Attachment 2 Draft HVAC Water Treatment PWS.pdf

Attachment 2

PERFORMANCE WORK STATEMENT

MAINTAIN INDUSTRIAL

WATER TREATMENT

FOR HIGH VOLUME AIR CONDITIONING /

HEATING SYSTEMS

Dover AFB 24 June 2011

PERFORMANCE WORK STATEMENT

MAINTAIN INDUSTRIAL WATER TREATMENT

FOR HVAC SYSTEMS

1. DESCRIPTION OF SERVICES. The contractor shall provide all labor, tools, transportation, supervision, all others necessary to provide a service program and on call site services to control corrosion, slime and algae in the condensers and service the refrigeration systems, closed loop heating and cooling systems and water softeners at Dover AFB, DE.

1.1. FACILITY LISTING. The contractor shall provide services to the buildings listed in Attachment 4 of this Performance Work Statement (PWS).

2. HAZMAT REQUIREMENTS.

2.1. Purpose. The contractor shall comply with hazardous materials usage as required by AFI 32-7086, paragraphs 2.5.5.2.4, 2.5.5.2.8 and 2.5.5.2.9. Dover AFB is required to account for all hazardous materials (HAZMATs) brought on the facility to include contractors as well as providing procedures for the reporting of those items.

2.2. This part outlines actions to be taken by the contractor in the request for approval of hazardous materials prior to initiating field activities associated with the subject project and the reporting of approved hazardous materials usage during contract performance.

2.3. Compliance with this part is mandatory and the contactor shall comply with all required policies and procedures on Dover AFB. Contractors must also comply with mandatory Federal, State and local guidelines, regarding storage and management of hazardous materials, failure to comply can result in legal action by Federal, State or local enforcement officers against the offender.

2.5. CONTRACTORS RESPONSIBILITIES:

2.6. Contractors must submit to the Contracting Office the information and supporting documentation (including Material Safety Data Sheets (MSDSs)) necessary to obtain HAZMAT usage authorization. Report data on the HAZMAT used during the performance of the contract at intervals and in the format specified by Dover AFB.

2.7. The contractor shall provide a completed Dover AFB HAZMAT Chemical Worksheet for each HAZMAT to be used during the duration of the contract to include MSDS. This list of all HAZMATs shall be provided at the beginning of the contract. Any additional HAZMATs required during the course of the contract shall be requested for approval at that time. In addition, the quantity of chemicals expended will be reported to the Dover AFB Hazardous Materials Pharmacy (HAZMART) by filling out the Contractor’s Monthly Report for HAZMATS. Both the Worksheet and Monthly Report forms shall be provided upon award of contract.

2.8. If non-compliance is identified, the Quality Assurance Person (QAP) will notify the Contracting Officer of the specific issue. Contractor, upon notification from Contracting Officer, will take immediate action to ensure compliance.

2.9. All products furnished by the contractor shall meet all Federal and State regulatory requirements.

3. CONTRACTOR GENERAL SERVICE REQUIREMENTS

3.1. SERVICE ON-SITE: The contractor shall respond by phone within 30 minutes and provide Dover Air Force Base with experienced technicians with a minimum of five (5) years experience in HVAC System water treatment to perform regular on-site services to prevent potential problems that will reduce equipment efficiency or result in equipment damage. The following services shall be provided on each visit:

On-site testing and analysis Operator training and updating should changes occur during contract period System log review and program adjustments

3.1.1. If additional services or repairs need to be provided, the contractor shall notify the Quality Assurance Person (QAP) with this information during the service visit. The contractor shall report any problems to the system or system components to the QAP and/or HVAC shop Foreman for action during the site visit.

3.1.2. Any relocation of chemical feed points and/or purchase of test kits and any other changes required to meet the contractor proposed program needs, shall be provided and installed by the contractor.

3.2. ON-SITE TEST AND ANALYSIS: The successful contractor must be able to do t he following analysis at any given time:

Microbiological analysis Water analysis Deposit analysis Metallographic failure analysis

3.3. CHEMICAL TESTING AND MONITORING PROGRAM: The contractor shall submit written procedures for all control tests including a description of the test, test equipment and chemical reagents to be used. A lso, include the test frequency and duration of each test. In addition, the contractor will provide samples of the log requirements to be used by Civil Engineering to track program parameters. The written procedures and samples of log requirements are to be submitted to the Contracting Officer and QAP for review within 10 calendar days of award of contract.

