400Hz_Converter_Mnx_Draft_PWS_20180413.pdf

Performance Work Statement 400 HZ Converter Maintenance

PERFORMANCE WORK STATEMENT

13 APR 2018

532nd Training Squadron

VANDENBERG AFB, CA

1.0 BACKGROUND

The 400 HZ frequency converters are utilized to support Air Lauched Cruise Missile Maintenance training operations at the 532nd Training Squadron (532 TRS) on Vandenberg AFB, CA. Maintenance service is required in order to sustain training operations.

2.0 OBJECTIVES

Provide preventive maintenance and repair services as defined below to five (5) 400 HZ frequency converters.

3.0 DECRIPTION OF WORK

3.1 The Contractor shall provide all required labor, equipment, tools, materials, parts, supervision, transportation and all other items or services necessary to perform maintenance on five (5) 400 HZ frequency converters located at Bldg. 7425 and Bldg. 8250, Vandenberg Air Force Base, California.

Converter Details:

400 HZ Rapid Frequency Converter OEM: Power Technologies, Inc.

The following sections of the Performance Work Statement (PWS) describe the technical and administrative components of the requirement:

3.2 Preliminary Evaluation

3.2.1 Contractor shall conduct a preliminary evaluation of all five (5) units prior to commencement of service to determine via true load testing, the extent of component degradation.

3.3 3,000 Hour Service

3.3.1 Contractor shall replace 5000 hour components including but not limited to electrolytic capacitors. After component change out, each card will require recalibration and tuning to factory settings/values.

3.3.2 Contractor shall replace cooling fans to bearing style.

3.3.3 Contractor shall complete preventative maintenance service.

3.3.4 Contractor shall complete system calibration service.

3.3.5 Contractor shall rework of all junctions and terminal connections, including stripping of oxidants and application of oxidation preventing sealant/protective coating to all critical connectors. Any connection deemed unreliable will be replaced with new ones.

3.3.6 Contractor shall report on individual units including:

3.3.6.1 Digitally captured voltage and current waveforms of all three-output phases.

3.3.6.2 Digitally captured voltage and current waveforms of DC bus.

3.3.6.3 Printout PRAMS file including the “as left” calibration values for future reference. Complete inspection of all electronic components to determine potential failures.

3.3.7 Contractor shall provide NIST and MIL-SPEC calibration certificates.

3.4 Preventative Maintenance Services

3.4.1 Conduct a complete inspection of all the electronic components to determine potential failures.

3.4.2 Disassemble critical electrical contacts, clean and test electronic components, check remote control, clean contacts, remove deposits and reassemble. Testing of electronic components includes thermal switches, timers, silicon controlled rectifiers, diodes, insulated-gate bipolar transistors, and control boards to determine their condition. Complete inspection and checkout of cooling system.

3.4.3 For digital units, the software will be upgraded to the latest version provided by the manufacturer.

3.4.4 In the event a corrective action or publication has been released by the manufacture, the modifications or upgrades will be made at the time of service

3.4.5 Consult end user (532 TRS) to recommend component replacement for parts that exhibit signs of fatigue, using on-hand parts if available.

3.4.6 Provide an estimate for parts cost and labor costs for any repairs needed to be performed outside of this PWS prior to actual repairs being initiated. If repairs appear to become extensive in relation to the unit value, Service Technician will discuss other options with the customer before starting repairs.

3.4.7 Terms and interval of service will vary with regard to age of unit and operating environment. Selection of service hours will be at customer’s discretion. Advanced scheduling will assist in expediting a smooth transition while service is being performed.

After hours are available upon request. Services do not included replacement parts.

3.4.8 Modifications and additions to customize the Preventative Maintenance Service to comply with customer’s requirements are available upon request.

3.5 Calibration Services

3.5.1 Provide a full calibration service with all equipment used being traceable to NIST (National Institute of Standards and Technology). Contractor should have the capability to emulate both short circuit and resistive loads, eliminating the need for customer supplied loads during the calibration process.

3.5.2 All calibration data is held in both electronic form and hardcopy to minimize the unlikely event of data loss. Electronic data transfer is also available should the customer desire records sent in this manner. All calibration certificates are transferred to the customer in a timely manner taking no more than 3 days to complete.

3.5.3 Adhere to a strict, comprehensive program of standards re-calibration to ensure accuracy that can be relied upon. Provide document evidence to demonstrate this compliance.

4.0 PERIOD OF PERFORMANCE

Service to be performed before 30 Sep 2018. Service will be scheduled on a non-interference basis with the Government Points of Contact.

