Statement of Work - Disposal of Waste and Regulated Garbage 14 May 25.pdf

Statement of Work (SOW) Disposal of Hazardous, Non-Hazardous Waste, and Regulated

Garbage Generated at Dover AFB (DAFB) 14 May 2025

Background: This Performance Work Statement combines the disposal of hazardous, non-hazardous waste and regulated garbage generated from international flights. The statement of work outlines the requirements individually to identify the requirements of each.

1. As a large quantity generator of hazardous waste, DAFB manages a hazardous waste central accumulation facility located in Building 1306. Accidental spills and routine maintenance activities have the potential to produce larger quantities of hazardous and/or non-hazardous waste. An off-site response organization is essential in ensuring proper clean up and disposal of bulk wastes generated on

DAFB.

2. DAFB complies with the Department of Agriculture requirements, outlined in 7 CFR 330.400, through the utilization of a steam sterilizer operated by Dover AFB personnel. However, there is still a need for a back up to be available to accommodate proper disposal for garbage generated on international flights. In those occasions, DAFB proposes to store the generated garbage in applicable containers within a refrigerated system inside Facility 508. For purposes of this statement of work, the term garbage is defined by 7 CFR 330.400.

3. This statement of work is not affiliated with the DAFB refuse contract and shall operate independently.

Objective:

The contractor, on an as needed basis, shall provide DAFB with pickup of hazardous waste, non-hazardous waste, and regulated garbage generated on international flights. The contractor shall provide DAFB an expedited service option for excess garbage generated between routine pickups. The contractor shall provide supervision, labor, equipment, and materials for large cleanup of spills.

The contractor will have a 2-hour response time once notified.

Description of Services provided in association with Hazardous & Non-Hazardous Waste Disposal at Dover AFB.

1. Contractor shall provide emergency response and bulk disposal services on an as needed basis. A representative of the contractor must be present for every pickup (exception is limited to the delivery of empty roll-offs). If any specific disposal methods are required, issues will be discussed on each individual delivery order as appropriate.

2. Contractor shall abide by all applicable federal, state and local environmental regulations pertaining to hazardous waste as well as the Department of Transportation regulations pertaining to the transportation of such items.

3. Contractor shall ensure all subcontractors utilized to perform services related to this statement of work comply with applicable federal, state and local environmental and transportation laws. These regulations include, but are not limited to the 40 &49 CFR series of regulations and the Delaware Regulations Governing Hazardous Waste.

4. Contractor shall demonstrate compliance with the requirements outlined in 40 CFR 264, Subpart H - Financial Requirements.

5. Contractor is responsible to perform all loading and unloading requirements associated with the pickup. This includes providing adequate work force and equipment (such as forklifts, drum dollies, lift gates on transportation trucks, etc).

DAFB will not assist in the loading or unloading of hazardous waste during pickups.

6. Delivery orders involving equipment drop-offs prior to actual disposal pickups (e.g. roll-offs for construction debris) are unique and the following requirements shall apply.

a. Roll-offs/tanks will be requested on a delivery order separate from the waste. Roll-off/tank cost shall be based on having them at Dover AFB for 30 days.

b. Roll-offs/tanks shall be delivered within five business days of request.

c. Because the weight of waste within the roll-off is undeterminable, the contractor submitted cost per pound (or ton) will be utilized until the exact amount can be determined on day of removal.

d. Disposal of waste from tank shall occur prior to moving the tank from Dover AFB.

7. Delivery orders involving cleaning of tanks or oil/water separators are unique and the following requirements apply.

a. Cleaning services will be requested on a separate delivery order.

Cleaning services will be scheduled at a coordinated time between the contractor and DAFB.

b. The contractor submitted cost per gallon.

8. The contractor shall also be responsible for any enforcement action that maybe taken by the State of Delaware, or other State or Federal Government related to handling, transportation and the proper disposal of hazardous waste and hazardous materials. If notification, certifications, documentation, manifests, permits or any other written materials are required by law to be obtained, prepared and/or submitted, the contractor shall prepare same and provide a written copy to the CO, and a copy to the Environmental Flight (436 CES/CEIE) within the timeframes set forth in the law and regulations governing the action. Wing commander designated representatives from the Environmental Flight having the required training must sign the hazardous waste manifests. DAFB is not responsible for any hazardous materials brought on base by the contractor that may become hazardous waste during the course of performance. The contractor shall remove those materials from the base at their own expense and risk.

9. Contractor must provide a primary treatment facility and transporters being utilized on this contract. The contractor, in the required work plan shall discuss alternate plans to ensure appropriate disposal in the event of unanticipated events.