4. CHEMICAL TREATMENT PROGRAM REQUIREMENTS:

Note: No bulk storage allowed on Dover AFB, DE.

4.1 CLOSED LOOP TREATMENT

4.1.1. CHEMICALS: The chemical treatment program to be used in each facility will vary from building to building, based on pr esent loop condition, temperature, treatment currently used and make-up to the system. The technologies that will be acceptable to Dover Air Force Base in general are as follows:

Molybdate combination which includes polyacrylate dispersants, Tolytriazole and a p H buffer or similar chemicals.

Propylene glycol (food grade) –10 degrees F burst protection. Contractor is required to monitor levels, not to supply the propylene glycol.

4.1.2. APPLICATION: The chemicals will be applied by "slug" feeding through a p ot feeder based on an as-needed basis determined by the contractor at the time of his monthly site testing.

4.1.3. SERVICE PROGRAM: The contractor shall conduct a s urvey of Dover Air Force Base closed loops to identify the need for back-flow preventers, pot feeders and present loop conditions.

The survey must be done by Contractor personnel once per month. The monthly report is to include pH, conductivity, Molydenum and freeze point and shall be submitted to the government QAP within 5 days at end of each month. If a back-flow preventer requirement is identified, notify the government Quality Assurance Personnel (QAP) and do not treat. If no pot feeder exists, notify QAP and treat. The contractor shall identify any system that exceeds a corrosion rate above 0.1 MPY on copper and mild steel coupons and will furnish testing and recommendations. In addition, the following minimum chemical levels will be maintained:

Molybdate Program will be maintained at 60 ppm as Mo in chilled loops and 80 ppm as Mo in hot loops. For dual temperature systems maintain higher level.

4.2 WATER SOFTNERS

4.2.1. CHEMICALS: The chemicals to be used for water softener treatment will be solar salts.

Contractor is to supply as part of contract.

4.2.2. APPLICATION: The chemicals will be administered via brine tank as necessary after the monthly testing.

4.2.3. SERVICE PROGRAM: The contractor shall test the water to ensure that hardness levels are less than 1 PPM as CaCO3. Test results and recommendations shall be furnished by the contractor to ensure that the water is maintained at the recommended parameters. The test must be done by Contractor personnel monthly and pounds of salt added at each location recorded on monthly report and submitted to the government QAP within 5 days at the end of each month.

4.3. ICE BANKS

4.3.1. CHEMICALS: The chemical to be used for treating the glycol Ice Banks will be Biocide.

Contractor will supply as part of contract.

4.3.2. APPLICATION: Manual feed into each system as necessary after the test conducted every two months.

4.3.3. SERVICE PROGRAM: The contractor shall test the glycol solution for freeze point, conductivity and for pH. The tests shall be conducted every two months to determine the quality of the glycol in the system. Test results are to be submitted to the QAP on a service report within 5 days at the end of each 2 month period. If any changes occur in the conductivity or pH, the contractor shall notify the QAP and the HVAC Shop Foreman and recommend a corrective action.

5. SERVICE SUMMARY.

Performance Objective PWS Para Performance Threshold Perform Preventive Maintenance.

Maintain proper chemical levels to prevent corrosion, pipe bursts, biological fowling and freezing.

3.1., 4.1.3., 4.2.3., 4.3.3.

100% Testing of all systems monthly.

Repair Service Calls.

Repairs are made in a t imely manner;

Customers are informed of expected repair time. Response and repair is made within the specified time.

3.1. Response to and repairs of service

calls are timely 95% of the time.

Submit Maintenance and Repair Reports.

Accurate reports are delivered within five business days, end of each month.

3.3., 4.2.3, 4.3.3.

100% of all reports are timely and accurate.

6. RECORDS MANAGEMENT.

The contractor understands that when creating, handling and maintaining records for the Air Force, either electronic or paper, you must meet the requirements established in AFRIMS Records Disposition Schedule (RDS), AFI 33-322, Records Manage Program, AFI 37-138, Records Disposition Procedures and Responsibilities, and AFM 37-123, Management of Records. In order to meet the requirement established IAW the above mentioned regulations contact the Base Records Management Office (436 CS/SCXD, Bldg 919) at extension 3642 for guidance and training.

