Attachment 3 - QA Document.pdf

TAP Administrative and Data Clerk

FA460024Q0096

Questions and Answers

1. Is this a follow-on requirement or a new contract? If it is a follow-on contract, could you please provide the incumbent contract number, incumbent company name, and the awarded price?

This is a follow-on contract. FA460020P0076. PHENOM LLC. Total contract value (base and all options) was $118,214.40.

2. Is this a single-award contract or a multi-award contract?

Single award contract.

3. What is the maximum ceiling value?

This is a single-award contract with no ceiling value.

4. Do we need to submit the response in a single Volume?

Offerors may submit multiple documents in their quote if needed.

5. Does the contractor employee(s) needs to travel to attend training/seminar overseas? If so, who will cover the cost(s)? How many days the training will be (e.g. how many days in a year)?

No, all training will be on location.

6. Please confirm what are the provided Government Furnished Equipment (GFE) to support for this role (e.g. workspace, office, desk, telephone, etc.)

GFE: Workspace, desk, computer, office supplies (paper, pens, etc.), telephone

7. Can we replace the candidate after the award?

Not unless performance issues cause the requirement owner to agree to replacing the individual. It takes time and effort to train the individual and it takes a financial toll to get the T1 Clearance for the individual paid for.

8. Is Remote/Telework allowed?

Occasionally – the position is client-facing. Telework is situational only; down/family days, CAF days (if the rest of the staff is teleworking) and base closures (ex: weather related events.)

9. Can the Govt. share the WD Code with Pay Rate to consider for this requirement?

The Service Contracts Act Wage Determination can be found in Attachment 2 – SCA – WD 2015-5005 – SARPY COUNTY NE – REV 23 – 8.27.24 document in the solicitation package.

10. What is the anticipated award date?

The anticipated award date is between 12 September – 18 September 2024.

11. If a candidate needs to be replaced after the award, is there a replacement policy that the agency allows? If so, could you please provide details on the criteria and process for making such replacements?

Candidates will only be replaced unless for cause or performance issues identified by the

COR.

12. Could you please confirm whether we need to submit the resume along with the proposal at this stage? If so, is a Right to Represent (RTR) also required?

A resume is not required at time of submitting a quote.

13. Can we submit a sample resume along with the proposal if the actual resume isn't required at this time?

Yes, a sample resume may be submitted if the offeror would like.

14. Regarding the requirements listed in Section 2.2 of the PWS under Qualifying Documentation, could you clarify whether these need to be fulfilled at the time of proposal submission or if they can be completed post-award?

These do not need to be fulfilled at time of quote submission. The start date for this position will be 30 September 2024. Per the PWS, the documentation in Section 2.2 must be provided 10 calendar days prior to the start date, which would be no later than 20 September 2024.

15. Under Technical Approach Part A, it states: "Offerors shall submit a document between 2-4 pages in Word or PDF format showing how the offeror can meet the technical criteria listed in the PWS." Could you please specify what details should be included in this section?

There are no specifics on the quote submission. Offerors only need to submit a technical approach document in a way that shows they can meet the technical criteria listed in the

PWS.

16. Under Technical Approach Part B, where it is mentioned that "The offeror shall demonstrate their eventual job candidate will meet all of the position requirements listed in the PWS," should we attach the resumes of the required personnel under this section or any other information that needs to be addressed here?

A resume is not required at time of quote submission. A resume or sample resume may be used if the offeror feels this can demonstrate their ability to meet the position requirements.

Offerors may use any documentation they feel adequately demonstrates their ability to meet all position requirements listed in the PWS.

17. Are there any specific Fill-ins that the agency requires us to complete? Does completed Representations and certifications on SAM fulfill this requirement?

The representations and certifications from the SAM registration will fulfill the requirement.

18. Does the individual supporting this contract need to have a Secret or Top-Secret clearance?

The individual will need a clearance, but this will be paid for and provided by the requiring activity.

19. Is the winning vendor expected to provide backup coverage when the individual supporting the contract is out of the office? For example, if the person is on vacation, is a replacement candidate expected to fill in during this absence?

No, the vendor is not expected to provide backup coverage for when the individual is out of the office for temporary absences like vacation or sick leave.