Solicitation_-_FA460019QA015.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NO. 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NO.

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

RFQ IFB RFP

SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

29. AWARD OF CONTRACT: REF. OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NAICS:

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

8 (A)

EDWOSB

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

FA460019QA015

Solicitation/Contract Form

Supplies or Services and Prices/Cost

Additional Information/Notes

Item Supplies/Service Quantity Unit Unit Price Amount

0001 Lease of Top Load Electric Washers in accordance with the PWS.

Manufacturer's Part Number: Null Product Service Code: 9999 Firm Fixed Price

CIN: 00000000000004263404

12.0 Months

0002 Lease of Front Load Electric Dryers in accordance with the PWS.

Manufacturer's Part Number: Null Product Service Code: 9999 Firm Fixed Price

CIN: 00000000000004263405

12.0 Months

0003 Lease of Stackable Washer/Dryer in accordance with the PWS.

Manufacturer's Part Number: Null Product Service Code: 9999 Firm Fixed Price

CIN: 00000000000004263406

12.0 Months

0004 Maintenance and Repairs in accordance with the PWS.

Manufacturer's Part Number: Null Product Service Code: 9999 Firm Fixed Price

CIN: 00000000000004263407

1.0 Lot

Option Line Item

Lease of Top Load Electric Washers in accordance with the PWS.

Firm Fixed Price

12.0 Months

Option Line Item

Lease of Front Load Electric Dryers in accordance with the PWS.

12.0 Months

Option Line Item

Lease of Stackable Washer/Dryer in accordance with the PWS.

12.0 Months

Option Line Item

Maintenance and Repairs in accordance with the PWS.

1.0 Lot

Option Line Item

Lease of Top Load Electric Washers in accordance with the PWS.

Firm Fixed Price

12.0 Months

Option Line Item

Lease of Front Load Electric Dryers in accordance with the PWS.

12.0 Months

Option Line Item

Lease of Stackable Washer/Dryer in accordance with the PWS.

12.0 Months

Option Line Item

Maintenance and Repairs in accordance with the PWS.

1.0 Lot

Option Line Item

Lease of Top Load Electric Washers in accordance with the PWS.

Firm Fixed Price

12.0 Months

Option Line Item

Lease of Front Load Electric Dryers in accordance with the PWS.

12.0 Months

Option Line Item

Lease of Stackable Washer/Dryer in accordance with the PWS.

12.0 Months

Option Line Item

Maintenance and Repairs in accordance with the PWS.

1.0 Lot

Option Line Item

Lease of Top Load Electric Washers in accordance with the PWS.

Firm Fixed Price

12.0 Months

Option Line Item

Lease of Front Load Electric Dryers in accordance with the PWS.

12.0 Months

Option Line Item

Lease of Stackable Washer/Dryer in accordance with the PWS.

12.0 Months

Option Line Item

Maintenance and Repairs in accordance with the PWS.

1.0 Lot

Option Line Item

Lease of Top Load Electric Washers in accordance with the PWS.

Firm Fixed Price

6.0 Months

Option Line Item

Lease of Front Load Electric Dryers in accordance with the PWS.

6.0 Months

Option Line Item

Lease of Stackable Washer/Dryer in accordance with the PWS.

6.0 Months

Option Line Item

Maintenance and Repairs in accordance with the PWS.

1.0 Lot

Description/Specifications/Statement of Work

PERFORMANCE WORK STATEMENT

Lease and Maintenance of Washers and Dryers Offutt AFB, Nebraska 25 January 2019

DESCRIPTION OF SERVICES.

1. The Contractor shall provide all personnel, labor, equipment, supplies, parts, transportation, tools, materials, supervision, personal protective equipment, other items and non-personal services necessary to repair, hookup, relocate, replace, salvage machines and incidentals required to perform tasks specified in this contract throughout the dorms located at Offutt Air Force Base, Nebraska. The contractor shall perform the standards in the contract as well as the local, state and federal laws and regulations. The contractor shall provide the Contracting Officer (CO) with a designated point of contract and phone number to enable the Government to make continuous contact during regular work hours.

1.2. PERFORMANCE OBJECTIVE. The purpose of this service is the lease, repair and maintenance of 36 heavy duty top load electric washers, single units with extra-large capacity, 36 heavy duty front load electric dryers, single units with extra-large capacity top load capacity electric washers, and 45 stackable electric washers/dryers located in unaccompanied housing on Offutt Air Force Base for One (1) Base Year Plus Four (4) Option Years to include a Six (6) month extension.

