Draft_PWS_for_Tire_Shredder_System_Maintenace.pdf

PERFORMANCE WORK STATEMENT

for Tire Shredders Maintenance at Offutt Air Force Base Bellevue, Nebraska 68113 26 Oct 2015

Reviewed:

Quality Assurance Program Coordinator Date

Program Manager/Functional Commander Date

APPROVED:

Contracting Officer Date

Table of Contents

Section Number and Title Page Number

1.0 Description of Services 2

2.0 Service Summary 4

3.0 Government Furnished Property and Services 4

4.0 General Information 4

5.0 Contractor/Employee Base Pass and Identification and Vehicle Passes 6

6.0 APPENDICES 8

Appendix A – Barrier System Table 10 Appendix B – RoadBlade Tire Shredder Maintenance Schedule 11 Appendix C – Manual Instruction 12 Appendix D- Environmental Management System 13

PERFORMANCE WORK STATEMENT FOR TIRE SHREDDERS MAINTENANCE

1.0 Description of Services. The contractor shall provide all supplies, materials, equipment, tools, labor, personnel, transportation, supervision, and management necessary to perform maintenance and repair services to tire shredder systems on Offutt AFB. All work performed by the contractor shall be performed in accordance with all applicable laws, regulations, standards, instructions and commercial practices. The contractor shall accomplish all tasks identified in this Performance Work Statement (PWS) in order to meet the requirements of the contract and the Service Summary (SS).

1.1 Major Items of Work

a. Basic Maintenance Services. The contractor shall maintain the tire shredder systems in accordance with established professional standards, appendix B, and appendix C. The contractor shall conduct Preventive Maintenance (PM) and related services to sustain the systems and prevent service interruptions per maintenance schedule in appendix B.

Corrective actions shall be performed to correct any deficiency identified on any of the systems, described in paragraph 1.2 below. The contractor shall prepare and maintain records of all services performed and provide two hard copies and a digital pdf copy (emailed) to the Contracting Officer Representative(COR) to ensure all requirements are completed. Records shall be provided within 5 days of the completed maintenance and inspections. The contractor shall immediately inform the COR of any tire shredder system condition that will adversely affect the traffic flow.

b. Corrective Maintenance. The contractor shall perform all corrective maintenance, including adjustments, repairs, and/or replacement of hardware required to restore tire shredder systems to optimum working conditions. Replacement parts under $250.00 shall be covered by the contractor under the basic maintenance contract. Replacement parts over $250.00 will be covered under CLIN 0004. The value of each individual part will be used to determine if it is a reimbursable part for CLIN 0004 not a total list of all repairs. The contractor shall immediately report any required adjustment or repair of the systems hardware identified by the contractor to the COR. The contractor shall maintain all records or reports of contractor services for the duration of the contract and provide two hard copies and a digital pdf copy (emailed) to the Contracting Officer Representative(COR) to ensure all requirements are completed. Records shall be provided within 5 days of the completed maintenance and inspections. All work requests for services shall be documented and signed by the contractor, reflecting the status of each system before and after the work is completed.

1.2 Systems Description

1.2.1 RoadBlade Permanent Tire Shredding System. These systems provide anti-terrorism force protection for the base by providing tire shredders to stop vehicles. Refer to Appendix B for estimated Preventative maintenance (PM) workload.

1.3. Service Calls. The COR, alternate COR from the 55 CES Construction Management Office or the contracting officer are authorized to place service calls to the contractor for maintenance and repair services. Service calls will be classified as emergency, or routine, and the assigned designation will be provided to the contractor with each service call. Service call work shall be completed per paragraph 1.1. For this contract a separate service call will be placed for each gate as work is required, not by each unit.

1.3.1. Emergency Service Calls. Emergency service calls will be placed for the correction of shredder systems conditions that constitute an immediate danger to personnel (Force Protection), threaten property, or require action to restore essential services. The contractor shall be on the job site within two (2) hours after receipt of an emergency service call and shall work continuously until shredder systems are fully functional. Emergency service calls may be placed during normal working hours and outside of normal working hours.

1.3.2. Routine Service Calls. Routine service calls will be placed for work that is not classified as emergency or urgent. The contractor shall ensure all systems are returned to a fully functional state, within two (2) days after receipt of a routine service call.

1.4. Reserved

1.5. Gate Hours. The hours and seasonal periods of operation for Offutt AFB gates are subject to minor modifications. The Government will notify the contractor in advance, of any changes to the hours and seasonal periods of the gates. The normal hours of gate operations are as follows.

a. STRATCOM Gate: 24 Hours a day, 7 days a week.

b. Kenney Gate: 24 Hours a day, 7 days a week.

c. Bellevue Gate: Monday through Friday, 5:30 a.m. – 2:00 p.m.

d. Meyer Gate: Currently not open.

e. East Gate: Currently not open.

2.0 Service Summary (SS): The contract service requirements are summarized in performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The SS provide information on contract requirements, the expected level of contractor performance and the expected method of government surveillance and confirmation of services provided. These thresholds are critical to mission success. Procedures as set forth in the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance, will be used to remedy all deficiencies.

