Combined_Synopsis-Solicitation.pdf

65 Contracting Flight/LGCA

Commercial: US Postal:

Secção de Contratos, Base Aérea No. 4 65 CONF/LGCA Attn: Pedro Mendes, 65 CONF/LGCA Attn: Pedro Mendes Avenida do Império, Edf. T-615 Bldg. T-615, Rm. 203 9760-277 Praia da Vitoria APO AE 09720-7710 Terceira, Azores, Portugal

Combined Synopsis/Solicitation

Date of issue: 17 November 2017

Request for Quotation: FA448618Q0001

Subject: Lajes Cultural Adaptation Program & Lajes Airman and Family Readiness (A&FRC) Program Liaison at Lajes Field, Azores, Portugal.

Request for Information: 4 December 2017, 2:00PM AZOST (GMT -1) / 10:00AM EST

(GMT -5)

Closing Response: 18 December 2017, 2:00PM AZOST (GMT -1) / 10:00AM EST (GMT -5)

Point of Contact for this solicitation:

Contract Specialist: Pedro Mendes Email: pedro.mendes.pt@us.af.mil and 65conf.lgc.all@us.af.mil Contact: Commercial (+351) 295 576 492, DSN 314-535-6492

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

This solicitation is being issued as a Request for Quotation (RFQ).

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-95.

This procurement is a full and open competition. The North American Industrial Classification System (NAICS) code is 541611 - Administrative Management and General Management Consulting Services . The Government intends to solicit and establish a firm fixed price single purchase order and a single award will be made as a result of evaluation of quotes received.

Services shall include all tasks in accordance with all terms, provisions, and conditions defined in the Performance Work Statement (attachment 1). The contractor shall provide all labor, materials, equipment, tools, management and supervision necessary to ensure that Lajes Cultural Adaptation Program & Lajes Airman and Family Readiness (A&FRC) Program Liaison services are performed in a satisfactory manner.

All prospective contractors interested in submitting a quote for this solicitation shall include the following completed form:

Company Name Cage Code

DUNS Tax Identification Number

GSA Contract Number Telephone Number

Street Address

City State Zip Code

Company Contact Person

Email Address

Discount Terms

Offerors Authorized Representative's Signature Date

Type or Print Name Position or Title

The following price list includes line item numbers and service description, quantities, and units of measure, including options. Ensure the line items are included in the quotation provided in response to this solicitation.

Item Description Unit of Issue Unit Price Total

Lajes Cultural Adaptation Program & Lajes Airman and Family Readiness (A&FRC) Program Liaison Base Year, Period of Performance – 2 Jan 18 – 30 Sep 18 Non-Personal Service: Contractor shall provide all labor, transportation and materials necessary to provide services as Lajes Cultural Adaptation Program & Lajes Airman and Family Readiness (A&FRC) Program at Lajes Field, Azores, Portugal.

Services to be performed in accordance with the Performance Work Statement (Attachment 1).

Months $__________ $__________

Lajes Cultural Adaptation Program & Lajes Airman and Family Readiness (A&FRC) Program Liaison Option Year 1, Period of Performance – 1 Oct 18 – 30 Sep 19 Non-Personal Service: Contractor shall provide all labor, transportation and materials necessary to provide services as Lajes Cultural Adaptation Program & Lajes Airman and Family Readiness (A&FRC) Program at Lajes Field, Azores, Portugal.

Services to be performed in accordance with the Performance Work Statement (Attachment 1).

Months $__________ $__________

Lajes Cultural Adaptation Program & Lajes Airman and Family Readiness (A&FRC) Program Liaison Option Year 2, Period of Performance – 1 Oct 19 – 30 Sep 20 Non-Personal Service: Contractor shall provide all labor, transportation and materials necessary to provide services as Lajes Cultural Adaptation Program & Lajes Airman and Family Readiness (A&FRC) Program at Lajes Field, Azores, Portugal.

Services to be performed in accordance with the Performance Work Statement (Attachment 1).

Months $__________ $__________

Lajes Cultural Adaptation Program & Lajes Airman and Family Readiness (A&FRC) Program Liaison Option Year 3, Period of Performance – 1 Oct 20 – 30 Sep 21 Non-Personal Service: Contractor shall provide all labor, transportation and materials necessary to provide services as Lajes Cultural Adaptation Program & Lajes Airman and Family Readiness (A&FRC) Program at Lajes Field, Azores, Portugal.

Services to be performed in accordance with the Performance Work Statement (Attachment 1).

Months $__________ $__________

Lajes Cultural Adaptation Program & Lajes Airman and Family Readiness (A&FRC) Program Liaison Option Year 4, Period of Performance – 1 Oct 21 – 30 Sep 22 Non-Personal Service: Contractor shall provide all labor, transportation and materials necessary to provide services as Lajes Cultural Adaptation Program & Lajes Airman and Family Readiness (A&FRC) Program at Lajes Field, Azores, Portugal.

