ISWM Addendum 2.pdf

ISWM Site Visit Questions 7/16/2024

1. The solicitation calls for washing of units periodically by schedule. Is the contractor allowed to wash cans at the recycling center? Contactor will have to submit a wash plan to be approved by base environmental showing how they will contain the wash water and how they will dispose of it in accordance with federal and state law to wash on base.

2. Is the contractor allowed to wash service equipment at the recycle center? Contractor provided vehicles are not allowed to be washed on base. Government furnished equipment are allowed minor cleaning, following federal and state law for runoff similar to question 1.

3. The solicitation references the color of the dumpsters to match the base color. What is the base color? Does this apply to all forms of containers or just dumpsters? Base colors for dumpsters shall be Van Dike Brown Sherwin Williams number SW7041 or equivalent.

4. During the site visit the COR stated a new aluminum compactor will be installed at the recycle center. Who is responsible for connecting the new compactor? The equipment will be government furnished equipment and will be installed and connected by the government. The contractor shall provide the maintenance to the equipment in accordance with the manufacturer’s specifications.

5. Is the contractor awarded responsible for providing the units to collect metal on the base and the metal hauling? The vendor providing large containers for the base is through the base Qualified Recycling Program (QRP) manager. Not under contract. Use of the various local vendors are based on the amount per pound paid for the material by the vendor and subject to change with pricing. ISWM contractor is responsible for removal and processing from various facilities across base and moving government owned assets from building to recycling center for processing and back and day to day calls to vendors for pickup and hauling through the QRP program. CLIN six of the contract provides for the contractor to provided bulk containers on an on-call basis from the COR when needed to provide support. Attachment 1, PWS Paragraph 2.4.

6. Is the contractor awarded responsible for the handling of the metal container management and scheduling of service for the metal containers? Yes for government furnished containers and on-call bulk containers. The contractor will call the metal vendor when vendor provided containers are needed and full. Attachment 1, PWS Paragraph 2.3.1.

7. Is the contractor responsible for establishing a vendor for the metal and other commodities recycled and transported off base? In concert with the QRP manager.

Attachment 1, PWS Paragraph 2.4.

8. Will the awarded contractor be liable for the condition of the building and equipment due to its age and current conditions once awarded? A walk-thru with the contractor will take place upon award, all defects will be noted on all government furnished facilities and equipment.

9. Does the recycling center receive Housing waste? Housing large bulk items, such as furniture, TVs, and other housing items from move outs. No. Base Housing on Little Rock AFB is privatized, and all solid waste is handled by the privation contractor. Housing residents are allowed to use the trailers provided at Small Base Lake and Base Exchange for household recycling only. Base recycling center does take moving boxes from housing when requested to be recycled or given out for do-it-yourself movers as needed.

10. Referencing the schedule provided. Is the posted schedule the most current? Updated schedules will be posted for both recycling and solid waste.

11. Does the Government intend to place additional containers during the awarded contract, and how will these units be added? Attachment 1, PWS Paragraph 1.2.

12. Is there a set amount of Rolloff containers that the Government will utilize, or will the quantity be indefinite and by order? Attachment 1, PWS Paragraph 1.3.2.

13. On the schedule page 26. Tenenbaum Rolloff’s – Are these Rolloff’s the responsibility of the contractor to provide in addition to the required units from page 19? These are vendor roll-offs under the QRP program. Vendor hauled, called in by the contractor when full. Will provide updated schedule.

14. If the Tenenbaum contractor for metal is not present any longer and the hauls are at no cost to the government, who pays for the hauls? See question 5 and 13 answers.

15. If the contractor is to haul the metal containers to the recycle destination, does this get charged to the hauls designated 144 per year? No. Under CLIN 0006 when requested by the COR.

16. Page 32 – Government furnished equipment, estimated cost per unit. Most of this equipment is aged or not in use. How will this cost be determined at time of inspection?

Estimated cost is through the Logistics Readiness Squadron. Its provided to CES by regulation. All non-functional equipment will be noted at award inspection.

17. Is the contractor responsible for the signage on recycle government containers or just MSW containers provided by the contractor? MSW containers. Signage for the recycling container is provided by the government.

18. Who is responsible for the pest control, bugs, rodents, and small animals at the recycling center? Housekeeping is provided by the contractor. Pest control services are furnished by the government via work task. Facility management is through the COR. Attachment 1, PWS Paragraph 2.3.1.

