Aerobic SOW.pdf

Solicitation: FA4497-12-R-0009

Statement Of Work

Aerobics Instructor

5 June 2012

1. SERVICES REQUIRED:

The contractor must provide services of quality satisfactory to the Fitness Center Director (FCD) or his/her representative. Before beginning performance under this contract, contractor must provide copies of current Group Exercise Instructor certifications from one of the Air Force accepted certifying organizations (American Aerobic Association International/International

Sports Medicine Assoc. (AAAI/ISMA), Aerobic and Fitness Association of America (AFAA), American Council on Exercise (ACE), American College of Sports Medicine (ACSM), American Fitness Professionals and Associates (AFPA), Cooper Institute (CI), National

Association for Fitness Certification (NAFC), National Aerobics and Fitness Trainer Association

(NAFTA), National Exercise Trainers Association (NETA), Professional Fitness Instructor

Training (PFIT), or World Instructor Training Schools (WITS)) and copies of cardiopulmonary resuscitation certification (CPR) for each instructor from American Heart Association, American Safety and Health Institute, or Red Cross. Certifications for new instructors will be forwarded to 436 CONS and the Fitness Center before a new instructor is allowed to teach a course. Certification renewals must be provided as they are updated. The contractor will provide instruction in the following, but not limited to, beginner, intermediate and advanced low impact/high intensity floor aerobics, kickboxing, indoor cycling, pilates, and yoga. Type of classes will be determined by the FCD or his/her designated representative. All class schedules, to include type of class and times will be approved by the FCD prior to implementation.

2. SCOPE:

Contractor will provide 15 various group exercise classes per week. Class schedules, to include type, time and day, will be determined by the FCD and provided to the contractor on a monthly basis. Class schedules will be adjusted based on participation. Management will provide a minimum of 24-hour notice to the contractor of any schedule changes. Classes are limited to a maximum of 31 students for Group Cycling and 35 students for Group Exercise. Cancellations will only be accepted on an emergency basis and the contractor is required to give a 12-hour notice to the FCD or his/her representative prior to canceling class. Classes will be cancelled when participation drops below four students for a period of 30 days. Instructors must report NLT 10 minutes prior to class time and sign in with the fitness center.

3. CONDITIONS OF PERFORMANCE:

Contractor will be responsible for set-up of aerobic room or cycling room for each class.

Contractor will provide all music for each class. Music will not include derogatory lyrics.

Contractor will provide two wireless headset microphones for instructor use in both the Group

Exercise and Group Cycling Rooms. Contractor must ensure instructors wear appropriate attire that is not provocative in nature. Instructors are encouraged to motivate students, however derogatory remarks towards students will not be tolerated and may result in the removal of the instructor from their current class as well as any future classes. Contractor must ensure that instructor(s) use safe and effective exercise techniques for all classes. Students will be encouraged to fill out comment cards on instructor performance, which will be used by the FCD or designee to evaluate instructor performance.

4. WORK ENVIRONMENT:

All of the work of this contract occurs on military installations.

5. RECORDS MANAGEMENT:

The contractor understands that when creating, handling and maintaining records for the Air

Force, either electronic or paper, you must meet the requirements established in AFRIMS

Records Disposition Schedule (RDS), AFI 33-322, Records Manage Program, AFI 33-364, Records Disposition Procedures and Responsibilities, and AFM 33-363, Management of

Records. In order to meet the requirement established IAW the above mentioned regulations contact the Base Records Management Office (436 CS/SCXK, Bldg 919) at extension 3642 for guidance and to schedule records management training.

6. SECURITY AND SAFETY REQUIREMENTS:

In performing any work under this contract on premises which are under the direct control of the

Government, the Contractor shall conform to all safety rules and requirements prescribed in Air

Force Pamphlet 91-210, Contract Safety and Public Law 91-596, The Occupational Safety and

Health Act of 1970. Effective on the date of this contract, the contractor shall take such additional precautions as the Contracting Officer may reasonably require for security, safety, traffic fire, personnel clearances and accident prevention purposes. The Contractor agrees to take all reasonable steps and precautions to prevent accidents and preserve the life and health of the Contractor, Government Property and Government personnel performing or in any way coming in contact with the performance of this contract on such premises. These requirements are additional to and do not replace the standards promulgated by the Department of Labor under the Occupational Safety and Health (OSHA) Act. In the event of a conflict between the

OSHA Standards and these requirements, the most stringent shall apply. Any violation of such rules and requirements, unless promptly corrected, as directed by the Contracting Officer, may be considered grounds for termination of this contract in accordance with the default provisions hereof.

