PWS.pdf

Active Vehicle Barrier Maintenance – Barksdale AFB

FA4608-17-R-0036

Attachment 2

PERFORMANCE WORK STATEMENT (PWS)

ACTIVE VEHICLE BARRIER (AVB) MAINTENANCE

BARKSDALE AFB, LOUISIANA

Revision-4 Dated: 31 July 2017

TABLE OF CONTENTS

SCOPE OF WORK

1.0. DESCRIPTION OF SERVICES

1.1. MAINTENANCE SERVICES

1.2. PREVENTIVE MAINTENANCE AND INSPECTION PROGRAM

1.3. MAINTENANCE MANUAL/LOGS

1.4. INSPECTIONS

1.4.1 MONTHLY FMPI SCHEDULE

1.5. REPAIRS

1.6. COORDINATION

1.7. SERVICE CALLS

1.7.1. ROUTINE SERVICE CALLS

1.7.2. EMERGENCY SERVICE CALLS

1.8. BARRIER PIT

1.9. PAINT/APPEARANCE

1.10. CALLBACKS

1.11. COMMUNICATION AND RESPONSE TIMES

1.12. SPECIAL MAINTENANCE PROJECTS (SMPs)

1.12.1. SMP WORK PERFORMANCE

1.12.2. GOVERNMENT CAUSED DELAYS

1.13. PARTS AND MATERIALS

1.14. ORIGINAL EQUIPMENT MANUFACTURER (OEM)

REPLACEMENT PARTS

1.15. SERVICE REPORTS

1.16. REPORTS

2.0. SERVICES SUMMARY

2.1. OVERVIEW

2.1.1. ABSENCE OF CONTRACT REQUIREMENTS

2.1.2. QASP DEVELOPMENT

2.2. PERFORMANCE EVALUATION

3.0. GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1. UTILITIES

3.2. POLICE AND FIRE PROTECTION

3.3. MEDICAL

3.4. TECHNICAL DATA

4.0. GENERAL INFORMATION

4.1. PERSONNEL

4.2. CONTRACT MANAGER

4.3. EMPLOYEES

4.4. IDENTIFICATION

4.5. ATTIRE

4.6. QUALIFICATIONS

4.7. WELDING

4.8. ELECTRICAL

4.9. QUALITY CONTROL PLAN

4.10. QUALITY ASSURANCE

4.11. HOURS OF OPERATION/HOLIDAYS

4.12. SAFETY AND HEALTH STANDARDS

4.13. MATERIAL SAFETY DATA SHEET

4.14. ENVIRONMENTAL COMPLIANCE/HAZARDOUS MATERIALS

4.15. CONTRACTOR FURNISHED ITEMS AND SERVICES

4.16. VEHICLES

4.17. PERFORMANCE OF SERVICES DURING CRISIS

DECLARED BY THE NATIONAL COMMAND

AUTHORITY OR OVERSEAS COMBATANT

COMMANDER

4.18. LABOR REPORTS

5.0. SECURITY REQUIREMENTS

5.1. SECURITY

5.2. PASS AND IDENTIFICATION MEDIA

5.3. RETRIEVING IDENTIFICATION MEDIA

5.4. TRAFFIC REGULATIONS

5.5. RANDOM PERSONNEL AND VEHICLE SEARCHES

5.6. WEAPONS, FIREARMS, AND AMMUNITION

5.7. REPORTING REQUIREMENTS

5.8. PHYSICAL SECURITY

5.9. KEY CONTROL

5.10. WORK AREA

APPENDICES

A. DEFINITIONS

B. ACRONYMS

C. BARRIER SYSTEM CHART

D. WORKLOAD ESTIMATES

E. REFERENCES

F. INSPECTION CHECKLIST

G. REFERENCES

SCOPE OF WORK

The Contractor shall provide all personnel, labor, equipment, supplies, tools, materials, supervision, and other items and services necessary to provide regular periodic inspection and maintenance, inspection and maintenance (monthly), and emergency repair for barriers at Barksdale Air Force Base as listed in Appendix C herein. Work shall comply with commercial standards for maintenance and repair of these units as well as all commercial, federal, state, and local requirements that may apply. Barriers consist of actuators, control wiring, circuitry, structural framework, lighting, spring assembly, hydraulic related equipment, corresponding traffic lights, associated computerized systems and control cabinets.