Description of Services to be provided in association with Garbage Disposal at Dover AFB.

1. Contractor shall provide emergency response and bulk disposal services on an as needed basis. A representative of the contractor must be present for every pickup (exception is limited to the delivery of empty roll-offs). If any specific disposal methods are required, issues will be discussed on each individual delivery order as appropriate.

2. Contractor will generate all associated paperwork. The contractor shall provide Dover AFB the ability to review all paperwork prior to the pickup. Provide all paperwork at least three working days prior to the pickup.

3. Review and submittal of paperwork for expedited services shall be discussed between DAFB and contractor representative.

4. Contractor must provide a primary treatment facility and transporters being utilized on this contract. DAFB representatives will consult with Department of Agriculture personnel to modify the existing Memorandum of Agreement on how Dover AFB disposes of regulated garbage. The Memorandum of Agreement will list the approved disposal facility along with the transporter route to reach that facility. All modifications must be approved by DAFB and Department of Agriculture officials as outline in the modified Memorandum of Agreement. The contractor, in the required work plan shall discuss alternate plans to ensure appropriate disposal in the event of unanticipated events.

5. Regulatory Compliance: The contractor is required to comply with all applicable State and Federal Laws, including, but not limited to State and Federal regulations, and Air Force Instructions in effect at the time of performance of this contract. The contractor shall be responsible for compliance with all operating permits, responsible for penalties, fines, or natural resource damage claims that may be required or assessed by the State of Delaware, Federal or Local Governments resulting from contractor performance, or failure to perform, during the course of this contract. The Government will inspect for compliance, at their discretion, and will notify the Contracting Officer (CO) of any discrepancies found. In addition, the contractor may be subject to contractual sanctions including, but not limited to withholding, offset, termination, suspension, debarment, and adverse past performance assessment. The contractor shall also be responsible for any enforcement action taken by the State of Delaware, or other State or Federal Government related to handling, transportation and the proper disposal of regulated garbage.

Description of Services to be provided in association with Immediate Spill Response

1. Because of spill potential from the storage of fuel, DAFB is required to maintain contract services in the event of an incident beyond the capacity of Dover AFB response capabilities. Specifically, DAFB is required to maintain an inventory of 1,000 linear feet of booms due to our location in and around surrounding waterways.

2. Contractor is required to provide up to 1,000 linear feet of boom at one time and install as necessary on surrounding waterways within 2 hour of notification.

Submitted cost estimates shall include the specific price per linear foot of boom.

Labor costs for delivery and implementation of boom are identical to those associated with the hazardous waste pickup section of statement of work.

Environmental technicians will be implementing the boom.

3. Contractor can perform limited immediate spill response other than installation of booms in the presence of labor to support DAFB efforts. Spill response measures are limited based on funding restrictions per delivery order (shall not exceed $25,000).

Extended spill cleanup and remediation will be implemented via another contracting avenue.

Hours of Operation

1. The contractor shall maintain the following work hours: 7:30 am to 4:30 pm, Monday through Friday, except Federal Holidays. The Contractor may be requested to respond on off-days to include weekends for emergency services.

2. Coordination of Work Operations. The work to be performed under this contract is on an active military installation. The contractor shall coordinate work operations with the Contracting Officer Representative (COR) or other designated Government representative, as designated, prior to work starting.

Security Requirements

1. All contractor employees shall carry contractor photo identification at all times.

Contractor employees shall comply with any base security measures implemented at all times. This includes but is not limited to vehicle and goods searches and identification checks during times of increased security. All personnel employed by the contractor in performance of this contract, or any representative of the contractor entering the government installation, shall abide by all security regulations of the installation.

2. The contractor shall be responsible for the action of any of their sub-contractors and their employees who are working on Dover AFB.

3. The contractor and sub-contractor, if hiring U.S. citizen(s), shall ensure that they are in possession of a valid State driver’s license or State issued Identification Card and birth certificate. If the employee hired is not a U.S. citizen, the contactor and/or subcontractor may hire non-U.S. citizens if they are in possession of a valid Green Card, Social Security Card, Resident Card, Work Visa and State issued Identification Card. If driving on base a state driver’s license and insurance is required.

Physical Security

The contractor shall be responsible for safeguarding all government property provided for contractor’s use. At the end of each shift, all government facilities, equipment, and materials shall be secured. The contractor shall be responsible for providing and placing all barricades and safety devices during any activities and comply with all Occupational Safety and Health Standards (OSHA).

