USAMS_III_Section_L__FBO_Draft.pdf

SECTION L

GENERAL INSTRUCTIONS TO OFFERORS

L1.0. PROPOSAL PREPARATION INSTRUCTIONS

L1.1. To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The response shall consist of the volumes as identified in Paragraph L2.0., Table 2.0. It is the offeror’s responsibility to ensure the completeness of the proposal. Evaluation of a proposal will be conducted only on the basis of the information contained within it and the Government will not assume that an offeror possesses any capabilities not specified.

L1.2. The Contracting Officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the contracting officer will review this determination and if, in the contracting officer's opinion, adequate price competition exists no additional cost information will be requested and certification under FAR

15.406-2 will not be required. However, if at any time during this competition the contracting officer determines that adequate price competition no longer exists; offerors may be required to submit information to the extent necessary for the contracting officer to determine the reasonableness of the price.

L1.3. SPECIFIC INSTRUCTIONS

L1.3.1. BUDGET PROFILE

The following provides the projected budget profile for USAMS III. Dollars shown below are in millions. The FY designation represents the Government’s fiscal year starting 1 October and ending 30 September. The IDIQ ordering period will start 13 March 2014 and conclude 12

March 2019 for a five year ordering period consisting of a 12-month base year and four one year option periods,. Task Orders awarded during the effective ordering period may continue performance for up to three years beyond the final ordering date.

Ordering Period TO Performance

$ in Millions PoP 1 PoP 2 PoP 3 PoP 4 PoP 5 PoP A PoP B PoP C TOTAL

Total O&M

(3400)

$60.0 $60.0 $60.0 $60.0 $60.0 $60.0 $60.0 $60.0 $480.0

Total R&D

(3600)

$2.5 $2.5 $2.5 $2.5 $2.5 $2.5 $2.5 $2.5 $20.0

Grand Total $62.5 $62.5 $62.5 $62.5 $62.5 $62.5 $62.5 $62.5 $500.0

L1.3.2. POINTS OF CONTACT (POCs)

The Contracting Officer/Contract Administrators are the sole points of contact for this acquisition. Address any questions or concerns you may have to the Contracting Officer and the

Contract Administrators. For this acquisition, the Contracting Officer is Mr. Eric Mahowald and the Contract Administrator is Ms. Jaimie Haddock.

55 CONS/LGCZ

ATTN: Mr. Mahowald, and Ms. Haddock

101 Washington Square, Bldg 40

OFFUTT AFB, NE 68113

Fax: 402-294-0430

Mr. Mahowald’s contact information: USAMS organization email

Email: eric.mahowald@offutt.af.mil usams@offutt.af.mil

Phone: (402) 232-6360

Ms. Haddock’s contact information:

Email: jaimie.haddock@offutt.af.mil

Phone: (402) 232-5690

L1.3.2.1 All inquiries must be made in writing and submitted electronically to the above e-mail addresses. Offerors will receive a notice of receipt. If they do not, it is their responsibility to follow-up by contacting the Contracting Officer and Contract Administrators, (phone numbers listed above). Written inquires (questions) will be answered in writing and provided to all

Offerors via posting(s) to the Federal Business Opportunities (FedBizOpps) website at www.fbo.gov.

L1.4. PROPOSAL ACCEPTANCE PERIOD AND DUE DATE

The proposal due date is specified in Table 2.0 and proposals shall be submitted in accordance with the instructions in L1.0 through L6.4. The offeror shall make a clear statement that its offer is valid for at least 365 days beyond the due date. Late proposals will be handled IAW FAR

15.208. If any proposal is received late, the Contracting Officer will promptly notify the offeror that its proposal was received late and whether the proposal will still be considered. It is the offeror’s responsibility to confirm the Government has received the proposal. A receipt e-mail will be sent to the offeror. If the offeror does not receive a confirmation, it is their responsibility to contact the POCs.

L1.5. BROCHURES, DOCUMENTATION, BINDING, AND ARTWORK

Elaborate brochures or documentation, binding, detailed artwork, or other embellishments are unnecessary and are not desired.

L1.6. DISCREPANCIES

mailto:eric.mahowald@offutt.af.mil mailto:usams@offutt.af.mil mailto:jaimie.haddock@offutt.af.mil http://www.fbo.gov/

If an offeror believes the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the Contracting Officer in writing with supporting rationale, prior to proposal submission.

L1.7. DISPOSITION OF PROPOSALS

In accordance with FAR Subpart 4.8, Government Contract Files, the Government will retain the

“original” copy of all proposals and supplemental documents provided. Unless the offeror requests otherwise, the Government will destroy all extra copies of proposals and additional documents submitted. No destruction certificate will be provided.

L1.8. PROPOSAL CLARITY

The proposal shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal shall not simply rephrase or restate the

Government’s requirements, but rather shall provide convincing rationale to address how the offeror intends to meet the requirements. The offeror shall also provide a matrix cross-referencing back to the requirements documents. (NOTE: Section J, Attachment 13: Technical

Cross Reference Matrixes may be utilized or a matrix in the offeror’s format.) The offeror shall assume that the Government has no prior knowledge of the offeror’s capabilities and experience, and will base its evaluation on the information presented in its proposal. The offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion.

