Attachment_1_Performance_Work_Statement.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR PREVENTATIVE MAINTENANCE

OF BOILER CONTROLS

AT JOINT BASE MCGUIRE-DIX-LAKEHURST (JB MDL),

LAKEHURST, NEW JERSEY

DESCRIPTION OF SERVICES. The contractor shall provide all management, tools, supplies, equipment, and labor necessary to maintain continuous and safe operations of boiler controls located at JB MDL, Lakehurst, New Jersey. All services shall be in accordance with (IAW) manufacturer’s guidance/warranty requirements, heating, air conditioning and refrigeration industry standards, all local, state, federal laws/regulations and applicable American National Standards Institute (ANSI), American Society of Mechanical Engineers (ASME), and Occupational Safety and Health Administration (OSHA) codes in a manner that shall ensure safe continuous environmentally acceptable operation. Contractor is responsible to ensure the most recent laws/regulations are complied with to avoid any violations by the JB MDL.

1.1. BASIC SERVICES. The contractor shall perform preventative maintenance and repair of thirteen (13) boiler controls, the reading, resetting and tuning four (4) boiler burner assemblies, and testing of thirteen (13) boiler stacks’ emissions in six (6) facilities located at JB MDL Lakehurst. See Appendix A. The preventative maintenance shall be performed on a quarterly basis and repair shall be made of any deficiencies. The contractor shall read, reset and tune burner assemblies on an annual basis as per manufacturer’s specifications. The contractor shall test the boiler stacks’ emissions on an annual basis at the start of the calendar year with completion prior to the last week in January. The contractor shall provide the government with a written report completed preventative maintenance, repairs, reset and testing functions. The contractor shall schedule all the work in advance with the assigned contracting officer’s representative (COR) to minimize disruption to Government operations/employees.

1.1.1. PREVENTATIVE MAINTENANCE. The contractor shall perform preventative maintenance on all boiler controls listed in Appendix A on a quarterly basis. The scope of work of preventative maintenance includes inspection, adjustment, calibration, programming, and minor part / component replacement, as required, to establish optimum performance, minimize malfunction, breakdown, and deterioration of equipment; and the identification of any repairs required to bring the equipment up to the manufacturer's operating requirements. A written report of the preventative maintenance actions performed will be provided to the COR.

The Government shall have the right to request the contractor’s technician to perform required urgent work, as defined in Section 1.3, during normally scheduled maintenance visits. The technician shall perform this urgent work as directed by the COR and resume scheduled work on the next visit.

1.1.2. BOILER BURNER RESETS. The contractor shall read, reset and tune-up four boiler burners, located in Building 362, Power Plant #2 annually with completion prior to the last week in January. Boiler burner resets may be performed during a preventive maintenance cycles, providing the burner resets do not interfere with the preventive maintenance process. Although these burner resets are dependent on boiler load demands, the state guidelines mandate that the boiler must be tested at the maximum firing rate in order for results to meet the requirements indicated in the Title V Permit. Each burner reset shall be accomplished in less than 16 hours and shall be scheduled in coordination of the Boiler Plant operators.

1.1.3. BOILER EXHAUST EMISSIONS TESTS. All thirteen (13) boilers are required to have the exhaust emissions checked annually during the scheduled quarter identified by the New Jersey Department of Environmental Protection (NJDEP) in the Title V Permit requirements to ensure conformation to all state and federal emission regulations/laws. The permit will be provided by the COR at the start of the contract. These exhaust emission tests shall be scheduled and performed in conjunction with the boiler controls’ preventative maintenance and/or burners’ reset cycle. The contractor shall use the properly calibrated sensing equipment to monitor/record the nitrous oxides, carbon monoxide, and oxygen outputs. The tune-up shall include going up and down the benchmark at 25% intervals and the data recorded. In addition to this requirement, stack probes shall meet the appropriate NJDEP and/or manufacturer’s guidelines for the size of the stack being tested.

1.2. REPAIRS (NOT TO EXCEED). The contractor shall repair all mechanical/electrical/control/safety deficiencies as a result of the preventative maintenance/inspection/testing/certification, and load testing procedures as well as service calls.

A record of repairs or modifications to the boiler controls requiring software or program changes shall be included in the preventive maintenance report.

