revised SOW FY10 Environmental.pdf

314 CES/CEVC

Statement of Work

For FY10

General Requirements: The following statement of work identifies all analytical testing, and courier services requested by the 314 CES/CEVC Compliance Section. These services are necessary for Little Rock AFB compliance with the Federal Clean Water Act Federal, the Federal Safe Drinking Water Act, Arkansas State Regulation 2, Arkansas Department of Environmental Quality NPDES Permit, the Arkansas Department of Health Drinking Water Permit, and the Jacksonville Wastewater Utility Sewage Permit.

Qualification for Service: The Contractor must be established as a Certified Laboratory with the Arkansas Department of Environmental Quality (ADEQ) as specified by Arkansas Code 8-2-

201. The Contractor must be listed, by the State, as qualified to perform all analytical sampling and testing as described below. Verification must be provided with proposal. Out of State Certifications will not be accepted. Information pertaining to certification may be obtained by the ADEQ website: http://www.adeq.state.ar.us/techsvs/labcert.htm or by contacting:

Arkansas Department of Environmental Quality Attn: Dick Cassat 8001 National Drive P.O. Box 8913 Little Rock, AR 72219-8913 Phone: (501) 682-0937 E-mail: dc@adeq.state.ar.us

Analysis Services: All analysis services, sample preservations, and holding times shall be conducted IAW 40 CFR 136 & 403, Standard Methods, Arkansas Department of Environmental Quality Regulation 2, and appropriate American Standard Testing Methods (ASTM). The contractor must employ degreed analytical chemists with a minimum of one year service.

Laboratory Facilities: The Contractor must have an established laboratory that corresponds with detail given in Standard Methods for the Examination of Water and Wastewater, 20th Edition, Section part 1090, sections A through J. The facility must contain laboratory facilities that are no less than 400 ft2 in area.

Public Laws and Statues: The contractor shall comply with the issue and version (including all changes and amendments) of federal, state, and local environmental statutes and regulations in effect on date of issuance of this contract, including the applicable portions of the documents cited in the basic contract and below:

- Occupational Safety and Health Administration, “Hazardous Waste Operations and Emergency Response,” Title 29 Code of Federal Regulations, Section 1910.120.

- “Samplers and Sampling Procedures for Hazardous Waste Streams,” EPA-600/2-80-018, Jan 1980.

http://www.adeq.state.ar.us/techsvs/labcert.htm mailto:dc@adeq.state.ar.us

- AFI 32-4002, Hazardous Material Emergency Planning and Response Compliance, 9 May 94. http://www.epublishing.af.mil/pubs/publist.asp?puborg=AF&series=32

- - AFI 32-77080, Pollution Prevention Program.

http://www.epublishing.af.mil/pubs/publist.asp?puborg=AF&series=32

Sample Shipping Containers or Bottles: Contractor shall provide all appropriate sample collection containers or bottles and preservatives necessary to perform analyses detailed below.

If requested by the government, the contractor will install tamper resistant/indicator seals and identification labels on containers.

Shipping Containers: The contractor must supply appropriate sample shipping containers that will properly house sample collection containers without producing breakage or leakage and with the proper number of sample collection containers or bottles with appropriate preservative.

The shipping containers must be of sufficient size to hold sample collection containers as detailed below. For samples requiring cooling to 40 C, the contractor will insure the shipping containers are delivered and a sufficient supply of frozen gel packs or ice for proper preservation. The contract laboratory shall hold in reserve at the laboratory facility an ample supply (minimum 2 months worth) of sample collection containers, properly labeled, with preservative(s) as appropriate for the specific analysis or analyses required.

Laboratory expedited analysis: The contractor’s laboratory for the performance of all expedited analytical analysis required by this attachment must be capable of completion of any expedited sample analysis within the same day1. The same day includes the delivery, analysis completion and notification to the Air Force, but excludes analysis preparation.

Air Force inspections: Additionally, Air Force Personnel may perform two unannounced QA/QC unannounced visits per year and may include delivery of spiked samples for each parameter specified below. The contractor will analyses all spike sample(s) within five working days and submit the results to the Air Force on e- mail documents as specified below. The analysis for each parameter must be within the limits specified by each Environmental Protection Agency (EPA) method as detailed below. Upon notification, by the Air Force of the spiked analysis results and in the event that the spiked samples are out of range of acceptable quality, the Contractor will conduct an immediate investigation to determine the source of the anomaly(ies).

The Contractor will also submit, within two working days, a detailed written account of the reasons for the analysis excursions and the corrected actions taken to prevent reoccurrence.