L1.9. RESTRICTIONS ON DISCLOSURE AND USE OF PROPOSAL

A proposal may include data, such as technical designs or concepts, financial data, or management plans that the offeror does not want disclosed to the public for any reason, or used by the Government for any purpose other than proposal evaluation and contract award. If the offeror wishes to restrict the proposal, the offeror shall mark it in accordance with FAR 52.215-

1. Any unmarked proprietary information will be considered releasable under the restrictions of the Freedom of Information Act.

L1.10. SECURITY REQUIREMENTS

The DoD Contract Security Classification Specification, DD Form 254, incorporated as

Attachment 02 in Section J, identifies the security clearance requirements and classified material handling requirements of this contract.

L1.11. GOVERNMENT FURNISHED PROPERTY (GFP)

Government Furnished Property/Information will be identified on individual task orders as applicable.

L1.12. DEBRIEFINGS

The Contracting Officer will promptly notify offerors of any decision to exclude them from the competitive range, whereupon they may request and receive a debriefing in accordance with

FAR 15.505, Preaward Debriefing of Offerors. The Contracting Officer will also notify unsuccessful offerors in the competitive range of the source selection decision in accordance with FAR 15.503, Notifications to Unsuccessful Offerors. Upon such notification, unsuccessful offerors may request and receive a debriefing. IAW FAR 15.505(a)(3) Offerors are entitled to no more than one debriefing for each proposal. Offerors desiring a debriefing must make their request in accordance with the requirements of FAR 15.506, Postaward Debriefing of Offerors, as applicable.

L2.0. ORGANIZATION OF PROPOSALS

The offeror shall prepare the proposal as set forth in the Proposal Organization Table 2.0 below.

The titles and contents of the volumes shall be as defined in this table, all of which shall be within the required page limits and with the number of copies as specified in Table 2.0. The volumes identified in the table shall be separately bound in three-ring, loose-leaf binders. The proposal organization shall be as follows:

Table 2.0: USAMS III Proposal Organization & Page Count

Volume & Title Maximum

Page Limit

*Number of Copies Required

I. Technical 58 Original plus eight (8) Copies, and one (1) electronic copy

Executive Summary** 3 Original plus eight (8) Copies, and one (1) electronic copy

Criteria Subfactors

Program Management 10 Original plus eight (8) Copies, and one (1) electronic copy

Strategic Deterrence 5 Original plus eight (8) Copies, and one (1) electronic copy

Space Operations 5 Original plus eight (8) Copies, and one (1) electronic copy

Cyberspace Operations 5 Original plus eight (8) Copies, and one (1) electronic copy

Joint Electronic Warfare 5 Original plus eight (8) Copies, and one (1) electronic copy

Global Strike 5 Original plus eight (8) Copies, and one (1) electronic copy

Missile Defense 5 Original plus eight (8) Copies, and one (1) electronic copy

Intelligence, Surveillance and Reconnaissance

(ISR)

5 Original plus eight (8) Copies, and one (1) electronic copy

Combating Weapons of Mass Destruction 5 Original plus eight (8) Copies, and one (1) electronic copy

Analysis and Targeting 5 Original plus eight (8) Copies, and one (1) electronic copy

II. Past Performance Original plus five (5) copies, and one (1)

Table of Contents 1

Summary 2

Offeror’s Past Performance Information Documents 3 pages for each reference

(see para.

L4.5)

Subcontractor/Teaming Partner/Joint Venture Past

Performance Information Document

3 pages for each reference

(see para.

L4.5)

L2.2. PROPOSAL FORMAT AND CONTENT

L2.2.1. PAGE LIMITATIONS

Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal and paper copies will not be returned to the offeror.

Excess pages shall be destroyed along with all extra copies of unsuccessful proposals (ref. L1.7).

For electronic submission, no hidden fields, macros, comments, etc. will be read. All information must be written clearly and be easily accessible. Page limitations may also be placed on Evaluation Notices (ENs), if required. The page limitations for ENs, if any, will be identified in the correspondence forwarding the ENs to the offerors. When both sides of a sheet of paper display printed material, it shall be counted as two pages. Each page shall be counted except: cover pages, tables of contents, cross-reference matrix, tabs, glossaries, skill set matrix and qualification summaries.

L2.2.2. PAGE SIZE

Page size shall be 8.5 x 11 inches, not including foldouts. Pages shall be single-spaced. Except for the reproduced sections of the solicitation document, the text size shall be no less than Times

New Roman 10 point. Use at least 1-inch margins on all sides of each page. Pages shall be numbered sequentially by volume. If there are discrepancies in page counts between paper, CD-

ROM volumes and e-mail submittals, the paper version shall take precedence.

L2.2.3. TABLES, CHARTS, GRAPHS, AND FIGURES

Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible and shall not exceed 11 by 17 inches in size when printed. Foldout pages shall fold entirely within the volume, and count as two pages. Foldout pages may only be used for large tables, charts, graphs, diagrams and schematics, and not for pages of text. For tables, charts, graphs and figures, the text shall be no smaller than 8 point.