7. SECURITY.

7.1. All personnel employed by the contractor in the performance of this contract, or any representative of the contractor entering the governmental installation shall abide by all security instructions and directives of Dover AFB. Employees are responsible for safeguarding all government property provided for contractor use.

7.2. At the close for each work period, government facilities, equipment and materials shall be secured, lights, heat and water turned off and all doors and window secured.

7.3. The contractor and, as applicable, subcontractor shall not employ persons for work on this contract if such employee is identified as a potential threat to the health, safety, security, general well being or operational mission of the installation and its population, nor shall the contractor or subcontractor employ persons under this contract who have an outstanding criminal warrant as identified during the Criminal Background Check (CBI).

7.4. Contractors shall ensure their employees and those of their subcontracts have the proper credentials allowing them to work in the United States. Employees and subcontractors later found to be undocumented or illegal aliens will be remanded to the proper authorities.

7.5. The contractor shall not be entitled to any compensation for delays or expenses associated with complying with the provisions of this clause. Furthermore, nothing in this clause shall excuse the contractor from proceeding with the contract as required.

7.6. All contractors and subcontractors when working in a Controlled, Restricted or other sensitive areas must be escorted at all times. The military agency or unit responsible for the project or work is responsible for providing the escorts. T he Contractor shall follow existing procedures and instructions for obtaining entrance to restricted or controlled areas.

8. CONTRACTOR BADGE POLICIES:

8.1. All requests for contractor badges will be submitted through the Base Contracting Squadron Office and/or the requesting agencies base point of contact. The Contracting Squadron Office or base point of contact will then fill out an Operational Risk Management Assessment Form (ORM) for the requesting agency and submit it to the Pass and Registrations section for approval IAW DAFBI 31-101. As a minimum the ORM will be submitted 72-hours prior to the requested date of employment.

8.2. All contactor employees who’ll be granted unescorted access to the installation are required to consent to a Criminal Background Investigation (CBI) prior to being granted entry to the installation. C ontinued employment is contingent upon successful completion and favorable reporting of the criminal background check.

8.3. Contractor badges will be issued for a maximum period of one year. Prior to reissuing new badges, all old badges must be returned to Pass and Registration for destruction. Also before a new badge will be issued an ORM must be resubmitted to the Pass and Registration section for approval again. In the event a badge is lost or stolen, the badge holder must accomplish the Loss/Theft of Identification Worksheet and provide it to his/her supervisor. The supervisor of the contractor will investigate the loss and report in writing the circumstances in which the badge was lost to the 436th Contracting Squadron and 436th Security Forces Squadron and submit a new request for badge renewal per paragraph 1.8.4.1. before a new badge can be reissued.

8.4. Base Contracting Office or base point of contact will immediately notify Security Forces, Pass and Registration when a contractor’s employment has been terminated. The Agency Chief or Site Supervisors are responsible for notifying and returning the contractor’s badge to Pass and Registration when this occurs. At no time will a co ntractor contact Security Forces directly regarding badge denial; they need to contact the Contracting Squadron.

9. INSTALLATION ACCESS:

9.1. The contractor shall obtain personal contractor identification badge for all employees and vehicle passes for all contractor and personal vehicles requiring entry onto Dover AFB from Pass and Registration, for the duration of the contract. E mployees are only permitted to enter the installation during the date and time periods indicted on their contractor badge.

9.2. Vehicle registration, proof of insurance and a valid driver’s license must be presented for all vehicles while operating on the installation. All vehicles entering the installation or sensitive areas are subject to search. Any refusal or non consent by an employee will result in termination of their base access and immediate confiscation of this access badge.

9.3. During Force Protection Condition (FPCON) Normal and Alpha, personnel without base issued badges must be sponsored onto the installation.

9.4. During FPCON Bravo, Charlie and Delta, personnel without base issued identification shall be physically escorted onto the installation.

9.5. During Higher FPCONs (Charlie and Delta) the base will curtail non-essential operations/functions; access by Non-Essential Contractors will be suspended as the direction of the Installation Commander.

10. Flight line Driving: Contractors will have to adhere to the provisions in DAFBI 13-202 if operating on the airfield.