Draft PWS - AST Testing.docx

Statement of Work (SOW)

Petroleum, Oil, and Lubricant (POL) Aboveground Storage Tank Testing

General Information

General:

This is a non-personal service contract to provide Aboveground Storage Tank (AST) certified STI inspections. The government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in turn is responsible to the government.

1.1 Description of Services/Introduction:

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform AST inspections as defined in this PWS except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background:

Offutt Air Force Base, NE (OAFB), located near Bellevue, Nebraska, is home of the 55th Wing. The Base manages hundreds of facilities and real property items that all need fuel and petroleum products, stored on site. This requires aboveground storage tanks that need certified inspections per STI SP001 protocol and the requirements of NE Title 158 and the intent of CFR Title 40 Part 112.

1.3 Objectives:

Provide a certified STI inspection and report the findings for the fifty (50) ASTs and associated piping/pumps, listed below.

1.4 Scope:

The contractor shall provide all management, tools, supplies, equipment, and labor necessary to complete certified STI inspections for fifty (50) of the ASTs at OAFB in compliance with Nebraska Law (NE Title 158), which also meet the requirements and intent of the Code of Federal Regulation (CFR) 40 Part 112, Oil Pollution Prevention and Oil Pollution Prevention and Unified Facilities Criteria (UFC) 3-460-03, Petroleum Fuels Systems Maintenance. The Contractor shall provide reports (A0001) in compliance with all regulations for all inspections performed, in whole or in part. Contractor shall verify tank types, categories, and classifications and abide by the appropriate inspection types and frequencies unless directed more conservatively by the Government in this Contract. Contractor shall determine best inspection practices for each tank and shall submit plans for approval before work begins (A0002).

Within the first Base Year period of performance the following is required: For all tanks with a capacity of 0-1,100 gallons, the contractor shall perform a Formal External Inspection and a Leak Test. For all tanks with a capacity of 1,101-50,000 gallons, the contractor shall perform a Formal External Inspection and a Formal Internal Inspection. After all inspections are complete in the first Base Year the contractor shall provide a consolidated report with a recommended future inspection schedule based on any changes in tank data or classification and based upon any adverse findings from the Base Year inspections. For any subsequent options years the tanks shall follow a contractor recommended and government confirmed schedule for Periodic, Formal External, Formal Internal, and Leak inspections and tests based on the confirmed tank category classification, tank size, and STI SP001 inspection schedule requirements. The contract shall have the capability of adding additional tanks in the option years, with inspection criteria starting as described for the base year for those specific tanks and intervals to be defined in further option years. The contract shall also have the capability to remove tanks from option years as determined by the Government.

1.5 Period of Performance:

The period of performance (PoP) shall be for one (1) Base Year of twelve (12) months with four (4) option years. This will include one set of inspections and a report for each tank to be completed within four (4) months of contract award for every tank and its associated equipment listed in the appendix below. Then each subsequent option year will require inspections and reports for each tank and its associated equipment as required by STI SP001 guidelines per the results of the initial inspection.

The contractor shall develop and maintain an effective Quality Control Program (QCP) to ensure services are performed in accordance with (IAW) this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is how they assure themselves that their work complies with the requirement of the contract. This shall be delivered to the Contracting Officer (CO) and/or Contracting Officer’s Representative (COR) within thirty (30) calendar days after contract award. One (1) copy of a comprehensive written QCP shall be submitted to the CO and/or COR within five (5) calendar days when any changes are made thereafter for review and acceptance by the CO and/or COR. After acceptance of the QCP changes, the contractor will receive, in writing, acceptance or denial of any proposed changes from the contractor’s QCP.

1.6.2 Quality Assurance Surveillance Plan:

The government shall evaluate the contractor’s performance under this contract IAW the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the government must do to ensure that the contractor has performed IAW the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rates.

1.6.3 Recognized Holidays:

Contractor is not required to work on any of the following federal holidays.

New Year’s Day – 1 January Martin Luther King Day – 3rd Monday in January Washington’s Birthday – 3rd Monday in February Memorial Day – last Monday in May Juneteenth – 19 June Independence Day – 4 July Labor Day – 1st Monday in September Columbus Day – 2nd Monday in October Veteran’s Day – 11 November Thanksgiving Day – 4th Thursday in November Christmas Day – 25 December

1.6.4 Hours of Operation:

The contractor is responsible for conducting business, between the hours of 7:30am to 4:30pm, local time, Monday thru Friday, except federal holidays mentioned above, or when the government facility is closed due to local or national emergencies, administrative closings, or similar government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The contractor must, at all times, maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the government facility is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance:

The work to be performed under this contract will be performed at Offutt Air Force Base, NE and satellite facilities at Elkhorn, NE and Scribner, NE.