Performance Objective PWS Para

Performance Threshold

SS-1

Maintain RoadBlade Permanent Tire Shredding Systems

1.1 No defects allowed

SS-2

Perform Service Calls

1.3 No defects allowed

SS-3

Reporting and Recordkeeping

1.1 No defects allowed

2.1 Quality Control: The contractor shall develop and maintain a quality control program to ensure services are performed in accordance with commonly accepted commercial practices and services identified in this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-performance and continual repeat of defective service does not occur. A written Quality Control Plan shall be submitted to the Government Representative for review, feedback and approval. The plan shall be submitted no later than 10 days after contract award. The plan shall specifically address the contractor’s strategy to provide quality workmanship, continual process improvement and for correcting deficiencies as required.

2.2. Quality Assurance: See QASP.

3.0 Government Furnished Property and Services: No Government Facilities or Equipment will be provided.

4.0 General Information

4.1 Hours of Operation: Due to heavy traffic during normal base hours, the contractor shall perform the Preventive Maintenance services under this contract and appendix B between the hours of 09:00 to 17:00 on Saturday & Sunday. Other than emergency service calls, the contractor is not required to perform services on Federal Holidays.

4.1.1 Normal Base Hours: Base hours of operation are 0730 hours until 1615 hours, Monday- Friday excluding holidays.

4.1.2 Federal Holidays.

New Year’s Day - 1 January Martin Luther King Day - 3rd Monday in January Washington’s Birthday - 3rd Monday in February Memorial Day - last Monday in May Independence Day - 4 July Labor Day - 1st Monday in September Columbus Day - 2nd Monday in October Veteran’s Day - 11 November Thanksgiving Day - 4th Thursday in November Christmas Day - 25 December

If these holidays fall on Saturday, the preceding Friday will be observed. If these holidays fall on Sunday, the following Monday will be observed. If a holiday falls on a scheduled service day, the Contractor will be responsible for rescheduling services for the following Saturday or Sunday.

4.1.3 Base Closures: Work scheduled but not accomplished because of base closure due to weather, exercises, or actual alert, will be accomplished as soon as possible after reopening the base.

4.2 Traffic Laws: The Contractor and its employees shall comply with base traffic regulations.

4.3 Environmental Management System: See Appendix D.

4.4 Contract Manager: The Contractor shall establish and maintain an office through which the contract manager or alternate(s) can be contacted during work hours. The contract manager or alternate shall be available during normal duty hours to meet on the installation within 2 hours with the government personnel designated by the Contracting Officer to discuss problem areas.

The Contractor shall provide the CO telephone number(s) where surveillance results and complaints can be reported. The Contractor shall also provide to the Contracting Officer the names and phone/pager numbers of Contractor POCs for after business hours including nights, weekends, and holidays. This information will be kept updated by the Contractor whenever personnel changes occur. The contract manager or alternate shall have full authority to act for the Contractor on all contract matters relating to the daily operation of this contract.

4.5 Personnel: Contractor personnel shall present a neat appearance. Contractor personnel shall be easily recognizable while on the installation in conjunction with this contract. This shall be accomplished through the wear of distinctive clothing, overcoats, rain gear, or hats, bearing the company name or logo. The coloring or design of the items selected should be such that identifies personnel easily and quickly for reasons of safety and personal protection.

The government is authorized to restrict the employment under the contract of any Contractor employee or prospective Contractor employee, who is identified as a potential threat to the health, safety, security, general well being, or operational mission of the installation and its population.

4.6 Schedules: The contractor shall submit a schedule for all services described in this PWS to the COR for approval at the pre-performance conference and at within 10 days of each option year award. The schedule shall identify the date(s) of the service will occur. The contractor shall not deviate from the approved schedule without prior approval from the Contracting Officer, Contracting Officer's Representative (COR). Permanent changes to the schedule must be submitted 10 days before implementation and receive COR approval before the Government will allow the proposed changes. The schedule may be submitted electronically using a file format compatible with Government software programs such as "Microsoft Office" software.

4.7.1 Schedule Changes: The COR shall have the ability to adjust the contractors schedules on occurrence bases (non-permanent) due to customer requests or base exercises at no additional costs to the government.

5.0 Contractor/Employee Base Pass and Identification, Special Clearances and Vehicle Passes: The contractor shall comply with all requirements and procedures IAW FAR 5353.242- 9000, Contractor Access to Air Force Installations. All documentation shall be submitted at the pre-performance conference.