Services to be performed in accordance with the Performance Work Statement (Attachment 1).

Months $__________ $__________

TOTAL $__________

The provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition.

Offers may be sent by electronic mail to the addresses specified in point of contact information.

Offerors are informed that the following requirements:

1- The responsible offerors must be registered in the System for Award Management (SAM) database available at (https://www.sam.gov). Lack of registration in SAM will qualify contractor as ineligible for award. All responsible sources may submit a quotation in response to this solicitation, which shall be considered.

2 - Pass an American Language Course Placement Test English exam with a minimum “C” grade. Exam is scheduled for 7 Dec 2017 at 10h00 AZOST, at T-146. Show time is 09h45.

Please contact the contract specialist to schedule your exam and coordinate base access no later than 4 December 2017.

3 - Provide a Criminal Record/Background check in order to be assigned a Common Access Card (CAC) 4 - Be eligible to gain access to Air Base 4, by Portuguese Air Force standards.

The provision at 52.212-2, Evaluation -- Commercial Items, is applicable. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factor shall be used to evaluate offers: Price.

The provision 52.212-3, Offeror Representations and Certifications -- Commercial Items is applicable. Offerors shall include a completed copy of the provision with its offer.

The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition.

The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or

Executive Orders -- Commercial Items, applies to this acquisition as follows:

52203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C. 3509), 52.219-8, Utilization of Small Business Concerns (Oct 2014) (15 U.S.C. 637(d)(2) and (3)), 52.222-17, Nondisplacement of Qualified Workers (May 2014) (E.O. 13495), 52.222-21, Prohibition of Segregated Facilities (Apr 2015), 52.222-26, Equal Opportunity (Sep 2016) (E.O.

11246), 52.222-35, Equal Opportunity for Veterans (Oct 2015) (38 U.S.C. 4212), 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793), 52.222-37, Employment Reports on Veterans (Feb 2016) (38 U.S.C. 4212), 52.222-40, Notification of

Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496), 52.222-41, Service Contract Labor Standards (May 2014), (41 U.S.C. chapter 67), 52.222-50, Combating

Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O. 13627), 52.222-51, Exemption from Application of the Service Contract Labor Standards, 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services--

Requirements (May 2014) (41 U.S.C. chapter 67), 52.222-54, Employment Eligibility

Verification (Oct 2015), 52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2015)

(E.O. 13658), 52.222-59, Compliance with Labor Laws (Executive Order 13673) (Oct 2016), 52.222-62 Paid Sick Leave Under Executive Order 13706 (JAN 2017) (E.O. 13706).

The Defense Priorities and Allocations System (DPAS) does not apply to this solicitation.

No paper copies of the solicitation or performance work statement will be issued from this office.

Telephone requests will not be accepted. You must register on the FedBizOpps.gov website in order to receive notification of changes to the solicitation. Prospective contractors must be registered in the System for Award Management (SAM) in order to be eligible for award. The

SAM site is https://www.sam.gov/index.html. The Government will not pay for any information submitted in response to this solicitation.

If at any time the Government determines that the requested services are no longer required, the

Government reserves the right to cancel the solicitation and not make an award. This announcement does not commit the Government to award a contract.

The following provisions and clauses apply to this acquisition:

CLAUSES INCORPORATED BY REFERENCE

FAR 52.201-1 Definitions FAR 52.204-7 System for Award Management.

FAR 52.204-13 System for Award Management Maintenance.

FAR 52.204-16 Commercial and Government Entity Code Reporting FAR 52.204-18 Commercial and Government Entity Code Maintenance.

FAR 52.204-19 Incorporation by Reference of Representations and Certifications FAR 52.204-20 Predecessor of Offeror FAR 52.204-22 Alternative Line Item Proposal FAR 52.209-2-Prohibition on Contracting with Inverted Domestic Corporations— Representation.

FAR 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations.

FAR 52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law.

FAR 52.211-6 Brand Name or Equal FAR 52.212-1 Instructions to Offerors- Commercial Items FAR 52.212-2 Evaluation – Commercial Items FAR 52.212-3 Offerors Representations and Certifications-Commercial Items.

FAR 52.212-4 Contract Terms and Conditions--Commercial Items.

FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders- Commercial Items.

FAR 52.216-24 Limitation of Government Liability.

FAR 52.222-50 Combating Trafficing in Persons FAR 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving

FAR 52.223-20 Aerosols.

FAR 52.223-22 Public Disclosure of Greenhouse Gas Emissions and Reduction Goals- Representation FAR 52.225-13 Restrictions on Certain Foreign Purchases.

FAR 52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran--Representation and Certifications.