1.3. CONTRACTOR FURNISHED ITEMS

1.3.1. Commercial Washers. Washers shall be commercial type, energy star compliant, top loading and front loading with eighteen (18) lbs. load capacity. Stackable Washers shall be front loading machines in dormitories requiring stackable washer/dryer combinations. Washers shall meet the Energy Star Program Eligibility Criteria Levels for Clothes Washers as modified on February 1, 2013 Star Energy publication. The washers shall be equipped with a minimum of adjustable water levels for small to extra-large loads, an automatic timer or with a manually adjustable timer, three (3) wash cycles, and a three

(3) position water temperature control (hot, warm, and cold). Washers shall also be equipped with a safety feature that will stop the flow of water, the agitator and the spin action whenever the lid is open. Washers shall have standard hot and cold water connections and be capable of operating on 120-volt, 20 amp circuit without overloading the electrical circuit under normal operation. Contractor shall furnish same type of washer whenever new equipment is required or when repairs to a machine(s) becomes uneconomical.

1.3.2. Electric Dryers. All dryers shall be commercial type, heavy duty and shall operate on 240 volts 30 amps. The dryers shall have a minimum of three (3) cycles; normal, permanent press, and delicate. Dryers shall be equipped with a timer for selection of drying time. The dryers shall also be equipped with a safety switch to stop operation whenever the door is opened. Dryers shall be thermostatically controlled in the permanent press or wash and wear cycles so as not to exceed 150 degrees F within the tumbler chamber at any time during the drying cycle. NOTE: The dryers for the following building numbers shall be stackable dryers and shall fit within the space of the laundry room of building: Bldg. 367 and 369 - 76.5 h and 26 7/8 w.

1.3.3. Venting. For transition venting from the dryer to the wall, floor or ceiling, the contractor shall use flexible ducting made of flexible aluminum or resilient foil type material with manifold depending on the distance and dryer arrangements. Vent tubing shall be installed by fitting the flexible dryer vent hose completely around and over the existing.

1.3.2.1. The contractor shall provide original new manufactured flexible aluminum ducting which shall be a minimum of one full length (typically measuring four (4) to five (5) feet in length) and a minimum of four (4) inches in diameter, or shall comply to the manufacturer's installation instructions.

1.3.2.2. Any required turns in the exhaust system shall be made with rigid elbows. The contractor shall ensure that duct joints be made air and moisture tight by wrapping the overlapped joints with duct tape. Screws or other fasteners that extend into the duct will not be allowed.

1.3.2.3. Contractor shall limit sags and kinks when dryer are in its final installed position.

1.3.2.4. Vent hose ducting shall be securely clamped to the existing four (4) inch building tube or manifold depending of the facility dryer arrangements. Duct hose shall remain tightly clamped at all times with metal strapping from the dryer to the exit point.

1.3.2.5. All dryer ducting shall be vented to the outdoors. Duct hose shall be positioned as straight as possible in order to allow appropriate ventilation for exhaust to exit outside.

1.3.2.6. Contractor shall not exceed the maximum stretched length of twenty-five (25) feet for a clothes dryer exhaust duct per individual dryer.

1.3.2.7. CONTRACTOR SHALL NEVER USE PLASTIC OR OTHER COMBUSTIBLE DUCTWORK.

1.3.4. The Contractor shall match dryer connecting hardware with the existing outlets as the machines are installed. The Contractor shall connect dryers in accordance with the National Electric Code (NEC). The confirmation of receptacle type, voltage, location and any other information needed by the Contractor to facilitate equipment (washers and dryers) installation is the sole responsibility of the Contractor. (Information provided by the Government if needed.)

1.3.5. The contractor shall verify in writing to the CO that all washers and dryers shall be new and unused and free of dents, scratches and rust for first time installation. Thereafter, the contractor may provide new or reconditioned appliances. All machines furnished and installed under this contract shall have been manufactured after 2013 and be without mechanical or other defects which would adversely affect operations of the machines. All washers and dryers shall be of the same manufacturer with manually operated timers that can be controlled by the user.

1.3.6. Each machine shall be identified by a number or number and letter prominently displayed on the front of the machine.

1.4. MACHINE INSTALLATION, RELOCATION AND REMOVAL

1.4.1. The Contractor shall provide all materials and labor as required, to include furnishing any necessary adapters and hoses, to install all washers and dryers to existing electrical outlets, drains and vents in accordance with the manufacturer's specifications. The Contractor shall provide and post complete operating instructions in each laundry room either on the machine or located near the machines.

1.4.2. TRANSITION PERIOD

1.4.2.1. All machines required under this contract shall be phased in and fully installed and operational within thirty (30) calendar days after award. At time of award the Contractor shall submit a schedule for installation of their equipment. Such schedule shall indicate the dates equipment shall be installed and the building numbers. All equipment required by the contract shall be upon completion of machine installation, the Contractor shall furnish the Contracting Officer's Representative (COR) a list of machines with numbers or number and letter of the machines and the building number in which each machine is installed. Contractor shall provide the list of the installed machines to the COR no later than seven (7) calendar days after installation or when a machine is changed out.