Antiterrorism Awareness Level I Training

1. Contractors or subcontractors possessing a Common Access Card (CAC) will complete AT Awareness Level I training IAW DAFI 31-145, Antiterrorism, Standard 25, by completing the―Force Protection computer based training (CBT) course through the MyLearning site. This training site is available through the AF Portal at https://lms-jets.cce.af.mil/moodle/. This site automatically records members completion of training and enables the user to print a certificate if needed by the Unit or Base Training Manager.

2. Contractors or subcontractors without a CAC or who do not have access to a government Non-classified Internet Protocol Router Network (NIPRNET) computer performing construction/services on the installation will complete AT Awareness Level I training IAW DAFI 31-145, Antiterrorism, Standard 25, by completing the― Level I Antiterrorism Awareness computer based training (CBT) course through the Joint Knowledge Online (JKO) Learning Management System (LMS) at https://jkodirect.jten.mil/Atlas2/page/login/Login.jsf

Operations Security (OPSEC)

1. Contractors or subcontractors possessing a Common Access Card (CAC) will complete DAF-Operations Security Awareness Training (CBT) course through the MyLearning site. This training site is available through the AF Portal at https://lms-jets.cce.af.mil/moodle/. This site automatically records members’ completion of training and enables the user to print a certificate if needed by the Unit or Base Training Manager.

2. Avoid revealing or discussing information/media related to work conducted on the installation to any persons without a valid need to know and adhere to base 100% shred policy when discarding materials.

3. If required, elevated security requirements will be conducted utilizing DD Form 254, Department of Defense Contract Security Classification Specification and appropriately annotated IAW AFI 16-1406, Air Force Industrial Security Program, for contracts that require additional OPSEC measures.

Contractor Badge Policies

1. All requests for contractor badges will be submitted by a “Sponsor.” Typically, this will be the Base Contracting Squadron (436 CONS), a Contracting Officer Representative (COR) or Requirement Owner (RO). The “Sponsor” will complete an Operational Risk Management Assessment Form (ORM) and submit to the436 SFS, Pass and Registrations office for approval IAW DAFBI 31-101. As a minimum, the ORM will be submitted 10-days prior to the requested date of employment.

2. Al l C ontactor employees granted unescorted access to include Access Control Lists (ACLs) are required to consent to a Criminal Background Investigation (CBI) prior t o granted entry to the installation. Continued employment is contingent upon successful completion and favorable reporting of the CBI. The Contractor shall provide the following information prior to entry for sponsorship check.

a. ACLs will be for visits under 60 days. The sponsor must be specific on the following. Reason for Requested Access, Event Location: Provide the building number or the individual’s residence address. All Access Control Lists must be in a Word Document that is attached to the email. Requests submitted in a PDF format or in an Excel document will be returned for correct formatting. Do not paste the Access Control List in the body of the email.

b. When requesting access for sub-contractors the following if is needed: Full- Name; Social Security Number, Driver’s License and State of Issues, Vehicle https://jkodirect.jten.mil/Atlas2/page/login/Login.jsf

Info (Make/Model/Color/Year), License Tag Number and State, Name of Company, Date and Time of Arrival, duration of visit.

3. Contractor badges will be issued for a maximum period of one year. Prior to reissuing new badges, all old badges must be returned to the 436 SFS, Pass and Registration for destruction. Prior to re-issuing a badge, the “Sponsor” must submit a new ORM to the 436 SFS, Pass and Registration office for approval. In the event a badge is lost or stolen, the badge holder must immediately contact the 436 SFS, Pass and Registration office. The badge holder must accomplish the Loss/Theft of Identification Worksheet and provide to the Contractor’s Site Supervisor. The Contractor’s Site Supervisor will investigate the loss and report (in writing) the circumstances in which the badge was lost. This information, along with a new ORM, will be submitted by the “Sponsor” to the 436 SFS, Pass and Registration office for re-issuing a badge. Base Contracting Office or base point of contact will immediately notify Security Forces, Pass and Registration when a contractor's employment has been terminated. The Agency Chief or Site Supervisors are responsible for notifying and returning the contractor's badge to Pass and Registration when this occurs. At no time will a contractor contact Security Forces directly regarding badge denial; they need to contact the Contracting Squadron.

4. When a Contract employee is terminated, the Contractor’s Site Supervisor, COR or RO will immediately notify 436 CONS, who will ensure notification is made to the 436 SFS, Pass and Registration office.

