FY18_PWS_Catholic_Priest.pdf

PERFORMANCE WORK STATEMENT

FOR

Catholic Priest (Full Time)

Barksdale AFB, LA

Reviewed:

Quality Assurance Program Coordinator Date

Program Manager/COR Supervisor Date

APPROVED:

Contracting Officer Date

FA4608-18-R-0004

ROMAN CATHOLIC PRIEST

PERFORMANCE WORK STATEMENT (PWS)

2nd BW Chapel Barksdale AFB, LA Effective FY18

1. Description of Services

1.1. General. The contractor shall be responsible for the completion of all services outlined in this PWS in accordance with the Department of Defense (DOD), United States Air Force (USAF), Global Strike Command, 2nd Bomb Wing (BW), 2nd BW Chapel (2 BW/HC) and Archdiocese for the Military Services, USA (AMS) regulations, policies, instructions, and laws.

The contractor shall plan, organize, and coordinate activities for the Catholic community. The contractor’s areas of responsibility include presiding at all required Catholic liturgical, worship and religious rites/activities. The contractor is also responsible for the overall development, coordination and management of any other Catholic-related programs, budget and publicity approved by the 2 BW/HC Wing Chaplain and in accordance with the Barksdale Airman Ministry Plan (AMP). Governing guidance comes from DoD, USAF, AMS, and Air Force Chaplain Corps governmental directives, policies and instructions as applicable.

1.2. Location. 2nd Bomb Wing (2nd BW/HC), Air Force Global Strike Command (AFGSC), 2nd BW Chapel, 275 Barksdale Boulevard, Barksdale AFB, LA 71110. The contractor may be required to occasionally travel away from the normal place of performance as required by the Wing Chaplain.

1.3. Hours of Work. The contractor shall provide 40 hours a week in support of the required building of the community and exercising the ministry needs of members and outsiders. The exact work schedule shall be arranged with the Wing Chaplain. The schedule may be adjusted to meet requirements for duties outside of the normal 0730-1630 duty hours.

2. Qualifications

2.1. The contractor must be a duly ordained Roman Catholic priest in good standing with the bishop of his diocese or the superior of his religious order in the Catholic Church. The good standing of the priest must be verified by appropriate documentation.

2.2. The contractor must provide written documentation stating that he has the approval of his diocesan bishop or religious superior to provide services as a priest as well as provide written documentation of Ecclesiastical Endorsement from the Archdiocese for the Military Services (AMS), USA (http://www.milarch.org/). This documentation will be an approved DD Form 2088 (“Ecclesiastical Endorsement”) that does not need to be approved prior to making a bid on a contract, but must be approved by the Military Arch Diocese in Washington DC prior to actual contract award.

2.3. The contractor must be knowledgeable of Scriptures, liturgy, doctrine of the Roman Catholic faith and Canon law.

2.4. The contractor must be knowledgeable of providing pastoral care in a diverse and pluralistic military religious environment.

2.5. The contractor must be able to oversee a comprehensive Catholic religious education and formation program for the local installation and associated community.

FA4608-18-R-0004

http://www.milarch.org/

2.6. The contractor shall have knowledge of military protocol or be willing to learn such to facilitate the needs of the Air Force community.

2.7. The contractor shall possess computer skills with a working knowledge of: Microsoft Word, Excel, Microsoft Outlook, Power Point and Desktop Publishing.

2.8. The contractor shall possess written and verbal English language proficiency.

2.9. The contractor must be able to work with chaplains and chaplain assistants in an ecumenical/interfaith setting.

2.10 Must have a residential and/or cellular phone and be willing to supply the phone number to the Chaplain Corps staff for business purposes.

2.11 Must be able to pass security background investigation in accordance with Public Law 101- 647, Section 231 [Crime Control Act of 1990 (http://devbehavpeds.ouhsc.edu/assets/pdf/CPT/Crime%20Control%20Act%20of%20199 0.pdf) and Department of Defense Instruction 1402.5, Criminal History Background Checks on Individuals in Child Care Services Positions (http://www.dtic.mil/whs/directives/corres/pdf/140205p.pdf)] and/or provide documentation of current background investigation to include; NACI, CNACI, FBI Fingerprinting and DCII.

2.11.1. Contractor shall provide information necessary for successful completion of a background investigation in accordance with DODI 1402.5.

