Attachment 7 - Questions and Answers.pdf

Attachment 7

FA460825QS0027

1. Are resumes required with the proposal package?

- Resumes are not required at time of submission but will be required upon award to validate personnel’s ability to meet PWS standard.

2. The solicitation says " closure days for the M&FRC, and other planned closure days such as AFGSC Family Days", how many of these closure days are typical in any given year?

- There are 7 approved AFGSC Family days. M&FRC doors are closed to clients on those dates; however internal business continues based on teams leave schedules.

3. Is a list of past performance required for the proposal package?

- Submission details are identified in Revision 2 Attachment 1 – Provision and Clauses

4. What occupation code/title would this be for per the Wage Determination document?

- The contractor will determine the appropriate classification based on the services required and described in Attachment 2 - Performance Work Statement for this requirement. The contractor will then quote accordingly based on their selected classification.

5. Is there an incumbent? If so, can you provide the contractor’s name and contract number?

- Yes, Ivy Hill Tcehnology, FA460820P0047

6. In reviewing the Instruction to Offerors (Att 1, Provisions and Clauses, page 1), the following direction is given for the Technical Plan:

Technical Plan (shall not exceed 2 pages). Quoter shall submit a Technical Plan that outlines how they will accomplish the tasks outlined in (a) and (b) below. Plans shall be clear, concise, and include sufficient detail for effective evaluation and to substantiate the stated information.

Quotes shall not rephrase or restate the Government’s requirements but rather provide convincing rationale to address how the Offeror intends to meet these requirements. Quoters shall assume that the Government has no prior knowledge of their company or experience and will use this information to evaluate the quote. The quoters’ Technical plans should include:

(a) The manner in which the offeror will remove and dispose of current plane surface contaminate and waste materials while following all applicable city, state, and federal regulations.

(b) The manner in which the offeror will protect ground underneath and around aircraft from negative environmental impact.

Does this really apply to the Tech Data Entry position at the Barksdale AFB Military and Family Readiness Center (M&FRC)?

- This has been amended and can be found in Revision 2 Attachment 1 – Provision and Clauses

7. When does the government anticipate awarding the contract, and when would performance begin?

- We do not have a current estimate as to when the contract will be awarded.

Additionally, the beginning of the performance is stated within Attachment 5 – Combined Synopsis FA4608QS0027.

8. Is this position strictly full-time onsite, or is there an option for remote work or hybrid flexibility?

- It is full-time on-site

9. Can the Government clarify whether additional fringe benefits beyond the mandated wage determination should be included in pricing?

- Please refer to Attachment 6 – Wage Determination

10. Will the contractor’s personnel be required to undergo security clearance beyond obtaining base access credentials?

- Please refer to Attachment 2 – Performance Work Statement

11. Is there a standard processing timeframe for base passes and identification badges that should be considered in staffing and transition planning?

- Approximately 2 – 3 weeks processing timeframes for base/identification passes.

12. Can the Government provide additional details on the evaluation criteria, particularly how technical aspects will be scored or weighted?

- Evaluation Criteria details are identified in Revision 2 Attachment 1 – Provision and

13. Will the Government provide feedback on submitted proposals before final award selection?

- Please refer to Revision 2 Attachment 1 – Provision and Clauses

14. If multiple contractors submit competitive proposals, how does the Government plan to determine the “most advantageous” quote beyond pricing?

15. What is the maximum length of the proposal, beyond the two-page technical plan requirement?

- There is no maximum length for a proposal, the maximum of two pages is for the technical plan.

16. Are there any additional resources or guidance the Government can provide to assist in proposal writing?

- All guidance has been provided within the solicitation.

17. Is there no-cost parking within walking distance of the government worksite? If not, what are the parking options?

- There is a free parking lot at the workplace.

18. Can the government please confirm that the awardee must pay/provide the currently prescribed $4.98 an hour Health & Welfare amount, in accordance with the governing Wage Determination?

19. How many individuals are expected to perform the services in the solicitation?

- One individual

20. Is it required security clearance?

- Personnel must pass Security Forces (government) background investigation to gain access to the installation.