Past Performance Questionnaire Tracking Record*** No page limit

Past Performance Assessment Form No page limit

Consent Letters No page limit

Client Authorization Letters No page limit

Organization Structure Change History 2

Quality Awards

III. Price Proposal (Section J, Attachment 04, Price

Model shall be returned as a part of the Price Proposal)

No Page Limit Original plus five (5) copies, and one (1) electronic copy.

IV. Contract Documentation

No Page Limit Original plus two (2) copies, and one (1)

* All documents are due by 2:00 PM prevailing local time on _12 March 2013__.

** The Executive Summary, although part of Volume I, shall not count against the 58 page maximum limit for the Technical

Volume. The Executive Summary document shall not exceed 3 pages, not counting the Table of Contents as stated in L2.2.1.

***Past Performance Tracking Record (electronic copy) due 1 March 2013.

L2.2.4. CLASSIFIED INFORMATION

Proposals shall not contain classified information.

L2.2.5. PRICING INFORMATION

All pricing information shall be addressed only in the Price Volume III.

L2.2.6. ELECTRONIC MEDIA

Offeror shall submit all volumes in electronic format, using IBM-compatible, virus-free CD-

ROM(s). On each CD-ROM indicate the offeror’s name, solicitation number, volume, and title.

One CD-ROM containing all volumes with all documents is preferred, but multiple CD-ROMs are acceptable. WinZip shall be the compression/ decompression program used if files are required to be compressed. The electronic copies of the proposal shall be submitted in a format readable and usable by Microsoft Office 2010 (MS Word, MS Excel, PowerPoint or PDF format viewable with standard Adobe Acrobat Reader X). Hidden fields, comments, macros, etc. shall be omitted, and read passwords on files shall not be used. The files shall be consistent and uniformly named to allow for easy distinction between Volume, Tab, etc. Inclusion of company name or abbreviation is acceptable. The documents submitted in electronic format, if printed, should match the original paper copy. In the event there is a discrepancy between the content found in a paper copy and an electronic copy, the paper copy shall take precedence. The receipt of the paper copy shall constitute the timely receipt of the formal proposal.

L2.2.7. CROSS-REFERENCE MATRIX

To the greatest extent possible, each volume shall be written on a standalone basis so that its contents may be evaluated with minimal cross-referencing to other volumes of the proposal.

Cross-referencing within a proposal volume is permitted where its use would conserve space without impairing clarity. Offeror shall provide a cross-reference matrix indicating the corresponding proposal paragraph in that section and/or volume which addresses the referenced item. Information required for proposal evaluation that is not found in its designated volume or within the cross-reference matrix will be assumed omitted from the proposal. The cross-reference matrix will not count against the page limitations for their respective volumes.

L2.2.8. TAB INDEXING

Each volume shall contain a detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections. Table of contents, indexes and tabs do not count against the page limitations for their respective volumes.

L2.2.9. GLOSSARY OF TERMS

Each volume shall contain a glossary of all abbreviations, acronyms and/or terms used, with an explanation for each. Glossaries do not count against the page limitations for their respective volumes.

L2.2.10. BINDING AND LABELING

Each volume of the proposal shall be separately bound in a three-ring, loose-leaf binder, which shall permit the volume to lie flat when open. Staples shall not be used. A cover sheet shall be included in each volume, clearly marked as to volume number, title, copy number, solicitation identification and the offeror's name. Be sure to apply all appropriate markings including those prescribed in accordance with FAR 52.215-1(e), Restriction on Disclosure and Use of Data, and

FAR 3.104-4, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection Information.

L2.2.11. DISTRIBUTION

The “original” and all copies of the proposal (See Table 2.0) shall be identified and mailed or delivered to 55CONS at the following address:

55th Contracting Squadron/LGCZ

ATTN: USSTRATCOM SYSTEMS AND MISSIONS SUPPORT III (USAMS III)

(Mr. Eric Mahowald)

101 Washington Square, Bldg. 40

Offutt AFB, NE 68113-2107

Offerors are cautioned that Offutt AFB, NE has visitor control procedures requiring individuals not affiliated with the installation to obtain a visitor pass prior to entrance. SIGNIFICANT

DELAY SHOULD BE ANTICIPATED WHEN HANDCARRYING PROPOSALS AND ALSO

YOU ARE WARNED THAT YOU MAY NOT BE ABLE TO ACCESS THE BASE (E.G.

DURING A BASE LOCK-DOWN). IF YOU PLAN TO DELIVER YOUR PROPOSAL AND

DO NOT HAVE ACCESS TO THE BASE, YOU MUST COORDINATE WITH THE 55

CONS POCS LISTED ABOVE NO LESS THAN 2 BUSINESS DAYS PRIOR TO THE

PROPOSAL DUE DATE.