Courier Services: The contractor must also provide courier services to pick up sample analyses or return completed analyses aliquots. Generally, such courier services are provided by subcontractors. The courier service must be able to reach the base by automobile in 30 minutes. The courier service must be capable of direct delivery to contractor’s laboratory within 30 minutes. Additionally, the courier must be able to sign for a chain-of-custody form and provide signatures for any individual handling, retaining, and relinquishing custodial control over the shipping container(s). For this reason, commercial carriers such as FedEx, UPS, USPS, etc., are not acceptable as courier services. The Contractor will retain the original Chain of Custody for courier delivered samples, but will provide a copy to the Government with the analysis report.

1 BOD is exempted from this requirement.

http://www.epublishing.af.mil/pubs/publist.asp?puborg=AF&series=32

For the return of all hazardous waste (HW) samples: The contractor must also provide courier services to pick up hazardous waste sample analyses or return completed analyses aliquots.

The contractor must use appropriate sample shipping containers that will properly house sample containers without producing breakage or leakage. Upon completion of the HW analyses, the contractor shall use the courier services to return the contents of each HW and/or Non-HW sample, if any, to the base within ten working days, under a chain of custody receipt. The contractor will include a copy of the original chain of custody with each returned sample.

Delivery may occur Monday through Friday starting no sooner than 0800 AM and ending no later than 0300 PM (1500). No deliveries will be accepted on Federal Holidays or weekends.

The contractor will notify the Base Central Accumulation Point at the following telephone numbers at least one working day prior to delivery.

(501) 987-5247

(501) 987-5440

(501) 987-5277

Courier Response Time Prices: The contractor shall list prices for one hour-same day pickup and delivery to analytical laboratory (6 per year, estimated) and second day courier service (24 per year, estimated).

Sampler Services: The contractor shall provide an individual to perform sampling services as outlined below. The sampler will provide all setup, equipment decontamination, sample instrumentation programming, sample retrieval, and sample documentation. The Contractor shall list prices for the sampler response time below. The contractor must employ, as a minimum, at all times, four sampler staff personnel. The contractor must maintain continuity and not have, as a minimum, a sampler personnel turnover greater than 25% per six months. All samplers hired by the contractor must be U.S. Citizens or registered aliens, and free of outstanding court warrants.

Type of Response Response Time Response Per Year, Est

Extreme Emergency Two (2) Hours 4 Routine Five (5) Working Days 65

Analysis Results: The contractor shall submit results to 314 CES/CEVC via email in pdf format within 24-hours of analysis completion, but no more than five working days from receipt of sample. Expedited results shall be submitted sooner as indicated for the media below.

malcolm.windsor@littlerock.af.mil mike.ramsey@littlerock.af.mil

The results shall be password protected and contain the follow:

1. Identify sample by base sample number (provided by Government) and date/time collected

2. List parameters analyzed

3. Give values in milligrams, (or micrograms if appropriate) per liter for water aliquots

4. Specify limits of detection, mailto:malcolm.windsor@littlerock.af.mil mailto:mike.ramsey@littlerock.af.mil

5. Show date and time of analysis performed,

6. List EPA or ASTM analytical methods employed,

7. Identify technician who conducted analysis,

8. Reference appropriate quality assurance data and service

9. Be signed by the Laboratory Supervisor stating compliance with the appropriate 40 CFR reference.

Analysis Invoice: The contractor shall submit analyses invoice(s) to 314 CES/CEVC personnel identified above via email in PDF format within 24-hours of analysis completion. The invoice(s) shall be password protected.

Trigger Concentrations and Sewage Chain of Custody: The contractor must be capable of receiving Microsoft Office, ACCESS program, snapshot reports from the Base for interpreting the trigger concentrations detailed on the sewage sampling and analysis requirements below.

Chain of Custody Considerations: For the purpose of preventing possible litigation, the contractor must be able to supply an accurate, written record of tracing samples’ possession and handling from the collection point through analysis. The contractor shall furnish a chain-of-custody form and establish written procedures, which their employee will follow. Upon request by the Government, when traveling, in route, under chain of custody, the shipping container housing the sample shipping containers or bottles must be secured in locked vehicles. The chain-of-custody form must be enclosed in a sturdy see-through zip-lock type plastic envelope that is secured with strapping tape to the shipping container. The chain-of-custody form must be accessible at all times to allow for all signatures of any individual(s) handling, retaining, and relinquishing custodial control over the shipping container(s). For this reason, commercial carriers such as FedEx, UPS, USPS, etc., which cannot provide this type of custodial recording are not acceptable as certifiable for chain of custody considerations.

Trip Blank: Where specified below, the Contractor will bring to the sampling site(s) trip blank(s) for the specified set of parameters at that site. They shall consist of sample bottles filled at the laboratory with laboratory grade de-ionized water as specified in Standard Methods for the Examination of Water and Wastewater, 20th Edition, Section part 1080 A and the appropriate parameter preservative. If the Contractor’s analytical services are subcontracted, the trip samples shall not be prepared by the subcontracting laboratory, but must be prepared at another certified laboratory. The laboratory personnel that normally perform these analytical services shall not prepare the trip blanks nor will the Contractor inform these personnel that the trip blanks are being prepared or being included in the sampling evolution. The trip blanks will accompany the other sample bottles to the analytical laboratory for analysis. Trip blanks must be turned into the laboratory with the same number of bottles trip blank bottles accompanied to the field. The trip blank bottles are never opened in the field. The trip blank bottles will be labeled as ”Split Samples” or as specified below, and additional symbols such that their identify as a trip blank will not be discerned by the laboratory personnel performing the analyses.