1.4.2.2. Should any subsequent contracts be awarded to a contractor other than the incumbent, the Contractor agrees to fully cooperate with the follow on Contractor and/or Government agents with respect to priorities in removing machines under the old contract and installing machines owned by the new contractor. The Contractor shall remove all machines within fifteen (15) calendar days after the end of this contract. The removal of these machines shall be coordinated with the installation of machines under the new contract such that no location will be without service more than forty-eight (48) clock hours. Machines not removed by the previous Contractor within the fifteen (15) calendar day period, may be removed by the Government and stored. The Contractor shall be liable for any expense incurred thereby.

1.4.3 RELOCATION AND RECONNECTION OF MACHINES

1.4.3.1 Relocation and Reconnection of Machines. The Contractor shall: place, install, level and stabilize, connect, relocate, add, remove machines as required to fulfill the terms of the Contract. Offutt AFB may demolish, renovate, and construct new facilities throughout the term of this contract. In addition, training requirements, mobilization, and other military mission requirements may require that machines be added, removed, stored, installed, or relocated. The Contractor shall remove and relocate machines upon request from the Contracting Officer within forty-eight (48) clock hours after notification.

1.4.3.2 Re-Connecting and Venting Machines. The Contractor shall provide everything necessary for a complete, safe and efficient installation on each machine with the existing utility and vent connections. The Contractor shall not be responsible for making alterations to utility outlets or for the installation of receptacles for the hookup of any machines under this contract.

1.4.3.3 When any equipment is removed and not replaced, payment stops the day after removal.

1.5. MAINTENANCE SERVICES

1.5.1. Maintenance, Repair and/or Replacement of Machines: All Contract workers will sign in upon arrival and sign out when departing each facility. All repair work shall be performed at no additional cost to the Government and in accordance with normal commercial practices. The unit price shall include all cost associated with maintenance, repair, and/or replacement of washer and dryers provided in this contract. The contractor shall provide all parts, tools, equipment, and materials to make any needed repairs on contract washers and dryers. Any replacement machine provided in this contract shall be replaced by the Contractor within three (3) work days after notification is given to the Contractor by the CO or COR. Upon the completion of all malfunctioned requested services, the Contractor shall notify the COR that the requested work has been completed and the reported malfunctioned equipment is fully operational.

1.5.2. Standard of Services Required: At least 95% of all machines furnished under this contract shall be fully operational at all times. Should any machines become inoperative, due to malfunction, on three (3) occasions within any ten (10) calendar day period, such machine shall be replaced. Upon completion of repairs, the Contractor's serviceman shall notify the COR that the work has been completed. When a machine is replaced, the number of the machine removed and the number of the replacement machine shall be furnished to the COR. Continued failure to maintain the required standards of services may be cause for termination of the contract pursuant to the clause of the General Provision titled "Default".

1.5.3. Notification of Malfunctions, Damage, etc. "Facility Managers" will be instructed to report all instances of machine malfunctions to include, damage to articles, to the COR. The COR will ascertain whether the failure was caused by failure of Government facilities or by failure of the machine. In the latter event, the Contractor will be notified and shall respond within three (3) work days and have the required repairs completed and equipment up and running within five (5) work days after receipt of notification from the COR. The Contractor shall not accept notifications directly from the machine users.

1.5.4. Upon completion of machine installation, removal and/or repair, all repairs parts, tools, and other debris shall be removed; free of dirt, water, any spots, oil, or stains from adjacent surfaces shall be removed and the entire site left clean.

1.5.5. Emergencies: All emergencies shall be responded to within forty eight (48) hours of initial notification of a problem and at no additional cost to the Government. Emergency maintenance will be initiated upon notification from the contacts in paragraph 1.6.3.2. The contractor will provide written work order estimates to the contacts in paragraph 1.6.3.2 and they will approve service/repair work. All services, to include labor and parts, performed by the contractor will be warranted for one year from the date of service.

1.5.6. Parts: The contractor shall provide a listing of all repair parts at no additional cost to the Government which will be used to repair all appliances. The repair part listing shall have a quantity used and cost annotated. All replacement parts will be new or reconditioned. All services, to include labor and parts, performed by the contractor will be warranted for one year from the date of service.

1.5.7. Misuse and Abuse: The contractor shall provide all routine and regular maintenance and service, except those repairs or replacements of parts caused by misuse, accident, or negligence caused by any dorm residents. Contractor must provide explanation of damage and provide proof if damage was caused by neglect or misuse by users. Contractor shall provide names, and phones numbers of each contract person responsible for servicing machines. Upon acceptance and approval by COR of proven damage, abuse or neglect to laundry equipment caused by any base personnel/dorm residents the contractor shall submit an official quote for total labor and parts needed to complete repair. The contractor must have official quote submitted and receive approval from contracting officer before commencing with any repairs. Contractor will be notified by the contracting officer once decision has been made on whether or not to resume with repair and funding has become available.