5.0 HOURS OF OPERATIONS

5.1. The Contractor is responsible for conducting business, during normal hours of operation between the hours of 07:00 AM PST to 5:00 PM Pacific Standard Time (PST), Monday through Friday, except recognized federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor will not be reimbursed when the Government facility is closed for the above reasons.

5.2 Recognized Federal Holidays. The Contractor is not required to perform services on recognized federal holidays unless provided specific written authorization by the Contracting Officer to work Special Hours.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

6.0 DESIRED SKILLS AND KNOWLEDGE

Extensive knowledge and experience with maintaining and servicing 400 HZ converter model

DFGAX066208.

7.0 STANDARDS IMPLEMENTATION

7.1 The Contractor is expected to perform all work IAW applicable commercial/industry standards and all applicable federal, state, and local laws/requirements.

8.0 ENVIRONMENTAL MANAGEMENT

8.1 The Contractor and their subcontractors shall comply with all environmental Federal, State, and Local laws and regulations; and Air Force policies, instructions, and plans. This includes Division 01 - General Requirements Section 01 57 20 Environmental Protection (May 2016).

The Contractor shall maintain an awareness of changing environmental regulatory requirements to avoid environmental deficiencies for activities on Vandenberg AFB. The Prime Contractor shall ensure their subcontractors comply with these specifications.

8.1.1 Project Residue & Disposition. The Contractor shall properly disposition of all unneeded materials and soils IAW Defense Logistics Agency Disposition Services guidance http://www.dispositionservices.dla.mil/drmo/vandenberg.html and with the Environmental Protection Agency guidance http://www.epa.gov/cpg/products.html. Contractor shall complete and process the Recovered Materials Determination Form (RMDF) to be provided at initial site survey if applicable.

8.1.2 The Contractor shall ensure the project conforms to all applicable Federal, State and local laws, regulations and base-specific standards and applicable Unified Facilities Criteria (UFC).

Where there is a conflict between the referenced standards, the most stringent shall take precedence. All work accomplished by the Contractor shall comply with this criteria unless a waiver is obtained from the Air Force when conditions warrant such consideration.

8.1.3 Do NOT use Class 1 Ozone-Depleting Chemicals in performance of the entire work effort.

8.1.4 At the end of each work day, the Contractor shall leave the work environment cleaned and in good order. No road or walk ways shall be un-passable overnight and weekends.

9.0 SAFETY REQUIREMENTS AND REPORTS

The Contractor shall perform work in a safe manner as required by OSHA Safety and Health Requirements. Provide a verbal report to the Contracting Officer as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. Provide a completed copy of required Accident Investigation Reports to the Contracting Officer within five (5) calendar days of each occurrence.

10.0 RECORDS, FILES AND DOCUMENTS

10.1 All physical records, files, documents and work papers, provided and/or generated by the Government and/or generated for the Government in performance of this PWS, maintained by the Contractor which are to be transferred or released to the Government or successor contractor, shall become and remain Government property and shall be maintained and disposed of IAW AFMAN 33-363, Management of Records; AFI 33-364, Records Disposition – Procedures and Responsibilities; the Federal Acquisition Regulation, and/or the Defense Federal Acquisition

Regulation Supplement, as applicable. Nothing in this section alters the rights of the Government or the Contractor with respect to patents, data rights, copyrights, or any other intellectual property or proprietary information as set forth in any other part of this PWS (including all clauses that are or shall be included or incorporated by reference into that contract).

11.0 GOVERNMENT OPERATIONS INTERFACES

11.1 The Contractor shall be prepared to stop all work when directed by the Contracting Officer during launch operations per current base “FRAME LIGHT” policy. A notice of “No Digging” will be issued during these times. This includes work in communication rooms, maintenance holes, trenches, and other associated ground work below grade. The Contractor shall plan for approximately three (3) to six (6) full duty days of down time per month. The Contracting Officer will advise Contractor of upcoming FRAME LIGHT activity.

11.2 Do not unduly interfere with regularly scheduled Government operational activities in the performance of contract requirements. However, in the event Government personnel should halt/impede contract performance without the approval of the Contracting Officer, temporarily cease work in the area and report the instructions given, to include name of the Government personnel involved to the Contracting Officer immediately by the most expedient means.

Immediately notify the Contracting Officer of disputes with Government personnel or other base Contractors and follow-up in writing.

12.0 INSTALLATION SECURITY REQUIREMENTS

12.1 At all times while on Vandenberg AFB premises, Contractor employees shall comply with the Vandenberg AFB security requirements imposed by the Installation Commander. The Contractor will be required to obtain and display identification badges. Contractor shall obtain all necessary passes, decals, badges, or other items required for access to perform contract services at Vandenberg AFB. All Contractor employees are subject to a background check.

