Attachment_1_-_Statement_of_Work.pdf

STATEMENT OF WORK FOR

DORMITORY WINDOW REPAIR AT:

BUILDINGS 210, 214, 216, AND 218

29 JULY 2019

1. GENERAL

1.1. SCOPE: The work to be performed under these specifications consist of furnishing all parts, materials, supplies, equipment, labor and transportation, necessary to accomplish installation/repair of dormitory windows (specified below) under the control of Minot Air Force Base, North Dakota.

1.2. COORDINATION: The Contractor shall be responsible for coordinating all phases of their operations with the appropriate base personnel through the Contracting Officer or an authorized representative (hereafter KO). The facility shall remain in operation throughout the Period of Performance. The Contractor shall coordinate around the normal activities of the facility.

1.3. SAFETY: The Contractor shall strictly adhere to all relevant regulations as stated in 29 CFR 1910, Occupational Health and Safety. The Contractor must have a minimum of two qualified workers. In the event of a problem, either worker must be able to provide assistance to the other.

Particular care shall be exercised in connection with operation of vehicles and other equipment on the site, and in transit to and from the site.

1.4. PROTECTION OF PROPERTY: The Contractor shall be responsible to check and determine that all necessary precautions have been taken to protect all property, both Government and private, in all areas where work is being accomplished. Damage caused from failure or neglect of the Contractor to exercise proper precautions in the performance of work shall be immediately repaired to the satisfaction of the KO without cost to the Government.

1.5. CLEANUP: Proper care of materials and waste shall be observed throughout the period of performance. All waste shall be promptly stored in a container suitable for outdoor storage, and all materials not in use shall be stored until needed for installation. Tools and equipment shall remain properly stored unless in use. All waste shall be properly disposed of by the Contractor.

Any waste scattered by natural or man-made events shall be reclaimed by the Contractor, excepting where the waste moves into an unauthorized area to the Contractor. Upon completion of the work, the Contractor is obliged to perform a final cleanup of any remaining material, tools, equipment, and waste to the satisfaction of the KO. Any cleanup accomplished by the Government due to failure or neglect on the Contractor shall be charged to the Contractor and will be deducted from the final payment of the contract amount.

1.6. WORK SCHEDULES: Working days and hours for the Contractor will normally be from Mondays to Fridays between the hours of 7:30 a.m. to 4:30 p.m. local time, excluding Saturdays, Sundays, and Federal holidays. If the Contractor desires to work during periods other than above, additional Government inspection forces may be required. The Contractor must notify the KO three working days in advance the intention to work during non-standard periods to allow assignment of additional inspection forces. The KO reserves the right to determine that the request is reasonable, and that the personnel are available. If such force is reasonably available, the KO may authorize the Contractor to perform work during periods other than normal duty hours/days; however, if inspectors are required to perform in excess of their normal duty hours/days solely for the benefit of the Contractor, the actual cost of inspection at overtime rates will be charged to the Contractor and will be deducted from the final payment of the contract amount.

1.7. START OF WORK: The date for actual commencement of work will be coordinated between the Contractor, KO, and Engineering Representative after the Entry Access List is approved.

1.8. ACCESS TO SITE:

1.8.1. U.S. Air Force personnel control the site.

1.8.2. Escort. The Contractor will be escorted by a member of the 5th Civil Engineer Squadron (5 CES) at all times within the dormitories.

1.8.3. The contractor shall immediately obey any and all orders to vacate the site for any reason.

1.9. SECURITY REQUIREMENTS:

1.9.1. The contractor is required to comply with all Minot AFB security regulations and directives.

1.9.2. Base Access/Passes: The Contractor shall be responsible for obtaining all necessary passes, decals or other items required for access to the areas in which work will be performed. The Contractor shall request contractor passes through the Contracting Officer by providing the name, social security number, date of birth, work phone, and home phone of employees requiring passes on the contractor's company letterhead. Personnel must be able to meet REAL ID Act of 2005 requirements to obtain access to base. Pass requests will be forwarded by the Contracting Officer to the 5th Security Forces Squadron Visitor’s Control Center for approval and issuance. Upon completion or termination of the contract or an individual’s release from employment, the contractor shall retrieve the identification issued above and surrender it to the 5th Security Forces Squadron Pass and Registration Section located in the Visitor Control Center.