1.5.8. Weekly Preventive Maintenance to be performed at a minimum of once per week. Bldgs. 364, 365 & 367 and monthly for Bldg. 369

1.5.8.1. The contractor shall perform weekly/monthly Preventive Maintenance per manufacturer's recommendations and shall provide the Government with a copy of the manufacturer suggested preventive maintenance checklist within thirty (30) calendar days of contract award.

1.5.8.2. The contractor shall schedule and perform a weekly site visit and coordinate (via email) with the COR every week for bldgs. 364, 365 and 367 and monthly for bldg. 369 to provide preventative maintenance for washers and dryers and repair equipment as needed. All replacement parts shall be new. At a minimum, the contractor shall perform the following items:

1.5.8.3. The contractor shall weekly/monthly remove accumulated lint from compartment filters, check all equipment knobs and wipe the washer cabinets and washtubs as needed.

1.5.8.4. The contractor shall check the duct work weekly/monthly of all dryers by pulling the dryers out forward from their installed locations (no less than three feet) to ensure that all duct hoses are properly attached and securely clamped at both ends. Contractor shall remove any visible lint that has collected or accumulated under or around the dryer duct hoses to eliminate any potential fire hazard.

1.5.8.5. The contractor shall weekly check all connections for any visible leaks and lubricate the motors as required by the manufacturer's specifications.

1.5.9. QUARTERLY MAINTENANCE TO BE PERFOMRED AT A MINIMUM OF ONCE EVERY THREE (3) MONTHS

1.5.9.1. In addition to manufacturer's recommendations, the contractor shall be responsible for quarterly maintaining the areas behind, between and underneath contractor installed equipment with respect to dust, debris, lint removal and cleaning/ maintenance of contractor installed ducts and hoses between the contractor's equipment and the facility connection points.

The contractor shall ensure that these areas are free of dirt and debris for both washers and dryers.

1.5.9.2. The contractor shall quarterly check inlet and outlet hoses for any visible signs of deterioration and replaces any splitting, cracking or worn hoses if needed.

1.5.9.3 The contractor shall quarterly inspect and test the hot and cold water mixing values to ensure that they are operating as designed per the manufacturers' specifications.

1.5.10 BI-ANNUAL MAINTENANCE TO BE PERFOMRED AT A MINIMUM OF

ONCE EVERY SIX (6) MONTHS AND ANNUAL MAITNENANCE ONCE A YEAR

1.5.10.1 Contractor shall perform the following inspections once every six months:

1.5.10.2 DRYERS.

1.5.10.3 Check all dryer door seals and replace if visible signs of seals being loose, worn, damaged or hardened.

1.5.10.4 Inspect for any loose electrical connections and repair as needed.

1.5.10.5 Check the level of all dryers. Adjust leveling legs until dryer is level side to side and front to back.

1.5.10.6 Dryer Vent Cleaning. For the purposes of this contract the starting point of the exhaust vent system is at the dry lint screen and the finish is where the vent terminates at the exterior opening of the building. The Contractor will inspect and maintain all dryer vents, hoses and equipment including vacuuming to remove all lint build up inside the dryer cabinet every six (6) months. The Contractor shall remove and clean the dryer exhaust vents at a minimum once every six (6) months or when buildup of lint is present. Remove any accumulated lint from thermostat and from blower to maintain proper airflow to avoid overheating. The Contractor will inspect and vacuum all of the dryer exhaust duct vent system from interior dryer wall attachment opening to the exterior duct vent opening of each building at a minimum of once a year (12 months). If the contractor notices buildup of lint at the connection point of the vent exhaust and the wall after he/she has cleaned out the exhaust vent, the contractor shall notify the COR to report the buildup condition.

1.5.10.7 WASHERS

1.5.10.8 Contractor shall bi-annually remove and clean and/or replace metal intake screens as needed where water supply hoses enter the washing machines of debris and replace them when necessary.

1.5.10.9 Contractor shall check both the belt tension and the condition of washer belts and replace any that shows signs of being worn or cracked.

1.5.10.10 Contractor shall check all mounting hardware for any loose nuts, bolts or screws and tighten and/or replace as needed.

1.5.10.11 Contractor shall check and inspect washer cabinets and inner panels for any damage and replace or repair as needed.

1.5.10.12 Check the level of all washers. Adjust leveling legs until washer is level side to side and front to back.

1.6 GENERAL INFORMATION

1.6.1 Hours of Operation. All scheduled work shall be performed on Offutt Air Force Base shall be accomplished between the hours of 0730-1630 Monday through Friday.

1.6.2 Unit Locations:

Kisling Hall/Bldg. 364: 18 Washers/18 Dryers = 36 Total Units Turner Hall/Bldg. 365: 18 Washers/18 Dryers = 36 Total Units Tuskegee Hall/Bldg. 367: 15 Washers/15 Dryers = 30 Total Units (15 Stackable Electric Washers/Dryers Units) New Dorm (not named yet) Bldg. 369: 30 Washers/30 Dryers = 60 Total Units (30 Stackable Electric Washers/Dryers Units) 81 Washers/81 Dryers = 162 Total Washers/Dryers.