19. Who is responsible for the filters and wire used on the government equipment? Filters are part of fluid changes and maintenance furnished by the contractor. Bailing wire for government equipment is furnished through the COR.

20. Can the contractor purchase fuel and diesel on base for operation of equipment? No

21. Is the contractor responsible for picking up recycle materials and bulk items from housing? For anyone of any rank in Housing? Only moving boxes if requested. We also furnish pick up at the joint housing office on Arkansas.

22. When stated that areas are shared? Who has control of what is placed in the recycling area? The contractor and COR. Communications storage facility is the only joint facility and any storage outside that facility is established by agreement with the COR and communications contract COR.

23. Who is the current prime contractor(s) for this(these) requirements? What is the current period of performance and related contract value for this (these) requirement?

1 October 2019 – 30 September 2024 Lane Services, LLC $3,979,440.00 ( Including 6- Months Extension)

24. Appendix A, Table A1, Item 4 – Over the last two (2) complete contract years (FY22 & FY23) How many times are the respective Ash/Sawdust containers serviced annually on average?

Bldg. 155 (Fire Ash) – Once per quarter Bldg. 540 (Sawdust) – Once per year Bldg. 656 (Sawdust) – Twice per year

25. Appendix A, Table A1, Item 3 – Public/Common Use Containers (Gov Furnished):

How many of these containers are there needing to be serviced as part of this contract?

The “Annual Estimated Quantity” lists 120 Each. What does this mean?

Is each container serviced 120 times a year?

Are there 120 total services per year divided by the number of total containers?

Where specifically are these Public/Common Use Containers located on the base?

Which item listing are these Public/Common Use Containers (Gov Furnished) on Appendix C? Average service is for up to 60 containers across base. Depending on the amount of use, the empty schedule is 1 to 3 times per week with picnic pavilions being busier in the summer months. Average schedule attached.

26. Appendix A, Table A1, Item 7 – How many loads to the buyer were made to account for the 100 tons of Paper? The PWS for the current contract requires the sales receipts for these loads to be submitted monthly by the contractor and thus this information should be easily available and easily provided by the government. Vendor picked up the paper from the center. None were delivered by the contractor.

27. Appendix A, Table A1, Item 8 – How many loads to the buyer were made to account for the 30 tons of Glass? The PWS for the current contract requires the sales receipts for these loads to be submitted monthly by the contractor and thus this information should

28. Appendix A, Table A1, Item 9 – How many loads to the buyer were made to account for the 16 tons of Plastic? The PWS for the current contract requires the sales receipts for these loads to be submitted monthly by the contractor and thus this information should

29. Appendix A, Table A1, Item 10 – How many loads to the buyer were made to account for the 235 tons of Cardboard? The PWS for the current contract requires the sales receipts for these loads to be submitted monthly by the contractor and thus this information should be easily available and easily provided by the government. Vendor picked up the paper from the center. None were delivered by the contractor.

30. Appendix A, Table A1, Item 11 – How many loads to the buyer were made to account for the 600 tons of Metal? The PWS for the current contract requires the sales receipts for these loads to be submitted monthly by the contractor and thus this information should

31. Appendix A, Table A1, Item 12 Special Event Container Placements Recycling:

How many “30 to 42 gallon common use containers” are needed to accomplish this task and how often are they placed out of the estimated 80 annual? 80 annually depending on the amount of events.

How many “8 cubic yard Cardboard containers” are needed to accomplish this task and how often are they placed out of the estimated 80 annual? 80 annually depending on the amount of events

How many “bulk trailers” are needed to accomplish this task and how often are they placed out of the estimated 80 annual? 80 annually depending on the amount of events.

32. Appendix A, Table A1, Item 12 – Are these “30 to 42 gallon common use containers” provided by the contractor or the Government? Yes

33. Appendix A, Table A1, Item 12 – Are the “8 cubic yard Cardboard containers” provided by the contractor or the Government? Yes

34. Appendix A, Table A1, Item 13 Special Event Container Placements – of the estimated 25 services annually, how many of those are:

8 cubic yard containers? 20 cubic yard containers? 30 cubic yard containers?

40 cubic yard containers? Depends on the event. 90% are 30 yard containers with 8 cubic yards moved from other facilities or spares from the yard to double up existing. Example:

30 yard containers usually have a total of 10 for a multi-day airshow. 5 will be used on Friday/Saturday and exchanged with 5 empties for Sunday’s show since landfill is not open on weekends and traffic being heavy in and out the base. All 10 can be hauled to the land fill the following week. They will all be off the flight line by 10pm Sunday night.

