FINAL_PWS_Fitness_Center_Sports_Officials_-_Final.docx

SECTION IV

SPORTS OFFICIALS

Performance Work Statement (PWS)

OFFUTT AFB

55th Force Support Squadron

5 May 2017 2017

TABLE OF CONTENTS

SECTION NO. AND TITLE PAGE NO.

SECTION I DESCRIPTION OF SERVICES

1. DESCRIPTION OF SERVICES.

1.1 Services Outline. The contractor shall provide all personnel, equipment, tools, materials, supervision, and other items and services necessary to perform the Sports Officials Services as defined in this Performance Work Statement (PWS), except as specified in Section III as Government-Provided Equipment, at Offutt AFB, Nebraska. The contractor shall perform the services identified in this contract. The estimated quantities of work are listed in Appendix, Estimated Number of Games and Standard Season Estimates. The desired objectives and the desired results of these services can be found in the Services Summary in Section II.

1.2. SPORTS OFFICIALS SERVICES

1.2.1. Certified Sports Officials. The contractor shall supply the Contracting Officer and end users a list of all officials no later than two weeks prior to the start of each sport season. Only personnel certified in the specific sport shall be allowed to perform work for that sport under this contract. The contractor shall maintain records of each individual’s training and certifications. Documentation of certification shall be provided to the Contracting Officer no later than two weeks prior to the start of each sport season. Officials shall have a valid certificate for each sport they officiate. The Contracting Officer may reject any official deemed unqualified. All rejections, changes, or deletions shall be in writing and forwarded to the contractor within 48 hours after evaluation along with the reason for dismissal. Sports to be officiated are as follows:

1.2.2 Enforce Rules and Bylaws – Minimum Personnel Required. Officials are direct representatives of the Sports Program and, as such, are authorized and required to enforce all pertinent rules and bylaws established for each sport they are officiating, along with the current official association rules established for each particular sport. The below referenced rule books establish the minimum personnel necessary to officiate the games/matches. While the Government shall accept additional personnel if proposed in the contractor’s technical plan, it cannot consider acceptable any plans as meeting the Government’s need outlined below. These criteria are found in detail in AFI 34-266, Air Force Fitness and Sports Programs, Section 2.11.3; dated 24 Sep 2007. Contractors shall enforce the rules of the sports they officiate and adhere to standards identified in each rule book.

1.2.2.1. National Collegiate Athletic Association Basketball Rule Book (current edition). All Intramural Basketball games to be performed under this contract for Offutt AFB Fitness Center shall include no fewer than two (2) referees, as well as one (1) time/score keeper.

1.2.2.2. National Intramural Recreation Sports Association Flag Football Rule Book (current edition). All flag football games performed under this contract for Offutt AFB Fitness Centers shall have no fewer than three (3) certified officials.

1.2.2.3. FIFA Soccer Rule Book (current edition). This requirement applies to all soccer games to be performed under this requirement. Each game to be performed for the Offutt AFB Fitness Centers shall include no fewer than Two (2) referees.

1.2.2.4. Amateur Softball Association of America Rule Book (current edition). This requirement applies to those services to be provided to Offutt AFB Fitness Center programs. Each game to be performed under this requirement shall include no less than one (1) umpire and one (1) scorekeeper.

1.2.2.5. The United States Volleyball Association Rule Book (current edition). This requirement applies to all volleyball matches to be performed under this contract for Offutt Fitness Centers. All games shall include no less than Two (2) referees.

1.2.3. Prohibited Participation by Officials. Officials shall not participate as players, coaches, or team managers in the sport they officiate. In addition, the official must not be a relative or a business associate to any participants of the sport they officiate.

1.2.4. Pre-Season Meeting. The contractor shall meet with the athletic director for each sports program at least 30 days prior to the start of the scheduled sport to review the specific rules and by-laws governing that particular sport. In the case that the 30 day window conflicts with the contract award date, the contractor shall arrange a date with the Government which allows for sufficient review of the specific sport rules and by-laws. Should the vendor submit a written request to the Contracting Officer, this meeting may be conducted via teleconference.

1.2.5. Contractor Employees. The contractor shall supply the Contracting Officer and end users with a complete roster of officials and score keepers names and phone numbers prior to the start of each sport season. This shall serve to expedite and assist with the processing of identifications required to perform background clearances which will be required for base access.

1.2.6. Control of Game. The contractor shall take full authority and responsibility for proper conduct and control of game, taking positions on the playing area for making calls, and to eject game participants and spectators which display poor sportsmanship as deemed by the official.

1.2.7. Scheduling Officials for Games. The contractor shall coordinate with the end users via meeting/teleconference the first Monday of every month, to be sure of the date, time, and location of each game for that month. A separate meeting shall be conducted for each end user. Contractor shall be responsible for scheduling of all officials for the games that are provided to the contractor by the Government representative.

1.2.8. Validating Calls. An official may consult with another official at any time or when requested to do so by a team manager. However, the final decision will rest with the officials whose executive authority it is to make the decision.