5.1 Security Requirements: The contractor will be working in a secure area and will abide by all applicable rules and regulations. The contractor will coordinate with the appropriate Government representative for government escorts to be present while working on the job site.

a. Listing of Employees: The contractor shall maintain a current listing of employees. The list shall include the employee's name, driver’s license number and AF 75 number. The list shall be maintained on and provided to the Government in log form on the electronic submittal tracking system. The list shall be updated within a week when an employee's status or information changes.

b. Security Training: The contractor shall ensure all employees receive initial and recurring security education training from the sponsoring agencies security manager if required. Training must be conducted IAW DOD 5200.1-R, Information Security Program Regulation, and AFI 31- 401, "Information Security Program Management". Contractor personnel who work in Air Force controlled/restricted areas must be trained IAW AFI 31- 101, The Air Force Installation Security Program.

c. Pass And Identification and Base Entry: An Air Force Form 75 (AF 75), Visitors Pass is required for all employees and vehicles. The AF 75 will be issued IAW OAFBI 31-101, section

8.5.11. The contractor shall ensure the pass and identification items required for contract performance are obtained and renewed (as required) for employees and non-government owned vehicles. Contractors shall access the base using the contractor gate (south entrance) and are subject to vehicle search. Contractors will be responsible for escorting all material trucks required for the project from the contractor gate to the job site and back off base. Escort privileges must be included in the AF 75 request for an individual to be an escort.

d. Retrieving Identification Media: The contractor shall retrieve all government identification media, including vehicle passes from employees who depart for any reason before the contract expires; e.g. terminated for cause, retirement, etc. The contractor must turn in badges for all employees under the contract for final payment to be made.

e. For Official Use Only (FOUO): The contractor shall comply with DoD 5400.7-R, Chapter 4, DoD Freedom of Information Act (FOIA) Program, requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material.

f. Reporting Requirements: Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware may pose a threat to the security of DOD personnel, contractor personnel, resources, and classified or unclassified defense information.

Contractor employees shall be briefed by their immediate supervisor upon initial on-base assignment.

g. Physical Security: The contractor shall be responsible for safeguarding all government property and controlled forms provided for contractor use. At the end of each work period, all government facilities, equipment, and materials shall be secured.

h. Controlled/Restricted Areas: The contractor shall implement local base procedures for entry to Air Force controlled/restricted areas where contractor personnel will work. An AF Form 2586, Unescorted Entry Authorization Certificate, must be completed and signed by the sponsoring agencies Security Manager before a Restricted Area Badge (RAB) will be issued.

Not all workers will require a RAB, only supervisors and/or shift foremen will require restricted access and will have escort authority for other employees. Contractor employees must have submitted a National Agency Check (NAC) and have a favorable local files review before receiving a Restricted Area Badge. Access shall be granted IAW AFI 31-501, Personnel Security Program Management.

i. Key Control: (The contractor shall establish and implement methods of making sure all keys issued to the contractor by the Government are not lost or misplaced and are not used by unauthorized persons. The contractor shall not duplicate any keys issued by the government.

1) The contractor shall immediately report to the Quality Assurance Evaluator (QAE) or Program Manager any occurrences of lost or duplicated keys.

2) In the event keys, other than master keys, are lost or duplicated, the contractor may be required, upon written direction of the contracting officer, to re-key or replace the affected lock or locks without cost to the government. The government may, however, at its option, replace the affected lock or locks or perform re-keying and deduct the cost of such from the monthly payment due the contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the government and the total cost deducted from the monthly payment due the contractor.

3) The contractor shall prohibit the use of keys, issued by the government, by any persons other than the contractor’s employees and the opening of locked areas by contractor employees to permit entrance of persons other than contractor employees engaged in performance of contract work requirements in those areas.

j. Explosives or Fire Arms: The contractor shall NOT use or possess explosives or fire arms.

k. Routes: The contractor shall use only established roadways, entrances, and exits as prescribed by the Government Construction Representative.

l. Locations: The contractor’s employees shall be restricted to areas within the contract scope plus direct routes to and from the site from off base.

m. Seat Belts: The use of seat belts by all vehicle and equipment occupants is required at all times while in vehicles and movable equipment.

n. Parking: The Contractor’s employees shall park only in areas designated by the Chief of

Construction Management for this purpose.

o. Vehicle Emblems: The contractor’s commercial vehicles shall display emblems indicating the company name.

6.0 APPENDICES: The government will make all publications, forms, references and report formats listed available. Publications can be accessed on-line at http://www.e-publishing.af.mil/.

Supplements or amendments to listed publication from any organizational level may be issued during the life of the contract. The Contractor shall immediately implement those changes in publications, which result in a decrease, or no change in the contract price. Prior to implementing any such revision, supplement, or amendment that will result in an increase in contract price, the Contractor shall submit to the Contracting Officer a price proposal and obtain prior approval. Price proposals shall be submitted within 15 calendar days from the date the Contractor receives notice of the revision, supplement, or amendment giving rise to the increase in cost of performance. Changes in the contract price due to supplements and amendments shall be considered under the FAR 52.212-4, Contract Terms and Conditions - Commercial Items clause. Failure of the Contractor to submit a price proposal within 15 calendar days from the date of receipt of any change, shall entitle the government to performance in accordance with such change, at no increase in contract price.

APPENDIX A – Barrier System Table APPENDIX B – RoadBlade Tire Shredder Maintenance Schedule Appendix C – O&M

Appendix A - Barrier System Table

Model Location Quantity

RoadBlade Permanent Tire Shredder Bellevue Gate 2

RoadBlade Permanent Tire Shredder Kenney Gate 4

Appendix B – RoadBlade Tire Shredder Preventive Maintenance Schedule

MONTHLY:

Visually inspect the RoadBlade looking for dirt build up at the blades or at the bottom of the trench and clean out with air compressor.