1.9.3. Occasionally, Government forces will conduct various disaster or contingency exercises.

Should the contractor be in an area subject to control, they shall immediately comply with the directions of Minot AFB personnel. This may include cessation of work and immediate departure from the area. The contractor or their representative shall immediately inform the KO and await a clearance to return to the area under work. The contractor may shift workers to other work sites with concurrence of the KO. Disruption of work schedules shall be at no cost to the Government. These military exercises occur 5-10 times per year.

1.10. SITE ENTRY:

1.10.1. Contractor shall coordinate with 5 CES POC to gain access to the site.

1.11. RECORDS MANAGEMENT

1.11.1. All records, files, documents, regardless of media (e.g., paper, electronic, etc.), that are the responsibility of the contractor are the property of the Government and shall remain so upon termination or completion of the contract. The contractor shall keep these items current and maintain and dispose of them in accordance with the requirements established in Air Force Instruction (AFI) 33-322, Records Management Program, Air Force Manual (AFMAN) 33-363, paragraph 6.4, AFMAN 33-364, paragraph 2.13, and the Air Force Records Disposition Schedule which can be provided by the records management POC upon request. Records shall be turned over to the Government upon completion of the contract unless otherwise stated. All records are subject to the Freedom of Information and Privacy Act. The Minot AFB Records Management Office (5 CS/SCXR), 723-7542/2084, will provide assistance and training to the contractor to ensure compliance with Federal record keeping requirements.

1.12. POINTS OF CONTACT

1.12.1. Douglas Newton

5 CES Structural POC Telephone: (701) 723-4742 Email: douglas.newton.2@us.af.mil

1.12.2. Mr. Larry Crawford

5 CES Structural Foreman Telephone: (701) 723-2597 Email: Lawrence.crawford@us.af.mil

2. DESCRIPTION OF WORK:

2.1. The contractor shall repair dormitory window frames/glass as specified below. Frames will be aluminum construction, glass will be double pane argon-gas insulated. All window installation will be finished to match existing conditions. All installation material and labor shall be provided by the contractor. All measurement must be field verified by the contractor. The contractor shall coordinate with the KO and 5 CES POC once the work has been completed to verify completion.

Building 210

Unit 239: Window frame and glass replacement

Building 214

Unit 111B: Window glass replacement

Unit 214C: Window glass replacement

Building 216

Unit 110D: Window glass replacement

Unit 106D: Window frame and glass replacement

Unit 307B: Window frame and glass replacement

Building 218

Unit 108C: Window glass replacement

Unit 107A: Window glass replacement

Unit 205B: Window glass replacement

Unit 108A: Window glass replacement

Unit 209A: Window glass replacement

Unit 213B: Replace missing glass stop

Unit 305B: Replace missing window screen

2.2. The contractor shall supply and install all equipment, parts, and appurtenances required at no extra cost to the government.

2.3. The contractor shall provide a one year warranty of construction from the date of completion and acceptance of work by the Government.

3. SPECIAL INSTRUCTIONS

3.1. PROVISION OF CONTRACTING OFFICER’S AUTHORITY: No person other than the KO shall have the authority to modify the terms of this contract. In the event the contractor, or any subcontractor, effects any change to the terms and conditions of this contract at the direction of any person other than the KO, the change will be considered to have been made without authority, and no increase in cost or price will be made to the contract amount.

3.2. TRAFFIC REGULATIONS: The contractor will abide by all traffic regulations outlined in the Air Force Regulation 31-204, for Minot AFB, as supplemented. Copies of these regulations and supplements are available for review at Base Pass and Registration, 15 Missile Avenue or Base Security Police Office, 547 Tanker Trail. Changes will be furnished to the contractor prior to enforcement.

