PWS_Catholic_Director_of_Music_Ministries_20160628_-_final.pdf

PERFORMANCE WORK STATEMENT

Catholic Director of Music Ministries

Dover AFB, DE

1. DESCRIPTION OF SERVICES: The contractor shall provide all personnel, labor, materials, and transportation to provide non-personal service in support of the Dover Air Force Base Chapel for all Saturday and Sunday Catholic Masses (hereafter called “Masses”) Director of Music Ministries contract. The contractor is responsible to provide one music director and one music accompanist for three Masses. The program is multi-faceted and requires a high degree of coordination and cooperation with military and civilian activities and authorities. The Chapel will provide all music materials and facilities necessary to perform their duties.

The contractor must demonstrate an understanding of the religiously pluralistic and sensitive arena of numerous faith groups and denominational traditions. The contractor accomplishes the terms of the contract in compliance with the mission requirements and standards set forth and defined by the Department of the Air Force and the

Air Force Chaplain Corps. Activities and behavior to the contrary are viewed as grounds for contract termination.

2. PURPOSE: The purpose of this Performance Work Statement (PWS) is to cover faith specific duties related to the Catholic Director of Music Ministries contract.

3. WORK HOURS: The position will be paid per unit. One unit equals 1 rehearsal (1 per rehearsal from music director and 1 per rehearsal from musician), 1 mass performances (1 per mass from both music director and 1 per rehearsal from musician) or as needed (1 rehearsal and 1 performance) for special events to include special Holidays (Advent/Christmas and Lent/Holy Week/Easter), Memorial Services and Funerals. The length of the rehearsals shall be a minimum of (1) hour, not to exceed three (3) hours. Any time spent immediately prior to the mass or event is considered part of the worship service, and not a separate rehearsal. This PWS covers (12) units per week at fifty two (52) weeks per annum with the option for ninety-six (96) additional special services units fulfilled annually for a maximum of seven hundred twenty (720) units annually.

4. QUALIFICATIONS AND EXPERIENCE REQUIREMENT:

4.1. Consistent with Department of Defense and Air Force policy, Chaplains are to adhere to the requirements of their endorsing religious organizations while providing for the spiritual and religious needs of all active duty personnel, their families, and other authorized personnel. Thus, in order to honor each Chaplain’s commitment to be faithful to his or her ecclesiastical endorsing religious organization's requirements and to the supervision of their denominations, candidates for this position must adhere to the presiding Chaplain's endorsing religious organization’s requirements.

4.2 At least a (2) year degree in music and/or certification by appropriate professional organizations is required.

BA degree in Music or related fields preferred.

4.2 Knowledge of the theology, flow, and parts of various forms of Catholic Mass and other liturgical activities is preferred.

4.3 Participate in a qualifying audition/interview, perform set pieces as required by subject matter experts, discuss personal experience, philosophy of worship music, responsibilities outlined in the PWS, and vision, mission and strategy for obtaining an effective program.

http://www.airforce.com/learn-about/ http://www.chaplaincorps.af.mil/ http://www.airforce.com/learn-about/

4.4 Minimum of (3) years’ experience accompanying choirs, vocals, and instrumentalists; a minimum of (3) years’ experience playing an instrument i.e. organ, piano, electric keyboard, guitar (determined by audition).

4.5 Ability to demonstrate proficiency in reading and interpretation of vocal and instrumental scores

(determined by audition).

4.6 Furnish a resume with a minimum of (3) references. Documentation of the following is required: a minimum of (2) years’ experience as a Catholic Church musician at a military installation and/or at least (2) years’ experience as a volunteer in a Catholic Church choir at a military installation.

5. GENERAL RESPONSIBILITIES: The contractor shall:

5.1. Submit to Criminal History Background Check and an Installation Records Check (IRC) for contractors who have regular contact with children under 18 years of age in DoD-sanctioned child care services programs as described in DODI 1402.5. Background Checks on Individuals in DoD Child Care Services Programs. The contractor will acquire all guidance required to complete the background check and/or IRC from the chapel administrative office upon contract awarding date. Upon favorable interim suitability or fitness determination based on the FBI criminal history background check are permitted to work under sight supervision until the background check is completed (if required). If the contractor has previously received a background check from another military installation proof of the check must be provided or obtain a new one. The contractor has the right to obtain a copy of the background check report and must make contact with the chapel administrative office to obtain it. Contractors with a prior DoD affiliation must also complete an IRC. If the IRC or background check comes back with unfavorable results, the contractor has the right to challenge the accuracy and completeness of the information in the report. Final decision on whether to continue contract or use unfavorable result as a basis for termination of contract lies with Wing Chaplain in coordination with Contracting Officer.

