Draft_PWS_-_Sources_Sought.pdf

DRAFT PERFORMANCE WORK STATEMENT

PUBLIC ADDRESS/INTERCOM SYSTEMS FOR CHILD AND YOUTH PROGRAMS

Minot AFB, ND 58705

1.0 Scope

The Contractor shall provide all the management, tools, materials, equipment, and labor to design, and install fully functional wireless intercom and public address (PA) systems in three Child and Youth Program (CYP) facilities accordance with this Performance Work Statement (PWS). The Contractor shall work closely with the 5th Force Support Squadron (5 FSS) and CYP facilities management to ensure that the installation is in accordance with requirements.

2.0 Description of Work

2.1 The Contractor shall design, procure, and install fully functional wireless intercom and PA systems.

The systems shall be installed separately from existing conventional general-purpose internal communications systems.

2.1.0 Design Plan: The Contractor shall provide a design plan with their quote that consists of project details including products to be installed, method of installation, and proposed work schedule.

2.1.1 Installation: All ancillary services required to complete the installation shall be provided by the Contractor unless otherwise noted.

3.0 Task and System Requirements

3.1 The Contractor shall install wireless systems which shall facilitate communication between activity rooms, front desks, and outdoor play areas in accordance with AFI 34-144 Para 2.1.8. The systems shall include a central paging Master Station with the ability to initiate and receive two-way intercom calls to and from multiple stations. The Master Station shall be capable of initiating voice communications to each sub-station individually or on a PA level. The Master Station shall be capable of receiving voice communications from each sub-station and be able to identify the location of the sub-station. The Master Station shall have a handset for the user to conduct a private conversation or operate handset-free. The Master Station shall have the ability to make announcements to the outdoor speakers and the interior speakers congruently or separately. The unit shall also be capable of making pre-recorded announcements on a schedule, and pre-recorded event messages for severe weather warnings, fire evacuation instructions, intruder lock down warnings, and medical emergencies.

3.2 The Sub-stations shall be capable of initiating voice communications to the Master Station either hands- free or with the handset. Using the handset will initiate "privacy mode" at the sub-station location.

3.3 The systems shall be equipped with a battery backup option to provide full system functionality during power outage situations. With exception of power sources, no existing equipment will be reused.

4.0 Information Assurance Requirements

Any equipment requiring connection to the DoD global information grid (GIG) shall be in compliance with Certification and Accreditation of Air Force Enclaves hosting Real Time Services guidance, and meet all network policies, requirements, and security protocols enforced by the 5th Communication Squadron (CS) and the Defense Information Systems Agency (DISA).

5.0 Projected System Components

• 3 Master Stations (1 per facility)

• 3 power supplies

• 60 inside stations with call button

• 15 outside stations with call button (waterproof)

• Wire

• Hardware

• Connectors

6.0 Government Furnished Facilities

6.1 While on-site to support the Intercom systems installation requirements, the contractor may use power, water, and restroom facilities while operating within the work areas.

6.2 Laydown/Storage area – A storage or laydown area shall be coordinated with the Site POC as needed.

7.0 Period of Performance

The contractor will have 60 calendar days to complete the work stated in this SOW from award date. The tentative schedule projected by the Contractor shall be coordinated between with the Site POC no more than 10 days after contract award to establish the start date in order to de-conflict any known mission events or complete any other required site preparations.

8.0 Hours of Operation

8.1 The operating hours for these facilities is 6:30 AM to 5:30 PM, Monday through Friday, excluding all Federal Holidays listed below. New Year’s Day, Martin Luther King’s Birthday, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day, Christmas Day, and any other day designated by Federal Statute, Executive Order, and/or Presidential Proclamation.

8.1.0 Any work desired to be accomplished outside of the hours listed above shall be coordinated with the Site POC. The Contractor must submit a written request to the Contracting Officer 5 duty days prior to the requested additional hours/days.

8.2 If Contractor work requires shut down of facility power, the request shall be coordinated with the Site POC 2 days in advance of requested power outage due to critical operations within the building areas.

8.3 It should be noted that the Contractor's performance may be interrupted from time to time because of high priority mission schedules or no-notice events. For each calendar day and/or portion of a calendar day that the contractor is removed/denied access from the job site, the contractor schedule will be adjusted by one calendar day.

9.0 Clean Up

The Contractor is required to clean-up daily and to maintain a safe working area at all times. This includes leftover cardboard, plastic, scraps, etc. All debris shall be disposed of off Minot AFB.

10.0 Training

The Contractor shall provide user training to the CYP staff on site immediately following installation of the systems.

11.0 Warranty/Maintenance Service

11.1 The Contractor shall provide the standard commercial warranty, or at a minimum, a one year warranty on all work and equipment, whichever is greater.

11.1.0 During the warranty period, the Contractor shall provide technical support, via telephone, to trouble-shoot & return the system to operational state. If unable to restore system operations within 48 hours, a technical support team shall be provided for on-site repairs within 7 days. In addition, a telephone help desk number shall be provided to maintain support for the life of the system.