If mailing, the outside of the envelope or box(es) should be marked as follows:

NOTE: TO BE OPENED BY ADDRESSEE ONLY

SOURCE SELECTION INFORMATION – SEE FAR 3.104

FOR OFFICIAL USE ONLY

L3.0. VOLUME 1 –TECHNICAL

L3.1. GENERAL

The purpose of the Technical Volume is to provide the Government the ability to evaluate the management and technical capability of the offeror to perform the USSTRATCOM Systems and

Missions Support III (USAMS III) requirement. At a minimum, the Technical proposal shall consist of the following sections:

VOLUME I: Technical

Executive Summary

Subfactor 1: Program Management

Subfactor 2: Strategic Deterrence

Subfactor 3: Space Operations

Subfactor 4: Cyberspace Operations

Subfactor 5: Joint Electronic Warfare

Subfactor 6: Global Strike

Subfactor 7: Missile Defense

Subfactor 8: Intelligence, Surveillance, and Reconnaissance (ISR)

Subfactor 9: Combating Weapons of Mass Destruction

Subfactor 10: Analysis and Targeting

L3.1.1. The offeror’s Technical proposal shall be specific and complete. Legibility, clarity, and coherence are very important. The “shalls” of the PWS are not required to be addressed individually, but shall be addressed as a whole IAW the requirements stated in this section.

Through proposal submission, the offeror represents that it will fulfill the requirements specified in the solicitation; therefore, it is not necessary or desirable for an offeror to state this in the proposal. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation. The Technical proposal shall not include price/cost information or classified information. The Technical Volume will be used to evaluate the technical acceptability of the offeror’s proposal. Evaluation will be against the Technical subfactors as specified in Section M, Evaluation Factors for Award, of this RFP.

L3.1.2. The offeror’s Technical volume shall present a clear, thorough demonstration of how the offeror plans to manage the requirements defined in the PWS, resources to be used, and the methodologies/processes that will be used in accomplishing the USAMS III requirements. All the requirements specified in the solicitation are mandatory.

L3.2. EXECUTIVE SUMMARY

The purpose of this section is to provide the Government evaluators with a clear and concise introduction to the content and structure of the Technical proposal. This should be a "big picture" explanation and provide the offeror’s overall approach and supporting rationale for the management and operation of the USAMS III requirements. The format of the Executive

Summary is at the discretion of the offeror, but should include a Master Table of Contents of the entire proposal that identifies where material may be found for each evaluation factor and/or subfactor as described in this RFP. Any summary material presented here shall not be considered as meeting the requirements of any portions of other volumes of the proposal. Within the Executive Summary, the offeror shall state that its proposal is valid for the timeframe designated in paragraph L1.4 Proposal Acceptance Period and Due Date. The offeror shall identify those personnel authorized to negotiate on behalf of the company along with the telephone number, fax number, mailing address, and e-mail address. Furthermore, the offeror shall also provide the person to contact if the Government initiates discussions and who to contact if the offeror is awarded the contract (provide at a minimum, contact’s name, title, phone number, and e-mail address). The Executive Summary will not count towards the maximum page count for Volume I, Technical.

L3.3. TECHNICAL SUBFACTORS

L3.3.1. Subfactor 1 – Program Management.

L3.3.1.1. Organizational Structure. The offeror shall describe proposed organizational structure and staffing necessary to ensure all needed personnel resources are provided to successfully accomplish USAMS III requirements. Define and describe the program management leadership and oversight philosophies, tools, techniques, corporate expertise, reach back capabilities, contract management. Provide an organizational chart that shows the offeror’s management structure. Identify responsibilities and functional relationships, and describe approach for proactively managing USAMS III requirements to include being responsive to Government requests and approach for problem resolution. Show lines of authority and chain(s) of command to include teaming partners and subcontractors. Describe approach to manage teaming partner and/or subcontractor relationships. The Offeror’s program management approach should provide an adequate description of capabilities tailored to the USAMS III requirements in accordance with the PWS. The offeror’s proposal needs to demonstrate the ability to meet program management requirements without introducing unacceptable risk. The offeror may cite directly applicable past performance where such experience clarifies discussion. Similarly, lessons learned from comparable past experience may be mentioned.

L3.3.1.2. Human Resources. The offeror shall describe integrated process to attract, recruit, hire, train and retain qualified management and technical personnel to ensure your corporation/team possesses or can readily obtain appropriate levels of education, experience and expertise to accomplish A&AS tasks. Identify key positions with contract responsibilities. Discuss the rationale for the proposed staffing, to include extent and depth of relevant and technical expertise/qualifications, security clearances, etc. This may be accomplished through submission of resumes and organizational charts. Identify your approach to ensure continuation of services during personnel absences due to sickness, leave, voluntary or involuntary termination from employment such that impact to the Government is minimal and meets the requirements of PWS.

Explain how uninterrupted support for mission critical/mission essential tasks will be provided, if requested, during types of emergencies: labor strikes, surges, natural disasters, disruptive world events, pandemic outbreaks, terrorist attacks, and other emergencies. Provide approach for maintaining currency of any required certifications and/or specialized training.

L3.3.1.3. Quality Control Plan (QCP). The offeror shall provide a QCP outline that identifies offeror’s approach for maintaining a quality control system that is integrated into the overall management approach and meets the requirements of PWS paragraph 1.4 and Table 1, Services

Summary.

L.3.3.1.4. Organizational Conflict of Interest (OCI) Plan (per FAR Subparts 9.5 and 9.6). The offeror shall provide approach for detecting, disclosing, avoiding, and mitigating OCI issues/risks at the USAMS III ID/IQ contract and task order levels. Address OCI issues/risks and approach for when companies propose as both a Prime and as a subcontractor or teaming partner on another Prime’s proposal. Any known cross-teaming arrangements, as well as any exclusive teaming arrangements shall be described under this subfactor. Describe any intentions to serve as a subcontractor with another Prime Contractor. Identify process to provide employee conflict of interest training and compliance with non-disclosure policy.