Verify mounting screws that hold the modules to the trench have not vibrated free then tighten all screws.

Verify the adjustment nuts on each blade are tight. The previous shaft that has the ball end should be visible, if not, this possibly is an indication the adjustment nuts is loose then tighten all nuts.

Inspect the interior of the pole mount box. (Record activation cycles for future references).

Verify the back up battery is connected.

Lubricate connecting pins that hold the blades to main shaft.

SEMI-ANNUALLY:

Hose out the bottom of trench and drain outlet .

Turn on heaters in the month of November and turn off in the month of April.

YEARLY:

Replace backup batteries.

Every 50,000 activations o Check contact points on relays for build up.

Ever Every 150,000 activations o Replace motor in activation box – brushes on the motor will start to go bad around 200,000 activations.

Appendix C – O&M

(SEE ATTCHED PDF)

Appendix D- Environmental Management System

SECTION 1C

ENVIRONMENTAL SPECIAL CONDITIONS

SEPTEMBER 2015

INDEX

SPECWRITER: DO NOT DELETE ITEMS / PARAGRAPHS, AS THERE ARE REFERENCES FROM

ONE PART TO ANOTHER, ETC. JUST SAY “NOT USED”

1. Hazardous Material and Material Safety Data

Sheets

2. Report of Hazardous Materials Consumed

3. Disposal of Regulated Waste

4. Spill Prevention Control and Countermeasures

(SPCC) Plan Coordination

5. Waste Water Discharges

6. National Pollutant Discharge Elimination

System (NPDES) Permits for Construction Activities

7. NPDES Permit for Dewatering Operations

8. Delivery & Storage of Material

9. Air Program Requirements

10. Non-Hazardous Solid Waste Diversion

11. Archeological Discoveries

12. Testing

13. Dust Control

14. Clean-up

15. Environmental Management System

16. Jurisdictional Wetlands

17. Radioactive Sources

1. SAFETY DATA SHEETS (formerly called: MATERIAL SAFETY DATA SHEETS).

1.1 Definitions.

Priority chemical means a chemical identified by the interagency Environmental Leadership.

Toxic chemical means a chemical or chemical category listed in 40 CFR Chapter 1, Subpart D, § 372.65.

Hazardous material includes the following:

Hazardous materials as defined by The Department of Transportation in 49 CFR 172 Hazardous substances, extremely hazardous substances, toxic chemicals and hazardous waste as defined by EPA in Title III of the Superfund Amendments and Reauthorization Act and the Resource Conservation and Recovery Act, in 40 CFR

Hazardous Chemicals and Hazardous Substances as defined by the Occupational Safety and Health Administration (OSHA) in 29 CFR 1910, Subpart H – “Hazardous Materials”

1.2 The Instructions for Implementing Executive Order 13423 requires Federal facilities to comply with the provisions of the Emergency Planning and Community Right-to-Know Act of 1986 (EPCRA) (42 U.S.C. 11001-11050) and the Pollution Prevention Act of 1990 (PPA) (42 U.S.C. 13101-13109).

The Instructions Implementing Executive Order 13423 Section VIII paragraph C(2) and the Federal Acquisition Regulation (FAR) 52.223-5 -- Pollution Prevention and Right-to-Know Information requires contractors to provide all information needed by the Federal facility to comply with the following:

(1) The emergency planning reporting requirements of Section 370 of EPCRA (40 CFR Part 370).

(2) The emergency notice requirements of Section 302 of EPCRA (40 CFR Part 302.6)

(3) The list of Safety Data Sheets required by Section 311 of EPCRA (refers to 29 CFR 1910.120)

(4) The emergency and hazardous chemical inventory forms of Section 370 of EPCRA (§ 370.40- 45)

(5) The toxic chemical release inventory of 40 CFR Part 372, Subpart E, § 372.85 of EPCRA, which includes the reduction and recycling information required by Section 6607 of the Pollution Prevention Act of 1990 (42 USC 13106).

1.3 Safety Data Sheets.(SDS)

Fifteen (15) working days prior to bringing hazardous materials onto Offutt AFB the contractor shall submit the Safety Data Sheets and usage information on all hazardous materials they (including all subcontractors) intend to use throughout the life of the contract. The 55th CE’s Construction Management Element (55 CES/CEPM) person assigned to that contract, or the contract’s Contracting Officers Representative (COR), will review the information with the Environmental Element (55

CES/CEIEC).

1.4 Storage and Handling.

All hazardous materials shall be stored and handled in accordance with all Occupational Safety and Health Administration (OSHA) and National Fire Prevention Association (NFPA) requirements. In addition to those requirements, all storage and staging areas shall be provided with secondary containment and shall be located away from traffic areas and protected from any incursion into the area that could damage the containers or cause a spill. Secondary containment shall be provided by the contractor to contain at least 110% of the volume of the largest container stored so as to contain any spills or leaks. When stored outdoors, all hazardous materials shall be covered to avoid contact with the elements and to keep precipitation from entering the secondary containment structure.