21. The PWS notates 10 federal holidays, although there are 11 federally recognized holidays. Is there a particular day that is not recognized for this contract?

- PWS states 11 Federal Holidays

22. Which Occupation Code under the SCA Wage Determination does this position align with?

- The contractor will determine the appropriate classification based on the services required and described in Attachment 2 - Performance Work Statement for this requirement. The contractor will then quote accordingly based on their selected classification.

23. In the first sentence under “Provisions and Clauses” the solicitation number reads FA468025QS020. However, all other documents show FA460825QS027. Please confirm that FA460825QS027 is correct?

- This has been amended and can be found in Revision 2 Attachment 1 – Provision and

24. Does the contractor employee(s) need to travel? If so, who will cover the costs, and how many days will the training last (e.g., total days per year)?

25. What are the reporting expectations for this contract?

- Reporting requirements are outlined in PWS Section 2.0

26. Will incumbent employees with active clearances be able to retain their clearances and continue their roles under a new contractor?

27. Is the McNamara-O'Hara Service Contract Act (SCA) Wage Determination in force with this RFQ? If so, can you advise a) What is the applicable SCA/Wage Determination No.? And b) What is the applicable SCA/Wage Determination City and State

- Please refer to Attachment 6 – Wage Determination

28. Is this a requirement whereby the solicitation is open solely to pre-awarded vendors on a previous USAF / M&FRC Blanket Purchase Agreement (BPA), Indefinite Delivery, Indefinite Quantity (IDIQ), or Multiple Award Schedule (MAS) or related Contract Vehicle?

- Please refer to Attachment 5 – Combined Synopsis FA460825QS0027

29. Has U.S. Air Force | Barksdale Military & Family Readiness Center (USAF

/ M&FRC) held preliminary meetings with specific contractors interested in responding to this solicitation?

- No

30. Is it estimated that full/total funding exists for this solicitation? If so, is there an intended Maximum/Minimum funding threshold?

- Please refer to Attachment 5 – Combined Synopsis FA460825QS0027

31. Can USAF / M&FRC provide specific guidance on proposal formatting for each required volume (Technical, Past Performance, Price, etc.), including font size, graphics/tables font size, margins, and page limitations?

- There is no specific formatting, please refer to Revision 2 Attachment 1 – Provisions and Clauses for technical plan page limitation

32. Should/Can Past Performance/Relevant Experience information be included in the Technical Proposal Volume, or should Offerors provide a separate Past Performance/Relevant Experience Volume for the response to FA460825QS027?

- Please refer to Revision 2 Attachment 1 – Provisions and Clauses

33. Are bidders required to provide a price estimate for Travel and ODC Costs related to The FA460825QS027 Contract? If not, Does the government require that bidders provide a separate "best estimate" of Travel and ODC to accompany the proposal? In such an instance, please provide guidance on which specific proposal volume to include Travel and ODC Cost Estimates.

- Please refer to Attachment 2 – Performance Work Statement and Revision 2 Attachment 1 – Provisions and Clauses

34. PWS 4.1/4.4: Will the Government provide any AFFIRST/milConnect training or orientation for the selected Data Entry Clerk, or is the contractor expected to arrive fully proficient with these systems?

35. FAR Provision 52.212-2(a):Please confirm that this is indeed Best Value Trade Off (BVTO) and not Lowest Price Technically Acceptable (LPTA).Are Price and Technical equally weighted in determining best value, or is one factor considered significantly more important than the other?

36. Please confirm that Executive Orders 14026, 13658, and 13706 govern this contract.

- Please refer to Attachment 5 – Combined Synopsis FA460825QS0027

37. Has a budget been established for this project? If so, can you please share the estimated budget or budget range?

- Please refer to Attachment 5 – Combined Synopsis FA460825QS0027

38. What is the preferred submission format? (Price, Technical, Past Performance)

- Submission details are identified in Attachment 1 Provision and Clauses

39. How would you like us to satisfy the reps and certs requirement, i.e. send the full copy of SAM profile or do you want us to use the RFQ itself?

