Attachment 4 - Questions and Answers.pdf

Attachment 4 – Questions and Answers; FA460823QS043

Questions and Answers

Atachment 1 - Statement of Work

1. Under the privacy act section of the SOW below the 1.1.2. destruction schedule it states "The contractor shall provide on-site document shredding services for forty-five containers" but in chart under 2.0.4. says it says 47. Which amount is correct? There was an initial typo, the correct number of containers is 46.

2. Page 2, 1.1.2. Destruction Schedule includes the phrase “each monthly service” though every other frequency noted is bi-weekly. Could you please confirm whether the service frequency is monthly or bi-weekly? This will be a bi-weekly service.

3. If service frequency is monthly, could that be adjusted to servicing every 4 weeks to maintain an evenly spaced service schedule? This will be a bi-weekly service.

4. P. 1, Section 2, first paragraph. This paragraph states “forty-five containers” but does not list what size these are. Could you please clarify what size containers are being requested? There was an initial typo, the correct number of containers is 46. The container measurements are as follows:

96 Gallon Bins Product Color: Light Gray Height:44” Width:26.5" Depth:33.8" Weight (Approximate):45 lb

36 Gallon Bins Product Color: Dark Gray Height:36.5" Width:19.6" Depth:22.5" Weight (Approximate):27 lb

5. P. 2, 2.0.2. Can the destruction method use a two-step process to reach final destruction, as outlined in NARA’s CUI Notice 2019-03, attached, second page? No. The only way to permit this method is that the organization (2 MDG) must verify the awarded agencies destructive procedures and approve this method.

6. P. 3, 2.0.4. Container Locations. Rolling collection bins cannot negotiate stairs, is there an elevator to reach the upper floors of the buildings listed? Yes, we have elevators that can be accessed.

Attachment 2 - Business Associate Agreement

7. There is no provision for signing the Agreement, will this be executed post-award? Contractor and Contracting Officer signature will be obtained upon award.

General Questions

Attachment 4 – Questions and Answers; FA460823QS043

8. Will SDVOSB en��es or other socio-economic categories be given special considera�on during evalua�on per FAR 852.215–70? VAAR 852.215–70 applies to acquisi�ons for the VA, not the Air Force. As outlined in the solicita�on, this requirement is a total small business set aside with no socio-economic preference.

9. Is this a firm fixed price contract? Yes.

10. Please confirm if there is a loading dock, and is there a ramp to the ground at any of the buildings? Yes. There is a loading dock to include a ramp.

11. Is there sufficient and appropriate parking for our truck at each loca�on for the �me it will take to perform the work? Yes, there is plenty of room for parking the truck. The Medical Clinic has a back dock, and the outlying loca�ons have plenty of space next to the building for the truck to park and provide service.

12. Incumbent - Multi-part Question:

• Is there a current contract for the work being solicited? There is not a current contract.

We’ve previously used the Company (Shred-IT) but only through GPC.

• If so, please provide that awarded contract number or task order number (not the incumbent GSA contractor number). N/A

• Please provide the name of the incumbent contractor and when the contract is ending.

N/A

• Please provide the annual contract amount. N/A

• Is the level of effort being performed under the current contract fundamentally the same as what will be required to fulfill the new contract? If not, please explain how the work will be different under this solicita�on. N/A