5.2. Ensure that all permanent support volunteers who could have extensive or frequent contact with children below 18 years of age over a period of time receive a background check and/or an IRC as described in above paragraph. Ensure that one time support volunteers, because of the limited duration of an activity, will always be in line of sight of a staff member with a complete background check.

5.3. Work in close coordination with the assigned Chaplain over the Mass.

5.4. Attend Mass and any special worship services or programs as coordinated with the Chaplain.

5.5. Attend all weekly meetings with Chaplain (as required) and monthly Parish Advisory Council (PAC) meetings, reporting on past activities, coming events, budget concerns, and musical support to the overall ministry.

5.6. Maintain good rapport and work constructively with the Chaplain, service members, volunteers, and the

Parish Advisory Council (PAC). Resolve all conflicts at the lowest possible level starting with the Contracting

Officer or their designee.

5.7. Dress in a professional and appropriate manner for events while providing services.

5.8. Be able to communicate in fluent English with chapel staff, volunteers and customers.

6. SPECIFIC RESPONSIBILITIES: The contractor shall:

http://www.dtic.mil/whs/directives/corres/pdf/140205p.pdf

6.1. Recruit members, rehearse, and provide one director and one musician for each Mass and additional services at other times and locations as requested by the Chaplain.

6.2. Be prepared to attend at least one weekly rehearsal for each Mass. Weekly rehearsals are determined by contractor in coordination with Chaplain. A rehearsal constitutes a minimum of one-hour practice with choir members.

6.3. Arrive at least 30 minutes prior to the Mass start time so that equipment will be set up and prepared in a timely manner.

6.4. Coordinate set up and tear down of music equipment and preparation of the worship space for each rehearsal and each Mass. Ensure the sanctuary and/or rehearsal area is secured and returned to its standard condition after use in accordance with Operating Instructions.

6.4. Collaborate with the Chaplain to plan the music and singing according to the themes and direction provided.

6.5. Monitor chapel musical instruments of any needed repair, preventative maintenance, or replacement.

6.6. Upon request by the assigned Chaplain perform during special services such as funerals, memorial services, specific religious observances, cantatas, and other special programs.

6.7. Comply with all Chapel Air Force Instructions and Chapel Operating Instructions, specifically those regarding facility usage, resource protection, fire protection, and funds utilization. Listed as follows:

AFI52-101 PLANNING AND ORGANIZING

AFI52-102V1 CHAPLAIN PROFESSIONAL DEVELOPMENT

AFI52-102V2 CHAPLAIN ASSISTANT PROFESSIONAL DEVELOPMENT

AFI52-104 CHAPLAIN CORPS READINESS

AFI52-105 CHAPLAIN CORPS RESOURCING

AFI52-106 RELIGIOUS PROFESSIONAL SCHOLARSHIP AND DEFERMENT PROGRAMS

AFPD52-1 CHAPLAIN CORPS

AFI36-703 CIVILIAN CONDUCT AND RESPONSIBILITY, Section 4.1. – Professional Public Image

All Chaplain Corp Policy Letters

6.8. Personally perform the services described above or coordinate performance by a substitute of equal or higher proficiency who has been approved in advance by the Chaplain. Submit the names and qualifications of proposed subcontractors to the Chaplain for approval at least 14 days prior to the proposed absence.

Subcontractors must meet the requirements for the position as outlined in the PWS. Contractor is responsible for payment of substitute.

7. CONFERENCES/WORKSHOPS: If necessary the Wing Chaplain may provide funds for attendance at professional training workshops/classes, retreats and conferences.

8. SECURITY: All personnel employed by the contractor in the performance of this contract, or any representative of the contractor entering the governmental Installation shall abide by all security instructions and directives of Dover AFB. Employees are responsible for safeguarding all government property provided for contractor use.

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8.1. At the close for each work period, government facilities, equipment and materials shall be secured, lights, heat and water turned off and all doors and window secured.

8.2. The contractor and, as applicable, subcontractor shall not employ persons for work on this contract if such employee is identified as a potential threat to the health, safety, security, general wellbeing or operational mission of the Installation and its population, nor shall the contractor or subcontractor employ persons under this contract who have an outstanding criminal warrant as identified during the Criminal Background Check

(CBI).

8.3. Contractors shall ensure their employees and those of their subcontracts have the proper credentials allowing them to work in the United States. Employees and subcontractors later found to be undocumented or illegal aliens will be remanded to the proper authorities.

