PWS Ecumenical Music Director.pdf

Performance Work Statement Ecumenical Music Director

1. Contract Position Title. Ecumenical Music Director 06 May 2024

2. Scope of Responsibilities.

2.1. The Ecumenical Music Director plans, coordinates, and leads all music and choir performances, as required, for Little Rock AFB Ecumenical worship services, special/holy day services, and practice sessions. The Ecumenical Music Director shall assist the Little Rock AFB Chapel by performing services in accordance with the terms and conditions in this Performance Work Statement (PWS).

2.2. The maximum number of units that may be expended for services is 236 units per year.

2.3. A unit is defined as services for one worship service, special/holy day service, practice session, or attendance of a coordination meeting if required by the Chapel Contracting Office Representative (COR). Other than music director services each unit also includes (as applicable) time for pre-service coordination, setup, warm up, clean up, and opening/closing of facility.

2.4. From here on the Ecumenical Music Director will be referred to as Contractor.

3. Education and Experience Requirement. The Contractor must:

3.1. Have the ability to maintain healthy, functional interpersonal relationships with personnel including chapel staff, contractors and parishioners. There will be zero tolerance for disrespect, harassment, or any other behavior toward a staff member that that might adversely affect the Air Force by eroding morale, good order, discipline, and respect for authority, unit cohesion, or mission accomplishment.

3.2. Have the ability and willingness to provide services in a pluralistic and multi-faith chapel setting.

3.3. Be an innovative self-starter who is skilled at problem solving.

3.4. Will be required to demonstrate (in person) the ability to read music proficiency, direct a team of musicians, and lead choir activities.

3.5. Must have a minimum of two (2) years of experience directing a choir or band.

3.6. Have knowledge and experience of musical traditions of Ecumenical worship (i.e., liturgical, traditional, and contemporary music.) and have the ability to plan, coordinate, and lead various types of music.

3.7. Attend meetings if determined necessary by the Wing Chaplain or designee to report on programs.

3.8. Successfully complete a DOD background check for working in the Chapel community. In accordance with Dept. Of Defense Instruction (DODI) 1402.5, each individual working with children under the age of 18 in conjunction with this contract must successfully complete the criminal history background check. Failure to complete the criminal history background check shall result in termination of the contract. (Background check will be completed at government expense and will be accomplished after award of the contract.)

4. General Responsibilities.

4.1. Provide music/choir leader services, as required, for Little Rock AFB Chapel. The Chaplain in charge of the service will determine the requirements related to each individual service and the contractor will coordinate with the service chaplain and musicians to prepare for the specific requirements.

4.2. Responsible for coordinating all facility, publicity, and supply requests (with applicable outside agencies if necessary) in support of Ecumenical music requirements. Ensures that volunteers are available for special setup requirements, and that the facility is set up and returned to its previous state and ensuring area(s) used are clean prior to departure.

4.3. No government-owned equipment should be removed from base chapel without prior approval of the Chapel Primary POC. The contractor is accountable for security and cleanliness of all facilities utilized in conjunction with their programs.

4.4. Provide personal transportation. Valid state registration, proof of insurance and a valid driver’s license are required to operate a privately owned vehicle on base.

4.5. Wear appropriate attire consistent with a professional appearance.

4.6. Comply with all Federal, State, and Local Laws and requirements and Air Force Instructions which are found to apply to this position.

4.7. Comply with mandatory training required for all contractors and maintain current training records.

4.8. The Government will provide the shared use of telephones for the transmission of official Government information only. The Contractor shall not use Government telephones to transact personal business. The Government is not responsible for charges for collect calls accepted by contractor employees. The use of Government phones by the Contractor constitutes consent to monitoring, in accordance with Department of Defense Directive (DoDD) 4640.6, Communications Security Telephone Monitoring and Recording.

4.9. The Contractor will be responsible for the paying of any Social Security taxes, federal or local income taxes, and state unemployment insurance premiums for themselves, as well as for any individual employed or subcontracted by them to provide services under this contract.

4.10. The Contractor will refrain from smoking on the chapel premises as it is a smoke and tobacco free property. This includes smokeless and chewing tobacco also including vape pens of any kind.

