PWS.docx

STATEMENT

OF

WORK

FOR

PROTESTANT

YOUTH DIRECTOR

SERVICES

AT

JOINT

BASE

McGUIRE

-DIX-LAKEHURST,

NEW

JERSEY

87th

ABW/HC

July

Place of Performance The services stipulated in this Statement of Work shall be performed at any designated Chapel where Joint Base McGuire-Dix-Lakehurst Chapel ministries are performed.

Contractor Supervision The U.S. Government will not supervise the contractor in any manner.

Continuity of Service The contractor is responsible to locate and arrange for a suitable replacement if Prime contractor is not available for any required service(s). The contractor shall be responsible to ensure the replacement can perform subject services as called for in the Statement of Work. The substitute must meet or exceed the qualifications of the Prime Contractor. The Protestant Chaplain will determine the acceptability of substitute personnel.

Performance during a Crisis Performance during a crisis declared by the President, Secretary of Defense, or overseas combatant commander: Provide 24-hour contact, and comply with all provisions of this Statement of work during crisis declared by the President, Secretary of Defense, or overseas combatant commander. Workloads may significantly increase during wartime contingencies as directed by the contracting officer.

Background Check

(a) All personnel under this contract must complete a positive background investigation as specified herein and by DoDI 1402.5.

(b) Refer to AFFARS 5352.242-9000 - Contractor Access to Air Force Installations (June 2002)

Period of Performance and Work Hours

(a) Services will be performed during the period of 30 Sept 2014 through 29 September 2015 with 4 option years in support of the Joint Base McGuire-Dix-Lakehurst Chapel Program.

(b) In the event of inclement weather, contractor will refer to 609-754-BASE or Joint Base McGuire Dix-Lakehurst Chapel personnel for base closure information and/or procedures.

(c) Work Hours

(i) This contract anticipates a 24 hours of service per week including coordination, meetings, consultation, and programs in order to provide the defined services. Be available to work additional hours should the need arise for special events. Work may be required on weekends and evenings for special programs. The contractor may be required to provide services on some Federal Holidays in conjunction with religious observances. Develop and post schedule of office and program hours in coordination with the Senior Faith Group Chaplain. Office hours will be during normal duty hours (0730-1630 Monday through Friday) and on at least one (1) weekday. Place of contract performance is at one (1) of the Joint Base McGuire-Dix-Lakehurst Chapels as required by each program. Office work space will be provided in one (1) of the Joint Base McGuire-Dix-Lakehurst Chapels.

Description/Duties & Responsibilities

McGuire-Dix-Lakehurst Protestant chapel Youth coordinated for content and volunteers with other chapel programs. Serve as the resource person, advisor, and coordinator for Protestant Youth at Joint Base McGuire-Dix-Lakehurst Protestant program. Furnish all labor, tools, transportation, and incidentals as necessary to provide the Joint Base McGuire-Dix-Lakehurst Chapel Protestant Youth Coordinator services in accordance with the tasks identified herein.

(i) Provide and direct a program of youth program in accordance with the guidelines set forth by the Air Force Chaplain Corps (AFI 52-101) as represented by the Joint Base McGuire-Dix-Lakehurst assigned Protestant Chaplain. A successful program will meet the needs of the Protestant community and meet the goals agreed upon at the annual Protestant planning meeting including the number of people involved.

(ii) Assess needs for the Protestant youth program in conjunction with the Protestant Chaplain using the Doing Global Ministry process or its successors.

(i) Program will be evaluated based on meeting the needs of the community, participant satisfaction, volunteer feedback, and through overall quality evaluation by the Protestant Chaplain. The contractor will not be supervised by the Government, but the quality of the program will be evaluated. A successful program will meet 90% of chapel goals, have participant satisfaction of over 85% positive, volunteer feedback of over 85% positive, and overall quality of at least 90% positive as rated by the Protestant Chaplain.

(ii) Work out specific vision for youth program with the Protestant Chaplain annually by 1 May.

(iii) Direct the youth ministry program, recruit volunteers, procure necessary materials and supplies, train volunteer staff as needed and supervise this year-round activity.

(iv) Organize youth group for Jr High and Senior High students, as well as their discipleship classes; recruit volunteer teachers, substitutes, and other necessary staff; trains teachers and substitutes; and provide workshops as required. Organize at least 3 outreach events annually for teens not involved in the chapel program. Includes a music program as part of the chapel youth group.

