PWS_-_AFGSC_Global_Strike_Challenge_Audio_Visual_Lighting_Support_Nov_2019_(Updated).docx

Audio, Video and Lighting Requirements For Global Strike Challenge

Performance Work Statement

1.0 BACKGROUND: Air Force Global Strike Command's competition, known as Global Strike Challenge (GSC), measures the mission proficiency of teams gained through dedicated study and training. Functional area teams from bomber and ICBM operations, bomber and ICBM maintenance, Security Forces, and helicopter operations compete in events with difficulty above and beyond normal day to day operations. Scores from each functional area competitions are combined to determine overall wing scores for "Best Bomb Wing" and "Best ICBM Wing" honors.

Score posting is designed to recognize outstanding global strike personnel and teams competing in GSC and to showcase the world's premier bomber and ICBM force. It is a high energy "Oscar Style" awards ceremony that draws on the traditions of historic Air Force competitions to honor the top performing individuals, teams, and units competing in GSC. The results of each competition event are posted on a large format scoreboard in the presence of competitors and distinguished guests. Winners are recognized on stage and presented with individual award plaques and trophies depending on the category. This event is live broadcasted to the installations assigned to Air Force Global Strike Command.

2.0 DESCRIPTION OF SERVICES: Contractor shall provide all materials, equipment, transportation and labor necessary to install, test, and operate all lighting, video and sound systems for the setup and operations for Global Strike Challenge Score Posting Events; as described in detail throughout this Performance Work Statement (PWS). Including, but not limited to; equipment installation, set-up, full dress rehearsals, the ceremonies, timely removal of equipment and clean-up upon completion of the events. The following services shall be provided for the Global Strike Challenge Events on 20 Nov 2019 at Hoban Hall, Barksdale AFB, LA. Clean-up shall be completed no later than (NLT) 1600 hrs on 21 Nov 2019.

3.0 GENERAL: By direction of the Contracting Officer, a Government representative shall be appointed for the coordination of these events. All changes that may potentially incur cost shall be coordinated the Contracting Officer. The contractor shall coordinate with the Government representative on all installation, setup, and operation of the lighting, video, and sound systems to include video monitors, lighting, and sound equipment in a manner that provides the most efficient multi-screen and broadcasting presentation coverage. The lighting and sound coverage within the facility shall provide coverage for an area of approximately 17K sq. ft. (110’ x 151’) in size.

3.1 PERIOD OF PERFORMANCE: The period of performance will be 16 Nov 2019 through 21 Nov 2019. Performance dates, actions, and times are provided below. However, all times are subject to change.

3.1.1 16 – 17 Nov 2019 – Equipment Setup; (TBD)

3.1.2 18 Nov 2019 – Rehearsal; (0800 – 1600)

3.1.3 19 Nov 2019 – Rehearsal: (0800 – 1600)

3.1.4 20 Nov 2019 – Rehearsal: (0700 – 1300)

3.1.5 20 Nov 2019 – Global Strike Challenge Score Posting; (1700-2400)

3.1.6 20 – 21 Nov 2019 – Equipment tear-down; (TBD)

4.0 SETUP AND EVENTS:

4.1 SETUP: The lighting, audio, and video systems shall be installed and operational no later than 16 Nov 2019 at 4:00 p.m. Any adjustments or corrections must be corrected and performance ready no later than 17 Nov 2019 at 4:00 p.m. All equipment shall be controlled approximately 120’ from the main stage and draped as coordinated with the Government representative no later than 12:00 p.m. on 18 Nov 2019. All final setup activities shall be completed no later than 12:00 p.m. on 18 Nov 2019.

4.2 GLOBAL STRIKE CHALLENGE: All Global Strike Challenge Score Posting Events shall be conducted in Hoban Hall, Barksdale AFB, LA. The times for rehearsals are flexible and shall be coordinated with the Government representative.