5. Specific Responsibilities. The Contractor will:

5.1. Perform for each service and rehearsal by leading congregational hymns and special music performed by choir and/or instrumentalist. Worship services are usually held on Sundays, and rehearsals are performed once per week. Schedules are subject to change, and additional performances may be required for special events and holy days. Services and rehearsals are approximately 1 hour in length.

5.2. In consultation with the Chapel Primary POC, develop an annual calendar of events, Chapel Tithes and Offering Fund (CTOF) budget, and appropriated fund budget. The budgets will include anticipated funds required for music, equipment, supplies, etc. This information is submitted as required by local Chaplain Corps operating procedures.

5.3. Coordinate with the Lead Chaplain and Musicians to determine musical selections and requirements for all services/rehearsals. Submit music to the Chaplain conducting the service for approval at least 5 duty days prior to performance.

5.4. Prepare and use digital worship music software (ex. Proclaim/PowerPoint/CCLI) music slides if required for service. If special music is required to be printed in bulletin or insert, provide a digital copy of the text for any selected songs at least 5 duty days prior to performance.

5.5. Be available in the performance area at least 30 minutes prior to service and while services are being conducted. If warm-up time with choir/musicians is needed, contractor will need to be available at least 30 minutes prior to service.

5.6. Be responsible for preparation and restoration of choir rehearsal and performance areas.

Will ensure equipment used is put back into its correct place or assigned storage area, that items are arranged so that tripping hazards are minimized, and that trash is removed.

5.7. Maintain a current music library ensuring only music projected to be used is kept. Music will be filed alphabetically in storage equipment provided by the Base Chapel.

5.8. Provide recruitment, training, and direction of adult and/or children’s choirs and soloist.

5.9. Provide statistical program data when requested (i.e. attendance, demographics).

5.10. Be accountable for opening and securing the chapel facility and other facilities used in conjunction with their programs.

6. SAFETY:

6.1. Contractor shall comply with all applicable OSHA and AFOSH standards

6.2. Contractor shall not bring any hazardous materials onto Little Rock AFB or use hazardous materials in any Little Rock AFB Facility.

6.3. Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition on themselves or within their contractor-owned or privately-owned vehicles while on Little Rock AFB.

6.4. The government is authorized to restrict the employment under the contract of any contractor employee or prospective contractor employees, who is identified as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

7. Chapel Primary Point of Contact.

7.1. The Chapel Primary Point of Contact (POC) for this requirement will be the Contracting Officer Representative (COR)

7.2. The Chapel COR shall monitor and inspect the Contractor’s performance in accordance with this Performance Work Statement. Chapel COR shall document discrepancies and contact the Contracting Squadron Contracting Officer for resolution.

8. TIME/LOCATION/FREQUENCY OF SERVICES: Contractor will maintain a schedule in accordance with this PWS or less upon coordination with the COR. Vacation time is not authorized. Any compensation time, or shift of scheduled work hours, will be coordinated through the COR or appointed designee. Most services will be conducted at the Base Chapel (Bldg 950) unless otherwise coordinated by COR. Unapproved absences or absences without an approved substitute will not count as units worked and will not be paid on contractor’s monthly statement (The rate of pay is calculated by unit in accordance with this PWS). More than 2 unapproved absences per quarter will be grounds for termination of contract. Cost of services for the year will be paid monthly through Wide Area Work Flow. The table below list expected practice and performance units. Practices and performances may be subject to change according to mission requirements:

One practice a week per service (no practice for Wed Service)

104 units Per Year

One performance a week per service

104 Units per Year

Easter Services (two practices and two performances)

4 units per year

Christmas Services (two practices and two performances)

4 units per year

Ash Wednesday Service (one practice and one performance)

2 units per year

Holy Week (five practices and five performances)

10 units per year

Special Events (as coordinated by COR)

8 units per year

Total Units: 236 units per year

9. CHAPEL EQUIPMENT PROVIDED: The government shall provide common office area, equipment and supplies for use by the contractor in performance of official duties.

10. SUBCONTRACTING: The Contractor will personally perform the services described above or coordinate performance by a substitute of equal or higher proficiency who has been approved in advance by Wing Chaplain or his/her designee. Submit the names and qualifications of proposed subcontractors to the Wing Chaplain or his/her designee for approval at least 14 days prior to the proposed absence. Subcontractors must meet the requirements for the position as outlined in this Statement of Work (PWS). Contractor is responsible for payment of this substitute.