SOW_Automated Bench Stock_17June24_Final.docx

STATEMENT OF WORK

FOR

305th AIRCRAFT MAINTENANCE SQUADRON: AUTOMATIC BENCH STOCK MANAGEMENT SYSTEM

EQUIPMENT PURCHASE AND INSTALL ATION:

2202 WEST ARNOLD AVE, JB MDL NJ 08641

GENERAL: The 305th Aircraft Maintenance Squadron maintains a fleet of 13 C-17 aircraft, executing mission objectives aimed at worldwide delivery of cargo and personnel. The squadron needs consolidated and automated tool control to support the 305th Support Flights operations in tool control, acquisition, and accountability. We house $74.3 million in tools and equipment, driving a need for tool control and accountability. This work is accomplished between two locations, and we are looking to consolidate these locations into one location. Consolidation of these parts will streamline the 305th Support Flights mission and directly enhance and support the Squadron’s mission capabilities.

SCOPE OF WORK: The system must be capable of housing 572 different sized parts listed on the individualized item sheets (S04). The system must have the ability to work off the network and maintain the capability to receive over the air updates through a commercial Wi-Fi solution provided by the customer. This bench stock control system will be installed in building 2251 West Arnold Ave, belonging to the 305th Aircraft Maintenance Squadron using existing electrical and data drop capabilities. This contract effort is to install an automated bench stock control system to secure and keep inventory of spare aircraft hardware and parts. Parts stored within the system vary greatly in size; bins must be available within the system to house small items which will prevent the items from falling or rolling out. Size of the system is constrained and will require a site visit to show space constraints and variations of item size. System design must be based off the squadrons S04 bench stock document and have a visual display for each item on a digital shadow board. Control screens must be ADA compliant. We can provide an itemized listing (S04) on request, but this list does not annotate sizing data. As stock levels may increase over time, the system must be capable of expanding in a modular fashion.

AUTHORIZED ACCESS: The system must have an integrated bar code reader to scan a DOD standard Common Access Card. This reader must not scan chip data. An option must be available to login utilizing an employee number and assigned pin code. Access to items shall be prohibited until a successful login has occurred. In case of a power outage, the system must have a lock and key option to access the contents. During normal operation, the machine must be capable of automatically unlocking any mechanism required to access items.

MIN/MAX LEVELS: The system must be able to assign an authorized quantity to each bin or location. Bench stock is managed at the 100% stock level and must not allow you to stock above the 200% level. Items must be listed on a restock report when an item reaches 50%.

RESTOCKING: A barcode reader must allow a user to scan items to update bin quantities. A weight-based measurement system must be included to enable weight-based counting. This system must be capable of entering a weight for an individual item and perform counting of items when placed on a measurement scale. Items must be capable of being manually updated by a user also. Weight based measurement systems must self-calibrate prior to each transaction.

LOT CONTROL/SHELF-LIFE ITEMS: The system must have the ability to enter lot information and expiration dates. Some items have a shelf life and must not be allowed to be issued to a user if expired. Items that reach an expiration date require the system to lock out the item for use. The system must be capable of issuing items with the earliest expiration date first.

SEARCH OPTIONS: Bench Stock items must have a method of inputting the following information for each items profile: National Stock Number, Part Number, Nomenclature, and a photo of the item. A search feature must allow for a user to type in a Part Number, Stock Number, or Nomenclature and allow the user to select an item from a search result.

REPORTS: Several report types are required for the system to produce. A 100% inventory report must be capable of being generated. A usage report must also be generated which will allow a user to pull a report for a specified period. A restocking report must list all items at or below 50%. A report to display which bins were accessed over a selected period must also be provided.

TECHNICAL REQUIREMENT:

POWER/WIRING: Power must be able to support 100-240VAC- 50/60 HZ, 5A/2.5A Max. The selected vendor will also have responsibility for the addition of an input device, wiring and connectivity for the bench stock control system. Wiring should not be visible to the public eye or present a tripping or electrical hazard for personnel and/or equipment. The vendor will have the responsibility for programming the control system to add required functionality.

WARRANTY: Five years of maintenance/warranty service to include all parts, postage, hardware support, software support, software upgrades, semi-annual maintenance visit, and 24/7 tech support from date of installation. The contractor shall provide any Original Equipment Manufacturer (OEM) standard commercial warranty applicable to the products being purchased at no additional cost to the Government.

Prior to project acceptance, the contractor shall provide the customer with all manufacturer warranties as needed for any component incorporated into this project such as equipment manuals, literature, CDs and DVDs and other documentation on all equipment.

Prior to project acceptance, the contractor shall provide written procedures, points of contact within company, and required information for all warranty services prior to project acceptance. This information shall include written confirmation of the warranty period, phone numbers and contact information/procedures for technical support, troubleshooting assistance, and replacement of faulty equipment.

PERSONNEL: The vendor will install and program bench stock management system, and associated items in the specified location. Any adjacent areas dissembled, damaged, or removed by the contractor during installation shall be properly repair by the contractor at no expense to the Government. All debris / trash generated by this project shall be removed and properly disposed of off base by the contractor.

The contractor shall coordinate the time that work will be accomplished with the points of contact listed below. The contractor shall be responsible for daily clean up at the worksite and complete restoration of the area after completion of the work. All work shall be accomplished in accordance with all Federal, state, and local laws and regulations as well as any applicable building codes and standards.

All work must be performed Monday through Friday between the hours of 0730 and 1630. No work will be performed on weekends, federal holidays, and JB-MDL family days or before/after the hours specified on weekdays unless prior approval from a government representative is obtained.

SITE VISIT: Site visit is highly encouraged.

SPECIAL REQUIREMENTS: The work site shall remain clean and clutter free since this area is an active employment site. Items must be brand new. Refurbished items are not authorized. This requirement shall not impact the performance period.

POINTS OF CONTACT:

POC: Technical Sergeant Jonathan Arce, 609-754-5040, jonathan.arce@us.af.mil, SMSgt Michael Creegan, 609-754-6271, michael.creegan.1@us.af.mil, or 2nd Lt Alexis Rosario, 609-754-2789, alexis.rosario.1@us.af.mil. Please copy POC listed with all correspondences.

The Contractor Manager or an alternate shall be available within sixty (60) minutes notice during normal duty hours, 7:30am to 4:30pm, to meet with Government personnel to discuss any problems encountered at the work site.

Contractor will supply customer with phone number for contact purposes.

BASE ENTRY: Base entry will be required for this project.

SECURITY FORCE AND FIRE PROTECTION:

USE 911 TO REPORT ALL EMERGENCIES (POLICE, FIRE, EMS)

PERFORMANCE PERIOD:

All work shall be completed within sixty (60) days after award of contract, excluding holidays.

INSPECTION / ACCEPTANCE OF PROJECT COMPLETION: A final inspection will be scheduled upon competition of all work. Contact TSgt Jonathan Arce two (2) days prior to completion for a site visit.

Training: Training will be provided by the vendor to the 305 AMXS personnel team upon completion of install and as a part of the acceptance of project completion.