Statement of Work Vehicles and Vehicle Drivers Requirement.docx

STATEMENT OF WORK

FOR

VEHICLE RENTAL WITH OPERATORS IN AND AROUND THE FOLLOWING LOCATIONS:

LAOAG, BASCO (ISLAND OF BATAN), CAGAYAN, SABTANG, AND ITBAYAT

1. BACKGROUND: The purpose of this statement of work is to outline requirements to lease vehicles. The following will be included: air-conditioned vehicle, fuel, oils, driver, vehicle insurance, tolls, base access, economic zone, entry fees, repair, maintenance, drivers lodging & food and any other operational costs.

For Official Use Only. U.S. Government accepts no liability for vendor, its employees, and agents. All vehicles must have seatbelts.

2. Condition: Both the exterior and interior of the vehicle shall be free of excessive soil, rust, and damage. All automatic door locks, windows, seats, etc. shall be operative. All vehicle systems shall be operative and kept in line with manufacturer’s recommended maintenance program.

3. Maintenance: The Contractor shall ensure each vehicle meets or exceeds the following minimum maintenance standards at the time of acceptance and throughout the lease period:

The Contractor is responsible for all scheduled and unscheduled maintenance of vehicles. The Contractor shall provide all parts and labor necessary to complete required maintenance tasks. Contractor provided parts include, but are not limited to, windshield wipers, tires, headlamps, filters, fluids, and lubricants. Maintenance shall be performed according to the manufacturer’s recommended maintenance schedule. If the contractor’s scheduled or unscheduled maintenance results in the Government losing use of a vehicle for more than 24 hours, the Contractor shall provide a replacement vehicle of a comparable make and model for the Government to use. Contractor will provide fuel for all vehicles drivers.

4. Climate Control: The heating and air conditioning system of each vehicle shall be in working condition at all times.

5. Safety Items: The Contractor must maintain each vehicle pursuant to local city and country safety requirements. In addition, each vehicle shall have the following operational safety features: seatbelts for the driver and each passenger, door and windshield mounted rear-view mirrors, windshield wipers, parking break, and horn.

6. Delivery: The Contractor shall delivery of all vehicles by the date specified in the period of performance. Each vehicle must pass an acceptance inspection before the Government takes possession. The vehicles shall also be recovered by the Contractor from the respective locations at the conclusion of the lease period.

7. Recovery/Replacement: Upon proper notification, the contractor shall recover disabled vehicles within 24 hours of notification by the Government. The Contractor shall provide a replacement vehicle for all disabled vehicles at the time of recovery.

8. Unlimited Mileage: The government shall have unlimited mileage during the performance of the contract.

9. Damages: The Government shall not be responsible for acts of God that may result in damage to any vehicle (i.e. hail storms, thunderstorms etc.). In addition, the Government shall not be responsible for normal depreciation to the vehicles. For purposes of this contract, “normal depreciation” is defined as the wear and tear that can reasonably be expected to result given the vehicle’s use by equipment-laden troops in a harsh environment. Normal depreciation includes, but is not limited to, minor scratches and dents to vehicle’s exterior, minor damage to seat coverings, and the presence of dirt or sand. The Government will only be responsible for damage in excess of normal wear that results from negligence, neglect, or similar acts of the Government. All contractor claims for damage by the Government should be submitted to the contracting officer for consideration in accordance with FAR Part 33.2.

10. Vehicle Operators: All vehicle operators shall have, at a minimum, a basic understanding of the English language and must be able to understand and/or translate directions/instructions from the passengers in which they are servicing at any given time. Vehicle operators are required to act in a professional manner at all times throughout the duration of the lease agreement. Vehicle operators shall at all times represent themselves and the company they are employed by in a professional manner. Vehicle operators shall at all times adhere to local laws such as speed limits and safe driving requirements. All vehicle operators will possess on their person at all times a valid license or equal documentation that may be required by the host nation for legal operation of the vehicle in which they are assigned to drive.

11. Base passes: The contractor is responsible for all required coordination with Philippine military authorities, to obtain base passes or Area Passes that provide appropriate access for their drivers and vehicles to military facilities. Should the contractor have difficulty obtaining the necessary passes, they must contact the Contracting Officer immediately.

