Air Cleaning & Purifiers

Appendix A: Products Determination Form as of 9-Feb-12 Page A-4

Ozone Depleting Substances (ODS):

Air Force purchasers must maximize the use of safe alternatives to ODS, phase out the procurement of Class I and Class II ODS products, utilize the Defense Logistics Agency (DLA) ODS Reserve to reclaim and recycle Class I ODS for mission critical uses, and work toward phasing out use of all ODS products.

Examples of products that include ODS are refrigeration and air conditioning systems and components, foam insulation, cleaning solvents, fire suppressants, aerosol solvents and propellants, sterilants, adhesives, coatings and inks.

__ ODS products purchased from DLA ODS Reserve __ Class I or II ODS alternative being purchased: ______________________________________

Priority Chemicals:

Air Force purchasers must look for alternatives for products containing the chemicals identified by the U.S. Environmental Protection Agency (EPA) as the five (5) priority chemicals. The EPA five (5) priority chemicals are:

Lead Cadmium Mercury Naphthalene Poly Chlorinated Biphenyls Examples of products containing these chemicals are: batteries; pigments, metal coatings and plastics; solder, thermostats, calculators, thermometers, barometers, and other small appliances; light fixtures and lamps; electrical switches, cameras and cathode tubes; mothballs, moth repellant and toilet deodorant blocks.

Priority Chemical Substitution Chemical/Product

My signature certifies that the products marked within this determination have met the criteria of one of the following regulatory guidelines for “green” products: the EPA Comprehensive Procurement Guidelines, the USDA Bio-based product listings, the Energy Star® product listings, or the FEMP Low Standby Power.

Appendix B: Products Utilized Form as of 9-Feb-12 Page B-1

Appendix B : “Green” Product(s) Utilized:

In addition to the general description provided above, the contractor shall provide a listing of each “green” product designated to be utilized during this project. This list shall contain the following information:

Please Print Contract/Project #:_________________________ Project Title/Phase: __________________

Company Name: __________________________ Phone #: ___________________________

Project Manager: ________________________ Email: ______________________________

Manufacturer Product Number Defined Criteria

Carpet Shaw Industries 59356-56761 EPA: 25% post consumer materials

Form may be duplicated if required

My signature certifies that the product(s) information provided is an accurate description of the “green” products utilized in the project referenced.