595th PWS 3 Dec 2020 v7.docx

595th LODGING REQUIREMENTS

The 595th has a requirement for lodging during the upcoming runway closure and relocation to the Lincoln airport. The Contractor shall provide quality lodging facilities service and service to authorized personnel, non-personal services to include all management, supervision, labor, equipment, tools, and other items and services necessary to ensure guaranteed rooms are available with possible overflow requirements for personnel. The Contractor shall comply with applicable federal, regional, state and local laws, industry, and commercial standards.

1. ROOM REQUIREMENTS: Single occupancy non-smoking rooms are required.

The contractor shall provide a hotel designated representative for coordination. All rooms required will be coordinated by a Contracting Officer Representative (COR) with a hotel designated representative(s). The COR will send an email and call the hotel designated representative to notify them of any room changes NLT (no later than) 30 days prior to first date of occupancy.

Attachment 1, provides the projected number of rooms and time periods. The COR will coordinate in advance the exact number of rooms required each month. There may be situations that require additional rooms (up to 22) on top of the stated rooms. Notification shall be made by email and telephone NLT 48 hours before rooms will be required.

The government reserves the right to adjust the quantity of rooms periodically to accommodate changes in mission requirements. All changes will be accomplished by contract modifications. If the Government fails to provide a rooming list change 48 hours in advance, hotels may bill for the unused blocked rooms from attachment 3. Additional room requirements past the requirements stated above will vary, and reservations will be made on a space-available basis. Hotels shall not be required to block rooms in anticipation of excess reservations.

Contractor shall provide a minimum of 78 rooms at one location (i.e. lodging facility). The remaining 22 optional rooms may be provided at a different location (i.e. lodging facility) that is within walking distance (200 yards) of the first location. The secondary lodging facility must meet all the standards required of the PWS.

2. HEALTH AND SAFETY: The contractor shall maintain compliance with local and state regulations concerning Fire, Safety, Public Health and Security requirements and Occupational Safety and Health Administration (OSHA) Standards. Inspections will be conducted by 55WG personnel prior to award, and periodically throughout the term of the contract to determine compliance with applicable requirements. Non-compliance with any inspection item will require correction prior to booking further room reservations. General inspection categories are: Fire Prevention, Occupational Safety and Health, Public Health, Security.

4. DISTANCE: Hotels or motels must be located within a 10 mile radius of the Lincoln Airport 2400 W Adams St, Lincoln, NE 68524.

5. RECOGNIZED HOLIDAYS: The Contractor shall provide service on all federal holidays with no blackout periods. These federal holidays are as follows:

New Year’s Day – 1 January Martin Luther King Day – 3rd Monday in January Washington’s Birthday – 3rd Monday in February Memorial Day – last Monday in May Independence Day – 4 July Labor Day – 1st Monday in September Columbus Day – 2nd Monday in October Veteran’s Day – 11 November Thanksgiving Day – 4th Thursday in November Christmas Day – 25 December

6. ROOM ASSIGNMENTS. To the extent practicable, contractor shall place 55WG personnel in rooms with no ground floor exterior doors. For hotels with multiple floors, the contractor shall, to the maximum extent possible, NOT block an entire floor for military personnel for operational security.

7. CHECK-IN PROCEDURES. Contractor shall require each member to show DoD ID upon check-in, the contractor shall not rely on wear of military uniform as an indicator of military status.

8. CHECK-OUT PROCEDURES. The Contractor’s established procedures will be followed.

9. CLEANLINESS AND HOUSEKEEPING REQUIREMENTS. Rooms provided for Government lodging shall be free of insects, rodents and other pests; and be properly sanitized and free of dirt and debris. All hotel/motel staff shall be trained in the proper quarantine/treatment of affected rooms, to include immediate removal of guests and their belongings from affected and adjacent rooms upon discovery of pests. All customer reports of pests or unclean rooms or linens to on-duty staff shall be up-channeled to hotel management within one (1) duty shift. Government personnel who report pests or unclean rooms or linens shall be immediately moved to another room. The Government shall not be billed for rooms that have been reported to have pests or unacceptable cleanliness upon check-in. Upon report of pests, use of the hotel/motel may be suspended until the Government receives valid documentation of treatment by a qualified pest control service. The Government requires at least weekly housekeeping, to include at a minimum: making beds, replacing towels, emptying trash receptacles, cleaning floors, and sanitizing bathrooms. Approximately 1/3 of the rooms require housekeeping between the hours of 0500-0700. Required for night shift workers to allow maximum rest. Military liaison official shall notify lodging staff of which individuals and/or rooms would require this housekeeping schedule. Recommend grouping these individuals in close proximity. Guest requests for minor housekeeping service or supplies made during normal duty hours shall be fulfilled no later than one (1) hour after the request is made. Supplies such as towels, linen, spare light bulbs, and toilet paper, shall be available at the front desk after normal duty hours. Housekeeping shall be accomplished before any new check-in.

11. SMOKING POLICY All guest shall adhere to the hotels policies, as a general rule the hotel shall be designated a non-smoking facility in regards to guest rooms.

12. GUEST PRIVACY Hotel staff shall not enter a guest room displaying a “Do Not Disturb” sign, unless the sign has been displayed for three consecutive days. On the third day, lodging staff shall enter the room to ensure the safety of the guest and condition of the room.

13. PARKING. Personnel require parking slots for each room at all times. Government vehicles and/or privately owned vehicles shall be exempt from parking fees for the duration of stay.

14. AMENITIES: All guest shall have access to all hotel amenities such as laundry facilities, fitness rooms and conference/meeting areas that can be reserve without additional cost.

15. SERVICES SUMMARY (SS): The contract service requirements are summarized in performance objectives. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The Services Summary (SS) provides information on contract requirements, the expected level of Contractor performance and confirmation of services provided. Procedures as set forth in the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance, will be used to ensure the services conform to the standards in the contract. During the base year’s initial thirty (30) calendar days of the contract, two (2) additional errors on each task shall be allowed in an effort to identify normal phase-in problems, excluding Performance Objectives completed less frequently.

Table 1 – Services Summary Table

Performance Objective

Threshold Remedy

16. INVOICING. The Contractor shall invoice the Government for completed, authorized work through the online invoice system, Wide Area Work Flow (WAWF). Invoicing must be submitted against the appropriate CLIN. Contractor will invoice for all rooms occupied, at the agreed upon rate in the contract at the end of each month (1st of each month to the end of each month).

image1.png image2.png