1.5 Hazardous Material Storage Plan.

NOT USED

1.6 Spill Reporting.

Contractor shall immediately report all spills of hazardous materials to the 55th CES Fire Department and to 55th CES/CEIE. 55 CES/CEIEC will file all reports required for environmental regulatory compliance. The Contractor is responsible for the cleanup of all spilled material including restoration of the any areas contaminated by the spill including costs incurred by the government for any assistance or remedial action taken by the government on behalf of the contractor. All clean up and restoration shall be done to the satisfaction of the government. Handling and disposal of spill clean-up material shall be in accordance with Paragraph 3.

2. REPORT OF HAZARDOUS MATERIAL CONSUMED.

Upon completion of project, before 100 percent payment is made, all quantities of consumed hazardous material on this job will be submitted for CEIEC recordkeeping. If the project is not complete by 1 January, all hazardous material used on this job before that date must be submitted by 1 February and again at the completion of the project before 100 percent payment is made.

Hazardous material is defined in Section 1 (above).

3. DISPOSAL OF REGULATED WASTES.

Contractor shall comply with all federal, state, local, and Offutt AFB regulations and requirements concerning the proper handling, accumulation, and disposal of regulated wastes. These include, but are not limited to:

Title 40 Code of Federal Regulations (CFR) Parts 260/280 (40 CFR 260-280) Federal solid and hazardous waste regulations.

Title 49 Code of Federal Regulations (CFR) Parts 171-173 (49 CFR 171-173) Federal transportation regulations.

Title 40 Code of Federal Regulations (CFR) Part 112 (40 CFR 112) Spill Prevention Control and Countermeasure Plan

State of Nebraska Administrative Code Title 128 State solid and hazardous waste regulations.

City of Omaha Code Chapter 31 City of Omaha sewer standards

Offutt AFB Hazardous Waste Management Plan Summarizes the hazardous waste accumulation and storage requirements.

3.1 Training.

The contractor is responsible for ensuring all contract personnel who handle or are exposed to hazardous waste are trained in accordance with applicable regulations and requirements.

Supplemental hazardous waste training is available at the Environmental, Safety and Occupational Health Training Network (www.esohtn.com). This computer-based training module should not be considered to encompass all of the hazards associated with hazardous waste management. The contractor shall maintain hazardous waste training records for all contract personnel. These records will be maintained at the jobsite and available to 55 CES personnel upon request.

3.2 Accumulation, Storage, and Sampling Wastes.

Contractor activities which generate hazardous waste must operate an Initial Accumulation Point (IAP) for the collection of wastes. The IAP must have its siting approved IAW AFPAM 32-7043 and coordinated with the Fire Department, Ground Safety, Bioenvironmental Engineering and Environmental Compliance. The operation of the IAP must conform to 40 CFR 262.34 and the Offutt AFB Hazardous Waste Management Plan (HWMP). 55 CES/CEIE will provide waste stream analysis and waste management consultation to properly manage contractor-generated wastes to ensure that all regulatory requirements are fulfilled. Waste sampling will be accomplished by the contractor at an accredited laboratory at no additional cost to the government. Waste analysis records will be maintained by the contractor and forwarded to 55 CES/CEIEC.

Waste accumulated at the IAP will be turned over to 55 CES/CEIE or the designated hazardous waste contractor for disposal through DLA Disposition Services.

Items that can be considered regulated (hazardous) wastes include, but are not limited to, paints, thinners, solvents, adhesives, acidic and caustic compounds, fuels and oils intended for disposal, lead acid batteries, fluorescent lamps (light bulbs), etc.

3.3 Containers and Containment

Contractor shall supply all waste storage containers, which shall be new or refurbished and labeled as Department of Transportation (DOT) approved. Containers shall be compatible with the material/waste stored in them. Secondary containment (meeting the requirements of paragraph 1) for all containers shall be provided. All additional storage and handling requirements of the Offutt AFB HWMP shall be followed.

3.4 Disposal Procedures

For hazardous wastes (including universal wastes), the contractor shall contact 55 CES/CEIEC for disposal. Sampling results, safety data sheets and waste stream information will be provided. Waste may not be accumulated in excess of 55 gallons. Prior to completion of this Contract, the contractor shall deliver all hazardous waste for disposal within three days to the 90-Day accumulation point, Bldg

594. All drum movements to any 90-day storage facility by the contractor will be at no additional cost to the government. Disposal cost for hazardous waste disposal shall be the responsibility of the government.

Prohibited wastes are liquids or liquids containing solids that are prohibited by Omaha code from being disposed of to the sanitary sewer. Contractor shall submit test results for CEIEC to determine proper disposal. Contractor will be directed to deliver the container to the 90-day accumulation points on base at no additional charge to the government. Disposal cost for prohibited waste disposal shall be the responsibility of the government.

Special wastes (e.g. fuel-contaminated soil) are wastes which may be disposed of at specially-designated landfills, with the landfill's prior approval. The contractor must submit a request for disposal along with all required testing analysis and receive approval of CEIEC for disposal of special wastes to either landfill. The Contractor is responsible for all costs associated with disposal of special wastes.