1.0 DESCRIPTION OF SERVICES

1.1. MAINTENANCE SERVICE: The contractor shall provide full preventive maintenance inspection (FPMI) and repair in accordance with equipment manufacturer’s specifications/recommendations, industry standards and Air Force mandatory practices to include checking and maintaining any computerized systems that support the active vehicle barrier, including the Air Force specific non-waiverable items identified in Appendix E. Contractor shall respond to service calls and perform periodic inspections, and be responsible for repair and replacement of all worn or failed components, installed additional systems (i.e. cameras, video processing cards, PLC’s, relays) and parts— including those parts which have reached their life expectancy and are prone to fail.

Replacement parts shall be fully compatible with existing systems. Contractor shall provide trained mechanics and inspectors for all barrier maintenance. An inspection report and checklist shall be provided to the Contracting Officer’s Representative (COR) upon completion of all inspections.

1.2. PREVENTIVE MAINTENANCE AND INSPECTION PROGRAM: The contractor shall perform preventive maintenance during each monthly inspection to ensure reliable and continuous safe operation. A preventive maintenance and inspection program shall be submitted to the Contracting Officer (CO) prior to implementation. Contractor shall ensure barriers meet manufacturer maintenance performance specifications.

1.3. MAINTENANCE MANUAL/LOGS/INSPECTION CHECKLIST: The Barricades Operations and Maintenance Manual/Logs will be updated and maintained by the contractor. The maintenance log shall include a complete history of maintenance and repairs, indicating dates and name of technician who performed the work. Maintenance logs shall be maintained with the COR. The Inspection Checklist (located in Appendix E) shall be filled out with each inspection of the AVB by the contractor and turned in with each FPMI to the COR.

1.4. INSPECTIONS: The contractor shall perform FPMI and repair on all barrier and barrier systems in accordance with the contract schedule. Specific schedules and levels of service (i.e. monthly, during duty hours, weekends) are identified in Appendix D.

1.4.1. MONTHLY FPMI SCHEDULE: The contractor shall perform monthly inspections on all Barriers and Barrier Systems. Monthly inspections will occur second week of every month. The contractor shall submit an Inspection Checklist and schedule to the Contracting Officer (CO) and COR within 10 days of contract award and before any inspection work is permitted.

1.5. REPAIRS: During any scheduled FPMI, the contractor shall immediately service any system that is not operating properly under the stipulation that no additional parts are required. If the inoperable system(s) cannot be repaired during the inspection, the contractor shall notify the COR within one (1) hour of determining the irreparable status of the barrier or barrier system.

1.6. COORDINATION: The contractor shall coordinate all inspections with the COR and base Security Forces Squadron so inspections are conducted during the hours of operation specified in paragraph 4.11 and can adequately redirect traffic if necessary. The contractor shall provide all safety warning cones, lighting, flagmen and signs necessary to alert traffic to the work area, and ensure that all temporary traffic patterns and work zones conform to Manual on Uniform Traffic Control Devices and SDDCTEA Pamphlet 55-17 requirements as identified in Appendix E.

1.7. SERVICE CALLS: Service call repairs may be in the form of either routine or emergency calls when a barrier system is non-operational. The COR will identify calls as routine or emergency before notifying the contractor.

1.7.1. ROUTINE SERVICE CALLS: In the event that a mechanical or electrical system failure occurs during normal duty hours, a service call shall be placed to the contractor by the COR. Service calls are unscheduled maintenance requests pertaining to situations that hinder normal operational efficiency or serviceability of the barrier systems. The contractor shall respond to routine service calls within a 24 hour period, Monday through Friday, 7:30 am-4:30 pm, or during the duty hours specified in Appendix D. The contractor shall submit a description of the problem with a cost estimate to COR within two (2) duty days before any work is initiated. If the malfunctioning barrier will be inoperable for more than two (2) days, (e.g.

parts have to be ordered or a corrective action falling outside the scope of this PWS is identified), the COR shall be notified immediately.

1.7.2. EMERGENCY SERVICE CALLS: Emergency service calls for the purpose of this contract are defined as failures or deficiencies that constitute an immediate safety issue or risk of property damage after normal work hours, (Monday – Friday, 7:30 am – 4:30 pm), weekends, and federal holidays. The contractor shall begin the emergency service within 6 hours after notification, regardless of the time of notification, and complete required work to a point of safe utilization. When a complete repair cannot be completed within one duty day, the contractor shall immediately notify the COR.

