1 - PWS Sports Officials 2 June 2020.pdf

PERFORMANCE WORK STATEMENT

SPORTS OFFICATING INSTRUCTION

MINOT AFB, ND 58701

2 June 2020

1. GENERAL

1.1. Scope of Work. The Contractor shall provide all personnel, equipment, tools, materials, supervision, and other items necessary to perform sports officiating defined in this Performance Work Statement at Minot AFB, ND.

1.2. PERSONNEL.

1.2.1. Contract Manager. The Contractor shall provide a contract manager who shall be responsible for the performance of work, as well as an alternate POC. The name of the contract manager and alternate who shall act for the Contractor shall be designated in writing to the contracting office.

1.2.1.1. The contract manager and alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contact.

1.2.1.2. The contract manager or alternate shall be available within two business days to meet on the installation with Government personnel as designated by the Contracting Officer, to discuss any performance issues that arise.

1.2.2. Officials. The Contractor shall ensure that officials have current training for games they are officiating in accordance with applicable certifications and Minot AFB By-laws (see Appendix B). A minimum of one official for each sport shall be certified in officiating that sport. A certified official for each sport shall be present at each event. The Contractor shall provide the Fitness Center Director/Sports Director (FCD/SD) with proof of certification as designated below before the start of the applicable sports season. The Contractor shall submit a letter to the FCD/SD requesting approval of all non-certified officials.

FLAG FOOTBALL (Intramural) - State level certification minimum

BASKETBALL (Intramural) - State level certification minimum

VOLLEYBALL (Intramural) - State level certification minimum

SOFTBALL (Intramural) – National level certification minimum

SOCCER – OUTDOOR (Intramural) - State level certification minimum

SOCCER – INDOOR (Recreational) - State level certification minimum

1.2.3. Officials’ Training. The Contractor shall conduct training prior to the start of each sports season, updating the officials on current rules. The Contractor shall maintain records on each official containing certificate of instruction and training documentation.

1.2.4. The Contractor shall provide the SD a list of officials that are scheduled to work during a particular week by noon on Monday of that work week.

1.2.5. The Contractor shall furnish the name, duty phone, and home phone of all officials working each sport to the FCD/SD before the beginning of that sport’s season.

1.3. SAFEGUARDING GOVERNMENT PROPERTY. The Contractor shall be responsible for safeguarding all

Government property provided for Contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured in accordance with FCD/SD instructions.

1.4. INTRAMURAL SPORTS HOURS OF OPERATION:

1.4.1. Normal hours of operation are Monday through Friday 0600 -2100, Saturday, Sunday 0800 – 1600.

1.4.2. The contractor may be required to provide service on holidays.

1.4.3. Schedule. The Contractor shall provide service based on schedules provided by the fitness center. The fitness center shall provide schedules prior to the beginning of each sport’s season, and shall update the schedules as required by the FCD/SD.

1.4.3.1. Projected start and end dates for each season are listed below.

FLAG FOOTBALL AUG-OCT

INDOOR SOCCER OCT –DEC

BASKETBALL JAN-MAR

VOLLEYBALL MAR-MAY

SOFTBALL MAY-JULY

OUTDOOR SOCCER JULY-AUG

1.4.3.2. The FCD/SD will furnish the Contractor with the names of Government individuals who are authorized to change the schedule or cancel scheduled games.

1.4.3.3. Make-up games will be rescheduled at the discretion of the SD. The SD shall coordinate a new date and time for all make-up games with the contract manager.

1.4.3.4. The Government shall notify the Contractor if games are to be postponed due to weather or base shut down by 1:30 pm the day of the game.

2. GOVERNMENT FURNISHED PROPERTY AND SERVICES

2.1. PROPERTY

2.1.1. Facilities. The Government shall furnish and or make available facilities to include softball fields, soccer/Flag football fields, and basketball/ volleyball/ soccer courts. Facilities have been inspected for compliance with Base Safety. No alterations to facilities shall be made. The Contractor shall return the facilities to the Government in the same condition as received, if any damage to facility occurs Contractor will notify Fitness Center Director upon completion of event. The Contractor shall use the facilities for the performance of this contract only.

