PWS Repair Sluice Gates.docx

PERFORMANCE WORK STATEMENT

FOR

REPAIR MOTORS, OPERATORS FOR SLUICE

GATES “ALPHA”,”BRAVO”, “DELTA”, “ECHO” AND “FOX TROT”

LITTLE ROCK AIR FORCE BASE

Draft 24 April 2024

PERFORMANCE WORK STATEMENT (PWS) FOR

MOBILE ELEVATING WORK PLATFORMS ANNUAL INSPECTION SERVICES

1.0 DESCRIPTION OF SERVICES.

1.1 The Contractor shall provide all management, tools, supplies, equipment, transportation, lifts, parts and labor necessary to repair five sluice gates at Little Rock Air Force Base, Arkansas 72099 in a manner that will ensure continuous and safe operation. The subject work are for sluice gates ”Alpha” “Bravo” “Delta”, “Echo” and “Foxtrot”. NOTE: All work will be in accordance with all Federal and State Law to include all DOD and Air Force Directives.

1.2. The Government will neither supervise contractor employees nor control the method by which the contractor performs the required tasks. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services or give the perception of personal services. If the contractor feels that any actions constitute, or are perceived to constitute personal services, it shall be the contractor’s responsibility to notify the Contracting Officer (CO) immediately. These services shall not be used to perform work of a policy/decision making or management nature, (e.g., inherently governmental functions). All decisions relative to programs supported by the contractor shall be the sole responsibility of the Government.

1.3. The actuators for these gates are Manufactured by Auma. The scope of work for these actuators includes estimated replacement of main relay boards, motors and gearboxes as needed See paragraph 3.0. for additional details.

2.0 SAFETY AND REGULATORY REQUIREMENTS

2.1. The MEWPs are located in various locations of the Air Field Drainage area and requires escort and radio connection to the Air Field Tower. Contractor shall coordinate with Government representative for access to base, if required. It is estimated that 100% of the work will need be performed during normal working hours of 0800-1600 Monday thru Friday excluding federal holidays and will not be considered as overtime hours. Contractor will be escorted by government personnel for access to areas where the equipment will be located. Escort will be provided by 19 Civil Engineer Requirement and Optimization (R&O) Section or another designated representative.

2.2. Before repair services are commenced, the contractor shall inspect the work site and ascertain all information for the performance of the service(s). The contractor shall notify the ordering agency of any conditions that prevent the suitable completion of these services to include operations that could endanger Government / contractor personnel or property and require appropriate abatement action. If the contractor discovers problems associated with the work after starting, he or she shall immediately notify the Contracting Officer (CO) for their approval if the work is to continue. Coordinate with the Government designated representative to have utilities/fire alarms etc. turned on or off during the competition of the task.

2.3. Disposal of waste: All waste disposals are the responsibility of the contractor to include any fees or permits. Recycling containers may be provided if needed for the operation. Contractor to coordinate through designated government representative or Contracting Officer’s Representative (COR).

3.0 WORK REQUIREMENTS:

3.1. All material and resources necessary to complete the repairs of the sluice gates shall be provided by the contractor. All repairs shall be in accordance with manufacturer’s specifications and manufacturer recommended parts. All gates under repair in this contract shall be fully functional and operational once work is completed.

3.2. Estimated Repairs:

3.2.1. Alpha Gate: DS003: Replace power fuse in the actuator, function test, diagnose any issues and repair.

3.2.2. Bravo Gate: Replace multi-turn gearbox, repair actuators, function test, diagnose and repair any other issues.

3.2.3. Delta Gate: DS001: Replace bad board stack, power supply and motor, function test, diagnose and repair any other issues. DS003: Replace bad board stack and motor, function test, diagnose and repair any other issues.

3.2.4. Echo Gate: Replace bad relay board and motor, function test, diagnose and repair any other issues.

3.2.5. Foxtrot Gate: Replace bad board stack and motor, function test, diagnose and repair any other issues.

3.3. Contact the government representative when project is ready for final inspection. Contractor to provide five days notification to ensure appropriate personnel are available to escort the contractor on site.

3.4. The government will evaluate the contractor’s performance to ensure services are received in accordance with requirements set forth in this contract. When a performance threshold has not been met the contractor will be notified by the CO with instructions for responding to the discrepancies identified.

4.0. GOVERNMENT FURNISHED PROPERTY AND SERVICES

4.1. The Government does not anticipate providing any government furnished property (GFP).

4.2. The Government will be responsible for clearing the site sufficient for contractor to complete contract work requirements.

