PWS_AMC_Museum_Design_June_2019.pdf

PERFORMANCE WORK STATEMENT

For Collection Management and Exhibit Design

1. General: The contractor shall provide curatorial, artifact registration and exhibit development services for the Air

Mobility Command Museum's permanent, historic reference, and restoration support artifact collections in a professional manner to meet or exceed annual accountability standards. All work shall be performed in accordance with the professional standards of the Small Museum Association (SMA), the American Association of Museums (AAM) and AFI 84-103. The contractor will be responsible for all Air Mobility Command Museum operational, and exhibit signage, and marketing ads with graphics and text and imagery approved by the AMCM Director. The majority of work will be done on-site. The AMC Museum is accessible for contractor work from Monday through Friday from 8 am to 4 pm. Contractor work schedule will be Monday through Friday, 8:00 am to 4:00 pm.

1.1. Federal Holidays (AMC Museum is closed and contractor cannot work on these days)

Holiday Date of Observance New Year’s Day 1 January Martin L. King Day 3rd Monday in January Washington’s Birthday 3rd Monday in February Memorial Day Last Monday in May Independence Day 4 July Labor Day 1st Monday in September Columbus Day 2nd Monday in October Thanksgiving Day 4th Thursday in November Christmas Day 25 December

2. Experience: Contractor must have Bachelor of Science degree in museum studies or related field and or 5 years equivalent experience. Contractor must have comprehensive knowledge of military related artifacts, Air Force and general military history, collection management electronic databases, exhibit preparation, and professional museum practices.

3. Skills and Abilities: Contractor must have in-depth knowledge of the use of Microsoft Access-based collection management databases and other software, to allow updating/changing of existing artifact records and the creation of queries and reports. Contractor must also be able to use the USAF Museum Artifact Tracking System (AFMATS) software to include database importing, exporting, and record changing /updating. Contractor must be knowledgeable in the use of museum-compatible exhibit construction materials. Contractor must be knowledgeable in the use of archival and preservation materials for the storage of museum artifacts.

4. Government Furnished Equipment (GFE): Vinyl printer and plotter, large format printer. Network linked computer. Standard archival management tools such as cotton gloves, acid free storage containers and labeling equipment. Graphics software required to adequately perform as determined by the AMCM Director.

5. Contractor Furnished Equipment: All photographic equipment and consumables such as CDs.

6. Hardware and Software System Requirements: Contractor must be able to create exhibit graphics and exhibit signage using AMC Museum existing software. Contractor must be able to create vinyl graphics and exhibit signage-using museum's existing vinyl printer and plotter.

7. Training: Contractor may be requested to provide training/ presentations on specific artifacts and best practices to other museum professionals. Contractor must complete government training as required.

8. Artifact Registration Services: The contractor is responsible for performing artifact registration services using best practices of the SMA, AAM, NMUSAF, and AFI 84-103 standards.

The services include but are not limited to maintaining a temporary deposit register for new acquisitions and permanent accession register for accessioned artifacts, plus finding aids for reference library and photographic material. The contractor is also responsible for evaluating and or accessioning between 150 and 250 items per year.

The contractor serves on the Collections Committee determining the suitability of potential donations for artifact collections; establishes accountability for all incoming artifacts within 24 hours; and, and obtain a signed AF form 3571 (USAF Museum System Proffer of Gift Agreement) through communication with donors. The contractor must create and maintain permanent artifact accession folders in accordance with AFI 84-103. Each folder will include a copy (or copies) of AF form 3582 (USAF Museum System Accession Worksheet), a donor-signed copy of AF form 3571 (USAF Museum System Proffer of Gift Agreement), a color photo of each artifact in the accession, and any other correspondence related to the accession. The contractor will be responsible for photographing artifacts for accession folders and create digital images of accessioned artifacts for transfer to writable CD-ROMs to meet Air Force Museum reporting requirements in accordance with AFI 84- 103. The entire collection (3000+ items) must be photographed once every three to five years as stipulated by the National Museum of the USAF.

The Contractor furnishes all materials necessary to complete job, including three sets of CD’s (prints are not required). The Contractor must, as a minimum, accomplish quarterly updates, and maintain the Air Force Museum Artifact Tracking System (AFMATS) electronic database for the permanent artifact collection. The Contractor will also update and maintain the Microsoft Access-based local electronic collection management database for the permanent, historic reference, and restoration support artifact collections. A printed copy of the artifact database by nomenclature and by donor must be maintained on-site for ready access. It must be reprinted every six months whenever there have been any changes since the previous printing. A current version of the database must be maintained on the contractor's hard drive at an off-site location. The contractor will also accomplish annual artifact inventory of artifacts in storage and on exhibit within the required time frame, usually 60 days.