2.11.2. Failure to cooperate with a background check by providing necessary documentation, fingerprints or other information needed for its completion or the reception of a derogatory report will result in elimination from consideration for the contract or termination of the contract if it has already been awarded.

2.11.3. In accordance with DODI 1402.5 paragraph E 6.4.1.4 The contractor may begin work before completion of the background checks, provided when working with minors he is within sight of an individual who has successfully completed a background check.

2.11.4. In accordance with DODI 1402.5 paragraph E6.6.2 payment of the background check is the responsibility of the requesting Service or agency.

2.12. The contractor will adhere to the policies defined in the "Archdiocese for the Military Services, USA, Priests' Manual as published by AMS dated 25 September 2008 and its Appendix dated 26 February 2009.

2.12.1 The contractor will facilitate religious support for non-Catholics in the event that a non- Catholic chaplain is unavailable. The contractor will work with commanders and chaplains of all faiths to provide complete spiritual care for the men and women in uniform and their families. As stated in the Archdiocese for the Military Services, USA, Priests' Manual dated 25 September 2008 and its Appendix dated 26 February 2009, “All priest-chaplains must care for the spiritual and moral needs of all our military and VA personnel regardless of their religious preferences.”

http://devbehavpeds.ouhsc.edu/assets/pdf/CPT/Crime%20Control%20Act%20of%201990.pdf http://devbehavpeds.ouhsc.edu/assets/pdf/CPT/Crime%20Control%20Act%20of%201990.pdf http://www.dtic.mil/whs/directives/corres/pdf/140205p.pdf

3. Environment

3.1. Barksdale AFB Air Force Base Chaplain Corps mission is tailored around the 2nd BW mission. We provide for the religious and spiritual needs of the Air Force and their families. We support individual rights under the First Amendment to the US Constitution and provide an opportunity for everyone to freely exercise their religious beliefs.

3.2. The Chapel Tithes and Offerings Fund (CTOF) provides essential resources for Chapel programming. The majority of CTOF assets come through weekend worship service tithes and offerings with the remainder coming through donations. All assets must be fully protected and accounted for.

3.3. With the above in mind and under the guidance of the Wing Chaplain, the Contractor will provide services and support to the Catholic Community at Barksdale AFB. The Contractor, with the assistance of the Catholic Community Coordinator, will ensure that full pastoral care is provided to the members of the Barksdale AFB.

4. Duties and Responsibilities

4.1. The contractor shall, plan, organize, and direct the activities of the Base Chapel Catholic community, ensuring that the Catholic program complies with legal and regulatory requirements and meets customer needs.

4.2. The contractor shall provide administrative support, religious services, and pastoral care in support of: daily Mass, Sunday Mass with an opportunity for the Sacrament of Reconciliation, baptisms, weddings, annulments, parish funerals, fellowship/hospitality, Lent/Advent Penance Services, Ash Wednesday, Holy Triduum Services, Holy Day Masses, Religious Education and on a daily basis, record participation in Chaplain Corps functional activities utilizing the Air Force Chaplain Corps. Activity Reporting System (AFCCARS) IAW AFI 52-101, Para 8.2.

4.3. The contractor shall develop goals and objectives that support the teachings of the Roman Catholic Church.

4.4. The contractor shall read and apply Air Force Policy Directive 52-1, Air Force Instructions 52-101, 102 & 102 Vol. II, 104, 105 Vol. I, II, III, IV, and local Operating Instructions (OI) instituted by 2nd Bomb Wing, Chaplain Corps (2nd BW/HC).

4.5. The contractor shall, with the approval of the Wing Chaplain, establish periods for Catholic worship, provide proper liturgical environment, and conduct scheduled Eucharistic services as well as devotions, prayer services, sacramental rites, religious education and formation.

4.6. The contractor shall prepare and deliver homilies/sermons. He must also prepare and submit worship bulletins to the Parish Liturgy Assistant or equivalent designee.

4.7. The contractor shall provide sacramental ministry to all seeking Catholic military members and their family members to include the services of the Sacrament of the Anointing of the sick and/or Viaticum.