2.1.2. Equipment. The Government shall provide equipment such as: scorebooks, softballs, footballs, soccer balls, basketballs, and volleyballs for use during the performance of this contract.

2.1.3. Equipment Accountability. At the beginning and completion of this contract a joint inventory of equipment will be conducted by the contractor and a government representative. The Contractor shall be liable for loss of, or damage to Government property beyond fair wear and tear.

2.2. SERVICES. The Government shall provide timekeepers, lines persons, score keepers, downs keepers, from the units/volunteers who are participating in those sporting matches.

3. CONTRACTOR FURNISHED PROPERTY

3.1. The Contractor shall provide employee uniforms and officiating equipment; i.e. whistles, penalty flags, etc.

4. DUTIES AND PROCEDURES

4.1. OFFICIAL’S REQUIREMENTS.

4.1.1. Officials shall report fifteen (15) minutes prior to game time.

4.1.2. Officials shall be in complete uniform for games as specified in applicable sports rules.

4.1.3. Officials shall direct all games in accordance with applicable sports rules and regulations, and the attached Minot AFB By-laws.

4.1.4. Officials shall turn in a written statement for all incidents of unsportsmanlike conduct/ejection to the

FCD/SD immediately following the contest. Statements shall include the date, time, event, names of individuals involved, and a description of the incident. Statements shall be signed by the witnessing officials.

4.1.5. Officials shall bring any questions or problems that may arise within the intramural or recreational sports program to the attention of the FCD/SD immediately.

4.1.6. Official’s shall return the scorebook/score sheet to the FCD or a fitness center staff member upon completion of each sporting event. Officials shall include their printed names signatures on each score sheet used.

4.1.7. For outdoor sports, officials shall ensure that all lights are off before leaving the area.

4.1.8. Personnel designated as umpires/officials will be authorized access to Minot AFB for the designated event only. Contractor personnel shall not use Minot AFB facilities and equipment for anything other than the performance of this contract.

4.1.9. The McAdoo Fitness Center Sports Director has the authority to report all conduct by an official which is considered detrimental to the program to the contracting office for corrective action.

4.1.10. Officials will pick up the necessary equipment required for the sport and ensure that all equipment is returned to the McAdoo Fitness Center.

5. SAFETY. Officials shall ensure that safety procedures are followed in accordance with the governing rule book and local Minot AFB By-laws.

6. SECURITY

6.1. Physical Security: The Contractor shall be responsible for safeguarding all Government property and controlled forms provided for Contractor use. At the end of each work period, all Government facilities, equipment, and materials shall be secured in accordance with FCD instructions.

6.1.2. The Contractor is required to comply with all Minot AFB security regulations and directives.

6.1.3. Base Access/Passes: The Contractor shall be responsible for obtaining all necessary passes or other items required for access to the areas in which work will be performed. The Contractor shall request contractor passes through the Contracting Office by providing the names of employees requiring passes on the contractor’s company letterhead. Pass requests will be forwarded by the Contracting Office to the 5th Security Forces

Squadron Visitor’s Control Center who will conduct the required criminal history background check for each employee upon arrival. Personnel identified with a felony conviction within the past 10 years, any sex crimes and or homicide will be denied base access. Upon completion or termination of the contract or an individual’s release from employment, the contractor shall retrieve the identification issued above and surrender it to the 5th

Security Forces Squadron Pass and ID Section located in the Visitor Control Center.

6.1.3.1. REAL I.D. ACT Individuals, who do not possess a driver’s license or identification card with the

REAL ID Act and do not possess an acceptable alternate identification credential, shall be denied access to

Minot AFB. See https://www.dhs.gov/real-id for more information.

6.2. Key Control: The Contractor shall establish and implement methods of ensuring that all keys issued to the contractor, by the Government, are not lost or misplaced and are not used by unauthorized persons. The Contractor shall report the occurrences of a lost key to the FCD, and may be liable for the cost of re-keying.

https://www.dhs.gov/real-id

6.3. Employees: The Contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the Contracting Officer as a potential threat to the health, safety, security, general wellbeing or operational mission of the installation and its population.