However, the final analysis report must contain both the identity and analytical results of each trip sample. Trip blanks must not be held on site for more than two calendar days. In the event any trip blank reveals an analytical parameter presence above acceptable QA/QC limits, the corresponding sampling event shall be suspect pending review. The Contractor shall initiate an immediate investigation of the laboratory procedure to discover if the anomaly is a result of clerical error. If the investigation reveals a clerical error, the laboratory will annotate the correct reading and make note of the correction on the final analytical report and a brief account of this event. If the investigation reveals a laboratory instrumentation failure, and, pending sufficient sample is remaining (Biological Oxygen Demand (BOD) excepted), the contractor will re-analyze the sample, at an expedited rate, at no additional cost to the government. If there is insufficient sample for re-analyses, or the sample in question is BOD, the Contractor will initiate a second sampling period for the next working day, expedite the appropriate analyses (rerun BOD), at no additional cost to the government.

Temperature Control: For all analyses requiring sample to be cooled at 40 C, the Contractor shall insure the inclusion of a Temperature Control sample. In the event the temperature control reveals the sample bottles were received at a temperature higher than 40 C, the sample analyses will immediately terminate and the contractor will resample an additional sample at no extra cost to the government. The Contractor will annotate this event on the final laboratory analysis report.

Laboratory Analysis QA/QC: The contractor shall insure that the laboratory conducts proper QA/QC as outlined in the EPA methods listed in the table above. These QA/QC methods and results shall be included on each laboratory final analysis report.

Sampling Sites Resampling at no cost to Government: The contractor will provide sampling service, at the sampling sites indicated below, at no cost to the government if any of the events identified in c.1 to c.4 above occur.

1. Non-clerical Trip blank error(s) as outlined below.

2. Damage or breakage by courier service.

3. Laboratory analytical error resulting in insufficient aliquot remaining of sample parameter for reanalyzing.

4. Container Identification.

Sample Identification Number: The contractor will label each container with a unique sample identification number. This number will also be recorded on the chain-of-custody sheet. The contractor must be able to cross reference the sample identification number to all sampling and analyses requirements of this contract. The number will be written, on the container, with an industrial type indelible ink.

ARKANSAS DEPARTMENT OF HEALTH

SAMPLING PUBLIC WATER SUPPLIES

FOR BACTEROLOGICAL ANALYSIS

The Arkansas State Board of Health “Rules and Regulations Pertaining to Public Water Supplies” and Federal Public Law 93.523 (The Safe Drinking Water Act) require that water from all public water systems meet the Primary Drinking Water Standards promulgated by the U. S. Environmental Protection Agency. A summary of these standards can be obtained from the:

Arkansas Department of Health Division of Engineering, Mall Slot #37 4815 West Markham Street Little Rock, Arkansas 72205

(501). 661 2623

Regular monthly samples and resamples must be collected according to an established sampling site plan using sit, codes. This site plan must be submitted to and approved by the Department of Health. Samples without a site code will be rejected. If you are unsure about your water system’s sampling site plan, contact the Division of Engineering.

SAMPLING PRECAUTIONS:

1. Use only bottles which have been furnished by the ArkansasDepartment of Health.

DO NOT RINSE the bottle before collecting the sample. Do not use sample bottles that you have had for more than four months. If you have bottles over four months old take them to the Health Department and exchange them for fresh sample bottles.

2. Do not collect samples from fire hydrants, blow-offs or yard hydrants with weep holes, frost proof faucets, leaking faucets, or swivel type faucets.

3. The samples should be collected from faucets that are used frequently. Use indoor sample sites if possible, to avoid sample, contamination from rain or wind blown dust.

4. The sample Must be RECEIVED by the Arkansas Department of Health Laboratory within 46 hours of the time of sample collection. Do not collect samples that cannot be delivered to the Department of Health within 48 hours of the time of collection. The day of receipt by the Health Department must be a normal business day, not a weekend or holiday.

5. In order to be analyzed, the sample must contain a minimum of 97.5 ml. of water. The bottle should be filled at least to the shoulder; however, an air space should be left. Do not overflow the bottle.

COLLECTING THE SAMPLE:

1. Let the water rapidly flow long enough to flush out service connection lines and secure fresh water which is representative of the supply. We recommend two minutes or longer.