1.2.1. MINOR REPAIRS. The contractor shall repair the boiler controls at the contractor’s expense if the material cost is less than $100.00 per control. The contractor shall absorb the labor expenditure. The contractor shall ensure all minor repair work commences within two (2) days of discovery and all repair work is completed within two (2) days of its commencement; however, the contractor is encouraged to keep equipment downtime to a minimum. The contractor shall provide a written report to the COR not later than three (3) days after repairs have been completed.

1.2.2. MAJOR REPAIRS. If the repair work exceeds $100.00 in material, the contractor shall provide a written repair cost estimate to the COR within two (2) business days of finding the deficiency requesting authorization to proceed. The written repair cost estimate shall include, at a minimum, the following: the estimated cost of material, the specified time needed to complete repairs, and the projected time the equipment will be out of service. The contractor shall be financially compensated for material and labor costs only if COR authorization is granted. At no time shall work in excess of $100.00 be completed (except for as listed below in 1.3, “Service Calls”) without CO approval. The contractor shall ensure all major repair work is scheduled within three (3) days of approval and all repair work is completed within seven (7) days of its commencement; however, the contractor is encouraged to keep equipment downtime to a minimum. The contractor shall provide a written report to the COR not later than three (3) days after repairs have been completed.

1.3. SERVICE CALLS (URGENT WORK). Service Calls shall be ordered for work to correct failures in services that constitute an immediate danger, threaten to impair the mission, troubleshooting, boiler control repair, restoration of systems to manufacturers and safety standards.

The contractor shall make adjustments and minor repairs required to return the system back to serviceability. In the event the contractor determines that the work ordered by the service requires more than 8 hours labor or more than $500.00 in materials, refer to paragraph 1.2.2. The contractor shall respond to service calls 24 hours per day, 365 days per year. When responding to service call requests during normal working hours, the contractor shall have three (3) hours to report to the 87th CES/CEOES office, Building 5, with tools and prepared to work. For all service calls received during after-hours, on weekends and holidays, the contractor shall have three (3) hours to report to Building 362, Power Plant #2, with tools and prepared to work. The contractor shall be paid for the service call, material and labor.

1.4. REPORTS / DOCUMENTATION. The contractor shall prepare and submit written reports and documentation for the preventative maintenance, calibration, repair and reset of each boiler control. The reports and/or documentation shall be forwarded to the COR within two (2) business days of the completion of any inspection or service. The reports and/or documentation shall include location, type, manufacturer, and model number of each boiler control; work performed; mechanical/electrical/control/safety deficiencies found, repairs completed (if applicable), actual parts replaced, parts cost, man-hours per repair,; date of preventative maintenance, date of repair, date of calibration and date of reset; name of technician, and overall condition of the equipment. Any modifications to the control programs and/or wiring schematics shall be provided to the 787 CES/CEIEC (air program manager) and power plant program supervisor within 24 hours of any changes completed.

1.5. PROCEDURAL GUIDANCE. The Government shall perform routine repairs to the boilers’ internal components, input piping, output piping, water feed system, exhaust system, valves, etc. The contractor is responsible for the boiler control preventative maintenance, burners’ resets, emissions testing as well as associated repairs. Therefore Government and contractor personnel shall be working in the same physical equipment and close cooperation is required to ensure safety of life and property. Prior to working on equipment, the contractor will provide notification via email to james.musumeci@us.af.mil and james.lincoln.2@us.af.mil or phone call verifying the same to 732-323-7746/732-323-2562 within 24 hours of their site visit.

1.6. QUALIFICATIONS REQUIRED. The contractor shall provide experienced boilermakers/technician with a minimum of 3 years of experience and working experience on boilers that are more than or equal to 5Mmbtu/hr, and possess the ability to read, interpret, and understand blueprints, specifications, procedures, diagrams, and sketches for the repair and installation of pressure vessels and associated components; and the knowledge of trade theory, work practices, processes, and materials for high pressure boilers as identified in Appendix A.

The contractor must have the ability to troubleshoot, repair, program and perform routine maintenance on electronic and pneumatic automatic combustion controls for high and low pressure boilers, including but not limited to; Siemens & Moore controllers, Leslie regulators, Fisher gas regulators, Maxon gas valves, Ashcroft pressure switches. The boiler burner technician(s) must have a current valid certification certificate from the contractor or burner manufacturer. This certification certificate shall be provided to the Government prior to service.

1.7. WORK ENVIRONMENT AND CONDITIONS:

The contractor may be required to operate cranes, hoists, forklifts, and/or hand trucks to handle heavy material and equipment.