35. Appendix A, Table A2, ROLL-OFF CONTAINERS – How many times did the Government COR call for service of Location 259 (Wood) 40 cubic yard in FY22 and FY23 respectively?

Since it is the Government COR that called for service, this information should be readily available and easily provided by the Government. If it was serviced 1 time or 30 times is critical information as that would impact the pricing submitted in response to this solicitation. Average once per week. Part of the 144 required empties per year in CLIN 0003.

36. Appendix A, Table A2, ROLL-OFF CONTAINERS – How many times did the Government COR call for service of Location 536 20 cubic yard in FY22 and FY23 respectively? Since it is the Government COR that called for service, this information should be readily available and easily provided by the Government. If it was serviced 1 time or 30 times is critical information as that would impact the pricing submitted in response to this

37. Appendix A, Table A2, ROLL-OFF CONTAINERS – How many times did the Government COR call for service of Location 864 20 cubic yard in FY22 and FY23 respectively? Since it is the Government COR that called for service, this information should be readily available and easily provided by the Government. If it was serviced 1 time or 30 times is critical information as that would impact the pricing submitted in response to this

38. Appendix A, Table A2, ROLL-OFF CONTAINERS – How many times did the Government COR call for service of Location 787 (Wood) 40 cubic yard in FY22 and FY23 respectively?

Since it is the Government COR that called for service, this information should be readily available and easily provided by the Government. If it was serviced 1 time or 30 times is critical information as that would impact the pricing submitted in response to this

39. Appendix A, Table A2, ROLL-OFF CONTAINERS – How many times did the Government COR call for service of Location 1568 (Wood) 40 cubic yard in FY22 and FY23 respectively? Since it is the Government COR that called for service, this information should be readily available and easily provided by the Government. If it was serviced 1 time or 30 times is critical information as that would impact the pricing submitted in response to this solicitation. Average once per week. Part of the 144 required empties per year in CLIN 0003.

40. Appendix A, Table A2, ROLL-OFF CONTAINERS – How many times did the Government COR call for service of Location 1568 32 cubic yard GOV-Owned Compactor in FY22 and FY23 respectively? Since it is the Government COR that called for service, this information should be readily available and easily provided by the Government. If it was serviced 1 time or 30 times is critical information as that would impact the pricing submitted in response to this solicitation. Average once per week. Part of the 144 required empties per year in CLIN 0003.

41. Appendix A, Table A3, TASKS & ESTIMATED FREQUENCIES (RECYCLING) – For each line indicated as “CALL IN”, the Government should add a column and provide accurate estimates as to the anticipated pickup frequency of those respective locations. If it is less than one (1) time per week then a monthly estimate should be provided. The estimated frequency of service is known to Government since it is the Government that does the “CALL IN”. The number one factor that will impact pricing for this service is the estimated frequency, the government has this information and should provide it to all bidders. No, information not available.

42. Appendix A, Table A3, TASKS & ESTIMATED FREQUENCIES (RECYCLING) POCKET HOPPERS, SELF-DUMPING – For each line indicated as “AS NEEDED”, the Government should add a column and provide accurate estimates as to the anticipated pickup frequency of those respective locations. If it is less than one (1) time per week then a monthly estimate should be provided. The estimated frequency of service is known to Government. The number one factor that will impact pricing for this service is the

43. Appendix A, Table A3, TASKS & ESTIMATED FREQUENCIES (RECYCLING) RECYCLING CENTER ASSETS B-1568 – For each line indicated as “AS NEEDED”, the Government should add a column and provide accurate estimates as to the anticipated pickup frequency of those respective locations. If it is less than one (1) time per week then a monthly estimate should be provided. The estimated frequency of service is known to Government. The number one factor that will impact pricing for this service is the

44. Appendix A, Table A3, TASKS & ESTIMATED FREQUENCIES (RECYCLING) RECYCLE

TRAILERS (PULL-BEHINDS) – For each line indicated as “AS NEEDED”, the Government should add a column and provide accurate estimates as to the anticipated pickup frequency of those respective locations. If it is less than one (1) time per week then a monthly estimate should be provided. The estimated frequency of service is known to Government. The number one factor that will impact pricing for this service is the

45. Appendix A, Table A3, TASKS & ESTIMATED FREQUENCIES (RECYCLING) TENENBAUM ROLLOFFS – For each line indicated as “AS NEEDED”, the Government should add a column and provide accurate estimates as to the anticipated pickup frequency of those respective locations. If it is less than one (1) time per week then a monthly estimate should be provided. The estimated frequency of service is known to Government. The number one factor that will impact pricing for this service is the estimated frequency, the government has this information and should provide it to all bidders. No, information not available.