1.6.3 Period of Performance: This leasing requirement shall be for a total of one (1) base year plus four (4) option years to include a six (6) month extension if necessary from time of award.

1.6.4 Response Time. The contractor shall respond to any repair service request within three (3) work days 0700 -1600 Monday through Friday, of notification.

1.6.5 Repair Services. The contractor shall return appliances to operational conditions within five (5) work days after receipt of notification of service requirement unless otherwise approved by the COR or the CO.

Appliance repair service shall be rendered according to the appliance's manufacturer's recommendations. The contractor shall ensure that all repaired appliances operate safely, without hazard of electrocution, and are clean and free of corrosion.

1.6.6 Weekly/Monthly Maintenance Schedule. Contractor shall make a site visit at a minimum of once every seven (7) calendar days and once every thirty (30) days to provide preventive maintenance and repair equipment as needed. The Contractor shall provide a maintenance schedule by the fifth (5th) work day of each month identifying what day the contractor shall be making their weekly inspections of machines. The Contractor shall notify the COR (55th CES/CEIHD) at telephone number (402)232-4200 or (402)504-2260 or via email notification when they are on base to perform the preventative maintenance services.

1.6.7 Monthly Summary Sheet. On a monthly basis, the Contractor shall provide the COR a written monthly Summary Sheet. The Summary Sheet shall include the inventory listing of equipment locations to include Building Number, identified equipment (numbers) and a record of the type of repairs completed and date of the corrected malfunctions. This monthly Summary Sheet should be submitted to the COR by the fifth 5th work day of each month for the previous months reported services.

1.6.8 Contractor Manpower Reporting. IAW Section 8108 of Public Law 112-10 of the Department of Defense and Full-Year Continuing Appropriations Act, 2011, the contractor shall report ALL contractor hours (including subcontractor labor hours) required for performance of services under this contract for the Lease and Maintenance of Washers and Dryers via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

1.6.9 Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October* of each calendar year. Contractors may direct questions to the Contractor Manpower Reporting Application (CMRA) help desk."

1.6.10 Reporting Period: Contractors are required to input CMRA data by 31 October of each calendar year.

1.6.11 Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

1.6.12 User Manuals: Data for Air Force service requirements must be input at the Air Force CMRA link.

However, user manuals for government personnel and contractors are available at the Army CMRA link at http://www.ecmra.mil.

1.6.13 Utility Interruptions. The Contractor shall coordinate with the CO, the COR (55th CES/CEIHD), and the user for any utility work that interrupts service to the facility or any area outside the facility. Establish a schedule of interruptions listing starting and ending times of disconnection forty-eight (48) clock hours prior to interruption.

1.6.14 Mandatory Provision. Performance of Services during Crisis Declared by the National Command Authority or Overseas Combatant Commander. This requirement has been determined not to be essential and does not require continued support during a crisis as defined in DoDI 3020.37, E2.1.1 and E2.1.3.

1.6.15 Performance Evaluation Meetings. The contract manager may be required to meet with government COR and the CO during the performance period of this contract. Meetings will be as often as necessary thereafter as determined by the CO. The written minutes of all performance evaluation meetings may be prepared by the government and signed by the contract manager, CO, and COR. Should the contractor non-concur with the minutes; the contractor shall so state any areas of non-concurrence in writing to the CO within ten (10) calendar days of receipt of the signed minutes. The minutes will be included in the contract file.

1.6.16 Contractor Contacts. The Contractor shall provide the name of the person and any alternate(s) who shall act for the Contractor when the manager is absent and shall be designated in writing to the CO within two

(2) calendar days after contract award. The Contractor shall provide telephone numbers of the contract manager and alternate(s) where these persons may be contacted at any time. The contract manager or alternate shall have full authority to act for the Contractor on all matters relating to operation of this contract at Offutt AFB. The contract manager or alternate shall be available to meet on the installation with Government personnel designated by the CO to discuss any issues. The Contractor shall provide a contract manager who can read, write, speak, and understand English fluently.

1.6.17 Contractor Employees. The Contractor shall not employ persons on this contract if such employee is identified to the Contractor as a potential threat to the health, safety, security, and/or general well-being or operational mission of the installation and its population. Contractor shall provide Government initial and updated lists of Contractor employees' names and position titles. The Contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest, nor shall the Contractor employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to the DoD 5500.7-R Joint Ethics Regulations (JER). In addition, the Contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies contained in AFI 64-106, Air Force Industrial Labor Relations Activities. The Contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station, change in duty hours, or deployment.