9. Curatorial Services:

Contractor will evaluate artifacts quarterly and take basic preservation steps or recommend course of action for artifacts requiring professional conservation. The Contractor will place items into storage using industry standard materials and procedures, and submit requirements for storage and preservation materials to museum staff. Contractor will also monitor climate of artifact storage rooms weekly to ensure correct temperature and humidity are maintained, report discrepancies and variances to museum staff. Monitor condition of permanent artifacts in storage for signs of insect infestation monthly, and notify the museum staff of those signs so corrective action can be initiated. Monitor condition of artifacts on exhibit bi-weekly and report discrepancies that cannot be immediately fixed upon identification, or those discrepancies that require outside repair or use of O&M funds. Determine suitability of artifacts for exhibit, recommend restrictions/limitations regarding exhibit of fragile artifacts; recommend changes of artifact classifications to include deaccessioning; and, recommend to museum staff specific artifacts for acquisition that fill gaps in collection.

10. Exhibit Development Services: Design and install 10 to 12 complex graphic projects, each averaging 25 to 50 hours to complete each year. Design and install 20 to 30 less complex sign projects, each averaging 3 to 8 hours to complete each year.

The contractor should research the collection and electronic database Air Force wide for availability of artifacts for exhibit purposes and make recommendations to the museum staff. Perform research in various photo archives to acquire images necessary to support exhibit story line. Research, compose, edit and produce text blocks for exhibit storyline and make appropriate recommendations to the museum staff. Design and produce signs, text blocks, photo images and graphics using vinyl plotters, vinyl photo transfer systems and other standard image making equipment.

Submit working drawings for proposed exhibits and dioramas. Install artifacts in prepared exhibit cases and install & maintain text and graphics on display cases and walls. Contractor will design and produce posters and select artifacts to compliment storylines. Contractor will install artifacts, write text and produce graphics for installation. The Museum Director or Deputy Director will have editorial approval for all scripts.

11. SERVICES SUMMARY

Performance Objective PWS Paragraph Performance Thresholds Responsible for performing curatorial services

98% accuracy for annual inventory

Artifact Registration 8 1 valid defect per month Exhibit Development 10 No More than 20% delay on deadlines Design/Install Graphic Projects

No more than 1% errors per month

Design/Install Sign Projects 11 No more than 1% errors on sign projects

12. On-Site Contractor Work The contractor will not accept any work, or provide any services, advice or input on such work, to any outside agency or individual while performing contractor functions at the Air Mobility Command Museum. All work and efforts involved by the contractor on-site at the Museum must be solely dedicated to accomplishing the Air Force Collection Management and Exhibit Design Contract work and goals as outlined in this Performance Work Statement, and as approved by the Museum Director.

RECORDS MANAGEMENT.

The contractor understands that when creating, handling and maintaining records for the Air Force, either electronic or paper, you must meet the requirements established in AFRIMS Records Disposition Schedule (RDS), AFI 33-322, Records Manage Program, AFI 33-364, Records Disposition Procedures and Responsibilities, and AFM 33-363, Management of Records. In order to meet the requirement established IAW the above mentioned Air Force Instructions, regulations contact the Base Records Management Office (436 CS/SCXK, Bldg 919) at extension 3642 for guidance. Contractors must contact the Base Records Manager to receive training in both Air Force Records Management and the Air Force Privacy Act Program.

SECURITY.

All personnel employed by the contractor in the performance of this contract, or any representative of the contractor entering the governmental Installation shall abide by all security instructions and directives of Dover AFB. Employees are responsible for safeguarding all government property provided for contractor use.

At the close for each work period, government facilities, equipment and materials shall be secured, lights, heat and water turned off and all doors and window secured.

The contractor and, as applicable, subcontractor shall not employ persons for work on this contract if such employee is identified as a potential threat to the health, safety, security, general wellbeing or operational mission of the Installation and its population, nor shall the contractor or subcontractor employ persons under this contract who have an outstanding criminal warrant as identified during the Criminal Background Check (CBI).

Contractors shall ensure their employees and those of their subcontracts have the proper credentials allowing them to work in the United States. Employees and subcontractors later found to be undocumented or illegal aliens will be remanded to the proper authorities.

The contractor shall submit any request for compensation on delays to the Contracting Office for approval. The contractor shall notify the Contracting Office or authorized representative as soon as the contractor realizes/determines of any potential delays in accordance with the terms and conditions of this requirement.

All contractors and subcontractors when working in a Controlled, Restricted or other sensitive areas must be escorted at all times.

The military agency or unit responsible for the project or work is responsible for providing the escorts. The Contractor shall follow existing procedures and instructions for obtaining entrance to restricted or controlled areas.

CONTRACTOR BADGE POLICIES.

All requests for contractor badges will be submitted through the Base Contracting Squadron Office and/or the requesting agencies base point of contact. The Contracting Squadron Office or base point of contact will then fill out an Operational Risk Management Assessment Form (ORM) for the requesting agency and submit it to the Pass and Registrations section for approval IAW OPlan 31-101. As a minimum the ORM will be submitted 10-days prior to the requested date of employment.