12.1.1 The Contractor shall be responsible for accountability of all such media issued to Contractor personnel and these media shall be surrendered to the 30th Security Forces Squadron (30 SFS) Pass and Registration Section upon completion or termination of the contract or upon termination of an individual’s employment with the Contractor.

12.1.2 The Contractor shall comply with all VAFB policies regarding entry to the installation, rules of the road, contingency operations compliance, and photography prohibitions. Contractor employees are authorized entry to the installation only for the purpose of work under this contract, and are not authorized in other facilities or areas without prior Government authorization. Due to safety/security requirements, Contractor personnel shall be required to fluently speak, understand, read, and write English.

12.2 Main Base Access. Current security access restrictions at the Santa Maria Gate (Main Base Entry Gate) require all Contractor vehicles (which are the size of a standard bread delivery truck or larger) to enter only through the Lompoc Gate (located at intersection of Santa Lucia Road and Pine Canyon Road). There is a vehicle check pull-off area at that gate and the

Contractor will be required to submit to a vehicle search prior to gaining entry to the base.

Contractor should plan and allow for delays as a result of in-place security procedures.

12.2.1. Base Access Letter. To request base access, the Contractor shall send a letter to the Contracting Officer. The letter must be on company stationery and shall include: Contractor’s company address and telephone number, the contract number, names of the Contractor Program Manager and Contractor Security Manager, and their alternates, requiring access to Vandenberg AFB, their social security numbers, and duty hours. After approval, this letter will be maintained on file with Security Forces at the Visitor’s Control Center, Building 17596. Contractor shall provide this letter at the pre-performance conference and submit updated letters as changes occur. Entry requirements are subject to change, without notice, due to installation and world situations.

12.2.2 The 532 TRS Unit Security Manager is the source for the necessary forms and will provide instructions for receiving, preparing, and processing these forms. After forms have been properly completed, the 532 TRS Unit Security Manager will make an appointment for contractor employee(s) to go to the Security Forces for submittal of paperwork and fingerprinting. Appointments will be scheduled within two (2) weeks of request.

12.3 Contractor Personnel.

12.3.1 The Contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the 30th Security Forces Squadron (30 SFS) as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population. Due to safety/security, all Contractor personnel shall be able to fluently speak, read, and write English.

12.3.2 Upon employment, and after the Contractor’s base access letter is on file with the Security Forces, all Contractor employees shall apply for vehicle passes and individual identification badges at the Vandenberg AFB 30 SFS, Visitor's Control Center, Building 17596.

Passes may be picked up Monday through Friday prior to 3:30 p.m. No appointment is necessary. Contractor shall surrender all passes and identification badges to 30 SFS on the first workday following completion or termination of the contract or termination of Contractor employee’s employment.

12.3.3 Contractor personnel are required to attend security and OPSEC orientation under HSPD Title 12. Contractor shall schedule initial and annual refresher training (for all assigned Contractor personnel) through the 532 TRS Unit Security Manager.

12.3.4 All contractor personnel shall be thoroughly briefed by the 532 TRS Unit Security Manager on established security requirements and procedures as stipulated in Air Force Policy Directive (AFPD) 31-1 Physical Security Program.

12.3.5 The Contractor shall brief all personnel that they shall immediately leave any area upon notification by the Contracting Officer, COR, constituted authority, or the Security Forces, when directed, as occasional operational requirements, real world activities, or emergencies dictate.

12.4 Identfication of Contractor Employees. All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. Contractor personnel will be required to obtain and wear badges in the performance of this service.

12.5 Contractor Vehicles. Each Contractor vehicle shall have the name of the Contractor exhibited on each side of the vehicle. Contractor shall provide company identification tags and vehicle identification at no additional cost to the Government.

12.6 Physical Security. The Contractor shall be responsible for safeguarding all Government equipment, information and property provided for Contractor use.

12.7 Key Control.

12.7.1 The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. Note: All references to keys include key cards.

12.7.2 No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

12.7.3 The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas.

12.7.4 In the event keys --other than master keys--are lost or duplicated then the Contractor shall re-key or replace the affected lock/locks only at the direction of the Contracting Officer.

However, the Government may replace the affected lock/locks or perform re-keying. When the Government performs replacement of locks or re-keying as a result of Contractor key loss or duplication; the total cost of re-keying or the replacement of the lock/locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated by the Contractor, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

12.7.5 The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

12.8 Lock Combinations. The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

12.9 Restricted/Controlled (R/C) Areas.

12.9.1 Contractor performance within R/C areas shall require contractor compliance with various level of security and established personnel security entry control procedures. Contractor employee(s) working in restricted/controlled areas must fluently speak, understand, read, and write English.