Non-regulated wastes (e.g. C and D wastes) shall be disposed of at a Nebraska Department of Environmental Quality (NDEQ) approved landfill. Contractor is responsible for all costs associated with the disposal of non-regulated wastes

4. SPILL PREVENTION CONTROL AND COUNTERMEASURES (SPCC) PLAN.

4.1 Condition of Equipment.

All contractor equipment (including containers and vehicles) shall be kept in good condition while on the base. Any equipment found leaking or dripping any hazardous material (e.g. oil, fuel, etc.) shall be taken out of service immediately until repaired and all spilled material shall be cleaned up in accordance with the requirements called out under the Hazardous Material section.

4.2 SPCC Plan.

The contractor is responsible for handling, using, and storing all regulated petroleum oil (including fuel) on the facility in accordance with the requirements of 40 CFR 112 and Offutt’s Spill Prevention Control and Countermeasures (SPCC) Plan. Prior to bringing any petroleum storage container on base the contractor shall submit certification for CEIEC approval that the owner of the container has in-place a SPCC plan in accordance with 40 CFR 112 and that the container is a part of that plan. Contractor shall submit a Petroleum Container Storage Plan for CEIEC approval. The plan shall include the following information:

(a) Site plan with the location of containers

(b) Capacity of each container

(c) Contents of each container

(d) Containers must have secondary containment that will contain at least 110% of the capacity of the container. If secondary containment is not available the container must be labeled with a certification that it has passed integrity testing performed in accordance with 40 CFR 112 within the past two years.

(e) List (type and quantity) of spill control and clean-up materials in sufficient quantity to contain and cleanup the quantity of regulated petroleum products stored.

(f) Certification the tanks meet all of the following requirements:

The capacity of the tank shall not exceed 12,000 gal (45,420 L).

All piping connections to the tank shall be made above the normal maximum liquid level.

Means shall be provided to prevent the release of liquid from the tank by siphon flow.

Means shall be provided for determining the level of liquid in the tank. This means shall be accessible to the delivery operator.

Means shall be provided to prevent overfilling by sounding an alarm when the liquid level in the tank reaches 90 percent of capacity and by automatically stopping delivery of liquid to the tank when the liquid level in the tank reaches 95 percent of capacity. In no case shall these provisions restrict or interfere with the proper functioning of the normal vent or the emergency vent.

5. WASTE WATER DISCHARGES.

Any release of waste water onto the ground or into Waters of the State (including storm water inlets and open drainage ditches that flow into Waters of the State) from Offutt’s sanitary sewer collection system shall be immediately reported to the contracting officer, the contract inspector, and CEIEC.

The report shall include the following information:

Location of release Time of release Cause of release Amount released Corrective actions taken

The contractor is responsible for the cost of all cleanup associated with any release. A written report containing the same information as the verbal report shall be submitted for CEIEC records within 24-hours of the release.

6. NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM (NPDES) PERMITS FOR

CONSTRUCTION ACTIVITIES.

Construction activities (including other land-disturbing activities) that disturb one (1) acre or more are regulated under the NPDES storm water program and require a NPDES Permit for Storm Water Discharges from a Construction Site. This includes smaller sites that are part of a larger common plan of development that will or has the potential to disturb one (1) acre or more of land over the duration of the contract. The contractor is responsible for all material and labor costs associated with the required permit. A copy of the standard permit for construction sites is available on the NDEQ web site. The contractor shall submit to the government all weekly inspection reports as well as required inspections after rain events in pdf format and upload to a log on the required website submittal system. Please note where state and Environmental Protection Agency (EPA) guidelines conflict the more stringent will apply on federal installations.

6.1 Permit Application.

Operators of regulated construction sites equal to or greater than one acre are required to obtain permit coverage from the Nebraska Department of Environmental Quality (NDEQ) and to develop and implement a Storm Water Pollution Prevention Plan (SWPPP) in accordance with the permit. A copy of the Construction Storm Water - Notice of Intent (CSW-NOI) submittal and the SWPPP required by NDEQ shall also be submitted for approval by 55 CES/CEIEC. Upon approval from CEIEC and receipt of the CSW Permit issued by NDEQ a copy shall be submitted to CEIEC for recordkeeping.

6.2 Storm Water Pollution Prevention Plan (SWPPP) for State-regulated sites.

In addition to the NPDES requirements to be included in the SWPPP, the following items shall also be addressed:

Spill prevention and control for materials and wastes, Construction debris and litter management, Concrete waste management (including rinsing concrete from trucks), Sanitary/septic waste management, Liquid waste management.

Prior to beginning construction the contractor shall have both a NDEQ CSW-NPDES Permit and approval of the SWPPP from CEIEC.

6.3 Grading and Erosion Control.

Temporary and permanent structural practices shall be installed in accordance with the City of Omaha Soil Erosion and Sediment Control Manual (copies available from the city of Omaha Public Works Department) and maintained in accordance with the issued NPDES permit requirements to eliminate sediment and other contaminants from leaving the construction site.

Documentation of all inspections required by the permit shall be kept on site in accordance with the permit and copies of all documentation shall be submitted for CEIEC recordkeeping within two (2) days of the completion of the document. Any deficiencies with the SWPPP discovered during the course of the project shall be corrected immediately.