1.8. BARRIER PIT: The contractor shall maintain the cleanliness of barrier pits and shafts, which shall be free of trash, debris, oil, absorbents, dirt, silt, pine-needles, snow and water. Winter weather may cause the barrier systems to become jammed with ice or snow. From 1 October to 30 April, the contractor shall ensure that all scheduled FPMIs include procedures to ensure barrier heaters, as applicable, drainage systems, in- ground vehicle detection and IR detection systems are operating properly, as well as procedures to remove snow/water and dirt buildup from the barrier pit. Ice shall be removed from the barrier and barrier pit and to prevent damage to barrier components and the operation of barrier systems.

1.9. PAINT/APPEARANCE: Barrier systems shall be maintained with High Adhesion Paint such as Grip- Tite® paint or an equivalent adhesive paint. At a minimum, they shall be touched up every summer, re-painted every two years and sandblasted and re-painted every 5 years. The 5 year requirement for sandblasting and repainting of the barriers shall occur within 12 months after the contractor assumes responsibility for barrier maintenance under this PWS.

1.10. CALLBACKS: Defective repairs shall be redone within 5 duty days at no additional cost to the government.

1.11. COMMUNICATION AND RESPONSE TIME: The contractor will provide the Government with at least one primary and one alternate emergency contact phone number to initiate response. The contractor shall have a recording type system or answering service for use when personnel are not available to receive a service call requirement.

1.12. SPECIAL MAINTENANCE PROJECTS (SMPs): SMPs are defined as repairs required outside of reoccurring maintenance. Reoccurring maintenance is but not limited to monthly maintenance. SMP estimates will be submitted to the COR and will include an itemized parts list, estimate of required man hours, date to be accomplished, total amount and name of Project Manager. No SMP will commence until approved by the CO.

1.12.1. All work accomplished under SMPs shall be in accordance with the standards contained herein as well as trade standards, manufacturer’s specifications/recommendations and Air Force specific non- waiverable items, and shall be completed within the negotiated performance period. Upon completion of SMPs, the contractor shall notify the COR for inspection and acceptance of the SMP.

1.12.2. In the event of government-caused delays, a revised performance period and cost will be negotiated, if necessary.

1.13. PARTS AND MATERIALS: No replacement parts shall be ordered by the contractor for repair of barriers or barrier systems prior to the submission of invoices in accordance with para 1.16. This does not include parts and materials required for FPMIs (e.g. lubricants).

1.14. ORIGINAL EQUIPMENT MANFACTURER (OEM) REPLACEMENT PARTS: All parts and materials shall be of OEM replacement parts or equal, recommended by the manufacturer. All parts shall be U.L. (Underwriters Laboratories) approved/listed. Only new standard parts shall be used in completed repairs.

All replaced parts obtained by the contractor shall be invoiced at contractor’s cost. Additional cost/mark-up on materials of work performed by sub contractor will not be accepted. If applicable, contractors will abide by any existing active mechanical warranties.

1.15. SERVICE REPORTS: All parts and materials used for non-routine service calls shall be itemized in the report. Both the contractor and the COR must sign the report before the service call can be officially closed.

In addition to the required signature, the report shall include the date and time, location of barrier system, repairs performed, date and times repairs were completed, description of parts/materials replaced, actual cost, contract number, and name of the technician performing the repairs.

1.16. INITIAL BARRIER ASSESSMENT REPORT: The contractor shall prepare and submit a written report, including the Inspection Checklist, to the COR within 10 days of the first FPMI performed. The report shall include identification of each barrier system, location, maintenance and repair performed if applicable, additional repairs needed, date of inspection, inspector, and overall condition of the barrier system. The contractor shall submit one report, sectioned with tabs according to barrier system location, to the designated

COR.

2.0. SERVICES SUMMARY

2.1. This Services Summary (SS) identifies critical success factors for the contract. It identifies both the performance objectives for those factors and the performance threshold required for each performance objective.

The Government reserves the right to survey all services called for in the contract to determine whether or not the performance objectives and goals were met. This Services Summary (SS) lists the performance objectives for the required service that the Government shall survey.

2.1.1. The absence of any contract requirement from the SS shall not detract from its enforceability, nor limit the rights or remedies of the Government under any clause of the contract.

2.1.2. The SS will be used as the baseline to develop a Quality Assurance Surveillance Plan (QASP). The QASP will be developed by the base’s Civil Engineer Squadron’s Operations Flight in conjunction with the installation’s Security Forces Squadron’s barrier expert. The QASP will identify the surveillance methods the Government will use to evaluate the contractor’s performance.

2.1.3. Surveillance methods may include: 100 percent inspections, customer complaints, emails, gate guard phone calls or periodic inspections by the COR.