12. Security: The Contractor and his/her hired employees shall be responsible for ensuring all safety driving requirements are adhered to and shall not at any time during the performance of this lease agreement place in any danger the Government passengers being transported within the leased vehicles. The Contractor is required to comply with force protection measures as directed by the U.S. Government Representative. In addition, Contractor personnel shall comply with all Government regulations regarding security procedures, the wearing of badges, access lists, and safety procedures.

13. Holidays: The Contractor may be required to work during Philippine and/or United States holiday periods.

14. Contractor Responsibilities - is required to:

a. In accordance with leasing of vehicles with drivers provided, the contractor will provide all qualified personnel/drivers, supervision, transportation, maintenance, operating cost, equipment to unload, tools, materials, unload and transport government cargo and equipment, and other required items to U. S. Government Forces located in the Philippines.

b. The contractor shall provide the requested services as defined within the specified timeframes in the quantities specified within the solicitation.

c. In the spaces provided herein, Contractors are required to provide unit prices for each CLIN as specified in the description.

d. The Contractor must be capable of providing the required items within a minimum time of 24 hours from time of notification. The contractor shall provide a single Point of Contact (POC) that may be reached at any time, 24-hours a day, 7-days a week, for the scheduling of any necessary services.

e. Immediately notify the Contracting Officer upon contractor determination of inability to perform.

f. The contractor will perform all tasks in accordance with Statement of Work within this Agreement.

g. Contractor personnel shall at all times be under the supervision of the contractor and not under the supervision of the U.S. Government or any of its officers or employees. The Contracting Officer will bring discrepancies or noncompliance with the contract clauses, specifications, or Statement of Work to the attention of the Contractor’s supervisor or foreman for necessary corrective action.

15. Government Responsibilities: The U. S. Government will:

a. Provide the contractor with Purchase Orders and or cancellations within the terms specified in this contract.

b. Provide the contractor with the required information to ensure timely delivery of the services ordered within the provisions/terms and conditions of this contract.

c. The Contracting Officer shall make the final decision as to what constitutes damage due to other than normal operation.

16. Contracting Officer’s Representative: The Contracting Officer’s Representative (COR) is designated as a representative of the Contracting Officer for the purpose of technical supervision, inspection, and acceptance under this contract. CORs for this contract are identified below either by title of position or by name of individual, organizational component, and the limitation per purchase for each position title or individual. These appointed CORs are the only designated representative(s) that are authorized to sign for items under this contract.

List of Contracting Officer Appointed Contracting Officer’s Representative (CORs):

To Be Determined

17. Contractor Notice Regarding Late Delivery: In the event the contractor anticipates or encounters difficulty in complying with the delivery schedule, the contractor shall immediately notify the Contracting Officer telephonically giving full detailed reasons for the delay.

Receipt of contractor’s notice does not constitute acceptance of an alternate delivery schedule waiver of the U.S. Government’s rights under this contract or at law.

18. Invoicing: The Contractor shall invoice at the end of the lease period for the entire period of performance. The Contractor shall e-mail or hand-deliver invoices to the Contracting Officer. The Contracting Officer will forward the invoice to the Finance Office for payment processing. The invoice shall be listed by contract line items as in the delivery order and shall not exceed the obligated amount as identified within this lease agreement.

19. Liability: The U.S. Government accepts no liability for the actions of the Contractor or his employees and agents.

20. CONTRACT AUTHORITY:

a. The contractor shall not comply with any order, direction, or request of government personnel unless it is issued in writing and signed by the Contracting Officer or is pursuant to specific authority otherwise included as a part of this contract.

b. The Contracting Officer is the only person authorized to approve changes in any of the requirements of this contract and notwithstanding provisions contained elsewhere in this contract, the said authority remains solely with the Contracting Officer. In the event the contractor effects any change at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in charges incurred as a result thereof.

c. The Contractor shall refer to the Standard Form (SF) 1449, Order for Commercial Items or SF 30, Modification identifying the applicable Procuring Contracting Officer (PCO) or Administering Contracting Officer (ACO), name and contact information.

21. Periods of Performance and Requested Vehicles.

Laoag

Claveria

Cagayan

Batan

Sabtang

Itbayat

END OF STATEMENT OF WORK