40. Is this a requirement whereby the solicitation is open solely to pre-awarded vendors on a previous USAF / M&FRC Blanket Purchase Agreement (BPA), Indefinite Delivery, Indefinite Quantity (IDIQ), or Multiple Award Schedule (MAS) or related Contract Vehicle?

41. Is it estimated that full/total funding exists for this solicitation? If so, is there an intended Maximum/Minimum funding threshold?

42. Does the USAF / M&FRC calculate annual work hours based on 2,080, 1920, 1860, or

“other” please state.

- 2,080

43. Can you clarify the specific responsibilities and systems the Data Entry Clerk will be expected to use?

44. Will the government provide the necessary equipment, or is the contractor responsible for supplying it?

- The government will provide all necessary equipment.

45. Is the role fully onsite at Barksdale AFB, or is there any flexibility for remote or hybrid arrangements?

- Fully On-Site

46. Are the work hours fixed (e.g., 8 AM–5 PM, Monday through Friday), and are holidays or overtime expected?

47. How many hours per week are anticipated — is this a full-time or part-time position?

- Full-time

48. Should pricing be submitted as an hourly rate or as a fixed price for the entire period?

- Please refer to Attachment 3 – Bid Schedule

49. Will the Option Years mirror the base year in terms of scope and required hours?

- Yes

50. Can pricing be adjusted for inflation or cost-of-living in the Option Years?

51. Will FAR Clause 52.222-55 (Minimum Wages) be active and applicable at the time of award?

52. Are there any required certifications or trainings such as cybersecurity awareness or

HIPAA?

- Cyber Awareness

53. Will the contractor be responsible for maintaining logs, time records, or other reporting documentation?

- Please Refer to Attachment 2 – Performance Work Statement

54. Are there any formatting guidelines or page limits for the proposal (e.g., PDF format)?

- There a no set formatting guidelines for more information please refer to Revision 2 Attachment 1 – Provisions and Clauses

55. Can technical and pricing submissions be included in a single file or email?

56. What criteria will be used to evaluate technical capability — resume, relevant corporate experience, or past performance?

- Please refer to Revision 2 Attachment 1 – Provisions and Clauses

57. If a candidate is not yet hired, will a Letter of Intent be acceptable in the submission?

58. Are there monthly, quarterly, or other scheduled deliverables or reports expected under the contract?

59. If the proposed candidate becomes unavailable after award, is substitution permitted without triggering a re-award?

- Substitution is permitted as long as the new candidate meets all requirements stated within the solicitation and no changes in scope or price of the contract occur.

60. Will this be awarded as a firm-fixed-price (FFP) or time-and-materials (T&M) contract?

- Upon award it shall be a Firm Fixed Price Contract

61. Will there be a formal kickoff meeting or transition period before performance begins?

- After award the Contractor that has been awarded may request a kickoff meeting prior to the beginning of performance.

62. Regarding Attachment 3 (Bid Schedule), should we complete the provided form directly or may we submit it in a customized format?

- Attachment 3 – Bid Schedule must be filled per the column requirements and submitted.

63. For Attachment 4 (Wage Determination), is it used solely as a wage floor, or must we submit documentation showing compliance with it?

- Please refer to Attachment 5 – Combined Synopsis GA460825QS0027

64. Is there a point of contact or guidance available for vendors unfamiliar with Wide Area Workflow (WAWF) invoicing setup?

- The Wide Area Workflow Help Desk assists with these matters.

65. What is the typical payment timeframe (e.g., Net 15 or Net 30), and how are delays in payment usually handled?

- Net 30 Days. If delays in payment are encountered the contractor should immediately inform the Contracting Specialist to find a solution.

66. Will the government provide debriefs or feedback to vendors not selected for award?

67. Are there any defined metrics or performance indicators that will be used to evaluate the contractor's work.

68. How many staff members will the General Clerk III support within the Family

Advocacy Program, and what is the typical client volume served by the program?

- To reiterate, the contractor will determine the appropriate classification based on the services required and described in Attachment 2 - Performance Work Statement for this requirement. The contractor will then quote accordingly based on their selected classification. The client volume is approximately 80+ served by TAP program.