5.0 VIDEO: The contractor shall provide (2) monitors and (1) DVD player and associated cables on event stands with a weighted base to be placed in the foyer of Hoban Hall to be used to display videos and general announcements as patrons enter the facility. The contractor shall also, provide (5) monitors on event stands with a weighted base and associated cables to be placed backstage and in the stage left, stage right wings. The aforementioned monitors will be fed via a single HD SDI signal from a video engineer. The HD SDI feed will need to utilize an amplifier and be split accordingly. The contractor is responsible for providing all equipment and cable necessary to ensure the monitors display the intended signal properly. The contractor will be responsible for providing and installing properly shielded SDI cabling to (6) video cameras from video switcher. Cable runs will be anywhere from 20’ to 200’ in length and will require proper securing at walkways. Contractor will be responsible for providing and installing properly shielded SDI cabling to 6 video cameras from video switcher. Cable runs will be anywhere from 20’ to 200’ in length and require proper securing at walkways.

6.0 AUDIO: The contractor shall provide a professional audio team and necessary equipment to mix a variety of wired and wireless microphones for broadcasting and for the event space. The sound system is controlled via a government provided audio controller which contains the audio settings and controls for the entire sound system. Sound is also partially controlled via a government provided sound board which is in a room with no view of the stage. The contractor shall possess the knowledge and expertise to use and control the aforementioned equipment or provide the equipment and cables necessary to mix the event from the back of the house while using the government provided house sound system. The contractor shall provide a dedicated clean master mix audio out with necessary cables to the video production crew. The contractor shall provide a dual-channel intercom system fitting for a live event production. The intercom system must be Federal Communications Commission (FCC) Part 15 compliant and only use open and available channels for crew communication. There will be 18 users on this system, (8) of which must be wireless. Additionally, all headsets provided must be dual-channel capable, however, only (2) headsets need to be able to monitor and speak on both channels simultaneously. The contractor shall place all government furnished audio equipment and equipment settings back to the original state before designated completion time. All contractor equipment must be compatible with the government provided equipment.

7.0 LIGHTING: The contractor shall provide a professional lighting team and necessary equipment to fly all lighting to cover the main stage, audience seating, scoreboard and troop movement areas to allow adequate lighting for video recording and live broadcast purposes. Lighting shall remain on full power during the rehearsals and the ceremonies as appropriate. The stage is approximately 110’ wide by 16’ deep by 20’ high. The troop movement area is approximately 24’ wide by 30’ deep by 24’ high. The audience seating area is approximately 110’ wide by 135’ deep by 24’ high. The contractor shall provide lighting dedicated for the scoreboard which runs the entire length of the stage. In addition, the contractor shall provide (2) spot lights located at the back of the house that can focus on portions of the audience as they get up to walk on stage to aid with the filming of the performance. The contractor shall use all equipment properly, set the tone, and add to the theme of the events as appropriate with moving lights and static lights throughout the entire event space.

8.0 DRAPERY: The contractor shall provide adjustable pipe and black drapes to create and mask the stage left and stage right wings and mask light from backstage. The onstage area is (2) 16’ wide and up to 16’ high sections. The back stage area consists (2) doors and (2) 12’ of walking space which need to be covered. The contractor shall also provide appropriate drapery for all tables and deck at the control area located at the back of the house.

9.0 DECK: The contractor shall provide 3’ deck for a 28’ wide by 24’ deep area at the back of the house. Contractor shall provide (3) 5’ by 5’ by 3’ high decks for the use of static cameras on stands. The contractor shall also provide appropriately sized deck for the (2) spot lights mentioned in the lighting section.

10.0 POWER BACK-UP: The government representative shall provide readily accessible generator(s) as backup support for all electrical equipment, in the case of any electrical grid failure, and/or prevention of a total catastrophic loss of sound during any portion of the events.

11.0 FINAL CLEANUP: Strike and load out all materials and equipment and cleanup no later than 4:00 p.m. on Thursday, 21 Nov 2019.

12.0 GOVERNMENT FURNISHED PROPERTY AND SERVICES:

12.1 The Government shall provide the following in support of both events to include setup and removal.

12.1.1 All chairs

12.1.2 Two (2) podiums

12.1.3 BSS Soundweb London Blu-100 audio controller

12.1.4 Soundcraft SI Expression 3 sound board

12.2 No additional property, equipment or labor shall be provided by the Government.