Military Reservists and National Guard members may be subject to recall to active duty. The abrupt absence of these personnel could adversely affect the Contractor's ability to perform. Their absence at any time shall not constitute an excuse for non-performance under this contract. The Contractor shall be prohibited from employing off-duty COR who are surveilling any contracts/subcontracts awarded to the Contractor. All contract employees depending on particular condition, occasion or place, or job assignment shall require professional, suitable attire. All contractor employees shall conduct themselves in a professional, courteous manner. The selection, assignment, reassignment, transfer, supervision, management, and control of Contractor employees in performance of this PWS shall be the responsibility and prerogative of the Contractor; however, the Contractor shall comply with the requirements set forth in this PWS and Offutt AFB regulations concerning conduct of employees as referenced herein. Contractor personnel shall comply with directives pertaining to operation of privately owned vehicles on Offutt AFB per AFI 31-204, Motor Vehicle Traffic Supervision. The Contractor shall employ and maintain a technically trained and experienced work force.

1.6.18 Safety. As a minimum, the Contractor shall safeguard and maintain all Government property as well as provide for the safety and well-being of personnel employed in the administration of this contract.

1.6.19 The Contractor shall comply with all Occupational Health and Safety Act (OSHA) related to this requirement. Contractor personnel shall wear safety items required by OSHA during the performance of this contract. The contractor shall comply with accepted industry safety standards and any other Local, State, and Federal Regulations applicable regulation outlined in Appendix C to this requirement.

1.6.20 Ozone Depleting Chemicals. The Contractor shall not use any Class I Ozone Depleting Substances (ODS) as identified in AF policies in the performance of this contract, nor shall the Contractor deliver any Class I ODS in any item or as a part of any service. If the Contractor determines that Class I ODS's will be required under this contract, advance approval from the CO must be obtained before use.

1.6.21 Contractor personnel shall have, in their possession, a valid driver's license or state photo identification, base pass, and any other required identification/verification, during the performance of this contract while on Offutt Air Force Base. Contractor vehicles shall have and maintain valid insurance verification and legal state registration.

1.6.22 General Work Performance Standards. The contractor shall meet the following general work performance standards:

1.6.23 Workmanship. The Contractor shall protect facility components, adjacent surfaces, and furnishings during all contract work performance. Protection may include the padding of doorframes and covering floors and carpeting. The Contractor shall return all furniture, moved out of the way of work, to their original locations. The Contractor shall clean each work area upon completion of work, to include removal of lint, defective parts, and clean the exterior of machines.

1.6.24 The Contractor shall at all times take necessary precautions to maintain the work site in a condition that will prevent damage or injury to person or property, Government or otherwise. . The Contractor shall be responsible for all damages caused by the negligent acts or omissions of his employees, sub-contractors, or agents during contract performance.

1.7 RESPONSIBILITY FOR DAMAGE

1.7.1 Damage to Personal Property. The Contractor shall be solely responsible for all damage to Government and occupant personal property caused by the Contractors' personnel, subcontractors, his agents, or by the performance of his work. The Contractor shall notify 55th CES/CEIHD immediately if damage occurs. The Contractor shall notify 55th CES/CEIHD of any damage visible in an area before the start of work in that area (The COR will document the damage to prevent any claim against the contractor).

1.7.2 Protection of Government Property. Contractor shall notify the CO of any damages to government property caused by his actions within two (2) clock hours. The Contractor shall avoid damaging existing buildings, equipment, utilities, vehicles, pavements, turf, sidewalks, and vegetation while on the Government installation. If damage occurs because of the Contractor's performance, the Contractor shall replace or repair all damages within two (2) workdays at no expense to the Government as the CO directs. If the Contractor fails or refuses to make such repair or replacement, the Contractor shall be liable for the cost, which may be deducted from the contract price. Contractor shall protect all areas through which he will be transporting demolition debris or construction materials. Any damaged turf, sidewalks, roads, vegetation, site amenities, etc., shall be replaced or repaired by the Contractor prior to final contract closeout.

2. SERVICE SUMMARY: The Services Summary is a list of performance objectives and performance thresholds that represents the minimum acceptable level of performance. The performance objectives and thresholds will be regularly verified by the Superintendent, Unaccompanied Housing or Airman Dorm Leaders for the 55th Civil Engineer Squadron, Offutt AFB, NE. Each performance objective represents a significant task as identified by the Government at the time of contract award. These performance objectives and performance thresholds represent only the significant task of this contract and do not excuse the Contractor from performance of other responsibilities identified in this PWS and its technical exhibits. Additionally, performance objectives may be added or deleted and performance thresholds raised or lowered during the course of the contract.

Performance Objective PWS Para. # Performance Threshold

PO#1

Standard of Services Required: At least 95% of all machines furnished under this contract shall be fully operational at all times.

PWS Para. #1.5.2 Performance Threshold: No more than twelve (12) non-compliance in one performance period (one year)

PO#2

Response Time. Respond within 3 work days after notification to start repairs. 1.6.4 PWS Para. #1.6.4 Performance Threshold: No more than twelve (12) non-compliance in one performance period (one year).