4.8. The contractor shall be accessible to Catholic individuals requiring the services of a Roman Catholic priest.

4.9. The contractor shall attend monthly Parish Advisory Council meetings and Wing Chapel weekly staff meetings to report on the Catholic Parish ministry. Contractor must assist in coordination of dates, times and places of all parish liturgies (especially seasonal liturgical events, i.e. Advent, Christmas, Lent, Easter, etc.). In addition, attends meetings as requested by the Wing Chaplain or his designee.

4.10. The contractor shall, with the assistance of the Catholic Parish Coordinator, prepare annual budget and monthly budget reports for the Parish Advisory Council as well as facility and purchase requests for programs and materials. Submit fund request per rules of Chaplain Corps 52-105VII, Operating Instruction policy.

4.11. The contractor shall, serve as a member of the Chapel Financial Working Group (CFWG), to present the faith group program plan (annual budget). The CFWG meets annually and semi-annually to review the status of the budget.

4.12. The contractor shall maintain confidentiality in all areas of Privileged Communications as defined by HQ USAF/HC and in the Military Rules of Evidence.

5. Service Summary: The contractor will supply information for the following reports. With the assistance of the Catholic Parish Coordinator, all reports will be filed in a timely manner.

DATA ITEM

NUMBER

TITLE Delivery Date/Description

1. Monthly AFCCARS Report

Due to NCOIC or designee no later than (NLT) 3rd day of month. The report collects statistical data e.g.

worship/religious education attendance tracked by 2nd BW Chaplain Corps personnel.

2. Budget Reports, Facility Request

Annual faith group program plan (annual budget) due NLT 15 Jul to Account Manager. Facility Request on fiscal year basis or as necessary.

3. Funds Request Provide Account Manager forms for procuring CTOF funds as required.

4. Bulletins Provide weekly bulletin for worship service to NCOIC or designee.

5. Endorsement/License Provide ecclesiastical documentation to Wing Chaplain within a reasonable amount of time of being hired.

6. Plan/Organize/Direct Catholic Parish

Provide leadership to Catholic & Base Community through Airmen Ministry Plan as required by the Wing Chaplain to include the Financial Working Group.

7. Read and Adhere to All Applicable Policies

Read/apply AFPD 52-1, AFI 52-101, 102 & 102 vol. II, 104, 105 vol. I, II, III, IV, and local OIs.

8. Attendance at Meetings Provide vital input/update on Catholic Parish at weekly Wing Chaplain staff meetings; parish council meetings 1 day each month; and other parish meetings as determined by the parish council.

9. Conduct Daily Mass Plan and provide opportunities for parish & base to attend/participate in 4 Daily Masses each week as determined by local worship schedule.

10. Conduct One Weekend Mass with an opportunity for the Sacrament of Reconciliation

Plan and provide opportunities for parish & base to attend/participate in One Weekend Mass with an opportunity for the Sacrament of Reconciliation as determined by local worship schedule.

11. Conduct Sacramental Rites

Plan and provide opportunities for parish & base to attend/participate in Sacramental Rites as scheduled/required by Parish Council and Wing Chaplain (Funerals, Marriages, Baptisms, etc.)

12. Conduct Holy Day Services

Plan and provide opportunities for parish & base to attend/participate in Holy Day/Special Programs as scheduled/required (Lenten, Advent, Christmas, Easter, etc)

13. Homilies/Sermons Deliver homily/sermon to parishioners at each of the programs in items 9-12 above

6. Quality Assurance Guide

6.1. The Wing Chaplain or designee (Non-Commissioned Officer- in Charge, Chapel Operations), will monitor and inspect the contractor’s performance.

6.2. The contractor will be notified in writing of any and all noncompliance.

6.3. The contractor coordinates all support requirements with the contracting officer or designated representative.

6.4. The position will be paid monthly based on 40 hours per week.

6.5. The office hour schedule will be coordinated with the Wing Chaplain in order to maximize customer service to Barksdale Catholic community.

6.6. The contractor is required to give the Wing Chaplain a two-week notice of any period of absence.

6.7. The contractor shall provide a substitute to perform services in the case of absence.

6.8. A substitute must be of equal or greater capability than contractor and approved by the service chaplain.

6.9. The contractor shall provide written documentation of all substitutions indicating name, date of substitutions and reimbursement total to the Wing Chaplain.