8.4. All contractors and subcontractors when working in a Controlled, Restricted or other sensitive areas must be escorted at all times. The military agency or unit responsible for the project or work is responsible for providing the escorts. The Contractor shall follow existing procedures and instructions for obtaining entrance to restricted or controlled areas.

9. CONTRACTOR BADGE POLICIES: All requests for contractor badges will be submitted through the

Base Contracting Squadron Office and/or the requesting agencies base point of contact. The Contracting

Squadron Office or base point of contact will then fill out an Operational Risk Management Assessment Form

(ORM) for the requesting agency and submit it to the Pass and Registrations section for approval IAW OPlan

31-101. As a minimum the ORM will be submitted 10-days prior to the requested date of employment.

9.1. All contactor employees who’ll be granted unescorted access to the Installation are required to consent to a

Criminal Background Investigation (CBI) prior to being granted entry to the Installation. Continued employment is contingent upon successful completion and favorable reporting of the CBI.

9.2. DAFB Contractor badges will be issued for a maximum period of one year. Prior to reissuing new badges, all old badges must be returned to 436 SFS, Pass and Registration for destruction. Also before a new badge will be issued an ORM must be resubmitted to the Pass and Registration section for approval again. In the event a badge is lost or stolen, immediately contact the 436 SFS, Pass and Registration office. The badge holder must accomplish the Loss/Theft of Identification Worksheet and provide it to his/her supervisor. The supervisor of the contractor will investigate the loss and report in writing the circumstances in which the badge was lost to the

436th Contracting Squadron and 436 SFS, Pass and Registration office and submit a new request for badge before a new badge can be reissued.

9.3. Base Contracting Office or base point of contact will immediately notify 436 SFS, Pass and Registration when a contractor’s employment has been terminated. The Site Supervisors are responsible for notifying and returning the contractor’s badge to Pass and Registration when this occurs. At no time will a contractor contact

Security Forces directly regarding badge denial; they need to contact the Contracting Office.

10. INSTALLATION ACCESS: The contractor shall obtain personal contractor identification badge for all employees and vehicle passes for all contractor and personal vehicles requiring entry onto Dover AFB from 436

SFS, Pass and Registration, for the duration of the contract. Employees are only permitted to enter the

Installation during the date and time periods indicted on their contractor badge.

10.1. Vehicle registration, proof of insurance and a valid driver’s license must be presented for all vehicles while operating on the Installation. All vehicles entering the DAFB Main Base, Military Family Housing or sensitive areas are subject to search. Any refusal or non-consent by an employee will result in termination of their base access and immediate confiscation of this access badge.

10.2. During Force Protection Condition (FPCON) Normal and Alpha, personnel without base issued badges must be sponsored onto the installation.

10.3. During FPCON Bravo, Charlie and Delta, personnel without base issued identification shall be physically escorted onto the installation.

10.4. During Higher FPCONs (Charlie and Delta) the base will normally curtail non-essential operations/functions; access by non-essential Contract operations will be suspended as the direction of the

Installation Commander.

11. ANTITERRORISM AWARENESS LEVEL I TRAINING: DoD Contractors supporting a Base Service

Contract (e.g., Custodial Services, Ground Maintenance, etc.) are highly encouraged to complete AT Awareness

Level I training IAW AFI 10-245, Antiterrorism, Standard 25, by completing the―Force Protection computer based training (CBT) course through the Joint Knowledge Online (JKO) Learning Management System (LMS) at http://jko.jten.mil/courses/atl1/launch.html for individuals without access to government Non-classified

Internet Protocol Router Network (NIPRNET) computer and who do not possess a CAC card.

12. RECORDS MANAGEMENT: The contractor understands that when creating, handling and maintaining records for the Air Force, either electronic or paper, you must meet the requirements established in AFRIMS

Records Disposition Schedule (RDS), AFI 33-322, Records Manage Program, AFI 33-364, Records Disposition

Procedures and Responsibilities, and AFM 33-363, Management of Records. In order to meet the requirement established IAW the above mentioned regulations, contact the Base Records Management Office (436

CS/SCXK, Bldg. 310) at 302-677-3642 for guidance and training.

13. TAXES: The contractor will be responsible for filing any applicable social security, local, state and federal taxes. The contractor will also obtain any applicable business licenses and registrations and otherwise compliance with local, state and federal law.

14. CONFLICT OF INTEREST: Contractors will not be considered for this position if they are relatives of persons in the supervisory chain, or those who could be construed to have conflicts of interest (e.g. family members of chaplains, chaplain assistants, DoD employees, etc.)

PWS is ending here