Atch 1 PWS 7-9-10.docx

PERFORMANCE WORK STATEMENT (PWS)

FOR

SPORTS OFFICIALS and SCOREKEEPERS

1. DESCRIPTION OF SERVICES.

1.1. SCOPE OF WORK. Contractor shall provide/furnish all labor, tools, equipment, uniforms, material, supervision and transportation necessary to provide Sports Officiating and Scorekeeping services at Vandenberg Air Force Base for all adult intramural, varsity, special events, contest and co-ed sport activities, and pre-season games that will occur approximately two (2) weeks prior to the start of the regular season as defined in this statement of work, except as specified in paragraph 3 GOVERNMENT SPORTS EQUIPMENT AND FACILITIES.

1.2. AREAS OF RESPONSIBILITIES.

1.2.1. Sports to be officiated are flag football, soccer, softball, basketball, volleyball, dodgeball, pre-season games, and special event contests. The contractor shall provide the required number of officials, timekeepers, shot clock operators, and scorekeepers at each scheduled contest. Unit price shall be based on a full crew per game, which is defined in paragraphs 1.2.1.1 thru 1.2.1.6.

1.2.1.6. Dodgeball 2 Officials 2 Officials

1.2.2 Youth Sports to be officiated are baseball, flag football, basketball, soccer, and clinics. The contractor shall provide the required number of officials and scorekeepers at each scheduled contest. Unit price shall be based on a full crew per game, which is defined in paragraphs 1.2.2.1 thru 1.2.2.5. Officials keep track of playing time and score.

YOUTH SPORTS

1.2.2.1. Baseball 1 Official

1.2.2.2. Flag Football 2 Officials

1.2.3. Officials shall wear appropriate professional officiating attire. Officials shall report to contest sites not later than 15 minutes before game time and be ready to start the game on time.

1.2.4. Officials shall not participate as players, coaches, or team managers within the leagues in which they are officiating.

1.2.5. All officials (including timekeepers, scorekeepers, and shot clock operators) must understand all commercial, association, and local rules and bylaws in the sport they are officiating. The applicable certification of all new officials shall be forwarded to the Contracting Officer or designated representative for review ten (10) days after contract award date. The contractor shall provide the Fitness Center with an updated list of certified officials as they transition in or out. Officials must be certified for the sport they officiate by one of the following organizations: (1) Amateur Softball Association, (2) United States Specialty Sports Association AKA United States Slo-pitch Softball Association, (3) International Association of Approved Basketball Officials, (4) National Collegiate Athletic Association, (5) National Federation of State High School Association, (6) United States of America Volleyball Association, (7) National Intramural Recreation and Sports Association, (8) United States Soccer Federation (FIFA) and (9) any other association not nationally recognized may be used, if first approved in writing by the Vandenberg AFB Athletic Department. The Contracting Officer or Designated Representative will review all certifications for acceptance. The official association rules for each sport shall be enforced. Officials participating in youth sports must complete annual field training for each sport they officiate in.

1.2.6. Officials shall comply with all Air Force safety requirements when officiating on Vandenberg Air Force Base (VAFB). Officials shall rule on any point or any situation not specifically covered within the VAFB By-Laws and National Association Rules. Safety requirements will be outlined within the by-laws for each sport. The Fitness Center Director or designated representative shall be notified in writing of all persons representing the contractor as head official 2 weeks before start of the season and immediately as changes occur.

1.2.7. The head official shall review scorebooks/score sheets to ensure all the following required information is filled in; date, time, teams playing, officials, timekeeper and scorekeeper names. This includes approval and signature of all officials, timekeeper and scorekeepers at the end of each game.

1.2.8. The head official shall ensure the field lights are turned on at dusk and turned off following last scheduled game of the evening.

1.2.9. Scorekeeper shall pick up the required keys and equipment and return them to the fitness center after the last game of the night. Fitness center staff members and scorekeepers conduct a joint inventory upon return of keys and equipment.

1.2.10. Officials shall report all injuries, protests and ejections to the Fitness Center Sports Director or designated representative. Specific procedures for officials to take will be outlined within the by-laws for each sport. Officials must report any player or coach being ejected for unsportsmanlike conduct or inappropriate behavior, including verbal or physical abuse towards players, officials, and spectators. A detailed description of the situation, listing name, rank, unit, and what/why/how shall be entered into the official score book/sheet. In the case of an ejection/protest, the head official shall provide a written statement to the Vandenberg AFB Fitness Center Sports/Intramural Director or Designee by 12:00 noon, of the next duty day. For Youth Sports incidents are to be reported to the Sports Office.