6a. SECURITY:

All personnel employed by the contractor in the performance of this contract, or any representative of the contractor entering the governmental installation shall abide by all security instructions and directives of Dover AFB. Employees are responsible for safeguarding all government property provided for contractor use.

At the close for each work period, government facilities, equipment and materials shall be secured, lights, heat and water turned off and all doors and window secured.

The contractor and, as applicable, subcontractor shall not employ persons for work on this contract if such employee is identified as a potential threat to the health, safety, security, general well being or operational mission of the installation and its population, nor shall the contractor or subcontractor employ persons under this contract who have an outstanding criminal warrant as identified during the Criminal Background Check (CBI).

Contractors shall ensure their employees and those of their subcontracts have the proper credentials allowing them to work in the United States. Employees and subcontractors later found to be undocumented or illegal aliens will be remanded to the proper authorities.

The contractor shall submit any request for compensation on delays to the Contracting Office for approval. The contractor shall notify the Contracting Office or authorized representative as soon as the contractor realizes/determines of any potential delays in accordance with the terms and conditions of this requirement.

All contractors and subcontractors when working in a Controlled, Restricted or other sensitive areas must be escorted at all times. The military agency or unit responsible for the project or work is responsible for providing the escorts. The Contractor shall follow existing procedures and instructions for obtaining entrance to restricted or controlled areas.

7. CONTRACTOR BADGE POLICIES:

All requests for contractor badges will be submitted through the Base Contracting Squadron

Office and/or the requesting agencies base point of contact. The Contracting Squadron Office or base point of contact will then fill out an Operational Risk Management Assessment Form

(ORM) for the requesting agency and submit it to the Pass and Registrations section for approval

IAW DAFBI 31-101. As a minimum the ORM will be submitted 72-hours prior to the requested date of employment.

All contactor employees who’ll be granted unescorted access to the installation are required to consent to a Criminal Background Investigation (CBI) prior to being granted entry to the installation. Continued employment is contingent upon successful completion and favorable reporting of the criminal background check.

Contractor badges will be issued for a maximum period of one year. Prior to reissuing new badges, all old badges must be returned to Pass and Registration for destruction. Also before a new badge will be issued an ORM must be resubmitted to the Pass and Registration section for approval again. In the event a badge is lost or stolen, the badge holder must accomplish the

Loss/Theft of Identification Worksheet and provide it to his/her supervisor. The supervisor of the contractor will investigate the loss and report in writing the circumstances in which the badge was lost to the 436th Contracting Squadron and 436th Security Forces Squadron and submit a new request for badge before a new badge can be reissued.

Base Contracting Office or base point of contact will immediately notify Security Forces, Pass and Registration when a contractor’s employment has been terminated. The Site Supervisors are responsible for notifying and returning the contractor’s badge to Pass and Registration when this occurs. At no time will a contractor contact Security Forces directly regarding badge denial; they need to contact the Contracting Office.

8. INSTALLATION ACCESS:

The contractor shall obtain personal contractor identification badge for all employees and vehicle passes for all contractor and personal vehicles requiring entry onto Dover AFB from Pass and

Registration, for the duration of the contract. Employees are only permitted to enter the installation during the date and time periods indicted on their contractor badge.

Vehicle registration, proof of insurance and a valid driver’s license must be presented for all vehicles while operating on the installation. All vehicles entering the installation or sensitive areas are subject to search. Any refusal or non consent by an employee will result in termination of their base access and immediate confiscation of this access badge.

During Force Protection Condition (FPCON) Normal and Alpha, personnel without base issued badges must be sponsored onto the installation.

During FPCON Bravo, Charlie and Delta, personnel without base issued identification shall be physically escorted onto the installation.

During Higher FPCONs (Charlie and Delta) the base will curtail non-essential operations/functions; access by Non-Essential Contractors will be suspended as the direction of the Installation Commander.

9. FLIGHTLINE DRIVING: Contractors will have to adhere to the provisions in DAFBI 13-

202 if operating on the airfield.