L3.3.1.5. Security. The offeror shall describe procedures for obtaining appropriate company and personnel security clearances and safeguarding classified materials (e.g. Secret, Top Secret/SCI with eligibility to special access programs) to support the USAMS III requirements throughout the life of the contract. Identify process for ensuring personnel understand and comply with applicable security requirements. Define process for obtaining security clearances for short notice task orders.

L3.3.1.6. Outside the Continental United States (OCONUS) Support. The offeror shall identify process to meet any OCONUS requirements. Include process for obtaining and retaining required clearances and documentation, and adhering to applicable guidance for OCONUS performance. Identify process to ensure personnel are available to begin contract performance within 30 days of task order award.

L3.3.2. Subfactor 2: Strategic Deterrence

The Offeror shall demonstrate Technical Capability to provide Advisory and Assistance Services for Management and Professional Support Services, Studies, Analyses and Evaluations, and

Engineering and Technical Services for the Strategic Deterrence mission area in accordance with the PWS. The offeror’s proposal needs to demonstrate the ability to meet this mission area’s requirements without introducing unacceptable risk supporting the following tasks:

L3.3.2.1. Strategic deterrence planning and execution

L3.3.2.2. Nuclear operations planning

L3.3.3. Subfactor 3: Space Operations for Management and Professional Support Services, Studies, Analyses and Evaluations, and

Engineering and Technical Services for the Space Operations mission area in accordance with the PWS. The offeror’s proposal needs to demonstrate the ability to meet this mission area’s requirements without introducing unacceptable risk risk supporting the following tasks:

L3.3.3.1. Planning and conducting space force enhancement, space support, defensive space control, space situational awareness, and offensive space control and space force application

L3.3.3.2. Conducting space situational awareness operations for the US Government and commercial space capabilities, services used for national and homeland security purposes; civil space capabilities and human space flight activities

L3.3.4. Subfactor 4: Cyberspace Operations for Management and Professional Support Services, Studies, Analyses and Evaluations, and

Engineering and Technical Services for the Cyberspace Operations mission area in accordance with the PWS. The offeror’s proposal needs to demonstrate the ability to meet this mission area’s

L3.3.4.1 Conducting DOD information networks operations and defense planning against designated cyberspace threats

L3.3.4.2 Integrating theater security cooperation activities, deployments, and capabilities that support cyberspace operations

L3.3.5. Subfactor 5: Joint Electronic Warfare for Management and Professional Support Services, Studies, Analyses and Evaluations, and

Engineering and Technical Services for the Joint Electronic Warfare mission area in accordance

L3.3.5.1 Providing contingency electronic warfare support to other Combatant Commands

L3.3.5.2 Supporting Combatant Command joint training and planning related to controlling the electromagnetic spectrum (EMS)

L3.3.6. Subfactor 6: Global Strike for Management and Professional Support Services, Studies, Analyses and Evaluations, and

Engineering and Technical Services for the Global Strike mission area in accordance with the

PWS. The offeror’s proposal needs to demonstrate the ability to meet this mission area’s

L3.3.6. 1 Planning, coordinating and executing kinetic (nuclear and conventional) and non-kinetic global strike operations

L3.3.7. Subfactor 7: Missile Defense for Management and Professional Support Services, Studies, Analyses and Evaluations, and

Engineering and Technical Services for the Missile Defense mission area in accordance with the

PWS. The offeror’s proposal needs to demonstrate the ability to meet this mission area’s

L3.3.7.1 Coordinating and supporting global missile defense operations

L3.3.7.2 Providing missile warning information and assessment of missile attack

L3.3.8. Subfactor 8: Intelligence, Surveillance and Reconnaissance (ISR) for Management and Professional Support Services, Studies, Analyses and Evaluations, and

Engineering and Technical Services for the Intelligence, Surveillance and Reconnaissance (ISR) mission area in accordance with the PWS. The offeror’s proposal needs to demonstrate the ability to meet this mission area’s requirements without introducing unacceptable risk supporting the following tasks:

L3.3.8.1 Planning, integrating and coordinating ISR in support of strategic and global operations

L3.3.9. Subfactor 9: Combating Weapons of Mass Destruction for Management and Professional Support Services, Studies, Analyses and Evaluations, and

Engineering and Technical Services for the Combating Weapons of Mass Destruction mission area in accordance with the PWS. The offeror’s proposal needs to demonstrate the ability to meet this mission area’s requirements without introducing unacceptable risk supporting the following tasks:

L3.3.9.1 Planning, integrating, and coordinating global CWMD operations support of strategic and global operations

L3.3.9.2 Planning against designated global WMD threats

L3.3.10. Subfactor 10: Analysis and Targeting for Management and Professional Support Services, Studies, Analyses and Evaluations, and

Engineering and Technical Services for the Analysis and Targeting mission area in accordance

L3.3.10.1 Providing in-depth analysis and precision-targeting for selected networks and nodes in support of the Chairman, Combatant Commands, the Services and appropriate U.S.