1.2.11. Officials shall enforce the Vandenberg Air Force Base Sports Plan (reference paragraph 5.8) and Fitness Center by-laws. Additionally, officials shall enforce the playing rules in the official rulebooks. These rulebooks will govern play when items are not covered in the Base Sports Plan and VAFB Fitness Center by-laws.

1.2.11.3 Softball Amateur Softball Association (ASA)

1.2.11.4 Basketball National Collegiate Athletic Association (NCAA)

1.2.11.5 Volleyball United States of America Volleyball (USAV)

1.2.11.6 Dodgeball National Amateur Dodgeball Association (NADA) and American Dodgeball Federation (ADF)

2. SERVICE SUMMARY (SS).

2.1. The Service Summary is designed to capture the overall performance requirements for this PWS. This PWS and SS contain six performance items that are of particular interest to the Fitness Center.

2.2.1.

98%

1.2.10.

98%

* The performance thresholds are based on minimum game performance requirements in accordance with AF standards. All requirements help to ensure timeliness, professionalism and minimize complaints from teams and participants.

2.2.1.2 Fitness Center staff, who are on duty, will not be used to back-fill a late or absent sports official.

2.2.1.3 The list below provides the number of officials required in each sport, including the minimum number of officials the government will allow for a game to be played. This minimum is provided as a benefit to the Government to assist in reducing the number of cancellations due to late or absent contractor (officials) personnel. It is not intended to be construed as desired numbers.

2.2.1.3.1 Softball (Intramural, Varsity & Co-Ed): Standard Requirement consists of two umpires and one scorekeeper. Minimum for Play: two umpires and one scorekeeper.

2.2.1.3.2 Basketball: (Intramural & Co-Ed) Standard Requirement consists of two referees, one timekeeper and one scorekeeper. Minimum for Play: two referees, one timekeeper and one scorekeeper.

2.2.1.3.2 Volleyball: (Intramural, Varsity & Co-Ed) Standard Requirement consists of two referees and one scorekeeper. Minimum for Play: One referee and one scorekeeper.

2.2.1.3.3 Flag Football: (Intramural & Varsity) Standard Requirement consists of four officials. Minimum for Play: Three officials.

2.2.1.3.4 Soccer (Intramural & Varsity): Standard Requirement consists of two officials. Minimum for Play: Two officials.

2.2.1.3.5 Varsity Basketball: Standard Requirement consists of six officials. Minimum for Play: Three officials, two floor officials and one timekeeper/ scorekeeper.

2.2.1.3.6 Dodgeball: Standard Requirement consists of two officials. Minimum for Play: Two officials.

3. GOVERNMENT SPORTS EQUIPMENT AND FACILITIES. The government will provide the facilities, fixtures, equipment and services listed here and in Appendix A.

3.1. Property.

3.1.1. Facilities. The government will furnish or make available facilities described in Appendix A. The government will provide the maintenance and repair of all playing areas. The service provider or its employees shall make no alterations to furnished facilities, without specific written permission from the contracting officer. The government will provide adequate lighting resources for all indoor/outdoor games.

3.1.2 Equipment. The government will furnish the equipment listed in Appendix A.

4. CONTRACTOR FURNISHED ITEMS AND SERVICES.

4.1. Except for those items or services specifically stated in Section 3 and Appendix A as government furnished, the contractor shall furnish everything needed to perform this contract according to all its terms and conditions.

5. GENERAL INFORMATION.

5.1. CONTRACTOR PERSONNEL: The contractor shall provide a local manager or alternate that shall have full authority to act for and contractually bind the contractor on all contract matters relating to daily operation of this contract.

5.1.1 The contract manager or alternate shall be locally available during normal duty hours, 0800-1700, and be able to physically meet on Vandenberg AFB within one (1) hour of notification with fitness center personnel and the Contracting Officer to discuss any problem areas. After normal duty hours, be available to meet within two (2) hours.

5.1.2. Telephone numbers of the local contract manager and alternate must always be current and provided to the fitness center and a copy to the Contracting Officer for short notice cancellation notification due to inclement weather, military related commitments, or acts of God.

5.1.3. The contract manager and all employees must be able to read, write, speak, and understand English. The Government reserves the right to restrict employment of any contractor employee, or prospective contractor employee, who is identified as a potential threat to the health, safety, security, general well being or operational mission of Vandenberg AFB and its population. The Government reserves the right to reject any or all unqualified officials. All rejections will be in writing and forwarded to the contractor within 48 hours of evaluation. Reasons for dismissal will be stated in writing. The contractor shall provide VAFB Athletic Department with a schedule of assigned officials no later than three days after receiving schedules of competition.