6.3.1. The Government reserves the right under this contract to restrict the employment of any employee, or prospective Contractor employee, who is identified as a potential threat to the health, safety, or general well-being of operations mission of the installation and its population. Contractor Management and employees must conduct themselves in a professional manner at all times, in the performance of their assigned duties and responsibilities.

6.3.2. The Contractor shall not employ any person who is an employee of the US Government if employing that person would create a conflict of interest. Additionally, the contractor shall not employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval from Base Ethics Counselor.

6.3.3. Personnel. Contractor personnel shall present a neat appearance and be easily recognized. All personnel shall wear distinctive clothing bearing the name of the company (i.e. hat, shirt with label).

6.4. Performance of Services During a Crisis Situation: None of the services or functions will be accomplished under this contract during a crisis situation as defined by the National Command Authority (NCA).

6.5. Provision of Contracting Officer’s Authority: No person other than the Contracting Officer (CO) shall have the authority to modify the terms of this contract. In the event the contractor, or any subcontractor, effects any change to the terms and conditions of this contract at the direction of any person other than the CO, the change will be considered to have been made without authority and no increase in cost or price will be made to the contract amount.

6.6. Compliance with Applicable Federal, State, and Local Requirements: In performing work under this contract, the contractor shall comply with all applicable federal, state, and local statutes, ordinances, laws, and regulations.

6.7. Hiring of Illegal Aliens: It is prohibited to hire illegal aliens for work on this contract. Illegal aliens will not be permitted access to Minot AFB, ND. Violation of this policy will result in corrective action.

6.8. Fire Prevention: The Contractor shall insure that all contract employees know how to report a fire. Contractor personnel shall observe all requirements for handling and storage of combustible supplies, materials, waste, and trash. Contractor employees operating critical equipment shall be trained to properly respond during a fire alarm or fire. Welding shall not be accomplished without prior coordination with the COR and approval of the Base Fire

Department.

6.9. Cooperation with Government Personnel: The Contractor must at all times obey federal EEO directives. The

Air Force and all other government entities have a zero tolerance policy toward those directives as well as harassing government personnel, or fellow co-worker by using profanities or other offensive language during meetings, phone calls, working on Federal facilities, or through any other electronic media. Harassment of any person based on race, color, sex, religion, national origin, age, disability, reprisal or any other category protected by law or policy will not be tolerated. Harassment by anyone, including harassment by any manager, supervisor, work leader, co-worker, or contractor is strictly prohibited. This requirement is a material part of the contract, and will form a significant part of the performance evaluation conducted by the Contracting Officer during and after the contract period of performance. Failure to comply is grounds for removal from any government or military installation in addition to termination for cause /default.

6.10. Tobacco Use In The Air Force: (AFI 40-102 – 26 MAR 2012) Tobacco use is prohibited on Air Force installations except in Designated Tobacco Areas (DTAs). Tobacco use includes: cigarettes, cigars, and electronic cigarettes, stem pipes, water pipes, hookahs, and smokeless products that are chewed, dipped, or sniffed. Following contract award the Designated Tobacco Areas will be identified to the contractor. Designated Tobacco Areas shall be marked with signs: “Designated Tobacco Area.” Designated Tobacco Areas: Shall be away from common points of facility entry/egress, and not in front of buildings or air intake ducts. The distance from the building shall not be less than 50 feet. DTAs shall be a minimum of 50 feet from pedestrian walkways, to include parking lots. DTAs shall be a minimum of 100 feet from playgrounds. Tobacco use is prohibited in Air Force vehicles. Medical

Treatment Facility campuses shall be tobacco free. Medical Treatment Facility campuses are defined as the contiguous area surrounding the clinic or hospital, to include parking structures and lots; and other outdoor areas contiguous with the Medical Treatment Facility.

Attachments:

Appendix A: Number of required officials per event.

Appendix B: Minot Air Force Base By-laws

Appendix C: Minot AFB McAdoo Fitness & Sports Annual Sports Calendar