PWS.pdf

Performance Work Statement (PWS)

For

ARMs System Maintenance in the 436 SFS Armory

At

Dover Air Force Base

SECTION ONE. DESCRIPTION OF SERVICE/GENERAL

INFORMATION

1.0 BACKGROUND

The 436 Security Forces Squadron’s (SFS) requires maintenance of the RFID scanner system in the Armory. Due to the volume of profiles and system updates this maintenance is required to be conducted. If regular maintenance is not conducted, the RFID system will not operate at an optimal level which could cause a delay in arming and inventory. Furthermore, if there is a delay in the arming process, it could create a lapse in the changeover of SFS flight personnel which could result in gaps in response times for real word incidents. The SFS armory is responsible for $5M in equipment/weapons. It is imperative that the most up-to-date and accurate software is obtained to ensure 100% accountability of all items that are issued out.

2.0 DESCRIPTION OF SERVICE

The contractor is required to provide fully trained personnel to install system updates to the actual RFID system and the handheld scanner as well as conduct computer maintenance and cleaning on a quarterly basis in addition to any emergency maintenance that is required.

3.0 SCOPE OF WORK

The contractor shall conduct the following tasks on a quarterly basis to ensure the 436 SFS

Armory RFID system is fully operational along with all of its components to provide 100% accuracy in the tracking of weapons and equipment. The contractor will provide the following:

3.1 Any necessary tools for maintenance.

3.2 Provide tracking chips for additional equipment.

3.3 Provide hands on training after completion of software updates to Armory personnel.

3.4 Remove old profiles from RFID system on quarterly site visit.

3.5 Quarterly cleaning of RAM on stand-alone computer in the Armory.

4.0 GOVERNMENT-FURNISHED PROPERTY AND SERVICES

N/A

5.0 RECORDS MANAGEMENT.

The contractor understands that when creating, handling and maintaining records for the Air

Force, either electronic or paper, you must meet the requirements established in AFRIMS

Records Disposition Schedule (RDS), AFI 33-322, Records Manage Program, AFI 33-364, Records Disposition Procedures and Responsibilities, and AFM 33-363, Management of

Records. In order to meet the requirement established IAW the above mentioned Air Force

Instructions, regulations contact the Base Records Management Office (436 CS/SCXK, Bldg

919) at extension 3642 for guidance. Contractors must contact the Base Records Manager within 60 days of appointment to receive training in both Air Force Records Management and the Air Force Privacy Act Program.

6.0 SECURITY

6.1 All personnel employed by the contractor in the performance of this contract, or any representative of the contractor entering the governmental Installation shall abide by all security instructions and directives of Dover AFB. Employees are responsible for safeguarding all government property provided for contractor use.

6.2 At the close for each work period, government facilities, equipment and materials shall be secured, lights, heat and water turned off and all doors and window secured.

6.3 The contractor and, as applicable, subcontractor shall not employ persons for work on this contract if such employee is identified as a potential threat to the health, safety, security, general wellbeing or operational mission of the Installation and its population, nor shall the contractor or subcontractor employ persons under this contract who have an outstanding criminal warrant as identified during the Criminal Background Check (CBI).

6.4 Contractors shall ensure their employees and those of their subcontracts have the proper credentials allowing them to work in the United States. Employees and subcontractors later found to be undocumented or illegal aliens will be remanded to the proper authorities.

6.5 The contractor shall submit any request for compensation on delays to the Contracting

Office for approval. The contractor shall notify the Contracting Office or authorized representative as soon as the contractor realizes/determines of any potential delays in accordance with the terms and conditions of this requirement.

6.6 All contractors and subcontractors when working in a Controlled, Restricted or other sensitive areas must be escorted at all times. The military agency or unit responsible for the project or work is responsible for providing the escorts. The Contractor shall follow existing procedures and instructions for obtaining entrance to restricted or controlled areas.

7.0 Contractor Badge Policies:

7.1 All requests for contractor badges will be submitted through the Base Contracting Squadron

Office and/or the requesting agencies base point of contact. The Contracting Squadron Office or base point of contact will then fill out an Operational Risk Management Assessment Form

(ORM) for the requesting agency and submit it to the Pass and Registrations section for approval

IAW OPlan 31-101. As a minimum the ORM will be submitted 10-days prior to the requested date of employment.