5.1.4. No official shall be allowed to work a game if it is apparent he/she has been consuming alcoholic beverages or controlled substances. At no time shall an official consume alcoholic beverages or use tobacco products in or around, the playing area.

5.1.5. Officials will not engage in arguments or behave in an unprofessional manner during, prior or after scheduled games.

5.1.6. All officials for adult intramural, varsity, and, special event contests sponsored or supported by the Fitness Center shall be eighteen (18) years of age. No person seventeen (17) years old or younger shall be allowed to officiate any Fitness Center sponsored adult programs. All lead officials for youth sports must be 18 years old. If there are two officials then one can be under 18. The Youth Center Director must approve the individual who is under 18.

5.2. SCHEDULE OF WORK.

5.2.1. The fitness center will provide the contractor with a schedule of contests, location, dates and times of contests not later than two weeks prior to the first scheduled competition of the particular sport. Schedules are subject to change due to inclement weather, acts of nature and military requirements.

5.2.1.1. Intramural Time Limits:

5.2.1.1.1. Volleyball matches will consist of three games. Estimated match play is 55 minutes.

5.2.1.1.2. Basketball games will have two (2) 16-minute halves, using a running clock, with a 5-minute halftime. The clock will stop on every whistle during the last one minute of each half.

5.2.1.1.3. Softball & Co-ed Softball will play for one hour or 7 innings (any inning started must be completed regardless of the one hour time frame), whichever occurs first. There will be a 15 run rule after 4 innings and a 10 run rule after 5 innings.

5.2.1.1.4. Flag football games will have two (2) 20-minute halves, using a running clock. The clock will stop on every whistle during the last two minutes of each half.

5.2.1.1.5. Soccer games will have two (2) 20-minute halves, using a running clock. The clock will stop on every whistle during the last two minutes of each half.

5.2.1.1.6. Dodgeball games will play for a minimum of 45 minutes and maximum of 75 minutes, consisting of 3-5 matches.

5.2.1.2. Varsity Time Limits:

5.2.1.2.1. Basketball games will have two (2) 20-minute halves with a stopped clock for every whistle.

5.2.1.2.2. Softball games will play seven full innings. There will be a 10 run rule after 5 innings. In case of ties the game will continue with full innings until the tie is broken.

5.2.1.2.3. Soccer matches will have two (2) 35-minute halves, using a running clock.

5.2.1.2.4. Flag football games will have two (2) 20-minute halves, using a running clock. The clock will stop on every whistle during the last two minutes of each half.

5.2.1.2.5. Volleyball games will have 2 (two) twenty minute halves with a stopped clock for every whistle.

5.2.1.3. Youth Sports Limits:

5.2.1.3.1. Youth Baseball game length is approximately 60 to 90 minutes.

5.2.1.3.2. Youth Softball game length is approximately 60 to 90 minutes.

5.2.1.3.3. Youth Basketball game length is approximately 45 to 60 minutes.

5.2.1.3.4. Youth Soccer game length is approximately 45 to 60 minutes.

5.2.1.3.5. Youth Clinics range between 30 to 60 minutes.

5.3. HOURS OF OPERATION.

5.3.1 Fitness center hours of operation are as follows:

5.3.1.1. Normal Hours, Monday – Friday; 4:30 AM – 11:30 PM

5.3.1.2. Saturday – Sunday; 8:00 AM – 11:00 PM

5.3.1.3. Holiday Hours. Contractor is not required to provide services on the following federal holidays:

- New Years Day – 1 January

- Martin L. King Day – Third Monday in January

- Washington’s Birthday – Third Monday In February

- Memorial Day – Last Monday in May

- Independence Day – 4 July

- Labor Day – First Monday in September

- Columbus Day – Second Monday in October

- Veterans Day – 11 November

- Thanksgiving Day – Fourth Thursday in November

- Christmas Day – 25 December

5.3.2. Officials may be required to work on weekends as scheduled one week in advance or due to make-up contests. Cancelled or postponed contests may also be added to the end of the schedule, extending the schedule.

5.4. QUALITY ASSURANCE.

5.4.1. The government will periodically evaluate the contractor’s performance in accordance with the Performance Plan. The Quality Assurance Surveillance Plan (Performance Plan) defines what is to be done to ensure that the contractor has performed in accordance with PWS performance standards. A copy of the Performance Plan will be provided to the contractor. The Performance Plan may be changed at the Government’s discretion.