PO#3

Weekly/Monthly Maintenance Schedule. Inspect and maintain all equipment minimum of once every seven (7)/ thirty (30) calendar days.

PWS Para. #1.6.6 Performance Threshold :No more than three (3) non-compliance in one performance period (one year).

PO#4

Bi-annual and Annual Vent Maintenance Schedule. For the purposes of this contract the starting point of the exhaust vent system is at the dry lint screen and the finish is where the vent terminates at the exterior opening of the building. The Contractor will inspect and maintain all dryer vents, hoses and equipment including vacuuming to remove all lint build up inside the dryer cabinet every six (6) months. The Contractor shall remove and clean the dryer exhaust vents at a minimum once every six (6) months or when buildup of lint is present. Remove any accumulated lint from thermostat and from blower to maintain proper airflow to avoid overheating. The contractor will inspect and vacuum all of the dryer exhaust duct vent system from interior dryer wall attachment opening to the exterior duct vent opening of each building at a minimum of once a year (12 months). If the contractor notices buildup of lint at the connection point of the vent exhaust and the wall after he/she has cleaned out the exhaust vent, the contractor shall notify the COR to report the buildup condition.

PWS Para. #1.5.10.6

2.1. Inspection and Acceptance: Inspection will be made by 55th CES/CEIHD official personnel.

2.2. Surveillance Plan: Periodic surveillance and customer complaint.

2.3. Unsatisfactory Performance: Unsatisfactory performance shall result in re-accomplishment of work at no additional cost to the Government.

2.4 Definitions:

Quality Control - The observation techniques and activities used to fulfill requirements for quality. (Inspections, Audits, Records, etc.)

Quality Assurance - The planned and systematic activities implemented in a quality system so that quality requirements for a product or service will be fulfilled. (Customer Communication process, Training, System Assessment/Audits, etc.)

Critical nonconformance - A nonconformance that is likely to result in hazardous or unsafe conditions for individuals using, maintaining, or depending upon the supplies or services; or is likely to prevent performance of a vital agency mission.

Major nonconformance - A nonconformance, other than critical, that is likely to result in failure of the supplies or services, or to materially reduce the usability of the supplies or services for their intended purpose.

Minor nonconformance - A nonconformance that is not likely to materially reduce the usability of the supplies or services for their intended purpose, or is a departure from established standards having little bearing on the effective use or operation of the supplies or services

Performance Threshold - The performance threshold is the maximum number of deficiencies that can occur in a given period this is the same as the industry term "AQL".

3 GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1. Government Furnished Property (GFP) is not applicable to the performance of this contract.

3.2. Government Furnished Services are applicable during the performance of this contract. The Government will furnish the following services:

3.2.1. Security Forces. The Government will provide general on-base security forces' service. The security forces' telephone numbers are 911 for emergencies, 294-6110 for crime in progress and for non-emergency calls.

3.2.2. Fire & Emergency Services. The Government will provide general on-base fire protection services. The Contractor shall comply with fire prevention rules and regulations enforced by the Offutt AFB Fire Prevention Branch. Call 911 for emergencies. For routine fire prevention matters call 294-3778. For routine calls to dispatch call 294-3778. (Verify if the Government will provide, inspect, and maintain the fire extinguishers in Contractor occupied space).

3.2.3. Emergency Medical Service. The Government will provide twenty-four (24) hour on- base state certified paramedic level emergency response and patient transport services for Contractor personnel who are injured or become seriously ill while on Offutt Air Force Base. The telephone number is 911 for emergencies.

Note: Calling 911 from a cell phone will be received by off-base emergency 911 systems, causing a delay in response time by emergency personnel. When possible use a base telephone to receive on-base help.

3.2.4. Utilities. The Government will furnish utility services. These utilities include natural gas, electricity, water, and sewer for the sole purpose of accomplishing this contract. If the contractor requires additional utility services, it shall be the contractor's responsibility to provide. Contractor shall use due care and be diligent in efforts to conserve utilities to reduce utility costs.

3.2.5. Postal. The Government will provide on-base mail distribution and USPS and UPS services only for official Government mail required under terms of this contract.

3.2.6. Federal Holidays

New Year's Day - 1 January Martin Luther King Day - 3rd Monday in January Washington's Birthday - 3rd Monday in February Memorial Day - last Monday in May Independence Day - 4 July Labor Day - 1st Monday in September Columbus Day - 2nd Monday in October Veteran's Day - 11 November Thanksgiving Day - 4th Thursday in November Christmas Day - 25 December

3.2.7 Base Closures. Work scheduled but not accomplished because of base closure due to weather, exercises, or actual alert, will be accomplished as soon as possible after reopening the base.

3.2.8 Contractor Personnel: Contractor personnel shall be courteous, professional, present a neat appearance and be easily recognized. This includes wearing distinctive clothing bearing the name of the company or by wearing appropriate badges that contain the company name and employee name.