Government agencies

L4.0. VOLUME II – PAST PERFORMANCE INFORMATION

L4.1. INSTRUCTIONS

Offeror shall provide past performance information for evaluation. Failure to provide the information may result in the offeror being removed from consideration for award. (Note: An offeror with no past performance experience should submit the Volume with an explanation that they have no recent or relevant experience). The Government will evaluate past performance through an integrated analysis of the strengths and weaknesses the Government identifies in the offeror’s recent and relevant record. The Government will evaluate the quality of performance of the offeror’s recent and relevant performance record in determining an overall “Confidence” rating in the Offeror’s ability to successfully perform the USAMS III requirements listed in the

PWS. The sources may include, but are not limited to, the Past Performance Information

Documents submitted, Past Performance Information Retrieval System (PPIRs), questionnaires, and interviews. The Government will place more weight and consideration on more relevant past performance information. For the purpose of this evaluation, the term “offeror” includes the prime offeror and/or team members and major subcontractors performing 10% or more of the effort.

The Past Performance volume of the offeror’s proposal is due at the same time as all other proposal volumes.

L4.2. CONTENT OF PAST PERFORMANCE VOLUME

The Offeror’s Past Performance Volume shall contain the following:

Table of Contents

Summary

Offeror’s Past Performance Information Documents

Subcontractor/Teaming Partner/Joint Venture Past Performance

L4.3. TABLE OF CONTENTS

The Table of Contents shall list all documents contained in the Past Performance Volume.

L4.4. Summary Page

The Summary shall describe the role (for the proposed USAMS III requirement) of the offeror and each subcontractor, teaming partner/joint venture partner that the offeror is required to provide Past Performance Information Documents pursuant to the paragraph below.

L4.5. CONTRACTOR’S PAST/PRESENT PERFORMANCE INFORMATION

DOCUMENTS

Offerors should submit information on the contracts considered most relevant in demonstrating their ability to perform the requirements of this solicited effort. Although each past performance information document must address at least one of the mission areas, all nine mission areas must be addressed within the maximum number of past performance information documents. Past performance on ID/IQ type contracts should be submitted at the delivery/task order level, unless performance is only assessed for the ID/IQ contract as a whole. In that case, the offeror shall explain that performance on individual orders is not assessed and provide the using activity’s single point of contact that can verify the Offeror’s performance. Even though individual task orders are not officially assessed, the offeror should present the dollar values of only the individual task order (versus the whole ID/IQ contract.) Each delivery/task order submitted shall be counted as one contract. Include rationale supporting your assertion of relevance, but note the Government is not bound by the offeror's opinion of relevancy. Clearly link the past performance information to the technical subfactors stated in Section M. Offerors are required to explain what aspects of the contracts are deemed relevant to the proposed effort. This may include a discussion of efforts accomplished by the Offeror to resolve problems encountered on prior contracts as well as past efforts to identify and manage program risk. Where problems existed, clearly demonstrate management actions employed in overcoming these problems and the effects of those actions, in terms of improvements achieved or problems rectified. A Past

Performance Information Document is required on the Prime Offeror or joint venture, and subcontractors or teaming partners that will perform 10% or more of this acquisition. The Prime

Offeror, to include their teaming arrangements or joint ventures, may only submit a maximum number of ten (10). Within the maximum number of past performance information documents submitted the offeror must address all nine (9) USSTRATCOM Mission areas. Three (3) of the references provided shall be on the Prime. Additional references may be on the Prime, teaming

Information Document

Past Performance Questionnaire Tracking Record

Past Performance Assessment Form

Consent Letters

Client Authorization Letters

Organization Structure Change History

Quality Awards partner, joint venture partner or subcontractor deemed major or critical to the performance of this contract. More weight will be given to the references on the Prime. Each contract reference shall be submitted on a separate PPI document. The contractor’s past performance evaluation information submitted on the Contractor Contract Past Performance Information Documents shall be the same contracts named on the questionnaires. (NOTE: The Government reserves the right to evaluate more references that it locates through past performance evaluation research.) A sample format of the Past Performance Information document is provided as

Attachment 08 in Section J.

L4.6. PAST PERFORMANCE QUESTIONNAIRE TRACKING RECORD

The offeror is responsible for the distribution and tracking of the Past and Present Performance

Questionnaire that is included as Attachment 06 in Section J. A sample Past Performance

Tracking Record is also included as Attachment 07 in Section J. For each questionnaire distributed include a letter, printed on company letterhead, containing substantially the same information as that included in the Section J Attachment 05 entitled sample Past and Present

Performance Questionnaire Cover Letter. To avoid potential conflicts, Offerors are exempt from sending Past and Present Performance Questionnaires to other potential competitors of this acquisition. In this situation, it is the Offeror’s responsibility to find an alternative method of providing the Government the same or similar information. The Offeror shall exert its best efforts to ensure that at least two points of contact (Procuring Contracting Officer, Program/Project Manager, Administrative Contracting Officer, or equivalent) per relevant contract submit a completed Past and Present Performance Questionnaire directly to the