2. Destroy contaminating matter on the faucet or sampling point by carefully flaming the orifice or mouth sufficiently to evaporate water. A butane or propane torch Is Ideal; however, a good flaming device can be made from a wad of cotton on a piece of wire and saturated with rubbing alcohol. The alcohol flame will not damage plated fixtures or leave soot.

3. After flaming, let the water rapidly flow long enough to flush out the heated water. We recommend one minute. Then slow the flow to a steady non-splashing stream but not so slow that you get Individual drops.

4. Remove the bottle from the container, then remove the bottle cap. Do not touch the mouth or the threads of the bottle or the under side of the cap. Do not lay the cap down.

5. Hold the bottle at a slight angle, under the faucet, and fill to the shoulder of the bottle. Avoid letting the water splash against the rim of the bottle, your hands, or nearby objects.

Contamination may be introduced in this way. Do not let the bottle touch the faucet or any other object.

6. Replace the cap. After the cap is replaced wipe any moisture off the outside of the bottle and cap.

7. Fill out Information card, enclosed in the container. Fill the card out with pencil or type. Cards tilled out with fountain pens often blur badly when wet.

8. Curl the sample card so that the writing Is turned AWAY from the bottle; replace the bottle and the card in the container, and Mail or Deliver immediately.

Required Services:

A. Sewage Laboratory Analyses:

1. Analytical service: All samples, sample preservations, and holding times shall be conducted IAW 40 CFR 136 & 403, Standard Methods, Arkansas Department of Environmental Quality Regulation 2, and appropriate ASTM methods.

2. Sampling Site: The sampling site is listed on the map on page 16. Contractor will not perform any confined entry sampling of any kind at this site.

The contract laboratory shall analyze samples for the following parameters in the respective areas listed below.

Parameter Type Analysis and Services Price: Price to include all setup and preparation of each parameter. The routine metal parameters will be collected in one sample collection container per analysis.

Parameter EPA Method # Emergency Results/Yr Est

# Routine Results/Yr Est

Arsenic 3010A, 200.8, 86010B

1 38

Cadmium 3010A, 200.8, 86010B

1 38

Chromium 3010A, 200.8, 86010B

1 38

Copper 3010A, 200.8, 86010B

1 38

Cyanide 3010A, 335.2 1 38 Lead 3010A, 200, 86010B 1 38

Mercury 3010A, 245.2, 86010B

1 38

Nickel 3010A, 200.8, 86010B

1 38

Silver 3010A, 200.8, 86010B

1 38

Zinc 3010A, 200.8, 86010B

1 38

BOD 405.1 N/A 14

Total Phenolics 420.1 N/A 3 Oil and Grease 1664, 160.2,

413.1 1 16

TSS 160.2 1 16

pH 150.1 N/A 16

Sampler Mobilization

N/A 1 13

Sampler Setup N/A 1 13 Sampler Decon2 40 CFR 136 1 13 Sample Retrieval N/A 1 13

d. Unused sewage aliquots: Contract laboratory shall retain all unused sewage aliquots for a minimum of 14 days, after which the contractor shall be responsible for the proper disposal of the sewage via an approved sanitary sewage system.

e. Quality Assurance/Quality Control: The contractor will abide by the State of Arkansas Department of Environmental Quality approved quality assurance/quality control practices and procedures as well as 40 CFR 136 located at http://www.epa.gov/epahome/cfr40.htm.

f. Sampling functions: Contractor will sample the Air Force owned American Sigma sewage sampler located in Jacksonville, Arkansas, South of Redmond Road, on the City Animal Shelter/Police Target Range access road.

1. American Sigma Operation: Contractor will operate the American Sigma sampler/flow meter on a flow proportional mode. The flow proportional sampling rate will be established by 314 CES/CEVC if necessary. Currently the system is pre-set to obtain sewage aliquots for every 10,000 gallons of sewage flow. The contractor will only change this rate, if necessary, at the request of 314 CES/CEVC. Contractor will insure that the amount of sewage effluent collected is sufficient for two analyses of each parameter. (Note: the contractor will normally perform only one analyses of each parameter unless the trigger concentrations, explained above, indicate the presence of a parameter excursion).

2. Contractor will be provided with one copy of the operator’s manual for the American Sigma 900MAX portable sampler on CD-ROM pdf (after award) or from American Sigma Website http://www.americansigma.com/support/techlit1.cfm.

3. Contractor will also be provided one extra set of an American Sigma ten-liter sampler jug and stainless steel strainer. Each item will be cleaned as specified below and interchanged with the sample-contaminated sampler jug and strainer.

The sample-contaminated sampler jug and strainer will be taken to a State Certified laboratory and cleaned as described below. Field cleaning of the sample-contaminated sampler jug and strainer is not allowed.