(v) Develop a mission statement for the youth ministry which reflects biblical principles of music, missions, evangelism, discipleship, and personal development.

(vi) Be a participating member of the JB MDL Protestant Community by regularly attending Protestant worship services, recruiting volunteers, promoting the youth ministry, and providing program announcements in coordination with respective service chaplains and the Protestant Community Coordinator.

(vii) Provide annual program plan each May as specified in local operating instructions and policy letters. Plan, program, and lead Protestant youth retreats, mission trips, social events, worship services, and other special events as specified in the annual program plan. Provide at least 2 retreats a year, and necessary social events, lock-ins, and other programs to support the annual program plan. Events include but are not limited to end of school events, Christmas/New Year’s Program, Fall Outreach, and Spring special event. Provide opportunities throughout the program for teens and pre-teens to exercise their faith.

(viii) Provide orientation for new volunteer staff members in facilities, funding, religious education policies, and available resources.

(ix) Organize at least two volunteer training events each year, one in the fall and one in the spring.

(x) Plan one volunteer recognition event and consider ways to honor and recognize the volunteer staff during the year.

(xi) In consultation with the Senior Protestant Chaplain, promote and lead youth leadership participation throughout all Protestant community programs and ministries, e.g., music ministry, audio/video ministry, usher ministry, children’s ministry, Vacation Bible School, holiday programs, weekday religious education programs, and other Protestant programs.

(xii) Comply with all Federal, State, and Local Laws and requirements and Air Force Instructions that apply to this position.

(xiii) If awarded the contract, the contractor must submit an application for a background check to the Contract officer according to Department of Defense Instruction (DoDI 1402.5), Criminal History Background Checks.

(xiv) Ensure all volunteers working with youth below 18 years of age receive a background check as described in DoDI 1402.5. Follows JB MDL Chapel procedures for conducting Background Checks in coordination with the Security Forces Squadron. Maintains record of volunteers who have a current background check. Ensure all volunteers are aware of local safety requirements and procedures.

(xv) The Contractor is accountable for security and cleanliness of all facilities utilized in conjunction with their programs

(xvi) The Contractor will, in consultation with the Senior Protestant Chaplain or their appointed representative, develop an annual calendar of events, CTOF budget, appropriated fund budget, and core religious curriculum. This information is submitted as required by local and USAF Chaplain Corps operating procedures and instructions.

(xvii) Coordinate all youth religious education support requirements with the Senior Protestant Chaplain or his/her appointed representative. Activities are divided by student grade level and planned at least 30 days in advance. The youth group includes Junior High and Senior High divisions..

(xviii) Arrive or ensure a responsible volunteer adult arrives at least one-half hour prior to the beginning of classes.

(xix) Visit each class at least twice a month or as requested by volunteer teachers.

(xx) Keep a record of enrollment and attendance. Maintain a current roster of the volunteer staff.

(xxi) Lead weekly youth group, discipleship class and other activities as needed and agreed through the Protestant Planning process led by the Senior Protestant Chaplain.

(xxii) Submit fund requests as required for support of the youth ministry program to the Senior Protestant Chaplain or his/her appointed representative. Adhere to local operating instruction for all fund request issues.

(xxiii) Project the required amount of educational curriculum material and submit an annual order to the Senior Protestant Chaplain or his/her appointed representative as part of the annual program plan..

(xxiv) Submit monthly attendance reports to the Protestant Community Coordinator.

(xxv) Hold quarterly planning meetings with Senior Protestant Chaplain or his/her appointed representative.

(xxvi) Attend all Protestant community advisory council meetings as a non-voting member.

(xxvii) Be responsible for keys provided by the government. For access to the facility during non-duty hours as well as office access, a key or keys will be provided. Keys shall be safeguarded and will not be duplicated. All keys will be returned on revocation of this service agreement. Contractor will report any duplicated, lost or misplaced keys to the government within one (1) hour of the discovery of the occurrence to the Protestant Chaplain. Contractor will reimburse the government for replacement of all locks or rekeying required as a result of keys being duplicated, lost or misplaced by Contractor or while under the responsibility of Contractor. Contractor will be responsible for security of facilities and property made available by the government in conjunction with the performance of this service agreement. Contractor will also employ accountability methods consistent with Chapel Operating Instructions. Contractor must secure the facility as appropriate.