FAR 52.232-1 Payments FAR 52.232-33 Payment by Electronic Funds Transfer—System for Award Management.

FAR 52.232-39 Unforceability of Unauthorized Obligations FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors FAR 52.233-3 Protest after Award FAR 52.233-4 Applicable Law for Breach of Contract Claim DFARS 252.203-7000 Requirements Relating to Compensation of Former DoD Officials.

DFARS 252.203-7002 Requirement to Inform Employees of Whistleblower Rights DFARS 252.204-7003 Control of Government Personnel Work Product DFARS 252.204-7011 Alternative Line Item Structure.

DFARS 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting.

DFARS 252.211-7003, Item Unique Identification and Valuation DFARS 252.213-7000, Notice to Prospective Suppliers on the Use of Past Performance Information Retrieval System—Statistical Reporting in Past Performance Evaluations DFARS 252.217-7026, Identification of Sources of Supply DFARS 252.223-7006, Prohibition on Storage, Treatment, and Disposal of Toxic or Hazardous Materials DFARS 252.225-7048 Export-Controlled Items.

DFARS 252.229-7001, Tax Relief DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports DFARS 252.232-7010, Levies on Contract Payments DFARS 252.225-7041 Correspondence in English DFARS 252.225-7043 Antiterrorism/Force Protection for Defense Contractors Outside the United States.

DFARS 252.229-7000 Invoices Exclusive of Taxes or Duties DFARS 252.233-7001 Choice of Law (Overseas) DFARS 252.243-7001, Pricing of Contract Modifications DFARS 252.244-7000 Subcontracts for Commercial Items.

DFARS 252.246-7003 Notification of Potential Safety Issues AFFARS 5352.201-9101 Ombudsman AFFARS 5352.223-9000 Elimination of Use of Class I Ozone Depleting Substances (ODS) AFFARS 5352.225-9004 Submission of Offers in Other than United States Currency

CLAUSES INCORPORATED BY FULL TEXT

52.252-2 -- Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil/

(End of Clause)

FAR 52.252-1 -- Solicitation Provisions Incorporated by Reference.Solicitation Provisions Incorporated by Reference (Feb 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil

(End of Provision)

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)

(a) Definitions. As used in this clause--

Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall--

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web- Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

COMBO

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

F2N3D7

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC F78900 Issue By DoDAAC FA4486 Admin DoDAAC FA4486 Inspect By DoDAAC F2N3D7 Service Acceptor (DoDAAC) F2N3D7

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the email address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

Pedro.mendes.pt@us.af.mil

(g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

Pedro.mendes.pt@us.af.mil

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

(End of clause)

52.237-9001 ENTERPRISE-WIDE CONTRACTOR MANPOWER REPORTING

APPLICATION (eCMRA) REPORTING (JAN 2015)

The contractor shall ensure ALL contractor labor hours including subcontractor, at all levels/tiers, labor hours required for the performance of services provided under this contract are reported via a secure data collection site.

The contractor and all subcontractors, at all levels/tiers, providing direct labor under this contract shall report complete and accurate data for the labor executed during the period of performance during each Government fiscal year (FY), which runs from October 1 to September 30. The Contractor shall input the data into the appropriate eCMRA reporting tool, which can be accessed via a secure web site at http://www.ecmra.mil/. There are four separate eCMRA tools:

Army, Air Force, Navy and All Other Defense Components. The appropriate eCMRA reporting tool to use is determined by the requiring activity being supported (e.g., if DISA awards a contract for an Air Force requiring activity, the contractor shall load the required reporting data in the “Department of Air Force CMRA” tool). While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. The contractor shall completely fill in all required data fields. The contractor shall enter initial data into the appropriate eCMRA tool to establish the basic contract record no later than 15 working days after receipt of contract award or contract modification incorporating this clause. The contractor shall notify the COR when the basic contract record has been established in the appropriate eCMRA tool.

eCMRA User Manuals and Frequently Asked Questions (FAQs) are available at http://www.ecmra.mil/

Contractors may direct technical questions to the eCMRA help desk at usaf.pentagon.saf-aq.mbx.cmra-help-desk-dod@mail.mil

(End of clause)

52.217-5 Evaluation of Options (Jul 1990)

Except when it is determined in accordance with FAR 17.206(b) not to be in the Government’s best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s). For the Evaluation of the option price pursuant to FAR Clause 52.217-8, Option to Extend Services, 50% of the price(s) proposed for the last option period will be included in the total evaluation price (TEP).

(End of Provision)

52.217-9 Option to Extend the Term of the Contract (Mar 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor not later than 15 days before the contract expires; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires.

The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 66 months.

(End of Clause)

52.217-8 Option to Extend Services.

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor no later than 15 days before the contract expires.

(End of Clause)