Government not later than the due date for the past performance proposal volume. The Offeror is responsible for distributing the questionnaire packages and providing the tracking record that shows who they sent them to and the contact information for these individuals (the Government will take follow-up actions as needed). Each of the offeror’s points of contact (POC) shall e-mail the completed Past Performance Questionnaire to Mr. Eric Mahowald at eric.mahowald@offutt.af.mil, the USAMS organization email at usams@offutt.af.mil , and to

Ms. Jaimie Haddock at jaimie.haddock@offutt.af.mil. If they do not receive a confirmation e-mail or do not have the capability to send the documents electronically, please fax it directly to

Mr. Eric Mahowald at fax number (402) 294-0430. Please have your POCs call Mr. Eric

Mahowald at (402) 232-6360 or Ms. Jaimie Haddock at (402) 232-5690 before faxing their response. Once the Past and Present Performance Questionnaires are completed by your POCs, the information contained therein shall be considered sensitive and shall not be released.

L4.7. PAST PERFORMANCE ASSESSMENTS

This information is required on the contracts submitted IAW the Past Performance Information

Documents paragraph above. If an evaluation method other than a Contractor Performance

Assessment Report (CPAR) has been used in conducting performance assessments (e.g. an

Award Fee notification letter, a subcontractor’s prime contractor performance evaluation, etc.)

that form/documentation shall be submitted. The Offeror should immediately notify the

Contracting Officer listed above if an evaluation form other than a CPAR has been accomplished on the Offeror’s existing work but the contracting office for that requirement will not release the information. Provide the contract number, point-of-contact, and phone number from which the past performance information shall be obtained. This information shall be provided to the

Contracting Officer as soon as any difficulty occurs and before the proposal due date.

mailto:eric.mahowald@offutt.af.mil mailto:usams@offutt.af.mil mailto:jaimie.haddock@offutt.af.mil

L4.8. CONSENT LETTERS

Past performance information concerning subcontractors and teaming partners cannot be disclosed to a private party without the subcontractor’s or teaming partner’s consent. Because the offeror is a private party, the Government will need consent before disclosing subcontractor/teaming partner past performance information to the offeror during exchanges.

(Reference Section J, Attachment 09: Subcontracting/Teaming Partner Consent Letter for the

Release of Past and Present Performance Information to the Prime Contractor.) In an effort to assist the Government in assessing your past performance relevancy and confidence, request the sample consent letter be completed by the major subcontractors/teaming partners identified in your proposal. The completed consent letter(s) shall be submitted as part of the Past

Performance Information Volume, but will not be considered in the page count of this Volume.

Should the Offeror not submit a completed consent letter for a major or critical subcontractor/teaming partner the Government will not disclose/discuss the applicable past performance information other than with that prospective subcontractor or teaming partner being reviewed. If there is a concern with the proposed subcontractor’s or teaming partner’s past performance, the Offeror can be notified, but no details may be discussed without the subcontractor’s/teaming partner’s permission. For each identified effort for a commercial customer, the offeror shall also submit a client authorization letter, authorizing release to the

Government of requested information on the offeror's performance. (Reference Section J, Attachment 10: Client Authorization Letter.)

L4.9. ORGANIZATION STRUCTURE CHANGE HISTORY

Many companies have acquired, been acquired by, or otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. Explain how these changes impact the relevance of any efforts you identify for past performance evaluation/performance confidence assessment. Since the Government intends to consider past performance information provided by other sources as well as that provided by the offeror(s), your "roadmap" should be both specifically applicable to the efforts you identify and general enough to apply to efforts on which the Government receives information from other sources.

This information is required on the offeror, teaming partners and/or joint venture partners, and major subcontractors, as necessary.

L4.10. RECENCY AND RELEVANCY OF PAST PERFORMANCE VOLUME

L4.10.1. Recency: In determining recency, the Government will only consider contracts with performance ending on or after 1 January 2009, and performance of less than 1 year from the release date of the USAMS III solicitation will not be considered.

L4.10.2. Relevancy: Offerors shall include the rationale supporting the assertion of relevance on the contracts submitted for consideration in demonstrating their ability to perform the proposed effort. The Government is not bound by the offeror’s interpretation of relevancy. The

Government may contact references other than those identified by the offeror and use the information received to evaluate the offeror's past performance.

L4.11. PERFORMANCE QUALITY

The Government will evaluate the quality of performance of the Offeror’s recent and relevant performance record in determining the overall confidence in the Offeror’s ability to successfully perform the USAMS III requirements listed in the PWS. An offeror’s past performance information will be evaluated in the areas of Program Management and the USSTRATCOM

Mission Areas: Combating Weapons of Mass Destruction, Global Strike, Missile Defense, Intelligence/Surveillance/and Reconnaissance (ISR), Space Operations, Strategic Deterrence, Cyberspace Operations, Joint Electronic Warfare, and Analysis and Targeting as related to the

Technical subfactors of this acquisition. Performance ratings will be based on the following definitions (as reflected in the Past and Present Performance Questionnaire). The Prime Offeror, to include their teaming arrangements or joint ventures, may only submit a maximum number of ten (10). In order to receive relevancy ratings addressing all nine (9) USSTRATCOM Mission areas, the Offeror must submit information applicable to all nine (9) missions areas within the maximum number of past performance information documents allowed. Three (3) of the references provided shall be on the Prime. Additional references may be on the Prime, teaming partner, joint venture partner or subcontractor deemed major or critical to the performance of this contract. More weight will be given to the references on the Prime. Each contract reference shall be submitted on a separate PPI document. The contractor’s past performance evaluation information submitted on the Contractor Contract Past Performance Information Documents shall be the same contracts named on the questionnaires. For a description of the characteristics or aspects the Government will consider in determining relevance, see Section M paragraph

M3.2.2.2, Past Performance Relevancy.