The contractor may be required to work both inside and outside in excessive heat, cold, humidity, dampness or chilling weather conditions; be exposed to excessive and/or constant intermittent noise; work in confined areas and on slippery or uneven surfaces;

work in awkward uncomfortable positions, and enter accesses 18 inches in diameter.

While working, contractors may be exposed to machinery with moving parts, moving objects, elevations, electricity, sharp edges, and confined spaces.

This contract will require lifting and/or carrying weights of 45 pounds and over.

The contractor may be required to have the ability to distinguish basic colors and shades of colors.

Boiler environmental testing requirements are set by the New Jersey Department of Environmental Protection and can change at any given time. It is the sole responsibility of the contractor to be aware of any changes to these standard requirements.

2.0. SERVICE SUMMARY. The following are the performance thresholds for each service and represent the limits of “acceptable work”; any figures not meeting these thresholds shall be considered “unacceptable work”. Unacceptable work performed by the contractor must be corrected by the contractor within the required time frames set forth in the statement of work.

Re-performance is the preferred method of correcting “unacceptable work”.

Performance Objective

Performance Work

Statement Paragraph

Performance Threshold

1. Preventative Maintenance. Provide preventive maintenance to boiler controls on a quarterly basis.

1.1.1 All preventative maintenance

shall be completed 98% of the time

2. Boiler Burner Resets. Provide adjustments to the air / fuel mixture on an annual basis by last week of January.

1.1.2 All burner resets shall be

completed 100% of the time

3. Boiler Exhaust Emissions Tests.

Provide certified exhaust emissions tests on an annual basis by last week of January.

1.1.3 All boiler exhaust emissions

tests shall be completed on schedule 100% of the time.

4. Repairs. Performs repairs as required during the preventative maintenance, burner reset, exhaust emissions tests, and service calls.

1.2.1 & 1.2.2 All repairs shall be completed within the allotted timeframes 98% of the time.

5. Service Calls. Responds to service requests.

1.3 All repairs shall be completed

within the allotted timeframes 98% of the time

6. Reports / Documentation. Provides accurate reports and documentation.

1.4 All reports/documentation are

current and available 98% of the time.

3.0. GOVERNMENT FURNISHED PROPERTY AND SERVICES. All reasonable quantities of utilities will be available to the contractor without charge. Any temporary lines and connections that may be required shall be installed, maintained and removed by the contractor at his expense and in a manner satisfactory to the COR.

3.1. POLICE PROTECTION. Base Security Forces shall provide security and law enforcement response and services to the contractor. The Department of Defense (DOD) Police Force can be reached by dialing (732) 323-4000.

3.2. FIRE PROTECTION. Base Fire Departments shall provide initial response and fire protection services to the contractor. The Base Fire Alarm Control Centers can be reached at phone number 911.

4.0. GENERAL INFORMATION.

4.1. QUALITY CONTROL. The Government, through the COR, shall periodically evaluate the contractor’s work performance in accordance with the specific contract performance requirements.

4.2. HOURS OF OPERATION. The hours of operation for the contractor to perform preventative maintenance and repair services are 7:00 AM to 4:00 PM, Monday through Friday.

The contractor is not required to provide preventative maintenance service except for emergencies/service calls on the following federal holidays: New Year’s Day, Martin Luther King’s Birthday, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day. The COR must approve in advance, excluding legal holidays, any exceptions to the negotiated work hours and designated workdays.

The contractor shall submit their request to COR no later than two (2) working days in advance of the requested change(s).

4.3. CONTRACTOR PERSONNEL. The contractor and their employees shall comply with all base regulations at all times and shall conduct themselves in a professional manner. Uniforms, badges, and good behavioral conduct will be mandatory. The contractor shall provide a complete and current employee roster to the CO and COR within ten (10) working days of the contract award. The contractor’s employee roster shall identify the primary and alternate site manager or foreman and the Quality Control inspector and their telephone numbers. As required, the contractor shall provide updated copies of their employee roster to the CO and COR.

4.4. CONTRACTOR EMPLOYEE UNIFORMS AND IDENTIFICATION. All

contractor employees shall wear a distinctive company logo on their outer garment at all times.

The contractor employee shall be neat and professional in appearance and meet current commercial standards. In addition, the contractor’s employees shall wear a company-issued identification badge with the company’s name, employee’s name and employee’s photo prominently displayed on their outer clothing.