6.4 Construction Activities Less Than One Acre

Construction activities that disturb less than one acre require the submittal, for 55 CES/CEIEC approval, of a project SWPPP (which follows NDEQ permit requirements) and the installation and maintenance of temporary and permanent structural devices and practices (which follow the City of Omaha Soil Erosion and Sediment Control Manual) to eliminate sediment and other contaminants from leaving the construction site. Inspections of the control structures are required at the same frequency as if a permit was received from the State of Nebraska.

6.5 NPDES / SWPPP Termination Letter

Per State requirements, termination of the permit is required in writing at the completion of construction. A copy of the contractor’s letter to the state and the State’s response shall be submitted to CEIEC. If the site is less than 1 acre and a State permit is not required, the contractor shall submit a letter to CEIEC terminating their SWPPP.

7. NPDES PERMIT FOR DEWATERING OPERATIONS.

All dewatering operations (including, but not limited to, pumping from an excavation, lowering the groundwater level via well points, hydrostatic testing, etc.) require dewatering permits issued by NDEQ. The contractor is responsible for obtaining and meeting all the requirements of dewatering permits. A copy of all NOI for the permit shall be submitted to CEIEC for review and approval. No dewatering operation shall occur until a permit has been issued by NDEQ to the contractor and submitted to CEIEC for verification. Copies of all reports, inspections, analytical testing, etc. required as part of the permit requirements shall be submitted to CEIEC within two (2) days of completion. If any of these items are to be submitted to NDEQ, a copy of the submittal letter to NDEQ will accompany the CEIEC submittal. For dewatering in areas with contaminated groundwater, the contractor shall be responsible for weekly sampling and analysis for priority pollutants (Volatile Organic Chemicals (VOCs) and semi-VOCs, metals, etc.) in accordance with the permit requirements. In addition, the contractor shall submit for CEIEC approval the method of disposal of the water.

Generally, if analysis indicates the contamination in the water exceeds the permit limits, the contractor, with the approval of CEIEC, can discharge the water to the sanitary sewer. If analysis indicates contamination levels below the permit limits, the contractor, upon CEIEC approval, can discharge the water to the storm sewer. The contractor shall be responsible for all the material and labor cost associated with the requirements of the permit and discharging the water to either type of sewer based on the weekly analytical results. The contractor is not responsible for any sewer fees for disposal of effluent from a dewatering operation to the sanitary sewer.

8. DELIVERY AND STORAGE OF MATERIAL.

The contractor shall use only established roadways, entrances, and exits as prescribed by the Government Construction Representative. Materials and equipment shall be stored only in designated areas, and shall be transported directly to and from the construction site under strict regulations as prescribed by the Government Construction Representative. Materials quantity receipt shall be given to the Government Construction Representative upon delivery of materials to job site.

9. AIR PROGRAM REQUIREMENTS.

The following air emission units, when involved as part of a construction project, require issuance of a construction permit (in accordance with NDEQ Title 129, Chapter 17, Section 001) prior to beginning construction work associated with the emission unit. The permit application will be completed by CEIEC after being notified by the contractor of this need/requirement. The contractor must allow approximately 90 days between the start of the permit application and issuance of the permit for the following situations:

Specs for a generator (emergency or permanent) with an engine power greater than 220 KW Incinerator installation Installation/modifications to bulk storage tanks Construction/modifications to the fire training simulator Construction of a single boiler greater than 10 million BTU/hr Construction of a paint booth or modifications to an existing booth

It is a violation of permitting requirements to begin installation of the above units without first obtaining proper authorization. Any questions concerning the need for an air construction permit can be directed to 55 CES/CEIEC, 294-4087.

10. NONHAZARDOUS SOLID WASTE DIVERSIONS.

In keeping with the Air Force solid waste diversion rate goal, the contractor will divert at least 50% of the construction and demolition debris generated during the project. The waste may be reused, recycled, sent to a waste-to-energy incinerator, or managed in another approved manner that keeps it from going to a landfill. Some items that can be recycled or reused are scrap metal, cardboard, concrete, wood, and asphalt. The contractor will track and report the amount of construction and demolition debris disposed in a landfill, recycled, or sent to a waste-to-energy incinerator each quarter.

The attached form will be completed and submitted to Construction Management no later than the first working day after the end of each quarter (31 Dec, 31 Mar, 30 Jun, 30 Sept).

NON-HAZARDOUS SOLID WASTE DIVERSION

Contact information

Name

Phone

Date

Fiscal Year Quarter Q1 =October 1 - December 31 Q2 = January 1 - March 31 Q3= April 1 - June 30 Q4 = July 1 - September 30

Project Name(s) (e.g. construction of Wing Headquarters)

Construction and demolition related solid waste disposal data (Do not include base-wide routine solid waste picked up by BFI)

Total solid waste disposed (tons)

Construction and demolition related recycling data

(Do not include base-wide, routine recycling such as aluminum cans and paper.)

Total recycled (tons)

Materials recycled (provide tonnage) Asphalt Concrete Wood scrap Metal Soil Other recycling (Do not include base-wide, routine recycling such as aluminum cans and paper.) Describe and provide tons.

Items reused that would otherwise be disposed. Please describe and provide tons.