4. Contractor will set up sampler 24 hours in advance on the first Monday of each month or a time to be established by the Base Contract Officer. Contractor will program the sampler to energize for a 24-hour sampling period beginning at

2 Sample decon covers time and supplies only. Estimate four hours per month for decontamination of American Sigma sampling jug.

midnight CST Tuesday morning and ending on midnight CST Wednesday morning.

Contractor will provide shaved or cubed ice or frozen gel packs will be placed inside the sampler IAW preservation procedures.

f.2. American Sigma Maintenance: Contractor will perform the following sampling maintenance on the American Sigma, prior to the sampling, by detaching the American Sigma sampler from the sampling system and bringing the sampler unit to the contractor’s laboratory.:

1. Retrieve the sample strainer and sample tubing from the flume bottom. Detach sample strainer from sampler tubing.

2. Replace sampling hose with new tubing.

3. Clean entire surface area, inside and outside of the sampler barrel top cover, mid-section, and sampler base with laboratory grade soap e.g., Liquinox®, or Alconox® or equivalent, and hot water.

4. Upon completion of sampler barrel wash, discard all soapy wash water and rinse entire surface area of unit, inside and outside, of the sampler barrel top cover, mid-section, and sampler base with clean hot water until all soap residue is visibly removed. Perform a final rinse of all surfaces using laboratory grade de-ionized water. Dry all surface areas, inside and outside, with industrial hot-air dryer.

5. Contractor will clean the American Sigma ten-liter sampler jug and stainless steel strainer as specified below at the contractor’s laboratory facility. The sample-contaminated sampler jug and strainer decontamination must take place at a State Certified laboratory and cleaned as described below. Field cleaning of the sample-contaminated sampler jug and strainer is not allowed.

6. Clean the ten-liter sampler container jug, inside and outside, using laboratory grade soap, e.g., Liquinox®, or Alconox® or equivalent, and hot water. Rinse the sampler container; both inside and outside surfaces, with hot water until all soap residue is visibly removed. Discard all rinsate used in the first pre-rinse operation. Perform a second rinse of the sampler container jug, both inside and outside surfaces, with one rinse of laboratory ultra-pure grade de-ionized water. The sampler container jug shall then be rinsed as specified below:

a. One rinse and decant with NLT 250 ml of a 1:1 HNO3 solution.

b. Three laboratory grade de-ionized water rinses.

c. One rinse and decant with NLT 250 ml of a 1:1 HCL solution.

d. Three laboratory grade de-ionized water rinses.

e. One rinse and decant with NLT 250 ml of a 2N H2SO4 solution.

f. Three laboratory grade de-ionized water rinses.

g. The sampler container jug cap will be installed during each acid and de-ionized rinse and the jug shaken and rotated such that the entire inside surface has been coated with the acid rinse or de-ionized water.

h. After performing the rinsing operations above, the sampler container jug will be dried with an industrial hot-air dryer.

i. Contractor will avoid cross-contamination by not reusing any soap solution, acid rinse solution, or rinse water.

j. Contractor will record each sampler sample jug de-contamination action in a log book and submit email pdf copies of this action annually to the

314 CES/CEVC POC.

7. Clean sampler strainer in the same fashion as stated in paragraph 6 above and attach decontaminated strainer to new sample tubing and install on American Sigma sampler.

8. Upon completing steps 1 through 8 of American Sigma Flow Meter/Sampler maintenance, allow two liters of laboratory ultra-pure grade de-ionize water to pass through the American Sigma strainer tube, new tubing, and de-contaminated sampler sample jug. Retain a portion of the de-ionize water and the same for analysis in a proper sampling container with preservative as a QA/QC Field Blank.. Discard the remainder of the de-ionize water.

Completely dry the American Sigma sampler sample jug using an industrial hot air dryer,.

a. Field Blank will be analyzed for presence of metals only.

b. If QA/QC analysis reveals detection of metals above acceptable QA/QC limits, the Contractor will immediately repeat, at no cost to the government, cleaning procedures in paragraph 6 above, and the metals analytical test. This procedure will repeated as often as necessary until the sampling jug has been purged of detectable, residual metals.

9. Upon arrival at the American Sigma Sewage Sampling site, re-install the American Sigma Sampler unit. Place NLT ten pounds of ice or frozen gel pack(s) into sampler insulated compartment. If contractor uses frozen gel pack(s), each gel pack must be encased in a virgin zip-lock plastic bag. If a gel pack becomes contaminated by any sample, the contractor must either decontaminate the soiled gel pack in the steps described in section 6 above or replace with a new gel pack.

f.3 Additional Field Sampling:

f.3.1. pH measurements: The contractor shall conduct field pH measurements of the sewage on the same day as sample retrieval at the American Sigma Flow Meter site. The calibration, recording, reagent type, etc., shall be conducted in accordance with 40 CFR 136, and the latest edition of Standard methods for the examination of water and wastewater. Time of calibration with 4.01 to 10.01 ph standards, the temperature of pH Calibrated, pH Reading, the pH temperature in degrees Celsius, and time of pH Reading shall be included on the Chain of Custody Sheet. The pH reading shall be included on the final laboratory analysis report.

f.3.2. Total Phenolics Sampling/analysis: The contractor shall conduct field sample retrieval and analysis of total phenolics during the months of June and December sampling event of each year. The contractor shall provide a portable sampler for obtaining the total phenolics sample. The contractor shall not use the Government provided American Sigma for obtaining the total phenolics sample.