12.9.2 The Contractor shall be responsible for scheduling access, escorts, or badges by contacting the Facility Manager/532 TRS Program Manager at the entry control point of the R/C area.

12.9.3 While in R/C areas, the Contractor employee(s) shall be under direct surveillance of an authorize personnel with proper area control badge for that facility, and approved to perform escort duties. Visitor badges shall be returned to the entry controller after the employee(s) complete(s) the required duties and leaves the area. Furthermore, the contractor shall comply with the requirements in "AFI 31-101 and the Integrated Defense Plan (30 SW Plan 31-101.

These AFIs are available from the CO upon request.

12.10 Performance of Service During Crisis or Heightened Security.

In the event of crisis or heightened security caused by a national emergency, natural disaster, or other causes, the Contractor shall continue to perform as necessary in support of the Air Force mission. The contract price and delivery schedule may be adjusted to reflect any change of work that may be directed.

12.11 Loss or Damage. The Government will not be liable for any loss or damage to the Contractor’s property or for expenses incidental to such loss or damage unless caused by the Government.

13.0 GOVERNMENT FURNISHED ITEMS AND SERVICES

13.1 Services.

13.1.1 Medical Response Services. The Government will provide initial medical treatment for life-threatening emergencies. It shall be the responsibility of the Contractor or Contractor employee to seek continued medical treatment if needed. The Contractor or employee shall reimburse the Government for all Government-provided medical services. The emergency phone number is 911 or if using a cellular phone the number is 606-3911.

13.2 Facilities. N/A

13.3 Utilities. Government furnished electricity to service the converters is available on-site.

The Contractor os responsible for providing its own portable toilets and sanitary facilities.

13.4 Equipment/Materials. The Contractor is responsible for providing for all equipment and materials necessary to perform required tasks IAW this PWS.

14.0 INVOICING

The Contractor shall invoice electronically to the Defense Finance Accounting Service (DFAS) utilizing the iRAPT application on the Wide Area Work Flow (WAWF) e- Business Suite website (www.wawf.eb.mil) within five (5) working days of completion. The Contractor shall notify the POCs identified in the WAWF clause of the contract upon submittal of invoice for processing. The Contractor shall provide supplemental documentation with each invoice to be uploaded in iRAPT. Supplemental files shall include work orders issued and other documentation that was generated for each task (inspection records). Supplemental files are used to validate the pricing for invoice(s).

15.0 CONTRACTOR MANPOWER REPORTING (CMR)

15.1 The Contractor shall report ALL Contractor labor hours (including Sub-Contractor labor hours) required for performance of services provided under this contract for the U.S. Air Force via a secure data collection site. The Contractor is required to completely fill in all required data fields using the following web address http://www.ecmra.mil.

15.2 Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the ECMRA help desk.

16.0 SERVICE SUMMARY ITEMS

The SS identifies the key performance objectives for the services and the associated performance thresholds that must be attained by the Contractor, and over which the Government will exercise surveillance. The omission of any PWS or contract requirement from the SS shall not be construed as a waiver by the Government to enforce the performance of that requirement by Contractor or a waiver of any rights or remedies by the Government against Contractor for nonperformance of that requirement. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective

PWS Reference

Performance Threshold (This is the maximum error rate)

1 Provide services IAW this

PWS.

Part 3 No more than two (2) valid customer complaints.

2 Comply with the permits, regulations, directives, plans or any other compliance operating documents governing VAFB.

Zero (0) Significant Notice of Violations from the Regulatory Agency Inspector.

Method of Surveillance:

Validated Customer Complaint: Compliants must be validated.

17.0 POINTS OF CONTACT.

17.1 30th Contracting Squadron POC Name: Katherine Stewart Title: Contracting Specialist Unit: 30 CONS/PKB Tel: 805-605-3933 Email: katherine.stewart.2@us.af.mil

17.2 532nd Training Squadron POC Name: TSgt Peter Pleasanton Title: Customer Representative Unit: 532 TRS/DOMA (ALMM) Tel: 805-606-2062 Email: peter.pleasanton@us.af.mil

17.3 Invoice Reviewer in Wide Area Work Flow

Name: Doris Pottle Title: 532 TRS Resource Advisor Unit: 381 TRG/DOR Tel: 805-606-4709 Email: doris.pottle.2@us.af.mil