7. Government-Furnished Property and Services

7.1. The Chapel shall provide suitable office space and necessary program specific supplies and equipment as negotiated through the Wing Chaplain or designated representative and the Contracting Officer.

7.2. The contractor shall use the equipment or supplies provided by the Chapel only for contract performance and will exercise reasonable care in caring for the equipment. The contractor will provide any contractor-specific supplies and equipment to include: contractor preferred or specific office equipment or supplies.

At the end of the contract, the contractor will relinquish all government provided materials and equipment in substantially the same condition in which it was received, ordinary wear and tear accepted.

7.3. The contractor will submit funds request for any special supplies needed to perform services in the PWS not provided.

7.4. The contractor shall safeguard all Government/Chapel equipment and supplies provided to fulfill this position.

8. General Information

8.1. Period of Performance. The period of performance will be a base year with four one-year options. Base year and option years may need modification based off of contract award date.

Base Year - 1 Oct 17 - 31 Aug 18 Option Year 1 - 1 Sept 18 - 31 Aug 19 Option Year 2 - 1 Sept 19 - 31 Aug 20 Option Year 3 - 1 Sept 20 - 31 Aug 21 Option Year 4 - 1 Sept 21 - 31 Aug 22

8.2. Travel. The contractor shall perform travel between Barksdale AFB and non-local facilities as required during the performance period of this contract.

8.3. Hours of Work.

8.3.1. Daily Mass. Mass will normally last at least 30 minutes four times a week, contractor to arrive 30 minutes prior to scheduled service.

8.3.2. Conduct One Weekend Mass and Reconciliation. Mass will normally last at least one hour but not more than two hours. Arrive 30 minutes prior to scheduled service. Reconciliation will last no more than one hour.

8.3.3. Holy Day Masses/Services as scheduled and required. Masses/Services will normally last at least one hour but not more than two hours. Arrive 30 minutes prior to scheduled service.

8.3.4. Baptisms, weddings, annulments, parish funerals, Ash Wednesday, Holy Triduum Services as scheduled and required. Masses/Services will normally last at least one hour but not more than two hours. Arrive 30 minutes prior to scheduled service.

8.3.5. Provide support and attend meetings as listed in paragraph 5.8, frequency varies.

8.3.6. Provide pastoral support (including counseling) to individuals as requested and needed.

Cases and frequency varies. Shall respond within 30 minutes to on and off base emergencies requiring Catholic religious support, (i.e. last rites).

8.3.7. Provide support and attend spiritual renewal retreats, training workshops, Sacramental preparation, ecumenical programs with the Protestant community, other special programs/meetings or training opportunities as scheduled and required or determined by the Wing Chaplain or designated representative. Attendance and frequency varies.

8.3.8. The Contractor shall notify the Wing Chaplain or designated representative of any absences and, if absent, the Contractor shall submit the names and qualifications of proposed subcontractors to the Barksdale AFB Wing Chaplain or designated representative for approval at least 14 days prior to the proposed absence. Subcontractors must meet the requirements for the position as outlined in this Performance Work Statement (PWS). The Contractor is responsible for payment of substitute.

9. Security Requirements.

9.1. The Chapel will conduct a background check as is consistent with 2nd Bomb Wing policies and procedures per DoDI 1402.5. The contractor will maintain a current security background investigation. Additionally, the contractor will comply with all Air Force Information Assurance and additional training requirements.

9.2. The Contractor shall be directly responsible for securing Chapel facilities when used before and after normal duty hours or when left as sole occupant in facility and vacating the premises.

10. Mission Essential Service: In accordance with DoDI 3020.32nd, Continuation of Essential DoD Contractor Services During Crises, the 2nd Bomb Wing Commander determined that Catholic priest services performed during the period of 1 September through 31 August each year under this contract are mission essential, and as such, shall continue during periods of increased force protection (FPCON) up to Level: Charlie/Delta. To ensure contractor employees who perform the aforementioned services have clearance for continued access to Barksdale Air Force Base during periods of increased force protection, the contractor’s work place point of contact shall identify, in writing to the Contracting Officer, those employees who perform these services. Days and hours of operation for these services shall remain as specified in the Performance Work Statement unless the Contracting Officer notifies the Contractor of upcoming changes in agreed upon notification time frame. Further, the contractor shall provide a 24 hour point of contact phone number that he can be reached during increased force protection conditions.