1.2.9. Pre-Game Meeting. The officials shall be at the proper location for the scheduled game, fifteen

(15) minutes before game time, ready to officiate (including scorekeepers and timers).

1.2.10. Wear Proper Uniforms – (Personal Protective Equipment). The officials shall wear proper uniforms as outlined in the rule books and have proper equipment in their possession at each game (including scorekeepers and timekeepers). Should an official arrive without appropriate personal protective equipment, as outlined in the referenced guidelines, the end user reserves the right to cancel the event. The end user is obligated to appropriately document the cancellation, (pictures are encouraged), in which the Government reserves the right to appropriate consideration IAW Federal Acquisition Regulation contract clause 52.246-4 Inspection of Services--Fixed Price.

1.2.11. Cancellation of Games. The official(s) has/have the authority to cancel any game/match due to excessive misconduct or tardiness of a team. This determination will be made at the discretion of the official(s). The contractor’s personnel shall provide no less than a fifteen (15) minute “grace period” before cancelling a game/match for tardiness. In cases which the end using participants fail to properly arrive at the scheduled time, the contractor is entitled to full payment for the entire event.

1.2.12. Postponement of Games. The end users and the Contracting Officer have the authority to postpone any game because of emergencies, such as military commitments or inclement weather. Outdoor games will be temporarily postponed due to lightning within five miles. If the lightning remains in the area, games will be postponed on an individual basis. Military commitments will be interpreted by the end users.

1.2.13 Reliability. If the contractor fails to provide the minimum number of required personnel, (or an official fails to meet the terms outlined under Section 1.2.10), the game or match may be postponed and replayed at a later date with no additional charge to the Government. Should the Government not elect re-performance, the contractor shall not receive payment for the cancelled event. Appeals shall be submitted in writing to the Contracting Officer within one business day from notification of Government’s intent to withhold payment.

1.2.14. Reporting Injuries. Any injury sustained by either a player or official, shall be brought to the immediate attention of a Government representative,. In the event a Government representative or their staff is unavailable injuries shall be reported no later than 0800 hours the next duty day.

1.2.15. Contractor Notification of Postponement. The contractor shall be notified of a rainout or postponed game not later than three hours before game time, by the Sports Director/Fitness Center Staff. In case of postponements after the three-hour grace period, the contractor shall be paid for only the first scheduled game after the notification.

1.2.16. Holidays and Weekends. Officials may be required to work weekends and holidays, as scheduled, or due to make-up games or tournament games.

1.2.17. Consumption of Drugs and Alcohol. No official shall be allowed to officiate a game/match under the consumption of alcohol or drugs. Contractor personnel shall not consume alcohol in, on, or around the playing area. Contractor personnel shall smoke only in areas labeled as designated smoking areas. This applies before, during, in-between, and after games/matches.

1.2.18. Professional Conduct. Officials shall maintain a professional attitude and appearance at all times. The Contracting Officer may request temporary or permanent suspension of any official that does not abide by this contract, the sports rules, or the local bylaws. Reasons may include, but are not limited to: lack of professional ability, lack of sufficient knowledge of the sport, tardiness, intoxication, misconduct, or unprofessional appearance or behavior.

1.2.19. Scoring Documents. Scorebooks and score sheets shall be submitted to the Government representative before 1000 hours the next duty day, or left in a mutually agreed upon location after the game/match. The Government shall provide no fewer than two (2) representatives per task order, to the contractor, at the commencement of the season for the receipt of this documentation. It shall remain the Government’s sole responsibility to transmit and receive the returned copies of these letters.

1.2.20. Absent Officials. Should an official/scorekeeper fail to report on time the contractor will not be paid in full but on a prorated basis for that official /scorekeeper time on the court or field. The contractor shall not be paid for an official / scorekeeper missing the entirety of the game. All officials/scorekeepers/timers must sign the scorebook prior to each game.

1.2.21. Ejection of Players. Incidents leading to player or coach ejection, protest of the game, or any other problem(s), shall be reported to the Fitness Center Director, athletic director, coach, or principal before 0800 the following duty day.

1.2.22. Outdoor Sports. Government staff for the Fitness and/or Sports Center shall be responsible for ensuring outdoor lights are turned off and press boxes are properly secured prior to leaving the field of play.

1.2.23. Contractor Progress Meetings/Surveillance. The contractor shall meet with the end users upon a mutual agreed date and time to discuss contractor performance and/or any contract concerns. Surveillance of contractor personnel by Government Representatives will be accomplished at least monthly. However, the Government shall reserve the right to perform spot inspections of the contractor personnel at any time. Location for meetings will be mutually determined by all parties. Should the vendor submit a written request, this meeting may be held via teleconference.

1.2.24. Contractor Inspections. The contractor is expected to maintain the standards of a quality control program. The contractor shall perform periodic inspections to ensure each sport identified in paragraph

1.2.1 are inspected on a per season basis. The inspection summary shall include criteria that address the performance level of the provided official’s services. The contractor shall provide the inspection report to the Contracting Officer if requested.