(xxviii) Participate in chapel decorating/un-decorating and other clean-up/work days if they do not conflict with an established youth program.

(xxix) Provide necessary planning and reporting as mandated by local policy/instruction, MAJCOM requirements, and USAF requirements.

(xxx) Advise Protestant Chaplain when supplies and materials are needed, place orders in accordance with JB MDL Chapel Tithes and Offerings Fund OI.

(xxxi) Complete appropriate monthly reports given by the second duty day of each month. All youth activities will be recorded.

(xxxii) Contractor will participate in the planning process for the next year’s schedule, budget, and activities. Specific timelines are identified in Parish Manual, JB MDL Chapel OI 52-2, and the PAC processes. In consultation with the Protestant chaplain, develop and submit an 18-month annual planning calendar each April to be reviewed at the annual PAC planning meeting to include summer events. Plan must be submitted for approval no less than two weeks prior to the anticipated meeting date. Provide planning assistance for any Protestant program with a youth component (e.g. retreats, seminars, etc).

(xxxiii) Assist in the development of annual Chapel Tithes and Offering Fund (CTOF) budgets, as directed by the Protestant Chaplain. Request funds for the purchase of books, materials, equipment, and supplemental services using the CTOF request forms (provided by the chapel). Prepare funds and facility requests.

(xxxiv) Identify and prepare annual curriculum order, library, and supply requirements to the Protestant for approval and maintain an accurate and current inventory of all curriculum and resource materials.

(xxxv) At no time speak in a derogatory or negative manner about any of the chapel staff

The contractor will personally perform the services described above or coordinate performance by a substitute of equal or higher proficiency who has been approved in advance by the Protestant Chaplain. Submit the names and qualifications of proposed subcontractors to the Protestant Chaplain for approval at least 14 days prior to the proposed absence. Subcontractors must meet the requirements for the position as outlined in this Statement of Work (SOW). Contractor is responsible for payment of substitute. Substitute may function on a short-term, temporary basis.

Qualifications The contactor must have and, on request, provide proof of the following.

a. Show a creative vision for short- and long-term growth and development of the youth program.

(i ) Submit a one paragraph summary for vision, growth and development of the youth program.

b. Demonstrate enthusiasm for youth ministry. Submit two letters of reference demonstrating enthusiasm for youth ministry.

c. Have at least 2 years recent experience as a youth ministry pastor, director, director or religious education pastor, director, or director. Strong preference shall be given to experience in military service chapel youth ministry and religious education.

d. Have completed High School and two years training or experience a in a field related to Youth Ministry, Biblical Studies, Education, or other related field. Provide documentation of course work, training, and experience.

e. Furnish a resume including academic and work related references. References should be of recent employment (past 3 years).

f. Give evidence of skill in the use of computers and associated software common to the USAF Standard

Have a willingness to work in the pluralistic environment of the Chaplain Corps. Have an ability to work unsupervised in a fluid and sometimes-stressful environment with staff, and volunteers. Possess an ability to maintain healthy, functional interpersonal relationships with coworkers and customers. Submit one letter of reference to show these attributes.

Contractor will not perform the following tasks:

a) Receptionist duties.

b) Tasking(s) received from anyone other than the Protestant Chaplain or his/her designee. This includes tasking from other Joint Base Mission Partners not coordinated through the Protestant Chaplain.

c) Fill out forms for other contractors or volunteers. May assist in filling out purchase requests electronically for volunteers without access to government computer system.

Program Specific Government Furnished Property and Services

a) Requirement for supplies will be submitted in writing to the Protestant Chaplain in accordance with local operating procedures.

b) Government-owned equipment will not be tampered with or moved without permission of the Protestant Chaplain. Equipment moved from a Chapel facility will be signed out with an AF IMT 1297 by the Chapel NCOIC or facility manager.

c) The government provides office space with desk, chair, visitor's chair, computer, printer, copier access, filing cabinet, bookcase, phone, fax access, scanner access, storage closet in building, expendable office supplies and other items deemed necessary to perform services described in this SOW. Equipment may be shared with other contractors or chapel staff as necessary. The contractor supplies preferred supplies, along with personal transportation.