CHAPEL CATHOLIC MUSIC SERVICES TECHNICAL QUESTIONNAIRE.docx

CHAPEL MUSIC SERVICES TECHNICAL QUESTIONNAIRE

Vandenberg Space Force Base, California CLIN 0001 – Catholic Music Director Instructions Provide a detailed Technical Plan in response to this questionnaire. Limit the Technical Plan to no more than twenty (20) pages, excluding resumes, references, and requested supporting documentation.

1. Technical Approach and Service Delivery Ref: PWS paragraphs 2 and 3; paragraphs 4.1 and 5.1

1. Describe your company’s overall technical approach for providing reliable, professional music direction and musical support for the applicable worship community or communities.

2. Describe the process for coordinating music selections and worship-support requirements with the designated Priest or authorized representative.

3. Describe your company’s approach for supporting a chapel program in a pluralistic military environment while maintaining professional working relationships with Chapel staff, military personnel, volunteers, and worship-community members.

2. Catholic Music Direction Approach Ref: PWS paragraph 4.1

1. Describe the proposed Music Director’s experience providing music direction and accompaniment for Roman Catholic worship services.

2. Describe the process for selecting and submitting music that corresponds to the liturgical calendar, worship theme, and Scripture readings. Explain how the offeror will ensure weekly music selections are provided to the Priest no later than noon each Wednesday.

3. Describe experience preparing and directing the musical elements of Catholic worship, as applicable, including congregational music, hymns, liturgical music, psalms, acclamations, prelude, offertory, communion music, postlude, choral selections, anthems, and solos.

3. Staffing, Qualifications, and Continuity of Service Ref: PWS paragraphs 4.1, 4.2, 5.1, 5.2, and 6

1. Provide a resume that demonstrates the individual’s relevant music-director, primary-musician, worship-music, choir-director, and volunteer-management experience.

2. Describe the proposed Music Director’s proficiency with piano, keyboard, guitar, or other instruments to be used in performance. Address the ability to read music, transpose, sight-read or lead from charts, and improvise as needed.

3. Describe the plan for providing an equally qualified alternate for known absences. Include the process for obtaining approval from the Priest at least two weeks before the absence.

4. Volunteer Management Ref: PWS paragraphs 4.3 and 5.3

1. Describe the process for ensuring volunteers complete required volunteer agreements, non-disclosure agreements, orientation requirements, and other applicable chapel or installation requirements.

2. Describe the process for maintaining a current master volunteer list and providing initial and annual volunteer orientation.

3. Describe the offeror’s approach to ensuring required screening and supervision requirements are met when volunteers work in programs involving minors.

5. Administrative, Equipment, and Audio/Visual Support Ref: PWS paragraphs 4.2 and 5.2

1. Describe your procedures for setup, teardown, safeguarding, and accountability of Government-furnished music, instruments, equipment, furnishings, and other chapel property.

2. Describe the process for ensuring facilities are left clean and secure and equipment is properly powered down and returned to its assigned location after each event.

3. Describe your approach to copyright compliance, including preventing unauthorized reproduction or duplication of copyrighted music and materials.

6. Scheduling, Communication, and Quality Control Ref: PWS paragraphs 3, 4.1–4.3, and 5.1–5.3

1. Describe the offeror’s process for receiving, documenting, and resolving performance concerns or chapel-leadership feedback.

2. Describe the quality-control process used to ensure:

· Music selections are timely, appropriate, and coordinated with Chapel leadership;

· Services and rehearsals are adequately prepared and supported;

· Required personnel are present for the full duration of contracted services;

· Volunteer requirements are completed and current;

· Government property is safeguarded; and

· Administrative requirements are completed accurately and on time.

3. Describe the process for promptly notifying the Catholic priest of a missed or delayed service, unplanned absence, equipment issue, volunteer shortage, or other issues that could affect performance.

7. Relevant Experience and Past Performance Ref: PWS paragraphs 4, 5, and 6

1. Provide at least two examples of recent experience that demonstrate the offeror’s ability to provide services comparable in scope and complexity to Catholic Music Director. For each example, include:

· Organization or customer;

· Period of performance;

· Type of music and worship support provided;

· Duties performed;

· Approximate number of services, rehearsals, volunteers, or special events supported;

· Relevance to Catholic music-direction requirements; and

· Customer point of contact, if permitted and requested by the solicitation.

2. Describe experience working in environments with multiple stakeholders, volunteer personnel, recurring schedules, special events, and short-notice changes.

3. Describe an example of a significant music-program or worship-support challenge and the actions taken to maintain continuity and quality of service.

8. Subcontracting Ref: Applicable solicitation provisions and PWS requirements

1. Does the offeror intend to subcontract any portion of the required work? If yes, identify the type and estimated percentage of work to be subcontracted.

2. Describe the offeror’s management and quality-control approach for ensuring any subcontractor or alternate musician meets all contract requirements, qualification standards, schedules, chapel procedures, and Government approval requirements.

3. Describe how the prime contractor will remain accountable for continuous performance if a subcontractor or alternate becomes unavailable.