7.2 All contactor employees who’ll be granted unescorted access to the Installation are required to consent to a Criminal Background Investigation (CBI) prior to being granted entry to the

Installation. Continued employment is contingent upon successful completion and favorable reporting of the CBI.

7.3 DAFB Contractor badges will be issued for a maximum period of one year. Prior to reissuing new badges, all old badges must be returned to 436 SFS, Pass and Registration for destruction. Also before a new badge will be issued an ORM must be resubmitted to the Pass and Registration section for approval again. In the event a badge is lost or stolen, immediately contact the 436 SFS, Pass and Registration office. The badge holder must accomplish the

Loss/Theft of Identification Worksheet and provide it to his/her supervisor. The supervisor of the contractor will investigate the loss and report in writing the circumstances in which the badge was lost to the 436th Contracting Squadron and 436 SFS, Pass and Registration office and submit a new request for badge before a new badge can be reissued.

7.4 Base Contracting Office or base point of contact will immediately notify 436 SFS, Pass and

Registration when a contractor’s employment has been terminated. The Site Supervisors are responsible for notifying and returning the contractor’s badge to Pass and Registration when this occurs. At no time will a contractor contact Security Forces directly regarding badge denial;

they need to contact the Contracting Office.

8.0 Installation Access:

8.1 The contractor shall obtain personal contractor identification badge for all employees and vehicle passes for all contractor and personal vehicles requiring entry onto Dover AFB from 436

SFS, Pass and Registration, for the duration of the contract. Employees are only permitted to enter the Installation during the date and time periods indicted on their contractor badge.

8.2 Vehicle registration, proof of insurance and a valid driver’s license must be presented for all vehicles while operating on the Installation. All vehicles entering the DAFB Main Base, Military Family Housing or sensitive areas are subject to search. Any refusal or non-consent by an employee will result in termination of their base access and immediate confiscation of this access badge.

8.3 During Force Protection Condition (FPCON) Normal and Alpha, personnel without base issued badges must be sponsored onto the installation.

8.4 During FPCON Bravo, Charlie and Delta, personnel without base issued identification shall be physically escorted onto the installation.

8.5 During Higher FPCONs (Charlie and Delta) the base will normally curtail non-essential operations/functions; access by non-essential Contract operations will be suspended as the direction of the Installation Commander.

9.0 ANTITERRORISM AWARENESS LEVEL I TRAINING

DoD Contractors or subcontractors without a CAC or who do not have access to a government

Non-classified Internet Protocol Router Network (NIPRNET) computer performing construction on the installation should consider completing AT Awareness Level I training IAW AFI 10-245, Antiterrorism, Standard 25, by completing the―AT Awareness Level I computer based training

(CBT) course online through the public accessible Defense Technical Information Center

(DTIC) site at https://atlevel1.dtic.mil/. This site allows the user to print a certificate annotating their completion of training. AT Awareness Level I Training should be provided by the requiring unit after contract award or the sponsoring organization.

10.0 Flightline Driving:

Contractors will have to adhere to the provisions in DAFBI 13-202 if operating on the airfield.

11.0 CONTRACTOR MANPOWER REPORTING.

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for ARMS Maintenance via data collection site. The contractor is required to completely fill in all required data field at http://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance for each

Government fiscal year, which runs 1 October through 30 September * of each calendar year.

Contractor may direct questions to the CMRA help desk.”

*Reporting Period: Contractors are required to input data by 31 October of each year.

Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

User Manuals: Data for Air Force service requirements must be input at the Air Force CMRA link. However, user manuals for government personnel and contractors are available at the

Army CMRA link at http://www.ecmra.mil.

12.0 SOLID and HAZARDOUS WASTE REMOVAL.

The contractor shall dispose of all wastes generated in the performance of their task. No solid waste materials shall be placed in any trash receptacle on DAFB. If any Hazardous or Special Waste is generated the Contractor will coordinate with the 436 Civil Engineering Natural Resources

Flight (436 CES/CEAN) prior to disposal.