All contactor employees who’ll be granted unescorted access to the Installation are required to consent to a Criminal Background Investigation (CBI) prior to being granted entry to the Installation. Continued employment is contingent upon successful completion and favorable reporting of the CBI.

DAFB Contractor badges will be issued for a maximum period of one year. Prior to reissuing new badges, all old badges must be returned to 436 SFS, Pass and Registration for destruction. Also before a new badge will be issued an ORM must be resubmitted to the Pass and Registration section for approval again. In the event a badge is lost or stolen, immediately contact the 436 SFS, Pass and Registration office. The badge holder must accomplish the Loss/Theft of Identification Worksheet and provide it to his/her supervisor. The supervisor of the contractor will investigate the loss and report in writing the circumstances in which the badge was lost to the 436th Contracting Squadron and 436 SFS, Pass and Registration office and submit a new request for badge before a new badge can be reissued.

Base Contracting Office or base point of contact will immediately notify 436 SFS, Pass and Registration when a contractor’s employment has been terminated. The Site Supervisors are responsible for notifying and returning the contractor’s badge to Pass and Registration when this occurs. At no time will a contractor contact Security Forces directly regarding badge denial; they need to contact the Contracting Office.

INSTALLATION ACCESS.

The contractor shall obtain personal contractor identification badge for all employees and vehicle passes for all contractor and personal vehicles requiring entry onto Dover AFB from 436 SFS, Pass and Registration, for the duration of the contract.

Employees are only permitted to enter the Installation during the date and time periods indicted on their contractor badge.

Vehicle registration, proof of insurance and a valid driver’s license must be presented for all vehicles while operating on the Installation. All vehicles entering the DAFB Main Base, Military Family Housing or sensitive areas are subject to search. Any refusal or non-consent by an employee will result in termination of their base access and immediate confiscation of this access badge.

During Force Protection Condition (FPCON) Normal and Alpha, personnel without base issued badges must be sponsored onto the installation. During FPCON Bravo, Charlie and Delta, personnel without base issued identification shall be physically escorted onto the installation. During Higher FPCONs (Charlie and Delta) the base will normally curtail non-essential operations/functions;

access by non-essential Contract operations will be suspended as the direction of the Installation Commander.

ANTITERRORISM AWARENESS LEVEL I TRAINING. (select applicable category based on type of contractor support)

DoD Contractors possessing a Common Access Card (CAC) embedded in an organization (e.g., Civilian Medical Physicians, Flight Safety Instructor, etc.) will complete AT Awareness Level I training IAW AFI 10-245, Antiterrorism, Standard 25, by completing the―Force Protection computer based training (CBT) course through the Advanced Distributed Learning System (ADLS) site. This training site is available through the AF Portal at https://golearn.csd.disa.mil/kc/main/kc_frame.asp?blnWhatsNew=True. This site automatically records members completion of training and enables the user to print a certificate if needed by the Unit or Base Training Manager.

DoD Contractors supporting a Base Service Contract (e.g., Custodial Services, Ground Maintenance, etc.) are highly encouraged to complete AT Awareness Level I training IAW AFI 10-245, Antiterrorism, Standard 25, by completing the―Force Protection computer based training (CBT) course through the Advanced Distributed Learning System (ADLS) site or the Defense Technical Information Center (DTIC) at https://atlevel1.dtic.mil/ for individuals without access to government Non-classified Internet Protocol Router Network (NIPRNET) computer and who do not possess a CAC card.

DoD Contractors or subcontractors without a CAC or who do not have access to a government Non-classified Internet Protocol Router Network (NIPRNET) computer performing construction on the installation should consider completing AT Awareness Level I training IAW AFI 10-245, Antiterrorism, Standard 25, by completing the―AT Awareness Level I computer based training (CBT) course online through the public accessible Defense Technical Information Center (DTIC) site at https://atlevel1.dtic.mil/.

This site allows the user to print a certificate annotating their completion of training. AT Awareness Level I Training should be provided by the requiring unit after contract award or the sponsoring organization.

FLIGHTLINE DRIVING.

Contractors will have to adhere to the provisions in DAFBI 13-202 if operating on the airfield.

CONTRACTOR MANPOWER REPORTING.

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for Recycling Collection and Support via data collection site. The contractor is required to completely fill in all required data field at http://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year, which runs 1 October through 30 September * of each calendar year. Contractor may direct questions to the CMRA help desk.”

*Reporting Period: Contractors are required to input data by 31 October of each year.

Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

User Manuals: Data for Air Force service requirements must be input at the Air Force CMRA link. However, user manuals for government personnel and contractors are available at the Army CMRA link at http://www.ecmra.mil.

https://golearn.csd.disa.mil/kc/main/kc_frame.asp?blnWhatsNew=True https://atlevel1.dtic.mil/ https://atlevel1.dtic.mil/