The Contractor’s Site Supervisor, COR, or RO are responsible for returning the contractor’s badge to the 436 SFS, Pass and Registration office. If a terminated employee refuses to surrender the access badge, COR or RO will immediately notify, in the order of precedence: (1) 436 SFS, Base Defense Operation Controller; (2) the 436 SFS, Pass and Registration office; and (3) 436 CONS of the situation. If a base access badge is denied the 436 SFS, Pass and Registration office will notify the “Sponsor” of the denial . The individual in question may contact the 436 SFS, Pass and Registration office for information on how to obtain the reason(s) for denial .

Installation Access

1. The contractor shall obtain contractor identification badges for all employees and vehicle passes for all contractor and personal vehicles requiring entry onto DAFB from 436 SFS Pass and Registration, for the duration of the contract.

2. Vehicle registration, proof of insurance and a valid driver's license must be presented for all vehicles while operating on the installation. All vehicles entering DAFB Main Base, Military Family Housing or sensitive areas are subject to search.

Any refusal or non-consent by an employee will result in termination of their base access and immediate confiscation of this access badge.

3. During Force Protection Condition (FPCON) Normal and Alpha, personnel without base issued badges must be sponsored onto the installation.

4. During FPCON Bravo, Charlie and Delta, personnel without base issued identification shall be physically escorted onto the installation.

5. During Higher FPCONs (Charlie and Delta), the base will curtail non-essential operations/functions; access by Non-Essential contractors will be suspended as the direction of the Installation Commander.

Antiterrorism

1. Terrorism is defined as: The calculated use of unlawful violence or threat of unlawful violence to inculcate fear; intended to coerce or to intimidate governments or societies in the pursuit of goals that are generally political, religious, or ideological.

2. Antiterrorism: As a prelude and during performance of any contract, it is critical that the Contractor be supportive of all Department of Defense (DoD) requirements to protect personnel and their families, installations, facilities, information, and other resources from terrorist acts.

3. Contractors or subcontractors possessing a Common Access Card (CAC) will complete AT Awareness Level I training IAW AFI 31-145, Antiterrorism, Standard 25, by completing the―Force Protection computer-based training (CBT) course through the MyLearning site. This training site is available through the AF Portal at https://lms-jets.cce.af.mil/moodle/. This site automatically records members completion of training and enables the user to print a certificate if needed by the Unit or Base Training Manager.

Contractor Manpower Reporting

The Contractor shall report ALL Contractor labor hours (including Subcontractor labor hours) required for performance of services provided under the MAC IDIQ (to include work under this Task Order) for the AF via a secure data collection site. The Contractor is required to complete all required data fields using the U.S. Department of Defense’s Enterprise Contractor Manpower Reporting Application (eCMRA) found at the following web address: http://www.ecmra.mil. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs from 01 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year of the contract.

Contractors may direct questions to the eCMRA help desk or the MAC IDIQ CO.

Records Management

The contractor understands that when creating, handling and maintaining records for the Air Force, either electronic or paper, you must meet the requirements established in AFRIMS Records Disposition Schedule (RDS), AFI 33-322, Records Management Program. In order to meet the requirement established IAW the above-mentioned regulations contact the Base Records Management Office (436 CS/SCXK, Bldg. 310) at

(302) 677-5157 for guidance and training.

http://www.ecmra.mil/

Attachment A Waste Generated on DAFB (Estimated annual services)

1. Contaminated Soil

2. Contaminated Petroleum Products

3. Sludge/Liquid from Oil/Water Separator

Cleanouts

4. Sludge/Liquid from Aboveground and Underground Storage Tank

Cleanouts

5. Fire Fighting Foam from System Deployment

6. Regulated Garbage

Services

Services/Supplies Spill Response

Program Manager 32 Hrs.

Project Coordinator 32 Hrs.

Chemist 80 Hrs.

Environmental Technician 336 Hrs.

Driver 140 Hrs.

Tanks 5 EA

Roll-Offs 7 EA

Non-RCRA, Non-State Regulated Wastes from Spill Response

Containerized Liquids/Multi-Phase 2,000 Lb.

Containerized Solids 5,000 Lb.

Bulk Liquids (pumpable) 10,000 Gal

Bulk Solids 50,000 Lb.

Non-RCRA, Non-State Regulated Wastes

Bulk Liquids (pumpable (AFFF waste) 25,000 Gal Bulk Liquids (pumpable Hi Expansion Foam) 25,000 Gal

Bulk Solids (soil/OWS sludge) 75,0000 lb.

Containerized Liquids/Multi Phase 3,000 lb

Containerized Solids 3,000 lb

RCRA Regulated Wastes Bulk Solids (soil/OWS sludge)

10,000 lb Bulk Liquids (liquid storage)

2,000 lb Containerized Liquids / Multi Phase

1,000 lb Containerized Solids 1,000 lb