2.1.4. Methods of surveillance can change after contract award based on, but not limited to:

a. Acceptance of a contractor QC Plan IAW paragraph 4.9.

b. Contractor performance.

2.2. PERFORMANCE EVALUATION: Performance of a service will be evaluated to determine whether or not it meets the performance threshold. Re-performance is the preferred method of correcting any unacceptable performance at no additional cost to the governement.

Performance Objective PWS Para Performance Threshold Perform Preventative Maintenance.

Maintenance performed according to submitted timeline. Barriers are well greased and oiled.

Barriers are in good working order.

1.2 99% of preventative maintenance completed

Perform Inspections. Inspections performed and an accurate report is delivered within 10 days of inspections.

1.4 99% of all reports and supporting documents must be received within 10 working days of inspections

Perform Routine Service Call Repairs.

Respond to and repair system within specified time frame.

1.7.1 95% of routine service calls responded to and repaired within specified time frame

Perform Emergency Service Call Repairs.

Respond to and repair system within specified time frame.

1.7.2 95% of emergency service calls responded to and repaired within specified time frame

Special Maintenance Projects Repairs completed within negotiated time frame

1.12 95% of special maintenance projects completed within negotiated time frame

3.0. GOVERNMENT-FURNISHED PROPERTY AND SERVICES

3.1. UTILITIES. The government will furnish, water, natural gas, sewage service, and electricity at no cost to the contractor for the sole purpose of accomplishing the requirements of this contract. Any temporary connection of electrical lines that may be required shall be installed, maintained, and removed by the contractor at its own expense.

3.2. POLICE AND FIRE PROTECTION. The government will provide police and fire protection.

Telephone numbers for Security Forces will be provided by base CES/CEO POCs. Fire Protection and Spill Response Teams will be reached via 911 from an on base phone at each base.

3.3. MEDICAL. In the event of a medical emergency, dial 911 from an on base phone.

3.4. TECHNICAL DATA. Available Plans and Specifications for all installed barriers and associated equipment are available from each installation CES/CEOES. Specific barrier types for each installation are described in Appendix C.

4.0. GENERAL INFORMATION

4.1. PERSONNEL: The contractor shall be responsible for obtaining all necessary identification cards, passes, badges, buttons, and decals to perform the requirements of this PWS.

4.2. CONTRACT MANAGER: The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of the Contract Manager and alternate(s) who shall act for the contractor shall be designated in writing. A copy of the designated letter will be provided to the CO and COR including a phone number for contact 24 hours a day. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager and alternate(s) shall be able to read, write, speak, and understand the English language.

4.3. EMPLOYEES: The contractor shall not employ any person who has been identified by the contracting officer as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population. All employees and potential employees shall be subject to a local background investigation. Investigation results shall be provided to the applicable base CO for all employees prior to start of work. The contractor shall submit an organizational structure and a list of personnel designated to perform this contract to the contracting officer within 30 calendar days following notification of contract award. The contractor shall notify the administrative contracting office, in writing, of any additions, deletions, or changes in personnel within one duty day of any change.

4.4. IDENTIFICATION: The contractor shall obtain a Base Identification Card for all employees. While in restricted access areas (i.e. Weapon Storage Area) an appropriate government official must escort contractor employees with access authorization. The contractor shall turn in pass and identification items of employees who are terminated or leave the employ of the Contractor within 48 hours. Long-term contractor passes and “Identacards” are issued at Pass and Registration via SFS. Identification shall be obtained upon employment and shall be worn or attached to the outer garment at all times while on the installation.

4.5. ATTIRE: Personnel are required to wear appropriate personal protective equipment as well as high visual reflective vests when working on the barriers. Contractor personnel must be identifiable by the use of attire (e.g. company name or logo visible on reflective vests, hard hats, lanyards).

4.6. QUALIFICATIONS: The barrier technician performing the work shall be trained on the specific barrier(s) at the military base and have no less than one year experience inspecting and maintaining barriers and barrier systems. The contractor is required to submit a list of employees certifying proof of qualifications within five calendar days of contract performance. If a lead technician possessing the required qualifications is overseeing the work of non-qualified technicians, the lead technician must be present for all FPMIs, SMPs and all other inspection, maintenance and repair activities without exception.