CODE PERFORMANCE RATING

E EXCEPTIONAL (E) – Performance meets contractual requirements and exceeds many to the Government’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor was highly effective.

V VERY GOOD (V) – Performance meets contractual requirements and exceeds some to the Government’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor was effective.

S SATISFACTORY (S) – Performance meets contractual requirements. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

M MARGINAL (M) – Performance does not meet some contractual requirements.

The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor’s proposed actions appear only marginally effective or were not fully implemented.

U UNSATISFACTORY (U) – Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains a serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

N NOT APPLICABLE (N) – Unable to provide a rating. Contract did not include performance on this element or sub-element, or information was not available.

Do not know.

L4.12. PERFORMANCE CONFIDENCE

As a result of an integrated analysis of the offeror’s past efforts, each offeror will receive a single overall Performance Confidence Assessment rating, as defined in the Table 3 below. Although the past performance evaluation focuses on performance that is relevant to the Technical subfactors, the resulting Performance Confidence Assessment is made at the factor level and represents the Government’s single overall evaluation. For an Offeror to receive a Substantial

Confidence rating an Offeror shall provide past performance covering all USSTRATCOM nine

(9) Mission areas. Anything less than nine (9) will result in a rating less than a Substantial

Confidence.

TABLE 3 - PERFORMANCE CONFIDENCE ASSESSMENTS

Rating Description

SUBSTANTIAL

CONFIDENCE

Based on the offeror’s recent/relevant performance record, the Government has a high expectation that the offeror will successfully perform the required effort.

SATISFACTORY

CONFIDENCE

Based on the offeror’s recent/relevant performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort.

LIMITED CONFIDENCE Based on the offeror’s recent/relevant performance record, the Government has a low expectation that the offeror will successfully perform the required effort.

NO CONFIDENCE Based on the offeror’s recent/relevant performance record, the Government has no expectation that the offeror will be able to successfully perform the required effort.

UNKNOWN CONFIDENCE

(NEUTRAL)

No recent/relevant performance record is available or the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned.

L4.13. DETERMINATION OF RESPONSIBILITY

Past performance information obtained in the course of the source selection may be used to support a responsibility determination IAW FAR 9.1, Responsible Prospective Contractors.

In accordance with FAR 19.601, if necessary, the Small Business Administration will determine responsibility by issuing a Certificate of Competency (COC) stating that the holder is responsible.

L5.0 Volume III – PRICE PROPOSAL

L5.1. All price information shall be addressed within the price volume only. All offerors shall complete and submit the Section J, Attachment 04 (excel spreadsheet), USAMS III Price Model, for the proposed price. Each offeror’s proposal shall represent its best efforts to respond to the

USAMS III requirements. The burden of proof for credibility of proposed prices rests with the offeror and the numbers must be verifiable. Any inconsistency between proposed performance and price shall be explained in the proposal. A significant inconsistency, if unexplained, may raise a question of the offeror’s understanding of the nature and scope of the work required and its ability to perform within the proposed cost constraints, which may cause the proposal to be rejected. The information requested in the proposal is required to enable the Government to determine that the proposed price is fair and reasonable.

L5.2. Price Summary. Offerors are advised not to make changes to the USAMS III Price Model format, other than those required to accommodate individual accounting system requirements. If changes are made to the Price Model, the offeror making any change(s) must indicate changes have been made and detail/explain the accounting requirement necessitating each change in the

USAMS III Price Model.

L5.2.1. Hourly Labor Rates. Offerors shall provide the hourly loaded rate (fully burdened)

Client (on Government site) and Contractor (not on Government site) hourly labor rates for each labor category. Labor category descriptions are included in Attachment 04. Proposed loaded hourly labor rates will be the maximum allowable rates used throughout the life of this contract for FFP and FFP-LOE task orders; however, the Contractor may offer discounts as part of individual task order proposals. Hourly rates for CPFF Completion and Term, or overseas requirements, or any combination thereof, will be negotiated at the task order level, with

CONUS hourly labor rates serving as the basis for negotiations. There is no guarantee that requirements will exist for all labor categories listed.

L5.3. The offeror shall have an adequate accounting system for determining costs applicable to a cost-reimbursement type task order per the Defense Contract Audit Agency (DCAA). The offeror and subcontractors shall provide in the USAMS III Price Model the name, mailing address, telephone, fax number and branch codes of the cognizant DCAA / Defense Contract

Management Agency (DCMA) Office, as well as the status of Forward Pricing Rate Agreements

(FPRA). If available, the offeror shall provide a copy of the latest FPRA approved by DCAA.

Bid and proposal costs for the original proposal and all future proposals shall be included as indirect costs IAW OUSD (AT&L)/DPAP…