11. ARCHEOLOGICAL DISCOVERIES.

If archeological resources are encountered during construction, the Contractor will immediately cease operations and report their findings to the Government Construction Representative. Procedures are outlined in Air Force Instruction 32-7065 (Cultural Resources Management), Paragraph 2.8, and will then be followed in final disposition of these items.

12. TESTING.

The Contractor shall analyze and test environmental samples using standardized methods in current editions of approved testing references such as SW-846, “Test Methods for Evaluating Solid Wastes, Physical/Chemical Methods”; 40 CFR 136, “Guidelines Establishing Test Procedures for the Analysis of Pollutants”; and “Standard Examination of Water and Wastewater”. The Contractor shall ensure the defensibility of test and analytical results through execution of scientifically sound activities.

13. DUST CONTROL.

Control of dust during construction, demolition activities, debris removal and any other activities required as a part of the work under this contract must be thorough and complete. For outside construction: dust/ particulate matter associated with the construction process is not to become airborne in such quantities and concentrations that it remains visible in the ambient air beyond the boundaries of the construction site. Dust control shall be addressed in the Storm Water Pollution Prevention Plan (SWPPP) as required by NPDES subsection above.

14. CLEAN UP.

Clean up of all items shall be accomplished by the end of each day. The contractor will also be responsible for cleaning mud, rock, and debris deposited by the contractors, sub-contractors, or supplier’s vehicles from all roads in the construction areas used by these vehicles. Mud, rock and debris shall not be washed down the storm sewer to satisfy this requirement.

15. ENVIRONMENTAL MANAGEMENT SYSTEM.

Offutt AFB has implemented an Environmental Management System (EMS) and every contract employee that will physically work on the installation is required to take initial EMS awareness training.

The Contractor shall ensure all employees, prior to their performance of any contract work on the installation will complete the EMS Awareness Level Training. Training may be accomplished via ESOHTN.com, or a government provided PowerPoint slideshow and 12 multiple choice questions in which a score of 100% is required to pass.

ESOHTN.com option: Note that this is a password-protected website, so the contractor must include time for the site administrator to assign required password(s). The employee’s printed training certificate is required to be provided to the Contracting Officers Representative (COR) via the electronic submittal system for inclusion in the project file No Later Than (NLT) 10 days following the effective date of the contract.

Government-provided PowerPoint slideshow and test option: Training material will consist of a government provided PowerPoint slideshow and 12 multiple choice questions in which a score of 100% is required to pass. After completion of training the contractor shall provide a list of employees along with the training dates to the Contracting Officers Representative (COR) via submittal system for inclusion in the project file No Later Than (NLT) 10 days following the effective date of the contract.

Any new or replacement employee shall receive this training prior to commencing work on Offutt AFB and the proof of acknowledgement shall be forwarded to the COR no later than the end of the week the employee begins work. Both/either trainings are a 20 minute requirement. Questions regarding the training should be addressed to the CEIEC EMS Coordinator.

16. JURISDICTIONAL WETLANDS.

Contractors must obtain approval/coordination from CEIEC prior to conducting any work in or potentially impacting a ditch, stream, or other body of water which may be classified as a jurisdictional wetland on OAFB property. Per 33 CFR 328.a and 40 CFR Part 230 Section 404b. If the area is deemed to be a jurisdictional wetland then a section 404b permit will need to be obtained from the US Army Corps of Engineers prior to the start of any work.

17. RADIOACTIVE SOURCES.

The following information concerns "Contractors or any Entity" wanting to bring "Radioactive Sources" (Equipment/Any Radioactive Items) on Offutt AFB (OAFB). The "Radioactive Items" must have the OAFB Radiation Safety Officer’s (RSO) coordination and must have her/his written approval to do this.

In accordance with (IAW) AFI 40-201 the contractor will:

1.17.1 Ensure that contractors supporting the PM coordinate with the IRSO prior to bringing RAM onto USAF installations. Ensure contractors are fully informed (orally and in writing) of the requirement to possess the appropriate licensure. In areas of exclusive Federal jurisdiction, contractors must have an NRC license, or an Agreement State license with current NRC Form 241, authorizing possession, use, storage, and transfer of RAM on the installation. Written approval from the installation commander's appointed approval authority is also required; this is normally the IRSO.

1.17.1.1 Ensure contractors have established procedures instructing their employees and subcontractors on how to use their RAM safely. Contractors are solely responsible for the safety and health of their employees and subcontractors.

1.17.1.2 Contractors shall immediately contact the IRSO and contracting officer if radioactive devices/items may impact operations, personnel, facilities, or real estate.

IAW AFI 40-201 OAFB Supplement:

1.17.2 Ensure contractors using Radioactive Material (RAM) on Air Force Installations have installation RSO approval prior to bringing RAM or radiation-producing devices onto Air Force controlled property. The contractor shall contact the installation RSO at least 30 Days prior to the intended use; so adequate time is provided to ensure proper licensing or permitting.

The Offutt AFB RSO is the Bioenvironmental Engineering Flight Commander, 55 AMDS/SGPB, (402) 294-6432.

- - END OF SECTION - -