4.7. WELDING: Each employee performing welding shall be certified in the Shielded Metallic Arc Welding (SMAW) process utilizing the American Welding Society Code; AWS D.1.1 in the 3G and 4G positions for 1” thick A-36 structural steel. The contractor shall produce a current welding certification to the CO and installation COR for each employee performing welding prior to the commencement of any work involving welding. The contractor shall coordinate with and obtain a base specific welding and cutting permit issued by the Base Fire Department. Coordination shall be made with the installation Fire Department prior to any cutting or welding.

4.8. ELECTRICAL: Each employee performing electrical work on the barrier systems shall have a current license issued by the State of Louisiana, certification or certification from a reciprocating state. The employee must be a minimum of a journeymen level electrician. A person who possesses a current Cardio Pulmonary Resuscitation (CPR) certification must be present at all times when electrical work is being conducted. The contractor shall provide copies of current certifications to the CO and COR for each employee prior to the commencement of any electrical work.

4.9. QUALITY CONTROL PLAN: The contractor shall develop and maintain a quality control program to ensure inspection, maintenance and repair services are performed in accordance with applicable standards, manufacturer instructions and Air Force specific non-waiverable items. The contractor shall develop and implement procedures to identify and prevent defective services from occurring and reoccurring. As a minimum, the contractor shall develop quality control procedures that address the areas identified in Section II, Services Summary. The Quality Control Plan (QCP) shall be provided to the CO as part of their initial proposal.

Although a QCP may have been deemed technically acceptable during the evaluation for contract award, minor modifications may be required after contract award. The contractor shall make these modifications, if necessary, within 10 calendar days following notification from the CO.

4.10. QUALITY ASSURANCE: The Government will evaluate the contractor’s performance in accordance with the QASP. The contractor shall submit a schedule of all inspections, prior to start of work. The Government representative shall evaluate the contractor’s performance through 100% inspection of emergency services, periodic inspections of routine FPMIs, and 100% inspection of SMPs.

4.11. HOURS OF OPERATION/HOLIDAYS: Work shall be performed during the duty hours identified below:

Normal Duty Hours and Weekends from 7:30 a.m. and 4:30 p.m, excluding recognized federal holidays as defined by the Service Contract Act (SCA) Wage Determination. All inspections shall be scheduled and accomplished 7:30 a.m. - 4:30 p.m. Saturday - Sunday, excluding federal holidays.

Only the Contracting Officer can authorize work hours that extend beyond the “core working hours”.

This includes weekends, holidays, AFGSC Family Days and any work week that exceeds the typical 40 hour work week as defined by Federal Labor Laws. The contractor shall not exceed these hours without prior approval from the Contracting Officer.

4.11.1. Federal Holidays & AFGSC Family Days:

The following are a list of the standard Federal Holidays. Those listed with an asterisk (*) may also have an additional corresponding AFGSC Family Day:

- *New Year’s Day - *Labor Day

- Martin Luther King Jr.’s Birthday - Columbus Day

- President’s Day - Veterans Day

- *Memorial Day - *Thanksgiving Day

- *Independence Day - *Christmas Day

4.12. SAFETY AND HEALTH STANDARDS: Contractor personnel shall comply with all applicable laws and safety regulations. Compliance with Occupational Safety and Health Administration (OSHA) and other applicable laws and regulations for the protection of employees is exclusively the obligation of the contractor, and the Government will assume no liability or responsibility for the contractor’s compliance or non-compliance with such responsibilities.

4.13. MATERIAL SAFETY DATA SHEET: The contractor shall provide a copy of an MSDS for each of the product(s) used and container size to perform services to the base CES Operations Flight 10 days prior to use.

4.14. ENVIRONMENTAL COMPLIANCE/HAZARDOUS MATERIALS: Oil cans, oil residue and any oil soaked material (e.g., rags and/or paper towels, granulated materials and sand) shall be disposed of by the contractor off base. The contractor shall transport and dispose of all waste in accordance with Federal, State and local laws and regulations. The contractor shall develop written procedures for hazardous material spill clean-up and prevention according to EPA regulations. A copy of this plan shall be submitted to the COR or CO before any on-site performance can begin.

4.15. CONTRACTOR FURNISHED ITEMS AND SERVICES: Except for those items referred to as government furnished in paragraphs 3.1 – 3.4, the contractor shall furnish everything needed to perform the services identified in this contract.

4.16. VEHICLES: Contractor vehicles shall be maintained in a clean and serviceable condition. The contractor shall operate vehicles to comply with base traffic regulations. Government provided parking space shall not be used for overnight parking of privately owned vehicles, trailers, snowmobiles, all-terrain vehicles or other conveyances. All vehicles shall be in operable condition and meet all local, state, and federal safety requirements. Each vehicle shall have contractor name neatly exhibited on each side of the cab.