4.5. TOBACCO POLICY. The contractor shall ensure that all contractor employees do not use tobacco products within 50 ft. of any base facility, around fuel tanks and generators, within any clearly marked “No Smoking” areas or within 50 ft. of any flightline aircraft parking areas.

4.6. SAFETY AND ACCIDENT REPORTING. The contractor shall be responsible for providing services under this contract IAW all base, local, state and Federal occupational safety requirements. The contractor shall ensure that all services are conducted safely at all times. The contractor shall ensure that all contractor employees are issued and properly use all required safety personal protective equipment. The contractor shall use mechanically sound and safe vehicles and equipment in the performance of services under this contract. The contractor shall take necessary corrective actions if the contractor’s employees are conducting operations in an unsafe manner. In the event of an accident, the contractor shall contact the base emergency 911 service and the COR immediately. Additionally, the contractor and contractor’s personnel will be knowledgeable of and comply with all other base incident-reporting procedures.

4.7. INCLEMENT WEATHER SCHEDULE. The contractor shall respond to service calls during periods of inclement weather. No exceptions shall be granted.

4.8. HIRING GOVERNMENT PERSONNEL. The contractor is restricted from hiring the COR, inspectors, monitors or any other Government employees whose employment could result in conflict of interests in accordance with Department of Defense (DOD) 5500.7-R.

4.9. NON-PERSONAL SERVICES AND/OR INHERENTLY GOVERNMENTAL

SERVICES. The Government will neither supervise contractor employees nor control the method by which the contractor performs the required tasks. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the contractor feels that any actions constitute, or are perceived to constitute personal services, it shall be the contractor’s responsibility to notify the CO immediately. These services shall not be used to perform work of a policy/ decision making or management nature, (e.g. inherently governmental functions). All decisions relative to programs supported by the contractor shall be the sole responsibility of the Government.

5.0. ENVIRONMENTAL COMPLIANCE. The contractor is required to comply with all applicable base, local, state and Federal environmental laws and regulations in effect at the time of performance of this contract. The contractor shall be responsible for obtaining and complying with any required operating permits. The contractor shall be responsible and liable for penalties, fines, or environmental damage claims that may be required or assessed by the local, state or Federal governments as a result of the contractor’s performance, or failure to perform, during the course of this contract. The Government will inspect for environmental compliance at their discretion, and will notify the CO of any discrepancies found. The point of contact from the Environmental Flight will be provided after award. In addition, the contractor may be subject to contractual sanctions including, but not limited to, termination, suspension, debarment and adverse past performance assessment.

5.1. SOLID WASTE. The contractor is responsible for the proper handling and disposal of solid waste. Proper handling also includes recycling and material recovery. The contractor shall also be responsible for any enforcement action that may be taken by the State of New Jersey, other State or the Federal Government related to handling, transportation and the proper disposal of solid waste materials. If notification, certifications, documentation, manifests, permits or any other written materials are required by law to be obtained, prepared and/or submitted, the contractor shall prepare same and provide a written copy to the CO. Any action, which violates permit requirements for compliance, must be reported to the Environmental Flight immediately.

5.2. NOTIFICATION OF ENVIRONMENTAL SPILLS. In the event that the contractor spills or releases any un-permitted substance, hazardous substance or hazardous waste into the environment, the contractor shall immediately report the incident to the Fire Department, the COR, and the CO. The contractor shall be liable for the costs of clean up and remediation of any spills or the release of such substance into the environment. The government shall provide the contractor with the following utilities: electricity, and water. The government will only provide reasonable amounts in accordance with the PWS.

5.3. MATERIALS. All materials used in the performance of services on the installation shall be in compliance with industry standards, local, Federal and State laws, and will be used according to manufactures' recommendations. Materials will be used for intended purposes and will be stored and utilized in accordance with industry standards. The contractor will submit Safety Data Sheets (SDS) on all hazardous materials to be used, fifteen (15) calendar days prior to use for approval by the COR.

5.3.1 HAZARDOUS MATERIAL IDENTIFICATION. SDS are required as specified in the latest version of Federal Standard No. 313 (including revisions adopted during the term of the contract) for any other material designated by a government technical representative as potentially hazardous and requiring safety controls. SDSs must be submitted by the contractor prior to bringing them on to JB MDL.