3.3. MANDATORY SEATBELT REQUIREMENT: The use of seatbelts by all vehicle operators and passengers is mandatory on Minot AFB, ND, to include the operation of vehicles on Minot AFB Missile Sites. Violations can result in the temporary or complete loss of the violators on base driving privileges.

3.4. COMPLIANCE WITH APPLICABLE FEDERAL, STATE, AND LOCAL

REQUIREMENTS: In addition to base ordinance, law, and policy, the contractor shall comply with all applicable federal, state, and local statutes, ordinances, laws, and regulations at all times while on Minot AFB.

3.5. VEHICLE REGISTRATION: All contractor vehicles must be permanently or temporarily registered with the State of North Dakota Motor Vehicle Department, per applicable State Law.

Details concerning a non-resident permit will be provided at the pre-performance conference.

3.6. RADAR DETECTORS AND DASH CAMS: Radar detectors and dashboard mounted video systems must be turned off while on the base.

3.7. DRIVING UNDER SUSPENSION (DUS): The contractor is responsible for ensuring all drivers under their employ have valid driver’s licenses by the issuing state. Any person caught driving under suspension will be escorted off the base and barred from returning.

3.8. PORTABLE DEVICES: It is illegal to use hand-held phones, GPS, or other portable devices while driving on Minot AFB. Use of devices while parked is acceptable. Anyone caught using a portable device while driving will be escorted off base and barred from returning.

3.9. HIRING OF ILLEGAL ALIENS: It is prohibited to hire illegal aliens for work on this contract. Illegal aliens will not be permitted access to Minot AFB, ND. Violation of this policy will result in corrective action, up to and including termination of the contract.

3.10. FIRE PREVENTION: The Contractor shall ensure that all contract employees know how to report a fire. Contractor personnel shall observe all requirements for handling and storage of combustible supplies, materials, waste, and trash. Contractor employees operating critical equipment shall be trained to properly respond during a fire alarm or fire. Welding shall not be accomplished without prior coordination and approval of the Base Fire Department.

3.11. COOPERATION WITH GOVERNMENT PERSONNEL: The contractor must at all times obey federal Equal Employment Opportunity directives. The Air Force, and all other government entities, maintain a zero-tolerance policy toward anyone in violation of those directives, as well as harassing government personnel, or fellow co-worker by using profanities or other offensive language during meetings, phone calls, working on Federal facilities, or through any other electronic media. Harassment of any person based on race, color, sex (including pregnancy, sexual orientation, transgender status or identity, sex stereotyping, and sexual harassment), religion, national origin, age, disability, or any other category protected by law or policy will not be tolerated. Harassment by anyone, including harassment by any manager, supervisor, work leader, co-worker, or contractor is strictly prohibited. This requirement is a material part of the contract, and will form a significant part of the performance evaluation conducted by the Contracting Officer during and after the contract period of performance. Failure to comply is grounds for removal from any government or military installation in addition to termination for cause /default.

3.12. TOBACCO USE IN THE AIR FORCE: (AFI 40-102 – 26 MAR 2012) Tobacco use is prohibited on Air Force installations except in Designated Tobacco Areas (DTAs). Tobacco use includes: cigarettes, cigars, and electronic cigarettes, stem pipes, water pipes, hookahs, and smokeless products that are chewed, dipped, or sniffed. Following contract award, the Designated Tobacco Areas will be identified to the contractor.

3.12.1. Designated Tobacco Areas shall be marked with signs: “Designated Tobacco Area.”

Designated Tobacco Areas: Shall be away from common points of facility entry/egress, and not in front of buildings or air intake ducts. The distance from the building shall not be less than 50 feet. DTAs shall be a minimum of 50 feet from pedestrian walkways, to include parking lots.

DTAs shall be a minimum of 100 feet from playgrounds. Tobacco use is prohibited in Air Force vehicles.

3.12.2. Medical Treatment Facility campuses shall be tobacco free. Medical Treatment Facility campuses are defined as the contiguous area surrounding the clinic or hospital, to include parking structures and lots; and other outdoor areas contiguous with the Medical Treatment Facility.