The contractor shall operate the contractor-owned portable sampler concurrent with the twenty-four hour American Sigma sampling period. The contractor portable sampler will be set to begin at midnight AM (usually the first Tuesday of each month), and take aliquots every four hours until midnight PM of the sampling day. The contractor shall obtain sufficient aliquots on each draw, as necessary, to perform the total phenolics analysis.

f.3.3. Split Samples with Jacksonville Waste Water Utility:

f.3.3.1 Samples Taken by City: The Contractor will retrieve and analyses at least two split samples taken bi-annually by the City of Jacksonville Waste Water Utility (JWWU). The times for sampling will be at the sole discretion of the JWWU. The JWWU is at liberty to reduce the analysis to once annually or even waive the requirement for the year. Notification to Contractor may be given one week before occurrence which will be at the same location as the American Sigma below. Notification will be sent to the Contractor either by the Government or by the JWWU Pretreatment Coordinator. The Contractor will confirm any JWWU request by contacting the JWWU Pretreatment Coordinator at (501) 982-0581 prior to the test.

Contractor will coordinate with the JWWU Pretreatment Contractor on the time to obtain the split sample(s) on site. The JWWU reserves the right at all times to make this request directly to the Contractor without consent of the Government. The Contractor will not refuse to accept any split sample(s), of Little Rock AFB Sewage, from the JWWU.

f.3.4. Samples Taken By Contractor For City: For all samples taken by the Contractor using the Government owned American Sigma Sampler, the JWWU, at any time, may request split sample(s) from the Contractor, in addition to the biannual split sampling defined in h.3.3.1. above. In the event JWWU requests split sample(s) obtained by the American Sigma Sampler, the contractor will ensure sufficient aliquots are obtained such that both the Contractor and JWWU may perform all analyses required above.

Notification will be sent to the Contractor either by the Government or by the JWWU Pretreatment Coordinator. The Contractor will confirm any JWWU request by contacting the JWWU Pretreatment Coordinator at (501) 982-0581 prior to the test. Contractor will coordinate with the JWWU Pretreatment Contractor on the time to take the split sample(s). The JWWU reserves the right at all times to make this request directly to the Contractor without consent of the Government. The Contractor will not deny any split samples(s), of Little Rock AFB Sewage, to the JWWU.

f.4 Sample Containers or Bottles QA/QC:

1. All sample bottles, prior to re-use, shall be decontaminated in accordance with procedures outlined in both the EPA sampling methods listed above and

40 CFR 136.

2. Trip Blank. The Contractor will bring to sampling site a trip blank for metals shall consist of sample bottles filled at the laboratory with laboratory grade de-ionized water and the appropriate preservative. If the Contractor analytical services are subcontracted, the trip samples shall not be prepared by the subcontracting laboratory, but must be prepared at another certified laboratory.

The laboratory personnel that normally perform these analytical services shall not prepare the trip blanks nor will the Contractor inform these personnel that the trip blanks are being prepared or being included in the sampling evolution. The trip blanks will accompany the other sample bottles to the analytical laboratory for analysis. Trip blanks must be turned into the laboratory with the same number of bottles trip blank bottles accompanied to the field. The trip blank bottles are never opened in the field. The trip blank bottles will be labeled as ”Split Samples” and additional symbols such that their identify as a trip blank will not be discerned by the laboratory personnel performing the analyses. However, the final analysis report must contain both the identity and analytical results of each trip sample.

Trip blanks must not be held on site for more than two calendar days. In the event any trip blank reveals an analytical parameter presence above acceptable QA/QC limits, the corresponding sampling event shall be suspect pending review. The Contractor shall initiate an immediate investigation of the laboratory procedure to discover if the anomaly is a result of clerical error. If the investigation reveals a clerical error, the laboratory will annotate the correct reading and make note of the correction on the final analytical report and a brief account of this event. If the investigation reveals a laboratory instrumentation failure, and, pending sufficient sample is remaining (BOD excepted), the contractor will re-analyze the sample, at an expedited rate, at no additional cost to the government. If there is insufficient sample for re-analyses, or the sample in question is BOD, the Contractor will initiate a second sampling period for the next working day, expedite the appropriate analyses (rerun BOD), at no additional cost to the government.

f.5. Sample Container Carrier QA/QC: The contractor shall utilize one of the following options to maintain QA/QC integrity and cross-contamination prevention for all shipping containers:

1. Place each sample bottle in a fresh disposable plastic zip-lock waterproof plastic bag. Contractor shall not re-use the plastic bag or employ any used bag for future samples. Prior to sample retrieval at the American Sigma site, the contractor shall thoroughly clean each cooler or shuttle with laboratory grade soap and rinse with copious amounts of hot water. In the event a sample bottle and bag breaks and contaminates the interior of the shipping container, the contractor shall either clean the contaminated shipping container as described in paragraph 6 above or replace same with a new shipping container, or

2. Place an enclosed waterproof disposable liner in each sample bottle carrier and discard after each sampling event, or

3. Clean each shipping containers after each use as described in paragraph h.2.6.

above.

f.7. Analytical Parameter Excursions: The contractor will be provided trigger concentrations for all analyses with the exception of phenols and BOD. The trigger levels are maximum concentration levels for equivalent concentrations of parameters that have mass load limitations, i.e., all metal constituents and cyanides. Trigger actions do not apply to phenols; the expedited requirement does not apply to BOD.

The maximum concentrations for the mass load limitation parameters will vary according to the sewage flow.

The trigger concentrations will arrive, via email, from 314 CES/CEVC, as an ACCESS report. The contractor shall refer to the report to determine if the analyses results exceed the trigger levels. If any analyses reveal any concentration equal to or above any trigger analysis, the contractor shall perform the following tasks:

1. Immediately contact the 314 CES/CEVC at the following telephone numbers:

(501) 987-6800 or

(501) 987-7700 or

(501) 987-3823 or

(501) 987-6435

(leave detailed message of excursion if no answer)

a. If a detailed message is left on the answering machine, the contractor will notify the following individuals, via email, indicating which trigger level has been broached, and a detailed message has been left on the answering machine.

malcolm.windsor@littlerock.af.mil mike.ramsey@littlerock.af.mil

2. Perform a fast-turnaround analysis of the additional sewage aliquot for the excursion parameter(s) in question.

3. Schedule, within 24-hours, a new sampling event to include a request for sewage flow data as specified above for new trigger levels. The cost for the new sampling event will be the reflected in the expedited portion of the contract.

4. Perform a fast-turnaround analysis of the new sample for the excursion parameter(s) only.

5. Review the results of the fast-turnaround with the with the re-calculated trigger levels for the new sampling event.

6. If the expedited analysis reveals a preventable analytical error previously occurred and the first analysis was analyzed in error, the Contractor will not charge the Government for the expedited analysis. If the Contractor can demonstrate that the instrumentation is functioning normally and that the sample parameters are erratic by nature of the constituents, then the Government will pay for the expedited sample and any additional sampling necessary to determine the sample eccentricity.

mailto:malcolm.windsor@littlerock.af.mil mailto:mike.ramsey@littlerock.af.mil

America Sigma Site Location

Sampling Site

Sewage Excursion Investigation and Isolation Service: The contractor shall provide, upon request, sewage excursion and investigation service for the Base. The service will consist of placing eight or less samplers at selected manholes throughout the Base and retrieving twenty-four hour sewage samples. The contractor will then test, upon an expedited basis, for the presence of the fugitive parameter. This section is based upon no more than one parameter under investigation at any time.

The contractor must have, on hand at all times, a minimum of nine sewage samplers in good working order, with fully charged batteries. Electricity may or may not be available at the manhole sites.

The sampler must equipped with non-sparking manhole lid removal tools, as well as traffic cones, manhole lid props, and warning signs if necessary. The sampler will not enter into any manhole or other aperture requiring confined space entry.

Parameter EPA Method # Expedited Results/Yr

Sampler Setup & Retrieval(4 hours per event)

N/A 14

Sampler Unit Rentals

N/A 45

Metals Analysis or

3010A, 200.8, 86010B

Cyanide or

3010A, 335.2 50

TSS

or

160.2 50 pH or

150.1 50

Oil and Grease

1664, 160.2, 413.1

2. National Pollutant Discharge Elimination System (NPDES) Laboratory Analyses:

a. Analytical NPDES service: All samples, sample preservations, and holding times shall be conducted IAW 40 CFR 136 & 403, Standard Methods, Arkansas Department of Environmental Quality Regulation 2, and appropriate ASTM methods.

b. Sampler Services: The contractor shall obtain grab annual grab samples as requested for parameters specified below

Contractor will not perform any confined entry sampling of any kind.

c. Analysis Service: The contractor shall perform all NPDES analyses IAW all Arkansas and Federal Regulations and within the EPA parameters listed on each analysis below.

1. Parameter Type Analysis and Services Price: Price to include all setup and preparation of each parameter.

Parameter EPA Method # Expedited

Results/Yr # Normal

Results/Yr

BOD 405.1 N/A 5

COD HACH 8000 1 5

Oil and Grease 1664 1 5

TSS 160.2 1 5

2. Unused NPDES aliquots: Contract laboratory shall retain all unused NPDES aliquots for a minimum of 14 days, after which the contractor shall be responsible for the proper disposal of it via an approved sanitary sewage system.

e. Field pH measurements: The contractor will perform NPDES pH measurements.

