APF Busses - Statement of work.docx

Offutt Air Force Base “Defenders of Freedom” Air and Space Show (The Organizer)

1.) Purpose: The purpose of this agreement is to outline the responsibilities and major actions of the open house promoter to provide shuttle transportation and parking areas at the Offutt Air Force Base “Defenders of Freedom” Air and Space Show on or about August 24-25, 2024.

2.) General:

A. SCOPE: This agreement provides guidance and documents agreement on aspects for general support of the Offutt Air Force Base “Defenders of Freedom” Air and Space Show. Actions and agreements herein apply only to the participating parties and are not intended to supersede existing regulations or agreements.

B. Requirements:

I. The period of performance is Saturday, August 24, 2024 through Sunday August 25, 2024. Contractor will be onsite during the period of performance and during pre/post coordination of assets as required and agreed upon by Contractor and Organizer.

II. Contractor will provide thirty (30) 44-passenger economy style busses and two (2) handicap accessible busses for a total of thirty-two (32) busses to transport personnel from parking areas to Offutt AFB, NE.

III. The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform visitor shuttle bus services for the Offutt Air Force Base 2024 Air Show.

IV. Contractor meets all DOT guidelines and certifications requirements for buses and drivers.

V. The Contractor and the Air Show Transportation rep will set a meeting date and time no later than 5 days after contract award to discuss the bus routes and volunteer requirements.

VI. Contractor will be required to submit a list of three (3) past performances approximate in size to this event and reviewed by the Air Show Coordinator for acceptability as proof of experience.

VII. The Contractor shall not solicit donations as additional compensation from the public to access the Air Force installation. Air Force Open House/Airshow events are free to the public and cannot charge for admission, parking, or other suggestions that donations are encouraged for Government services provided without charge. The Contractor may not display, suggest, or present any signage or charges for admission fees associated with transportation.

VIII. The Contractor shall perform to the standards in this contract. Only contracting officers acting within the scope of their authority are empowered to execute contract modifications on behalf of the Government.

3.) Responsibilities:

A. The Contractor:

I. Contractor shall provide all personnel, equipment, tools, materials, fuel, buses, drivers, supervision, and other items and services necessary to transport spectators using buses during the hours of 0830-1800 on the above-mentioned dates.

II. Contractor shall provide advance site planning, site design and bus routing to include parking areas suitable to park no less than 10,000 vehicles within a 5NM geographical area centered around Offutt AFB, NE. Contractor will be responsible for all negotiations and contracts necessary to utilize any parking areas deemed as acceptable. The Government is not liable for any damages to properties negotiated by Contractor. Onsite parking and bus loader managers will be supplied by the Contractor.

III. The Contractor declares that they will maintain all required licenses and insurance as required to conduct business within the state of Nebraska and as required by federal law for operating on a military installation. Proof of Insurance shall be provided to the Contracting Officer upon award.

IV. The Contractor shall ensure buses are fully fueled prior to service start times. The Contractor is responsible for all vehicle servicing requirements (i.e. fuel, oil, coolant etc.) of all buses provided.

B. The Organizer:

I. The Organizer will stay in contact with vendor via cell phone as necessary throughout both days of performance to resolve any issues that arise concerning passenger upload/download, mechanical bus problems, security, etc.

II. The Organizer will supplement manning needs as Contractor sees fit.

III. The Organizer will determine when buses will be released at the end of each day by contacting vendor supervision via cell phone, after all passengers have boarded and been taken from the base.

4.) Additional Information A. Liabilities I. The Government shall in no event be liable or responsible for damage or injury to any person or property occasioned through the use, maintenance, or operation of any vehicle or other equipment by, or resulting from the action of, the Contractor or the Contractor’s employees and agents in performing under this contract, and the Government shall be indemnified and held harmless against claims for damage or injury in such cases. Except when loss and/or damage arises out of causes beyond the control and without the fault or negligence of the Contractor, the Contractor shall assume full liability for all goods lost and/or damaged in the movement covered by this contract.

II. If any of the busses experience maintenance delays, the Contractor shall provide a replacement bus to meet the contract requirements at no additional cost to the Government and move the vehicle to a location that is both, not hazardous and does not interfere with the Open House and mission operations. This location shall be approved by the 55th Security Forces Squadron.