5.0. GENERAL INFORMATION

5.1. Contractor personnel and vehicles must possess appropriate passes. These shall be obtained from Installation Security Forces Pass and ID at the Vehicle Inspection Center.

5.2. The Contractor is subject to all installation fire, safety, security, and traffic regulations.

5.3. The Government contracts on the understanding that the Contractor is complying with applicable laws concerning workplace safety.

5.4. The Contractor is subject to all citations and penalties for violation of applicable workplace safety laws. The burden of compliance rests with the Contractor. Enforcement of workplace safety laws is the responsibility of the agency specified in the applicable law.

5.5. The Contracting Officer may notify the Contractor of hazards in Contractor operations that endanger Government personnel or property and require appropriate action. This provision does not constitute assumption of liability for Occupational Safety and Health compliance on the part of the Government or negate other agency responsibility for enforcement of applicable laws.

5.6. Accident prevention principles must be thoroughly integrated into all operations. Unsafe conditions and practices, as identified by the designated representative, must be corrected immediately.

5.7. Contractor Employees: While on the installation, the contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the Contracting Officer as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the organization or by wearing appropriate badges containing the organization's name and the employee's name. Contractor personnel must wear base issued identification cards at all times while on the installation.

5.8. Service contracts shall require contractor employees to identify themselves as contractor personnel by introducing themselves or being introduced as contractor personnel and displaying distinguishing badges or other visible identification for meetings with government personnel. In addition, contracts shall require contractor personnel to appropriately identify themselves as contractor employees in telephone conversations and in formal and informal written correspondence.

6.0. ENVIRONMENTAL MANAGEMENT

6.1. Policy. Little Rock Air Force Base has an Environmental Policy Statement (Appendix C) to focus on the ultimate goal of protecting our environment (work environment and the natural environment) while accomplishing our mission. All Contractors working on base are expected to acknowledge their role in EMS while completing their mission. Threats associated with service contracts include, but are not limited to: hazardous materials, spills, equipment leaks, etc. This will be briefed and documented initially for each project with updates for all subcontractors.

6.2. Spill Response. The contractor will be briefed on the Little Rock AFB (Red Plan) spill response procedures at the pre-performance conference. The contractor is responsible to report and promptly cleanup all spills in a manner consistent with current environmental regulations, in the event that it is necessary to utilize government material, equipment or personnel to clean up a contractor-caused spill, the contractor shall be required to reimburse the government for all associated costs.

6.3. Hazardous Material Handling. The contractor shall not use products that are or contain Toxic 17 chemicals, Extremely Hazardous Substances (EHS), Ozone Depleting Substances (ODS), and/or Persistent Bio accumulative and Toxic (PBT) chemicals. Any HM containing one of these banned substances will not be allowed on base.

7.0. BASE SECURITY & SAFETY REQUIREMENTS

7.1. Contractor personnel and vehicles must possess appropriate passes. These shall be obtained from Security Forces Pass and ID at the Vehicle Inspection Center located at the Vandenberg Drive Gate. The Contractor is subject to all Base fire, safety, security, and traffic regulations.

7.2. The Contractor must comply with applicable laws concerning workplace safety.

7.3. The Contractor is subject to all citations and penalties for violation of applicable workplace safety laws. The burden of compliance rests with the Contractor. Enforcement of workplace safety laws is the responsibility of the agency specified in the applicable law.

7.4. The Contracting Officer may notify the Contractor of hazards in Contractor operations that endanger Government personnel or property and require appropriate action. This provision does not constitute assumption of liability for Occupational Safety and Health compliance on the part of the Government or negate other agency responsibility for enforcement of applicable laws.

7.5. Accident prevention principles must be thoroughly integrated into all operations. Unsafe conditions and practices, as identified by the CO or designated representative, must be corrected immediately.

7.6. This service contract requires that contractor employees be identified as contractor personnel by introducing themselves or being introduced as contractor personnel and displaying distinguishing badges or other visible identification for meetings with government personnel. In addition, contractor personnel shall appropriately identify themselves as contractor employees in telephone conversations and in formal and informal written correspondence.

7.7. Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their Contractor-owned or privately owned vehicle while on Little Rock AFB.

8.0. Warranty

8.1. Contractor shall guarantee all material, workmanship and labor from defects for a period of 12 months from the date of acceptance of the work. A warranty letter detailing the work accomplished per facility is required to be furnished to the government representative upon acceptance of the work.

9.0. APPENDICES.

Appendix A: Site Map

Appendix B: Commanders’ Environmental Policy

Appendix C: Misc Sluice Gate Pictures

Appendix A: Site Map

Appendix B: Commanders Environmental Policy

Appendix C: Misc Sluice Gate Pics:

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