Sample Containers or Bottles QA/QC:

1. All sample bottles, prior to re-use, shall be decontaminated in accordance with procedures outlined in both the EPA sampling methods listed above and 40 CFR 136.

2. Trip Blank: The Contractor will include in the shipping container along with the normal sample shipping containers a trip blank for every set of parameters, i.e., BOD, TSS, Oil & Grease. It shall consist of sample bottles filled at the laboratory with laboratory grade de-ionized water and the appropriate preservative. If the Contractor analytical services are subcontracted, the trip sample shall not be prepared by the subcontracting laboratory, but must be prepared at another certified laboratory. The laboratory personnel that normally perform these analytical services shall not prepare the trip blank nor will the Contractor inform these personnel that the trip blanks are being prepared or being included in the sampling evolution. The trip blanks will accompany the other sample bottles to the analytical laboratory for analysis. Trip blank must be turned into the laboratory with the same number of bottles trip blank bottles accompanied to the field. The trip blank bottles are never opened in the field. The trip blank bottle will be labeled as ”Split Sample” and additional symbols such that the identify as a trip blank will not be discerned by the laboratory personnel performing the analyses. However, the final analysis report must contain both the identity and analytical results of each trip sample. In the event any trip blank reveals an analytical parameter presence above acceptable QA/QC limits, the corresponding analysis event shall be suspect pending review. The Contractor shall initiate an immediate investigation of the laboratory procedure to discover if the anomaly is a result of clerical error. If the investigation reveals a clerical error, the laboratory will annotate the correct reading and make note of the correction on the final analytical report and a brief account of this event. If the investigation reveals a laboratory instrumentation failure, and, pending sufficient sample is remaining (BOD excepted), the contractor will re-analyze the sample, at an expedited rate, at no additional cost to the government.

If there is insufficient sample for re-analyses, or the sample in question is BOD, the Contractor will initiate a second sampling period, i.e., provide sampling service for the next one tenth rain event, expedite the appropriate analyses (rerun BOD), at no additional cost to the government.

3. Hazardous Waste Laboratory Analyses: The following description identifies all sampling, analytical testing, and courier services requested by the 314 CES/CEVC Compliance Section.

These services are necessary for Little Rock AFB compliance with Hazardous Waste Federal and State regulations.

Required Services:

a. Analytical service: All samples, sample preservations, and holding times shall be conducted IAW 40 CFR 136 & 403, Standard Methods, Arkansas Department of Environmental Quality Regulation 2, and appropriate ASTM methods.

b. Sampler Services: The contractor shall provide an individual to perform sampling services as outlined below. The sampler will provide all setup, equipment decontamination, sample instrumentation programming, sample retrieval, and sample documentation for Hazardous Waste (HW( sampling. All HW samples, HW sample preservations, and HW holding times shall be conducted IAW 40 CFR 261 Appendix I, Standard Methods, Arkansas Department of Environmental Quality Regulation 23, Part 261, and appropriate ASTM methods. The Contractor shall list prices for the sampler response time below:

c. Sampling Sites: The contractor shall provide on site sampling of waste containers.

The containers will be located on the base proper, i.e., within the confines of existing buildings or within a designated facility compound. Each facility will be accessible by all weather roads. Contractor shall not sample orphaned or abandoned containers of any kind. Contractor will not perform any confined entry sampling of any kind.

d. Sampling Site Containers: Containers to be sampled will include barrels (UN approved), grit chambers, aboveground storage tanks, and underground storage tanks.

Containers to be sampled must be under the auspices of a facility custodian who can provide MSDS(s) of the container(s) contents.

f. Parameter Type Analysis Price: The analysis prices must include return costs and shipping container costs for unused sampling aliquot via courier service:

Parameter EPA Method # Routine Analyses

# Emergency Analyses

TCLP, All 39 Compounds 1311 3010A 6010B

1 1

TCLP, Metals & Volatiles 1311 3010A 6010B

16 1

TCLP Metals Only 1311 3010A 6010B

12 1

TCLP Volatiles Only 1311 5030B

12 1

PCB Oil 8081A 4 1 Ignitability 1010 8 1 Corrosivity 1110 8 1 Reactivity 7.3 1 1

BTX 8021B 4 1

TPH 8015B 4 1

TPH California 8015B 1 1 Heat Content D240 2 0 Oil Gravity D1217 2 0 Courier Services N/A 8 2

e. Analyses Services: The contractor shall provide all analyses IAW 40 CFR 26, Standard Methods, and, Arkansas Department of Environmental Quality Regulation 23, Part 261, and appropriate ASTM methods.

Parameter Level