46. Appendix C, GOVERNMENT FURNISHED EQUIPMENT – The government made mention at the site visit of multiple items of Government Furnished Equipment (GFE) that were broken, damaged, in disrepair, or scheduled for removal. The government should add a column to Appendix C noting the serviceability status of each item so that all interested bidders could formulate a bid based on the actual GFE that will be provided on day 1 as opposed to a bidder utilizing the full Appendix C as it does not reflect the reality that was shown at the site visit. Can the Government add an additional column for bidders to understand when the equipment was manufactured? See answer on question 8.

47. At the site visit for Bldg. 1568 there was no visible concrete pad that would serve as a lay down yard for the purpose of sorting recyclables collected in the FEL truck. Where at the BLDG. 1568 Recycling Center is the FEL truck expected to offload the recyclables that it collects? Units are hauled in and sorted by container which are separated by container.

Example: Separate containers for cardboard, paper, plastic etc. They are not “dumped” by FEL truck in the floor but picked up by PAL lift or forklift and moved directly to the bailer or other container for bulk sale.

48. What are the normal duty hours for the “Base Used Oil Facility” we would be required to operate? Attachment 1 PWS, paragraph 8.4.

49. As the operation of a “Base Used Oil Facility” is not commonplace in ISWM Services contracts and safety should be a primary guiding principal, what process is the contractor required to do to safely satisfy this specific requirement? Attachment 1 PWS, paragraph 2.3.1.

50. On page 66 of 72 of the Combo Synopsis FY25 ISWM Solicitation, the Government notes that an acceptable ISWM Management Program Plan will include at least 5 of the 7 elements listed. “Contractor furnished equipment listing/breakdown and backup plan.”

is listed as item 3 and item 7. Can the Government clarify what item 3 is supposed to pertain to and what item 7 is supposed to pertain to, or was it simply a duplicate error?

3. Contractor furnished equipment listing/breakdown and backup plan. - for Solid Waste Program.

7. Contractor furnished equipment listing/breakdown and backup plan. - for Recycling Program

51. Section 1.8 Containers of the current PWS, which the incumbent contractor should be following, and the government should be enforcing, notes that the contractor-provided containers are to be “painted to match base paint scheme.” On the site visit there were containers that were, light brown, dark brown, lime green, pink, grey and blue. Are all those colors part of LRAFB paint scheme? If not, then what is the appropriate paint scheme for LRAFB for contractor provided containers? In this contract, the contractor provided containers shall follow the base color scheme. The color is Van Dyke Brown (Sherwin Williams number SW7041) or equal. QRP containers, or C & D from other companies are not under this contract and not subject to the base color scheme.

52. CLIN Item 0001 accounts for 2009 estimated tons of Municipal Solid Waste (Garbage) along with Food Waste and Ash/Sawdust. 2009 tons is equal to 66.4% of the overall contract tonnage. If CLIN 0001 fails, the entire base notices and the health hazards that come from the garbage and food waste not being serviced should be obvious. Out of the Seven (7) CLIN lines that makeup this contract, is the successful completion of CLIN 0001 the most vital to this contract? Failure to meet any of service summary could result in health hazards.

53. Section 4.1 Equipment Maintenance. Does the Government have all the manufacturer specifications to be followed by the awardee? Will the Government provide maintenance logs for work completed in prior contracts to know the issues that have been faced? Yes previous service logs will be available.

54. Section 4.1 Equipment Maintenance. What is the process for repairs that are under

$2000.00? Contractor repair or sub-contract repair. Very little of a major piece of equipment is ever under 2K. The contractor is required to report the issue and provide a quote to the COR on any type of repair to GFE.

55. At the Recycling Yard location there were over 100 television sets seen in various containers. The PWS for the current contract as well as the PWS for this subject contract note in section 1.2.2.1 Recycling that Consumer electronics (except television monitors) may be taken to the recycling center. If the PWS mentions no television monitors are to be taken to the recycling center, then why are all those television monitors there? Will the government dispose of them prior to a new awardee taking over? A working process.

Do not expect to take over an empty recycling center. If the monitors are still here we are waiting for x number of pounds before the vendor will come pick them up under the recycling program.