3.2.9 Government Remedies. The contracting officer shall follow the requirements of FAR 52.212-4, Contract Terms and Conditions for Commercial Items (May 1997), for contractor's failure to correct nonconforming services.

3.2.10 Contract Manager: The contractor shall provide a contract manager and an alternate who shall be responsible for the performance of the work. The name of this person and an alternate shall be designated in writing to the contracting officer by the contract start date. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to the daily operations of the contract. The contract manager and alternate must be able to read, write, speak, and understand English.

4.0 SECURITY REQUIREMENTS.

4.1 Contractor/Employee Base Pass and Identification, Special Clearances and Vehicle Passes. The contractor shall comply with all requirements and procedures IAW AFFAR 5353.242-9000, Contractor Access to Air Force Installations. All documentation shall be submitted at the pre-performance conference. An Air Force Form 75 (AF 75), Visitors Pass is required for all employees and vehicles. The AF 75 will be issued IAW OAFBI 31-101, section 8.5.11. The contractor shall ensure the pass and identification items required for contract performance are obtained and renewed (as required) for employees and non-government owned vehicles.

Contractors shall access the base using the contractor gate (south entrance) and are subject to vehicle search.

Contractors will be responsible for escorting all material trucks required for the project from the contractor gate to the job site and back off base. Escort privileges must be included in the AF 75 request for an individual to be an escort.

4.2 Retrieving Identification Media: The contractor shall retrieve all government identification media, including vehicle passes from employees who depart for any reason before the contract expires; e.g. terminated for cause, retirement, etc. The contractor must turn in badges for all employees under the contract for final payment to be made.

4.3 Listing of Employees. The contractor shall maintain a current listing of employees. The list shall include the employee's name, social security number, driver's license number and AF 75 number. The list shall be made available to the contracting officer and/or government representative upon request. The list shall be updated within a week when an employee's status or information changes.

4.4 Security Training. The contractor shall ensure all employees receive initial and recurring security education training from the sponsoring agencies security manager if required. Training must be conducted IAW DOD 5200.1-R, Information Security Program Regulation, and AFI 31-401, "Information Security Program Management". Contractor personnel who work in Air Force controlled/restricted areas must be trained IAW AFI 31- 101, The Air Force Installation Security Program.

4.5 Traffic Laws. The Contractor and its employees shall comply with base traffic regulations.

4.6 Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their Contractor-owned or privately owned vehicle while on Offutt AFB.

4.7 For Official Use Only (FOUO). The Contractor shall comply with DoD 5400-7-R, Chapter 4, DoD Freedom of Information Act (FOIA) Program requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material.

4.8 Reporting Requirements. Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware may pose a threat to the security of DoD personnel, Contractor personnel, resources, and classified or unclassified defense information.

4.9 Physical Security. The Contractor shall be responsible for safeguarding all Government property and controlled forms provided for Contractor use. At the end of each work period, all Government facilities, equipment, and materials shall be secured.

4.10 Key Control. The Contractor shall establish and implement methods of making sure all keys/combinations issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons.

The Contractor shall not duplicate any keys issued by the Government. The Contractor shall immediately report to the COR or CO any occurrences of lost or duplicated keys. In the event keys, other than master keys, are lost or duplicated, the Contractor may be required, upon written direction of the CO, to re-key or replace the affected lock or locks without cost to the Government. The Government may, however, at its option, replace the affected lock or locks or perform re-keying and deduct the cost of such from the monthly payment due the Contractor. In the event a master key is lost or duplicated, the Government shall replace all locks and keys for that system, and the total cost will be deducted from the monthly payment due the Contractor.

4.11 Wage Increases. Department of Labor Wage Determinations/Collective Bargaining Agreement Wage Increases shall be identified as a separate bid schedule contract line item for the current contract period, only and be incorporated into each remaining option period's existing bid schedule contract line item in order to accommodate the contractors' cost for future Government requested out year modifications.

4.12 Safety Requirements and Reports. The contractor shall perform work in a safe manner as required by OSHA Safety and Health Requirements. Provide a verbal report to the CO as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. Provide a completed copy of required Accident Investigation Reports to the CO within five calendar days of each occurrence.

4.13 Routes: The contractor shall use only established roadways, entrances, and exits as prescribed by the government representative.

4.14 Locations: The contractor's employees shall be restricted to areas within the contract scope plus direct routes to and from the site from off base.

4.15 Parking: The Contractor's employees shall park only in areas designated by the government representative.

4.16 Vehicle Emblems: The contractor's commercial vehicles shall display emblems indicating the company name.

Requirements Lease, repair, and maintenance of heavy duty top load electric washers, heavy duty top load electric dryers, stackable electric washers/dryers located in unaccompanied housing on Offutt Air Force Base.

Packaging and Marking

Inspection and Acceptance

Deliveries or Performance

Contractor Destination

0001 Delivery Schedule Ship To Address

Delivery Requested By

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