1.3. BYLAWS AND RULES.

1.3.1. Bylaws. Bylaws and rules for Offutt AFB will be provided to the contractor by the Government at least four weeks prior to the start of the particular sports season.

1.4. PERSONNEL

1.4.1. Contract Manager. The contractor shall provide a contract manager who shall be responsible for the performance of work. The name of this person, and alternate(s), who shall act for the contractor when the manager is absent, shall be designated in writing to the Contracting Officer within 10 days after contract award.

1.4.1.1. Resumes of Project Manager(s)/Coordinator(s): These resume(s) shall reference the experience and qualifications of the proposed project manager(s). Intended personnel shall have management experience.

1.4.1.2. Authority. The Contract Manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

1.4.1.3. Availability. The Contract Manager or alternate shall be available via telephone Monday through Friday, 0800 – 1630, or be able to respond within two hours of receiving a message during this timeframe.

1.4.1.4. English Language. The Contract Manager and alternate must be able to read, write, speak, and understand the English Language.

1.4.2 Contractor Employees. The contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the Contracting Officer as a potential threat to the health, safety, security, and general well-being of operational mission of the installation and its population.

1.4.2.1. Warning Concerning DoD Personnel. The contractor is cautioned that off-duty active duty military personnel hired under this contract may be subject to permanent change of station, change in duty hours, or deployment. Military Reservists and National Guardsmen may be subject to recall to active duty. The abrupt absence of these personnel could adversely affect the contractor’s ability to perform; however, their absence at any time shall not constitute an excuse for nonperformance under this contract.

1.5. SECURITY REQUIREMENTS

1.5.1. Expectations. The contractor shall obtain both base and vehicle passes. Specific instructions will be provided upon award.

1.5.2. Department of Defense Instruction 1402.5. As large portions of this requirement include working around, and officiating services for Department of Defense Dependent children, DODI 1402.5 is in effect for this requirement. This instruction obligates all personnel in a supervisor capacity, or working with children under their direction, to undergo a background check prior to being alone with a Department of Defense Dependent Child. Per the direction provided by this instruction; personnel who have not completed an appropriate background check - but are in a constant line of sight with an individual who has passed a background check meeting the terms of DODI 1402.5, may still provide performance on a probationary basis. The Quality Assurance Personnel attached to this contract shall provide escort while the contractor employees commence performance, but it is still expected that the vendor shall commence the procedure for undergoing the investigation for all assigned personnel upon contract award. Vendors should consider this added cost when proposing their prices for this requirement, as it is not the Government’s intention to provide an additional equitable adjustment for this concern after award. The Government does not expect the vendor to submit all of their personnel for this background check, but sufficient individuals should be certified to ensure a smooth flow of operations. This determination should be dependent on the number of officials to be provided per line item – and included in the technical plan.

1.5.3. Vetting Procedure for Background Checks. Prospective vendors shall coordinate documentation in a timely manner to allow appropriate background investigations and checks to be conducted on personnel attempting to access Offutt AFB. While a full review shall be conducted at the pre-performance conference at time of contract award, vendors shall need to transmit information regarding employees at the earliest opportunity, to ensure timely processing of base access passes. The following Air Force Instructions: s AFI 31-501 Section 3.2 and USAFE31-208 Sections C, D, and E, may be used as a guide to illustrate the Air Force’s policies for base installation access.

SECTION II SERVICES SUMMARY

Zero tolerance, 100% Compliance with prohibition on illegal substances and the consumption of alcohol

*Notice: this includes all sports being performed under that task order. The contracting officer reserves the right to make a final determination regarding valid customer complaints.

/scorekeeper time on the court or field. The contractor shall not be paid for an official / scorekeeper missing the entirety of the game.

GOVERNMENT-FURNISHED PROPERTY AND SERVICES

3.1. GOVERNMENT-FURNISHED PROPERTY

3.1.1. Facilities. There are no Government-Furnished Facilities provided under this contract.

3.1.2. Equipment. The Government shall provide and maintain the scoreboards. The Government shall also provide scorecards/logbooks, and shall provide this equipment as outlined in the individual delivery orders. The contractor shall not be obligated to pick up or fill out the documentation regarding these score cards, until the Government has transmitted the appropriate documentation, as outlined in Section 1.2.22 and Section 1.7.1.

3.2 GOVERNMENT FURNISHED SERVICES.

3.2.1 Utilities. Utilities will be provided while the contractor is performing on base.

3.2.2. Security and Fire Protection. Security Police and Fire Protection can be reached at (01638) 523000.

3.2.3. Emergency Medical Care. The Government shall provide, strictly on an emergency basis, medical facilities for emergency medical care. Any use of these facilities shall entitle the Government to consideration, and shall be used solely on a reimbursable basis.

3.3 CONTRACTOR FURNISHED PROPERTY

3.3.1 Equipment. The contractor shall provide the appropriate sports official uniforms, to include personal protective equipment required by the listed guidelines, for its own personnel for this contract.

SECTION III

"The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Sports Officials via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at help desk at: http://www.ecmra.mill.