56. In section 1.2.2.1 Recycling the government notes that Consumer Electronics (except television monitors) may be taken to the recycling center. The government however does not provide estimated tonnages for those consumer electronics in Appendix A Table A1.

Will an awardee be required to continue to accept Consumer Electronics? If yes, what are examples of some consumer electronics that will have to be accepted and what is the estimated tonnage of those materials? Under 10 tons a year.

57. During the site visit there were approximately a hundred or more pallets in various states gathered in multiple piles. Will the government and the incumbent contractor be responsible for cleaning up the multiple piles of broken pallets or will they become the problem of a future contractor? A working process. Do not expect to take over an empty recycling center. It can be totally cleaned up and the next week we receive a 100 of various sizes. 4 x 5 feet in good shape are sold to a vendor as recyclable. Broken ones are periodically removed as refuse.

58. During the site visit there were multiple “BAY” areas for the storage of recyclables. Those recyclables were in various states with some seemingly having been in the bay for a while. Will the current contractor be responsible for processing and removing all of the accumulated recycling prior to the awardee taking over or will that become the issue of the awardee to deal with as well? Not all bays are part of the program. We have items that are stored by other organizations inside the CE squadron. Contractor will primarily deal with recyclable material stored out the weather awaiting pick up or processing such as paper, cardboard, lead acid batteries, computers.

SMALL CAN PICK-UP SCHEDULE

MONDAY – LAKE, FOOTBALL FIELD, BASEBALL

FIELD, HERITAGE PARK

WEDNESDAY – LAKE, FOOTBALL FIELD, BASEBALL

FIELD, 956

FRIDAY – LAKE, FOOTBALL FIELD, BASEBALL FIELD

HERITAGE PARK, 1222

LARGE METAL CANS

RESORT AUTO & METAL

860 20YD

216 40 YD

256 20 YD

1257 20 YD

1568 30YD

1568 30 YD

1575 20 YD

TRG-METAL

1568 40 YD

540 30YD

Little Rock AFB Recycling Center MSW MONDAY ROUTE

DUMPSTER

CAPACITY

(CU YD)

PICKUP

FREQUENCY

PER WEEK

UNIT

NUMBERS Quantity COMPLETION/

NOTES

207 8 3 1 208 8 3 1 210 8 3 1 216 8 3 1 228 8 3 1 232 8 3 1 234 8 3 1 245 8 3 1 250 8 3 1 255 8 3 1 256 8 3 1 257 8 3 1 260 8 3 1 276 8 3 1 287 8 3 1 294 8 3 1 301 8 3 1 310 8 3 1 320 8 3 1 325 8 3 1 340 8 3 1 344 8 3 1 356 8 3 1 362 8 3 1 366 8 3 1 370 8 3 1 380 8 3 1 391 8 3 1 432 8 3 1 450 8 2 1 550 8 2 1 618 8 3 1 626 8 3 1 718 8 3 2 723 8 3 1 744 8 3 1 746 8 3 1 748 8 3 1 762 8 3 1

STATION

LOCATION

BUILDING

NUMBER

772 8 3 1 787 8 3 2 789 8 3 1 790 8 3 3 827 8 2 1 834 8 3 3 864 8 2 2 883 8 3 2 940 8 3 1 950 8 1 2 1035 8 1 2 1080 8 3 2 1090 8 3 2 1222 8 3 2

1230A 8 3 2 1255 8 3 1 1257 8 3 1 1260 8 3 1 1500 8 3 1 1706 8 3 1 792 8 1 1

882 8 3 1 TEMP FOR 1257

1990 8 3 1 1992 8 3 1 1995 8 3 1 1996 8 3 1

75057 8 3 1 1074 8 3 1

RECYCLING CAN PICK-UP SCHEDULE

MONDAY – CLASS 6, HOTEL, HERK DINER, BURGER

KING, BX LOT, FOOD COURT, EXPRESS STORE BACKGATE,

LAKE, LAKE RECYCLING TRAILER

TUESDAY – FLIGHTLINE, GUARD

WEDNESDAY – HOSPITAL, ALL BUILDING 300s-1200s, COLLEGE

THURSDAY – LAKE TRAILER, BX TRAILER

FRIDAY- CLASS 6, HOTEL, HERK DINER, BURGER KING,

BX LOT, FOOD COURT, EXPRESS STORE BACKGATE, LAKE,

LAKE RECYCLING TRAILER