A-TA_Convention_services_2016_single_source_justification_redacted.pdf

Single Source Justification (Simplified Acquisition)

Page 1 of 2Updated: 9 Jun 16

Section A: General Contract Information

Contracting Activity: 763 SCONS

Project/Program Name: 2016 Airlift/Tanker Association Air Mobility Technology Exposition Services

Purchase Request/Identification Number: F3SF446239A001

Estimated Contract Cost (including Options):

Section B: Description of the Supplies/Services Required

HQ AMC/SGXM requires convention services at the 2016 Airlift/Tanker Association (A/TA) Air Mobility Technology Exposition; which is scheduled to be held at the Gaylord Opryland Resort and Convention Center in Nashville, TN from 27 Oct 16 through 30 Oct 16. The A/TA is a non-profit Section 501 (C)(3) tax exempt organization dedicated to providing a forum for ensuring that American military forces continue to have the air mobility capability required to implement U.S. national security strategy.

The exposition will occur at the Gaylord Opryland Resort and Convention Center and A/TA has selected Paramount Convention Services, Inc. as the official decorator to provide freight handling, installation and dismantle labor, cleaning, and other services. Paramount provided an exhibit service kit that includes shipping / drayage information, as well as, instructions and pricing sheets for ordering electrical service, telephones, audio-visual equipment, and furniture. Paramount's published rates for the 2016 Airlift/Tanker Association Air Mobility Technology Exposition are shown below for the rental items and material handling that SGXM is requesting.

Item Qty Unit Unit Price Total Price Tables with 4 sided drapes, and upholstered chairs 4 Each Electrical outlets up to 500 watt 1 Lot Material handling 100 Per 100 lbs Carpet rental and installation 1 Lot Forklift operator up to 8000 pounds 1 Each

TOTAL

Section C: Justification for Soliciting from a Single Source or Brand Name

Since the A/TA is not a government entity, the Air Force (AF) does not have the right or authority to influence the selection of the official decorator. In accordance with the A/TA Exhibit Regulations and Information, Paramount is authorized for booth set-up and rentals for all exhibits. A/TA Exhibit Regulations and Information will allow an Independent Contractor, other than Paramount, for booth set-up and/or dismantling if Exhibit Management is contacted thirty days prior to show set-up.

However, they must provide a certificate of insurance naming the A/TA as an additional party insured. This requirement was received by the 763 SCONS on 30 Aug 16, which is less than 18 business days prior to the deadline for companies to notify Exhibit Management of their intention to participate as an official decorator. It was determined that the available time to meet the A/TA policy for official decorators was not sufficient for both the government and contractors to complete the requirements. It was determined that an estimated 15 days would be needed for the government to find potential vendors, determine their capability and interest in providing this service, as well as to allow those vendors to work the required insurance process for A/TA and provide the government with a quote. Once an acceptable quote is determined, the government would need to provide the information to the A/TA Exhibit Management to ensure that the insurance meets the requirements which is estimated to take 5 business days. Upon award of the contract, the government is required to provide the final contractor information to A/TA so they may be added to the list which is estimated to take 5 days. The entire process is estimated to take at least 25 business days which exceeds the amount of time that the government has to complete all the required actions, therefore no other sources were authorized.

Section D: Efforts to Obtain Competition

No effort was made to obtain an alternate official decorator as A/TA Exhibit Regulations and Information prohibits such action if a thirty day advance notice is not given. Although the AF does not have adequate lead time to compete the requirement, it is important to note that Paramount's published price list charges non-profit and government entities less than commercial companies for convention

Single Source Justification (Simplified Acquisition)

Page 2 of 2Updated: 9 Jun 16 services. Since Air Mobility Command (AMC) has always utilized Paramount for required A/TA convention services, Paramount has agreed to extend their discounted pricing even though AMC has surpassed the discount pricing deadline. Therefore, despite the non-competitive nature of the requirement, Paramount's final quote will be determined to be fair and reasonable by the Contracting Officer given that all exhibitors will pay similar pricing when discount is applied (FAR 15.404-1(b)(2)(iv)).

Section E: Steps to Preclude Future Single Source or Brand Name Awards

To preclude future single source awards, the requirements owner has been instructed to provide the 2017 A/TA convention services requirement to the 763 SCONS no later than June 2017 to allow for proper facilitation of market research. If the 2017 requirement is received in a timely manner, it is the intention of 763 SCONS to solicit viable sources and compete for convention services. If a capable alternative source is found, a request to use that source will be sent to A/TA prior to 30 days from the event in accordance with A/TA Exhibit Regulations.

Section F: Contracting Officer's Determination

I have determined, in accordance with FAR 13.106-1(b)(1), that the circumstances of this contract action deem only a single source is reasonably available.

Date

12-Oct-2016

Typed Name and Rank/Grade of Contracting Officer

GREGORY D. ENGLISH / NH-04

Signature of Contracting Officer

ENGLISH.GREGORY.D.1086117