APPENDIX A:

PERTINENT BOILER INFORMATION

Burners and controls of the boiler:

Building 307 – West Field, Hangar Deck Weil/McClain Boiler

S/N 3 Model 1994 Boiler size: 6,495 MMBtu/hr.

BTU Natural Gas Equipment ID: U2/OS9 Boiler ID: E368

Building 123 - Gymnasium – Heating Boiler

Universal Boiler S/N 15621-5 Model BF13154 123b20 Boiler Size: 5.5 MMBtu/hr.

BTU Natural Gas Operating Pressure: 12 PSI Equipment ID: U2/OS1 Boiler ID: E132

Burners and controls of 4 boilers:

Building 148 - Hangar #2 (North Central 1st floor) – Heating Boiler

Universal Boiler S/N 15621-7-3 Model BF 120S1 Boiler Size: 5 MMBtu/hr.

BTU Natural Gas Operating Pressure: 12 PSI Equipment ID: U2/OS3 Boiler ID: E136

Building 148 – Hangar #2 (North Central 1st floor) – Heating Boiler

Universal Boiler S/N 15621-7-2 Model BF 120J1 148B2 Boiler Size: 5 MMBtu/hr.

BTU Natural Gas Operating Pressure: 12 PSI Equipment ID: U2/OS2 Boiler ID: E135

Building 148 –Hangar #2 (North Central 2nd floor) – Heating Boiler

S/N 15621-7-1 Model BF 120J1 148B2 Boiler Size: 5 MMBtu/hr.

BTU Natural Gas Operating Pressure: 12 PSI Equipment ID: U2/OS5 Boiler ID: E138

Building 148 – Hangar #2 (North Central 2nd floor) – Heating Boiler

S/N 15621-7-4 Model BF 120S1 Boiler Size: 5 MMBtu/hr.

BTU Natural Gas Operating Pressure: 12 PSI Equipment ID: U2/OS4 Boiler ID: E137

Burners and controls of 2 boilers:

Building 149 – Hangar #3 (West) – Two (2) Heating Boilers

Universal Boilers S/N 15621-8-1 & 15621-8-2 Model BF 120S1 Boiler Size: 5 MMBtu/hr BTU Natural Gas Operating Pressure: 12 PSI Equipment ID: U2/OS6 and U2/OS7 Boiler ID: E139 & E140

Building 362 – Power Plant #2 – Two (2) High Pressure Power & Two (2) Low Pressure Heating Boilers

- Boiler trim (screw valves, water columns, etc.)

- High pressure feed water pump controls

- Fuel train components

- Burner management system

- Burners

- Combustion control panel and related field elements

Boiler #2 – High Pressure Power Boiler

Babcock & Wilcox Boiler with a Todd Variflame burner Model FM 103-88 Boiler Size: 98.5 MMBtu/hr National Board # 24811

MAWP- 1050 psi Capacity- 87,500 lbs./hr Built in 1985 Operating Pressure: 600 PSI Equipment ID: U3/OS4 Boiler ID: E23

Boiler #3 – High Pressure Power Boiler

Babcock & Wilcox Boiler with a Coen Gas Burner Model FM 103-79 RH Boiler Size: 61.37 MMBtu/hr National Board # 25073 B&W # 201-3282 MAWP- 1050 psi

50,000 lbs. /hr Boiler heating surface- 5,102 sq. ft.

Built in 1998 Operating Pressure: 600 PSI Equipment ID: U3/OS3 Boiler ID: E125

Boiler #6 – Low Pressure Heating Boiler

Cleaver Brooks Boiler S/N L65119 Model CB 700X500 Boiler Size: 20.92 MMBtu/hr Input20412000 BTU Natural Gas Operating Pressure: 120 PSI Equipment ID: U3/OS1 Boiler ID: E16

Boiler #7 – Low Pressure Heating Boiler Cleaver Brooks Boiler

S/N L65120 Model CB 700X500 Boiler Size: 20.92 MMBtu/hr

Input 20412000 BTU Natural Gas Operating Pressure: 120 PSI Equipment ID: U3/OS2 Boiler ID: E17

Building 678 – Laboratory – Low Pressure Hot Water Boiler

Uniflux Boiler S/N 2659 Model ZF 600W

Boiler Size: 5.5 MMBtu/hr.

BTU Natural Gas Equipment ID: U2/OS8 Boiler ID: E301