4.17. PERFORMANCE OF SERVICES DURING CRISIS DECLARED BY THE NATIONAL

COMMAND AUTHORITY OR OVERSEAS COMBATANT COMMANDER: Contractors providing services designated as essential by a Department of Defense Component are expected to use all means at their disposal to continue to provide such services, in accordance with the terms and conditions of the contract, during periods of crisis, until appropriately released or evacuated by military authority. Performance of Service during Crisis Declared by the National Command Authority: This contract is deemed essential during crisis and emergencies and will continue normal operation. The Contractor shall provide names, date of birth, SSAN, drivers’ license and state of issuance of essential personnel to the Contract Administrator and the base security forces squadron for inclusion on Entry Access List within one week of contract award. No non US citizen will be cleared to work in restricted areas.

4.18. LABOR REPORTS: The contractor shall report ALL contractor labor hours (including subcontractor hours) required for performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www/ecmra.mil. Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the CMRA help desk.

5.0. SECURITY REQUIREMENTS

5.1. SECURITY: Contractor personnel will be limited to their work area. The contractor shall safeguard all materials and parts removed, as well as replacement parts. At the end of each work period, barriers shall be secured. The contractor shall immediately notify the COR and the base SFS when damage to government property, such as accidental abuse or misuse is discovered. The contractor shall annotate the damage on the inspection report.

http://www/ecmra.mil

5.2. PASS AND IDENTIFICATION ITEMS: The contractor shall ensure that pass and identification items required for contract performance are obtained for contactor employees and non-Government owned vehicles.

5.3. RETRIEVING IDENTIFICATION MEDIA: The contractor shall retrieve all identification media, including vehicle passes from employees who depart for any reason before the contract expires; e.g. terminated for cause, retirement, etc., and turn them in to the issuing office.

5.4. TRAFFIC REGULATIONS: Contractor employees shall comply with all base traffic regulations, and are subject to random vehicle speed control checks. Contractor personnel cited for speeding on the installation may suffer loss of base driving privileges, debarment from the base, or other administrative action.

The use of cell phones, except hands-free phones, is prohibited while driving on military bases.

5.5. RANDOM PERSONNEL AND VEHICLE SEARCHES: Contractor personnel are subject to random personnel and vehicle searches. If contractor personnel refuse to be searched, they will be denied entry to the base, and may result in loss of base driving privileges, debarment from the base, or other administrative action.

5.6. WEAPONS, FIREARMS, AND AMMUNITION: Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within contractor-owned vehicles or privately owned vehicles while on military bases.

5.7. REPORTING REQUIREMENTS: Contractor personnel shall immediately report any information or circumstances of which they are aware may pose a threat to the security of Department of Defense personnel, contractor personnel, resources, and classified or unclassified defense information to an appropriate Government authority

5.8. PHYSICAL SECURITY: Contractor employees are responsible for safeguarding all Government property and controlled forms provided for the contractor’s use. At the end of each work period, all Government facilities, equipment, and materials shall be secured.

5.9. KEY CONTROL: The contractor shall establish and implement methods of making sure all keys issued to the contractor by the Government are not lost or misplaced and are not used by unauthorized personnel. The contractor shall not duplicate any keys issued by the Government.

5.9.1. The contractor shall immediately report any occurrences of lost or duplicated keys to the CO or COR.

5.9.2. In the event keys, other than master keys, are lost or duplicated, the contractor may be required, upon written direction of the CO, to re-key or replace the affected lock or locks without cost to the Government. The Government may, however, at its option, replace the affected lock or locks or perform rekeying and deduct the cost of such from the monthly payment due the contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the contractor.

5.9.3. The contractor shall prohibit the use of keys and/or cipher lock combinations, issued by the Government, by any persons other than the contractor’s employees and the opening of locked areas by contractor employees to permit entrance of persons other than contractor employees engaged in performance of contract work requirements in those areas.

5.10. WORK AREA. The contractor shall at all times, keep work areas free from any accumulation of debris, waste material, rubbish, tools, scaffolding, equipment, and materials. Upon completion of the job, or when away from the work site, the contractor shall leave the work area and its premises in a clean, neat, safe and workmanlike condition. The contractor is responsible for removal and proper disposal of all job related waste material at a permitted site.

APPENDIX A

DEFINITIONS

Contracting Officer Representative (COR): Individuals authorized to place "calls" to the contractor for response to a service call or any other maintenance action or service covered in the Performance Work Statement (PWS).

Contracting Officer (CO): The only person that is authorized to bind the government.

Contract Discrepancy Report (CDR): A report issued to the contractor, citing unsatisfactory services or performance for which the contractor is responsible under the PWS.

Damage to Government Property: Damage or abnormal deterioration caused by physical abuse or negligence.

Defective Service: A service output that does not meet the standard of performance associated with it in the Services Summary (SS).

Escort: One or more persons accompanying the contractor in high security areas on a military base.

Inspection: Detailed visual examination of all barriers and components.

Report: To submit in writing an offer listing discrepancies identified during inspection of barriers.

Quality Assurance Surveillance Plan (QASP): An organized written document used for quality assurance surveillance. The document contains specific methods to perform surveillance of the contractor.

Quality Control Plan (QCP): A contractors program of action to effectively and efficiently manage the quality of performance objectives relating to standards of performance and inspections necessary to assure that the service satisfy the requirements from concept through validation.

Service Call: Service calls are defined as additional visits and service requested at any time other than scheduled maintenance.

Services Summary (SS): Identifies the key service outputs of the contract that will be evaluated by the government to assure contract performance.

Special Maintenance Projects (SMP’s): Work requirements within the general scope of this contract work but not elsewhere defined or priced

APPENDIX B

ACRONYMS

AFB Air Force Base

EPA Environmental Protection Agency

CDR Contract Discrepancy Report

CDRL Contract Data Requirement List

CES Civil Engineering Squadron

CLIN Contract Line Item Number

CO Contracting Officer

COR Contracting Officer’s Representative

FAR Federal Acquisition Regulation

FPMI Full Preventative Maintenance Inspection

HEAP Hydraulic-Electrical Access Panel

IAW In Accordance With

MSDS Manufacturer’s Safety and Data Sheet

OSHA Occupational Safety and Health Administration

POC Point of Contact

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Plan

SMP Special Maintenance Projects

SS Service Summary

1 GRAB 300 Future Net Security Bodcau Gate

APPENDIX C

BARRIER SYSTEM CHART

Barrier Type No. of

Barriers Manufacturer Location - Barksdale

GRAB 300 1 Smith &Wesson West Gate GRAB 300 1 Smith &Wesson North Gate GRAB 300 1 FutureNet Security Bodcau Gate

APPENDIX D

WORKLOAD ESTIMATES

AFGSC Active Vehicle Barrier Maintenance Installation Level of

Service Duty Hours Number of Months

Barksdale Air Force Base, Louisiana

Monthly

FPMI

Normal Duty Hours and Weekends: 7:30 am – 4:30 pm 12

Routine & Emergency Service Calls Estimated: 20 Calls per Year (including routine and emergency); each call is estimated to last ≈ 4 Hours (once on site); total of 80 Hours.

APPENDIX E

REFERENCES

The following documents are incorporated into the PWS by reference. The contractor is responsible for incorporating all procedures and policies described by these documents into all work performed under this PWS.

1. Manual on Uniform Traffic Control Devices (MUTCD) mutcd.fhwa.dot.gov

2. SDDCTEA Pamphlet 55-17 http://www.tea.army.mil/pubs/nr/DynaListDOD.asp?Cat_id=4&Sub_id=14&Topic_id=0&Cat_Name= DOD%20Programs%20for%20National%20Defense&Topic_Name=Pamphlets%2C%20Manuals%2C %20and%20Directories

The documents below are incorporated into the PWS by full text. The contractor is responsible for incorporating all procedures and policies described by these documents into all work performed under this

PWS.

http://mutcd.fhwa.dot.gov/ http://www.tea.army.mil/pubs/nr/DynaListDOD.asp?Cat_id=4&amp%3BSub_id=14&amp%3BTopic_id=0&amp%3BCat_Name=DOD%20Programs%20for%20National%20Defense&amp%3BTopic_Name=Pamphlets%2C%20Manuals%2C%20and%20Directories http://www.tea.army.mil/pubs/nr/DynaListDOD.asp?Cat_id=4&amp%3BSub_id=14&amp%3BTopic_id=0&amp%3BCat_Name=DOD%20Programs%20for%20National%20Defense&amp%3BTopic_Name=Pamphlets%2C%20Manuals%2C%20and%20Directories http://www.tea.army.mil/pubs/nr/DynaListDOD.asp?Cat_id=4&amp%3BSub_id=14&amp%3BTopic_id=0&amp%3BCat_Name=DOD%20Programs%20for%20National%20Defense&amp%3BTopic_Name=Pamphlets%2C%20Manuals%2C%20and%20Directories http://www.tea.army.mil/pubs/nr/DynaListDOD.asp?Cat_id=4&amp%3BSub_id=14&amp%3BTopic_id=0&amp%3BCat_Name=DOD%20Programs%20for%20National%20Defense&amp%3BTopic_Name=Pamphlets%2C%20Manuals%2C%20and%20Directories

Inspection Checklist

Additional Active Vehicle Barrier (AVB) Inspection Items

The following inspection items apply to all Active Vehicle Barriers (AVBs) to include hydraulic and electric barrier of all makes and models. The inspection items below were developed as a result of the AVB inspections conducted by the joint ESC, AFCEC & AFSFC investigation team.

The inspection items highlighted in red bold italic are significant items that will require repair to ensure full compliance with AVBs operations guidance and can be mitigated or accepted. The minimum safety requirements for operating the AVB are identified with an arrow next to the item. These items must be repaired before the barrier can be returned to operation.

Safety Preparation

□ Schedule gate closure and notify base population

□ Assemble safety equipment, cones, lighting, PPE

Training and Operation Procedures (Security Forces)

□ Is operational training completed IAW AFMAN 31-222 and AFGM 2, Standard Barrier Testing Procedures for AFMAN 31-222?

□ Is operational training record maintained by SFS?

□ Does operational training and training materials incorporate the manufacturer’s recommended”warning and cautions” associated with correct operations or malfunctions?

Installation

□ Were barriers installed per manufacture’s installation instructions?

□ Checked as-built drawing against actual installation?

□ Are all modification/upgrades correctly recorded on the as-built drawings?

Operational Test from Each Individual Control Panel

□ Is the Hydraulic Power Unit (HPU) configured to utilize the Emergency Fast Operation (EFO) solenoid and reset function?

□ Do barriers activate in 2 seconds? Measure time for barrier activation using EFO command (See UFGS 34 41 26.00 10, Appendix A, par. 3.1, Signs and Signals Active Barrier Safety System, page 62). Measure barrier activation only not the reaction time nor the safety delay

□ Is the UPS for the System Controls operable? Disconnect power and test UPS

Safety Systems Tests

□ Do vehicle presence detection loop inhibit all operations (including EFO) of the corresponding AVB only and do not inhibit other barriers?

□ System does NOT activate barrier automatically without human direction. This means safety, warning, and alarms (wrong-way detection, vehicle over-speed) will NOT raise the barrier. Only a human pushing the control button will raise the barrier.

□ Are barrier paint markings in good condition (red and white stripes)? For correct AVB marking see SDDCTEA Pamphlet 55-15 para. 8.6.3

□ Are flashing yellow warning lights working? (wig wag lights on warning sign prior to the barrier)

□ Are additional safety features in working order (infrared vehicle detection, drop arms, etc.)?

☐ Do barrier warning lights and traffic stop light comply with sequence of operation in UFGS 34 41 26.00 10, Appendix A, par. 3.1, Signs and Signals Active Barrier Safety System, page 62-63? Note: normal green light may be substituted for flashing yellow. This UFGS reference states that upon activation of an EFO command, the barrier Emergency Close shall be delayed 4 seconds. During this 4 seconds, the Traffic Signal shall change to yellow for three seconds and then to red. After an additional one second at Red, the barrier’s emergency close circuit shall be energized to raise the barrier in its emergency fast mode, provided that the vehicle presence detection system in front of and behind the barrier is clear.

□ Does EFO button require two steps to activate (safety shield over button)? Ensure that this safety feature must not be removed or disabled.

If RF controls are present

□ Are RF control frequencies approved by base frequency spectrum management office?

□ Are RF control frequencies encrypted?

□ Are AVB RF or non-RF control systems approved or submitted for approval IAW AFI 33-210, Air Force Certification and Accreditation (C&A) Program (AFCAP) and ETL 11-1, Civil Engineer Industrial Control System Information Assurance Compliance?

NOTE: If RF controls are non-compliant with the two critical items above, installations may disconnect RF controls as a mitigation measure for these items.

Active Vehicle Barrier inspection completed by:

Date:

Name:

Organization:

From Memo about ACTIVE VEHILE BARRIER (AVB) INSPECTION AND RECERTIFICATION

GUIDANCE NON-WAIVERABLE DEFIENCIES: