Sources_Sought_FBO_Automatic_Doors.pdf

Sources Sought:

The 60th Contracting Squadron is seeking sources for items on Travis AFB

CONTRACTING OFFICE ADDRESS: 350 Hangar Ave, Bldg. 549 Travis AFB, CA

INTRODUCTION:

This is a SOURCES SOUGHT to determine the availability of businesses to include small businesses (including the following subsets, Small Disadvantaged Businesses, HUB Zone Firms, Service-Disabled Veteran-Owned Small Businesses, and Woman Owned Small Business) and large business concerns to provide the required products.

Travis AFB is seeking sources to provide all management, tools, supplies, equipment and labor necessary to maintain, inspect, repair and upgrade the Automatic Doors at Travis Air Force Base, California, in a manner that shall ensure continuous and reliable operation and in accordance with (IAW) the Performance Work Statement (PWS)(ATTACHMENT 1). Work must be performed IAW commercial industry standards/codes, all federal, state, local regulations in a manner that shall comply with commercial standards for maintaining automatic doors. SEE ATTACHMENT 1 FOR MORE SPECIFIC INFORMATION. The period of performance for this requirement is projected for a base year from 1 July 2019 – 30 June 2020 with the inclusion of four (4) subsequent option years. Responses to this notice should include company name, address, point of contact, Cage Code, size of business pursuant to North American Industrial Classification System (NAICS) 238290.

SEE ATTACHMENT 1

DISCLAIMER:

THIS SOURCES SOUGHT IS FOR INFORMATIONAL PURPOSES ONLY. THIS IS NOT A

REQUEST FOR PROPOSAL. IT DOES NOT CONSTITUTE A SOLICITATION AND

SHALL NOT BE CONSTRUED AS A COMMITMENT BY THE GOVERNMENT.

RESPONSES IN ANY FORM ARE NOT OFFERS AND THE GOVERNMENT IS UNDER

NO OBLIGATION TO AWARD A CONTRACT AS A RESULT OF THIS

ANNOUNCEMENT. NO FUNDS ARE AVAILABLE TO PAY FOR PREPARATION OF

RESPONSES TO THIS ANNOUNCEMENT. ANY INFORMATION SUBMITTED BY

RESPONDENTS TO THIS DESCRIPTION IS STRICTLY VOLUNTARY.

NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM (NAICS) CODE:

The anticipated North American Industry Classification System Code (NAICS) for this requirement is 238290– Other Building Equipment Contractors.

To assist the 60th Contracting Squadron in making a determination regarding the level of participation by small business in any subsequent procurement that may result from this Sources Sought, you are also encouraged to provide information regarding your plans to use Travis AFB or partnering to meet each of the requirements areas contained herein. This includes responses from qualified and capable Small Businesses, Small Disadvantaged Businesses, Service Disabled-Veteran Owned Small Businesses, Women-owned Small Businesses, HUB Zone Small Businesses. You should provide information on how you would envision your company's areas of expertise and those of any proposed JV/partner would be combined to meet the specific requirements contained in this announcement.

In order to make a determination for a small business set-aside, two or more qualified and capable small businesses must submit responses that demonstrate their qualifications. Responses must demonstrate the company's ability to perform in accordance with the Limitations on Subcontracting clause (FAR 52.219-14).

SUBMISSION DETAILS:

Responses should include:

1) Business name and address;

2) Name of company representative and their business title;

3) Business Size and Type of Small Business (if applicable);

4) Cage Code;

5) DUNS Number;

6) Contract vehicles that would be available to the Government for the procurement of the product, to include General Service Administration (GSA), Federal Supply Schedules (FSS), or any other Government Agency contract vehicle. (This information is for market research only and does not preclude your company from responding to this notice.)

7) Interested businesses should submit a brief capabilities statement package (no more than five pages) demonstrating ability to perform the services listed in this description. Documentation should be in bullet format.

8) Fill out and return the attached Sources Sought Questionnaire

Vendors who wish to respond to this should send responses via email not later than June 05, 2019 at 12:00 PM Pacific Standard Time (PST) to vitaliy.kim@us.af.mil and steven.glover.2@us.af.mil.

mailto:vitaliy.kim@us.af.mil mailto:steven.glover.2@us.af.mil

PERFORMANCE WORK STATEMENT

FOR

AUTOMATIC DOORS

MAINTENANCE, REPAIR, AND UPGRADE

ON

TRAVIS AFB, CALIFORNIA

09 May 2019

ATTACHMENT 1

SECTION I

DESCRIPTION OF SERVICES

1. SCOPE OF WORK. The contractor shall provide all management, tools, supplies, equipment and labor necessary to maintain, inspect, repair and upgrade the Automatic Doors at Travis Air Force Base, California, in a manner that shall ensure continuous and reliable operation and in accordance with (IAW) the Performance Work Statement (PWS). Work must be performed IAW commercial industry standards/codes, all federal, state, local regulations in a manner that shall comply with commercial standards for maintaining automatic doors. IAW Air Force Instructions and Federal Regulations; Air Force Operational Safety and Health (AFOSH) standards; ANSI/BHMA; AAADM and federal laws/publications which are referenced in the PWS, Section V-Appendix A “Estimated Work Load” and appendix B “List of Automatic Doors on Travis AFB.”

1.1. MAINTENANCE AND REPAIR SERVICES. Work shall be in accordance with commercial industry standards, and all federal, state, and local codes and regulations, including the current National Electric Code, OSHA and AAADM.

1.2. ROUTINE INSPECTIONS and/or REPAIRS. Routine automatic door inspection and/or repair is required quarterly and annually. The Contract Line Item (CLIN) is used when invoicing in Wide Area Work Flow (WAWF). The Contractor shall respond within three (3) hours after notification. Contractor shall notify COR of estimated completion of repair to the automatic door(s) to an operational state.

1.2.1. Repair by Replacement. In the case where parts can no longer be obtained due to discontinued manufacturer, or because it would be more cost effective to replace a part than to repair a part, the contractor shall provide email to the CO and/or COR, a proposal to remove, dispose, and replace the entire automatic door assembly (motor, switches, etc.) so that after completion, the automatic door is “turn-key” operational.

If any door needs to be replaced the required electrical wiring for door replacement shall comply with the National Electric Code and be installed by a licensed electrician, at the expense of the contractor. Proof of such installation shall be made available to the government upon request. Contractor shall provide normal warranty of parts and labor.

1.2.2. Scheduling Routine Inspection and/or Repairs. Contractor shall provide a quarterly and annual inspection and/or maintenance schedule to the COR. The contractor shall contact the COR to schedule the inspection and/or repair. The COR shall coordinate access/escort with the Facility Manager if necessary.

1.3. EMERGENCY REPAIRS. When an emergency automatic door repair is required, the COR shall contact the contractor. The CLIN is used when invoicing in WAWF. Contractor shall respond regardless of the time of day or day of week, including Federal holidays, within three (3) hours after notification by the CO and/or COR. Contractor shall notify the CO and/or COR of an estimated completion of repair to the automatic door(s) to an operational state.

1.4 REQUIRED GOVERNMENT APPROVAL. Total costs per service call, including labor and parts, shall not exceed $2,500.00 per service call without prior government approval. When any Routine Service call, including “repair by replacement,” is expected to exceed $2,500.00, the contractor shall provide, by e-mail, a proposal to complete the entire call including three quotes for parts and a quote for labor within 2 workdays after initial service call for Routine Services. For Emergency Services expected to exceed the $2,500.00 threshold, the contractor shall call the government representative for verbal approval. After government approval, the contractor shall proceed with completing repairs. Invoices via WAWF will state repair work performed with itemized listing of labor and parts by facility and CLIN number.

1.5. CONTRACTOR MANPOWER REPORTING. The contractor shall report ALL contractor labor hours (including subcontractor labor hours required for performance of services provided under this contract for the UNITED STAES AIR FORCE via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY, which runs October 1 through September 30. While inputs may be reported any time http://www.ecmra.mil/ during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2018. Contractors may direct questions to the help desk at help desk at: http://www.ecmra.mil.

SECTION II

SERVICE

SUMMARY

Performance Objective Performance Threshold

PWS

Para

Method of Surveillance

1. Provide Routine Repairs. 100% compliance

1.2.;

1.2.1.;

1.2.2.

Periodic and/or random inspection, customer complaint, and/or system checks by shop personnel

Provide Emergency Repairs. 100% Inspections

1.3, 1.4

Periodic and/or random inspection, customer complaint, and/or system checks by shop personnel

SECTION III

GOVERNMENT-FURNISHED

PROPERTY/SERVICES/EQUIPMENT

3.1. GOVERNMENT FURNISHED PROPERTY: Automatic doors on Travis AFB are listed.

AUTOMATIC DOOR LOCATIONS

The following list is current as of the date of this Performance Work Statement. There may be new doors installed throughout the contract year. Any and all doors on Travis AFB, whether listed below or not, shall be covered by this contract.

Facility # Type of door Activation mode No. of Panes

Manufacturer/door number

Number of doors

3 Sliding Sensor 2 Stanley 2 4 Sliding Sensor 2 Horton 2 4 Pivot (Hinged) Push button 0 Horton ADA 2 214 Sliding Sensor 2 Nabco/GT1175 2 380B ADA Push button 1 Stanley 1 381 Pivot(Hinged) Push button 0 Horton 1 400 ADA Switch 0 Besam: BS181464/5/7/8 4 402 Sliding Sensor 2 Stanley/A900359 1 402 Sliding Sensor 2 Besam 1 434 Sliding Sensor 2 Horton 1 436 Pivot(Hinged) Push button 0 Record 2 436 Pivot(Hinged) Push button 0 Record 1 549 Sliding Sensor 2 Stanley 078429/078430 2 http://www.ecmra.mil./

549 (CONS) ADA Push button 0 Stanley A216482/A203555

648 (S. side) Sliding Sensor 1 Stanley 094136/088075 2 648 (Market Place)

Sliding Sensor 1 Horton 1

648 (main Entrance L side)

Sliding Sensor 1 Stanley 080050/080799 2

648 (main Entrance R side)

Sliding Sensor 1 Stanley 080047/080780 2

650 (Mini Mall) Sliding Sensor 2 Stanley 108980/135752/090966/ 090967

650 (Pharmacy) Sliding Manual 2 Stanley 339153 1 650 (class 6) Sliding Sensor 2 Stanley 128104/120275 2 680 Sliding Sensor 2 Stanley A119750 1 680 Sliding Sensor 2 Stanley A119749 1 680 Sliding Sensor 2 Stanley A119701 1 680 Sliding Sensor 2 Stanley A1109631 1 680 Sliding Sensor 2 Stanley A1109628 1 680 Sliding Sensor 2 Stanley A1109632 1 680 Sliding Sensor 2 Stanley A948270 1 680 Sliding Sensor 2 Stanley A948224 1 680 Sliding Sensor 2 Stanley A948229 1 680 Sliding Sensor 2 Stanley A948226 1 680 Sliding Sensor 2 Stanley A948223 1 680 ADA Motion

Access 1 Motion Access

MA83000-902

680 ADA Motion Access

1 Motion Access

MA83000-901

863 Sliding Sensor 2 Stanley A424994 1 877 ADA Push button 0 Unknown 1 1301 ADA Switch 0 Stanley/A512677 1

SECTION IV

GENERAL INFORMATION

HOURS OF OPERATION

4.1.1. NORMAL DUTY HOURS. Contractor shall perform Routine Services required under this contract during the following hours: 7:30 a.m. to 4:00 p.m. Monday through Friday.

4.1.2. HOLIDAYS. Routine repair work shall not be required on the following holidays or any holidays observed in lieu thereof:

New Year's Day (January) Labor Day September) Martin Luther King Day (January) Columbus Day (October) President's Day (February) Veterans' Day (November) Memorial Day (May) Thanksgiving Day (November) Independence Day (July) Christmas Day (December)

4.2. QUALITY CONTROL. The contractor shall develop and maintain a quality program to ensure services are performed. Contractor shall develop and implement procedures to identify and prevent defective services from recurring. As a minimum, the contractor shall develop quality control procedures that address the areas as identified in Section II, Service Summary.

4.3. LICENSES AND PERMITS. Obtain American Association of Automatic Door Manufactures (AAADM). Contractor shall provide proof of such applicable licenses and permits upon request by the government.

4.3.1. Special Qualifications: For the life of the contract, Contractor employees shall be skilled technicians and currently certified in service/installation by the American Association of Automatic Door Manufactures (AAADM). Documentation of training or certification shall be made available to the CO and/or the COR upon request.

4.3.2. Each technician shall be knowledgeable to work on the basic types of automatic doors-swinging, sliding and folding doors and a variety of configurations (i.e., to include but not limited to single door that swings in or out and is left-handed or right-handed, and a pair of doors that simultaneously swing in the same direction. The door operator is concealed or surface-applied. The doors are center-pivoted, offset hung, balanced or hinged and some of our automatic swinging doors also feature sensors or control mats and safety signage).

4.4. CONTRACTOR PERSONNEL.

4.4.1. Contractor Employees: Contractor shall not employ persons for work on this contract if such employee is identified to the Contractor as a potential threat to the health, safety, security, or operational mission of the installation and its population.

4.4.2. Appearance: Present a neat appearance and be easily recognized as Contractor employees. Identification of all employees shall be accomplished by wearing Contractor-provided distinctive clothing bearing the name of the Contractor. If a Government-issued identification badge is issued it shall be worn visibly at all times.

4.5 Quality Assurance. Contracting Officer (CO) will appoint a primary and alternate Contracting Officer Representative (COR) for management of the day to day activities of this contract. The identity, title, and authority of these CORs will be provided in writing to the contractor after contract award. The COR shall inspect and evaluate the contractor’s performance to ensure services are received IAW the requirements set forth in this contract. If the contractor and COR do not agree on an issue, the contractor shall contact the Contracting Office to discuss the issue. If a performance threshold has not been met or a contractor performance has not been accomplished, the COR will initiate and provide the CO, a performance assessment report (PAR) for issuance to the contractor. The contractor shall respond to the PAR instructions provided and return the PAR to the CO within 10 calendar days of receipt.

4.6. SAFETY. The Contractor shall comply with Air Force Instruction (AFI) 91-207 “The US Air Force Traffic Safety Program, (dated 16 February 2017)”, is a mandatory policy for each individual while on all Air Force Installations.

4.7. SECURITY REQUIREMENTS. The Contractor and all employees shall comply with all Travis AFB security requirements imposed by the local installation commander at all times while on the premises to include not using cell phones while operating a vehicle on Base. Contractor shall obtain necessary badges(s) required for access to Travis AFB.

4.7.1. The information contained in the Badge and/or Base Pass Request Letter is subject to the Privacy Act of 1974, as follows: AUTHORITY: 5 U.S.C. 4501; 10 U.S.C. 1124; EO 9397;

“PRINCIPAL PURPOSE: to list the names of personnel authorized to perform various functions under this contract. ROUTINE USES: To ensure positive identification of personnel authorized to perform the listed functions. The Social Security Number is needed for this identification. Disclosure is voluntary, however, failure to supply any required information may cause denial of entry to or delays in processing access onto Travis AFB.”

4.7.2. Badge and/or Base Pass Request: The contractor shall send a letter on company stationery. The company information shall include address, telephone number, and contract number. For employees who require access to Travis AFB list: full names of employee(s), their social security number, and date of birth. Send the letter to the Contracting Office email to the contracting specialist/officer. Each contractor employee must obtain the necessary badge and/or Base Pass within the 10 day period. When a badge and/or Base Pass is requested for a new employee, an updated employee list (with the same information described above) must be sent to the contracting office for processing.

4.7.2.1. Individual Identification Badges and/or Base Pass: Contractor employees shall apply for individual identification badges at the Travis AFB Security Force Squadron (SFS) at the Visitor Center, Building 615, upon employment after the request letter is on file with the SFS. Badges and/or passes are processed Monday through Friday from 6:00 a.m. to 9:00 p.m. No appointment is necessary. Upon completion or termination of the contract or termination of a Contractor employee, the Contractor shall surrender any identification badge(s) and vehicle identification to the COR who in-turn shall surrender the badge(s) to security forces the following business day.

4.7.2.2. Vehicle Requirement: Proper state vehicle registration, proof of insurance and a valid driver’s license are required to drive on base. After obtaining the proper badges/vehicle identification at the Visitor Control Center (Bldg. 615), all commercial vehicles must enter through the South Gate (Peterson Road), primary search area for all commercial delivery vehicles. Contractor vehicles will have the company name prominently displayed on both sides of the vehicles. All vehicle cleaning and maintenance will be done off-base. The Contractor is responsible for cleanup of any vehicle leaks.

4.8. PERFORMANCE OF SERVICES DURING CRISIS DECLARED BY THE

NATIONAL COMMAND AUTHORITY. IAW Department of Defense Instruction (DODI) 3020.37, paragraph E2.1.1., a crisis situation is defined as: Any emergency so declared by the National Command Authority or the overseas Combatant Commander, whether or not U.S.

Armed Forces are involved, minimally encompassing civil unrest or insurrection, civil war, civil disorder, terrorism, hostilities buildup, wartime conditions, disasters, or international conflict presenting a serious threat to DOD interests. The contractor is not required to perform services during a crisis unless otherwise directed by an authorized government representative.

4.9. INVOICING. After job completion or within five (5) working days, Contractor shall process invoice(s) via Wide Area Work Flow (WAWF) to include copies of material receipts and forward electronically to the Government.

SECTION V APPENDICES.

5.1. Appendix A. Estimated Workload Data.

5.2. Appendix B. Applicable Publications & Forms.

5.3. Appendix C. Base Map (Provided after award).

APPENDIX A

ESTIMATED WORKLOAD DATA

1. ROUTINE INSPECTION and/or REPAIRS. Estimate approximately two hundred (200) routine repairs per contract year.

2. EMERGENCY REPAIRS. Estimate approximately six (6) emergency repairs per contract year.

APPENDIX B

APPLICABLE PUBLICATIONS & FORMS

Documents applicable to this PWS are listed below. The contractor is obligated to follow those listed and only to the extent stated in the PWS. It is the contractor’s responsibility to ensure that all publications in their possession are up-to-date. Publications are available at http://www.e-publishing.af.mil/ Website shall show the most current versions of the publication.

PUBLICATION

TITLE AND APPLICABLE

PWS REFERENCE

AFOSH 91-501 Air Force Consolidated Occupational Safety Standard

1.

DODI 3020.37 Performance of Services During Crisis Declared by the National Command Authority Or Overseas Combatant

4.8.

AFI 91-207 The US Air Force Traffic Safety Program (dated 16 February 2017)

4.6

Additional Information Websites:

Certificate Info

AAADM

American Association of Automatic Door Manufacture http://www.aaadm.com/profes sionals.asp

ANSI American National Standards Institute https://www.ansi.org/ 1.

BHMA Builders Hardware Manufacturers Association https://www.buildershardware.com/ 1.

http://www.e-publishing.af.mil/ http://www.aaadm.com/professionals.asp http://www.aaadm.com/professionals.asp https://www.ansi.org/ https://www.buildershardware.com/

APPENDIX C

Base Map (provided after award)