1.6.6 Type of Contract:

The government will award a firm fixed price contract.

1.6.7 Security Requirements:

Contractor personnel performing work under this contract must be able to obtain access to OAFB, by having favorable clearance at time of the contract award.

1.6.7.1 Physical Security:

The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.7.2 Key Control:

The contractor shall establish and implement methods of making sure all keys/key cards issued to the contractor by the government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the contractor by the government shall be duplicated. The contractor shall develop procedures covering key control that shall be included in the QCP. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the CO and/or COR.

In the event keys, other than master keys, are lost or duplicated, the contractor shall, upon direction of the CO, re-key or replace the affected lock or locks; however, the government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the next payment due the contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the government and the total cost deducted from the next payment due the contractor.

The contractor shall prohibit the use of government issued keys/key cards by any persons other than by contractor employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the CO.

1.6.7.3 Lock Combinations:

The contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

1.6.8 Special Qualifications:

Contractors inspection team must include an STI certified inspection per SP001 requirements. The inspection team must have and be trained in a confined space program per OSHA standards for all internal tank inspections.

1.6.9 Post Award Conference/Periodic Progress Meetings:

The contractor agrees to attend any post award conference(s) convened by the contracting activity or contract administration office IAW the Federal Acquisition Regulation (FAR), Subpart 42.5. The CO, COR, and other government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the CO will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the government of problems, if any are being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.10 Contracting Officer Representative:

The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions:

· Assure the contractor performs the technical requirements of the contract.

· Performs inspections necessary in connection with contract performance.

· Maintains written and oral communications with the contractor concerning technical aspects of the contract.

· Issues written interpretations of technical requirements, including government drawings, designs, and specifications.

· Monitors contractor's performance and notifies both the CO and contractor of any deficiencies.

· Coordinates availability of government furnished property.

· Provides site entry (or escort) for contractor personnel.

A letter of designation issued to the COR, a copy of which is sent to the contractor, states the responsibilities and limitations of the COR, especially regarding changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11 Key Personnel:

The follow personnel are considered key personnel by the government: The contractor shall provide a contract manager who shall be responsible for the performance of all work performed by the contractor. The name and contact information for this person, and an alternate, who shall have the ability to act on behalf of the contractor when the manager is absent shall be designated in writing to the CO and/or COR. The contract manager or alternate shall have full authority to act on behalf of the contractor on all contract matters relating to daily operation of this contract. The contract manager, or alternate, shall be available between 7:30am and 4:30pm, local time, Monday thru Friday, except federal holidays listed above, or when the government facility is closed for administrative or other reasons.

1.6.12 Identification of Contractor Employees:

All contractor personnel attending meetings, answering government telephones, and working in other situations where their contractor’s status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.13 Data Rights

The government has unlimited rights to all documents and material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be government owned, and are the property of the government, with all rights and privileges of ownership and copyright belonging exclusively to the government. These documents and materials may not be used or sold by the contractor without written permission from the CO. All materials must be turned over to the government, and shall be the sole property of the government, and may not be used for any other purpose. This right does not repeal, or do away with, any other government rights.

1.6.14 Organizational Conflict of Interest:

Contractor and subcontractor personnel performing work under this contract may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications, or work statements, etc.), or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR, Subpart 9.5. The contractor shall notify the CO and/or COR immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the CO and/or COR to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the CO, and in the event the CO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the CO may affect other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

DEFINITIONS & ACRONYMS

2 Definitions and Acronyms:

2.1. Definitions:

Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

Contracting Officer: A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

Contracting Officer’s Representative: A government employee appointed by the Contracting Officer to administer the contract. Such appointment shall be in writing, shall state the scope of authority, and limitations. This individual has the authority to provide technical direction to the contractor if that direction is within the scope of the contract, and does not constitute a change, and has no funding implications. This individual does not have authority to change the terms and conditions of the contract.

Defective Service: A service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable: Anything that can be physically delivered but may include non-manufactured items such as meeting minutes and/or reports.

Key Personnel: Contractor personnel that are required to be used in the performance of a contract by the Key Personnel listed in the Performance Work Statement.

Physical Security: Actions that prevent the loss or damage of government property.

Quality Assurance: The government procedures to verify that services being performed by the contractor are performed according to acceptable standards.

Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

Quality Control: All necessary measures taken by the contractor to assure that the quality of an end product or service shall meet contract requirements.

Subcontractor: One that enters into a contract with a prime contractor. The government does not have privity of contract with the subcontractor.

Workday: The number of hours per day the contractor provides services in accordance with the contract.

Workweek: Monday through Friday, unless specified otherwise.

Performance Requirements Summary:

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

4 Deliverables Schedule

Deliverable

Frequency

Submit To

A0001 Inspection report Para 1.4.