5.4.2. The Government is responsible for the inspection and acceptance of services authorized. All work shall be accomplished in a timely and professional manner. Work that does not conform to the statement of work will be justification for rejection. Correction of any deficiency shall be at no additional cost to the United States Government or the Vandenberg AFB Fitness Center.

5.4.3. The contractor shall respond to written concerns or complaints forwarded by the contracting office. (Note: Response is an action designated to correct or clarify a situation under question.) The contractor shall provide the Contracting Officer a written response within 5 working days from the day the concern or complaint is forwarded to the contractor.

5.5. QUALITY CONTROL.

5.5.1. The contractor is required to develop and maintain a quality control program to ensure contract services are performed in accordance with this PWS. The quality control program must identify and implement procedures to ensure elimination of defective services. The Quality Control Program shall be reviewed as required or when consecutive discrepancies are noted. The quality control program shall be reviewed for the following:

5.5.1.1. Clear, complete and current inspection instructions.

5.5.1.2. Specific criteria for approval and rejection of services.

5.5.1.3 Adequate record keeping of nature and number of observations made the number and type of deficiencies found, and the nature of corrective action taken.

5.5.2. A copy of the quality control program shall be submitted to the contracting officer within 10 work days of contract award.

5.5.3. Upon acceptance of the plan after contract award, updated copies shall be provided to the contracting officer as changes occur.

5.6. CANCELLATIONS.

5.6.1. Cancellations of scheduled contests will be handled as follows:

5.6.1.1. If the fitness center cancels a contest, the fitness center will speak to the contractor not later than 4 hours prior to the start time of the competition. The fitness center is not obligated to pay for cancelled games, except as provided in 5.6.1.5, below.

5.6.1.2. Officials will have the authority to forfeit any game due to gross misconduct and/or no show/tardiness (game time) of teams scheduled.

5.6.1.3. If an official must cancel a game due to misconduct or forfeiture, the exact cause of cancellation must be recorded in score book/sheet.

5.6.1.4. Officials will also have the authority to postpone any game due to inclement weather, suitability of the playing field, or emergencies such as military recalls/alerts.

5.6.1.5. The first set of officials will be paid for one contest if cancellation occurs after their arrival at the contest site. When field or area weather conditions warrant, the first set of officials shall cancel all scheduled competitions for that sport, on that night, and notify all other officials, scorers and fitness center staff. Contractor shall not be paid for all other games postponed, rescheduled or cancelled if the government has notified the contractor or local POC at least 4 hour in advance.

5.6.1.6. The VAFB Fitness Center reserves the right to revise by-laws and/or schedules at any time. The fitness center will notify the contractor manager and/or alternate no later than 48 hours prior to the first rescheduled competition.

5.7. SECURITY REQUIREMENTS.

5.7.1. All personnel employed by the contractor in the performance of this contract, or any representative of the contractor entering the government installation, shall abide by the security regulations of the installation in accordance with VAFB Instruction 31-101, Installation Security Program, paragraph 4.5.

5.7.2. The contractor shall be responsible for safeguarding all government facility and sports equipment provided for intramural, varsity and special event sports play from damage from participants and onlookers (e.g., outside storage areas, scoreboard control panels, sports equipment, etc.) provided for use. At the end of each work period, all portable government equipment and materials that were provided will be returned to the Fitness Center for security.

5.8. BASE SPORTS PLAN

Estimated, but not guaranteed:

5.8.1 Soccer (Mar- Jun)

5.8.2 Basketball (Jan-Jun)

5.8.3 Flag Football (Oct-Dec)

5.8.4 Softball (Jan-Aug)

5.8.5 Volleyball (Mar-May)

5.8.6 Dodgeball (Aug-Sept)

Attachment 1, dated 9 July 2010

APPENDIX A

GOVERNMENT FURNISHED PROPERTY

1. Government Furnished Equipment and Playing Facility: The government shall provide the following facilities, equipment and supplies:

1.1. Intramural Basketball:

Basketball Court Scorebooks and Pencils Basketballs, Men and Women Scorekeeper Table with Chairs Scoreboard with Console Possession Arrow

1.2. Intramural Volleyball:

Volleyball Court Score Sheets and Pencils Volleyballs Scorekeeper Table with Chairs Scoring Flip Chart Volleyball Net with Officials’ Stands

1.3. Intramural Softball:

Two Softball Fields Scorebooks and Pencils Softballs

1.4. Intramural Flag Football:

Flag Football Field Score Sheets and Pencils Footballs Flag Football Flags

1.5 Dodgeball: