AMC_Coordinator_SOW_2013_2013-04-09_FINAL.pdf

FA4608-13-Q-S077

AIRMAN MINISTRY CENTER COORDINATOR

STATEMENT OF WORK

1. Contract Position Title: Airman’s Ministry Center (AMC) Coordinator

2. Mission Statement of Airman’s Ministry Center: The AMC is a ministry endeavor of 2BW/HC to reach airmen by using a safe, neutral space where relationships can be developed and spiritual growth and renewal can be cultivated. While the chapel provides oversight of the AMC, daily operation is delegated to the hired contractor and volunteers as this is a ministry mission to airmen by airmen. Airmen “ownership” is essential to the mission stated above.

3. Scope of Responsibilities: Serve as Airman Ministry Center Coordinator for the Barksdale Air Force Base Chapel. Help recruit, train, and place volunteers in service to the AMC. Provide administrative support to the AMC. Assist the chaplains in planning, budgeting, and day-to-day operations and activities of the AMC. Ensure that all snack supplies are stocked. Consult with the QAE for any issues. QAE is responsible for monitoring contractor’s work performance.

4. Education and Experience Requirement. The contractor must:

4.1. Possess excellent verbal, written, and interpersonal communication skills. The contractor must be able to interact constructively with staff and volunteers in sometimes stressful situations.

4.2. Possess musical training with demonstrated musical abilities.

4.3. Possess training or experience in the following:

4.3.1. Record keeping

4.3.2. Volunteer recruitment, training, and placement

4.3.3. Event planning, organization, execution, and evaluation

4.3.4. Budget planning and financial administration

4.3.5. Telecommunications equipment

4.3.6. Nintendo, Microsoft, and Sony video games and equipment

4.3.7. Musical equipment, instruments or vocal training

4.3.8. Microsoft Office software including Outlook, Word, Excel, Publisher, and PowerPoint

4.3.9. Proficiency in leveraging social media such as Facebook and Twitter.

4.3.10. Have a minimum of two years of paid experience leading ministry programs for young adults, ages 20-24; 30 hours/week or more.

4.4. Attend a qualifying interview within 5 days of advertising closeout and demonstrate the ability to work within a pluralistic religious setting mandated by the Chaplains mission under AFI 52-104, volume 4.

4.4.1. The following general question will be discussed during the interview process:

4.4.1.1. Tell me about your experiences with leading your Young Adults program. (For this interview “Young Adults” is defined as those who have graduated from high school through age 24. It DOES NOT refer to high school “youth” events/programs, even if some participants were age 18-19.)

4.4.1.2. What experience/training do you have in conflict resolution? Describe a situation where you had to put that experience/training to use and the results attained.

4.4.1.3. What is your understanding of the meaning of “ecumenical” and “interfaith”? Describe how you envision working/providing ministry in a pluralistic environment.

4.4.1.4. Describe any experience/training you have in basic crisis counseling on topics such as relationship issues, suicidal thoughts, work difficulties, etc. *NOTE: The AMC Coordinator is NOT to offer professional or confidential counseling; however, he/she may be the “first line response” for young adults in crisis.

4.4.2. The following rated questions will be discussed during the interview process:

4.4.2.1. How many years of PAID experience working at least 25-30 hours per week do you have leading ministry programs for Young Adults, ages 18-24?

4.4.2.2. What is the largest number of volunteers you have been able to recruit for a project/event?

4.4.2.3. Describe your method and frequency for training volunteers. How do you track training to ensure all volunteer training remains up to date?

4.4.2.4. Describe the largest/most complicated event you have ever planned. How many people were in attendance? What budget did you have for the event?

4.4.2.5. Describe the amount of coordination needed for the event attendees. Did the attendees need to RSVP? Did any require special treatment?

4.4.2.6. Describe the amount of coordination required for the event venue. Was it readily available or did it need to be reserved? If it needed to be reserved how far in advance was the reservation required?

4.4.2.7. How many musical instruments do you play well and/or do you have vocal training?

4.4.2.8. Describe your experience using social media (Facebook, Twitter).

4.5. Furnish a resume including academic and work related experience.

5. General Responsibilities. The contractor will:

5.1. Coordinate all AMC events and programs in cooperation and consultation with the chapel staff, and volunteers.

5.2. Recruit, train, and coordinate volunteers for AMC. Emphasis will be given to recruiting Active Duty members or chapel volunteers.

5.3. Develop an annual calendar and budget for 2 BW/HC approval.

5.4. Maintain a database of AMC volunteers.

5.5. Ensure AMC atmosphere is a spiritually-based, alcohol and drug-free, relaxing, and inclusive for single

Airmen.

5.6. Ensure advertising and promoting of the AMC to dorm residents and single airmen.

5.7. Ensure AMC supplies and equipment is available as needed to carry out the program.

5.8. Ensure AMC is clean and inviting.

5.9. Plan, coordinate, and publicize games and activities.

5.10. Meet at least weekly with designated chaplain supervisor.

5.11. Work effectively with minimal supervision.

5.12. Ensure security of AMC and airmen and observe all local safety requirements and procedures.

5.13. Comply with all Federal, State, and Local laws and requirements, as well as applicable Air Force Instructions, local Operating Instructions, policies and directives.

5.14. Submit an application for a background check and be approved according to Department of Defense Instruction (DoDI 1402.5), Criminal History Background Checks if awarded the contract.

5.15. Obtain and maintain a government driver’s license

6. Specific Responsibilities. The contractor will:

6.1. Plan, coordinate, schedule, train, and recruit volunteers to:

6.1.1. Make espressos, cappuccinos, and lattés

6.1.2. Oversee use of video games and computer access.

6.1.3. Clean equipment and room.

6.1.4. Open and secure AMC facility.

6.1.5. Develop and maintain an inventory of all equipment in the center.

6.1.6. Ensure equipment is operational.

6.1.7. Maintain and facilitate a safe and welcoming environment.

6.1.8. Promote AMC events and activities.

6.1.9. Report all needs and violations to supervising chaplain in a timely fashion.

6.2. Ensure volunteer coverage of posted operational hours.

6.2.1. Work closely with Dorm Managers, First Sergeants, Airmen’s Dorm Council, First Term Airmen, and Commanders to seek best qualified Airmen to volunteer.

6.2.2. When necessary recruit personnel other than Airmen to fulfill volunteer positions.

6.3. Coordinate work schedule with supervising chaplain for approval.

6.4. Maximize the overlap of work hours with AMC operating hours.

6.5. Open AMC for at least 32 hours per week. This is to include but not limited to a minimum of 15 hours from Friday afternoon through Sunday.

6.6. Attend the Wing Chapel staff meeting at least twice per month, to report on AMC ministry and activities. The report will include, at a minimum, a calendar of past and future activities, support needs, and attendance history. Other items to be reported may be defined by the supervising chaplain.

6.7. Dress in a professional and appropriate manner as determined and explained by QAE.

6.8. Visit chapel worship service bi-monthly to:

6.8.1. Promote AMC programs.

6.8.2. Recruit volunteers to staff AMC and provide snack foods, beverages, etc.

6.9. Comply with all Air Force computer and information security requirements.

6.10. Be willing to undergo background checks for base computer access.

6.11. Prepare a weekly time record to reflect a maximum of 40 hours of ministry time per week. The report should reflect things such as: hours spent at the AMC, weekly meetings with supervising chaplain, meeting/training volunteers, worship services attended, time spent in administration, etc.

6.12. Prepare a bid for the position on a dollar per hour basis.

6.13. Be accountable for paying any Social Security payments, Federal or Local Income Taxes, and State Unemployment Insurance premiums for themselves, as well as any individual employed or subcontracted by them to provide services under this contract.

6.14. Personally perform the services described above or in case of an extended absence, coordinate performance by a substitute of equal or higher proficiency who has been approved in advance by the QAE or designated representative. Submit the names and qualifications of proposed subcontractors to the chaplain for approval at least 14 days prior to the proposed absence. Subcontractors must meet the requirements for the position as outlined in this Statement of Work (SOW). Contractor is responsible for payment of substitutes.

7. INVOICE AND PAYMENT PROCEDURES:

7.1 Provide a Monthly Statement of Contract Services with a log after the last day of each month to the designated personnel for approval of services rendered. After the designated personnel signed the log, the Contractor will follow Wide Area Work Flow (WAWF) procedures for electronic invoicing which is annotated in the contract. Contractor will notify designated personnel when invoice is entered into WAWF.

8. The Wing Chaplain.

8.1. Review the contract annually to consider exercise of option.

8.2. Provide equipment and training deemed necessary to perform services described in this SOW.