PWS.pdf

PERFORMANCE WORK STATEMENT

For

6th ARS Audio/Visual Suite Upgrade

At

Travis Air Force Base , CA

26 July 2019

Prepared by

6 ARS MSF

585 Hickam Ave, Bldg. 181, Travis AFB, Ca 95688

1.0 INTRODUCTION

2.0 SCOPE OF WORK

3.0 GENERAL REQUIREMENTS

4.0 SCHEDULE

5.0 CONTRACTOR PROFESSIONAL SERVICES AND RESPONSIBILITIES

6.0 PROCUREMENT

7.0 QUALITY CONTROL

8.0 INSTALLATION

9.0 PERIOD OF PERFORMANCE

10.0 PLACE OF PERFORMANCE

11.0 HOURS OF WORK

12.0 SITE SURVEY

13.0 DELIVERABLES/DUE DATE

14.0 POINTS OF CONTACT

15.0 ADDITIONAL REQUIREMENTS

1.0 INTRODUCTION:

This Performance Work Statement (PWS) defines the requirements for the Contractor to engineer, furnish, install and test (EFI&T) new audio/visual equipment to provide effective self-service presentations given at 585 Hickam Ave, Bldg. 181, Travis AFB, Ca 95688

1.1 Objectives:

Provide a user friendly AV system/control system capable of daily self-serve use for multiple users.

Provide as minimal a modification to the existing facility, as feasible.

2.0 SCOPE OF WORK:

2.1 AV and Control System

6th Aerial Refueling Squadron: The contractor shall be required to provide and install the AV system (projector system) inside the auditorium projection room behind the display screen. Pre-existing mounts are installed if the Contractor wishes to utilize them. The AV system projector must maximize the use of the projection screen and be a minimum of 3,500 lumens. The contractor shall be required to provide and install an upgrade to the pre-existing control system for self-serve operation. The control system shall include a podium placed touch panel control system to operate the projector systems, Apple TV system and must be able to accept input from a mobile/removable laptop; there is currently an out-dated version of this system in place. The contractor must also install a ceiling mounted TV in front of the podium that does not block the projection screen from the audience. The contractor shall set the sound system presets to ensure sound quality with a full room. The contractor shall provide and install all required components, and wiring. All cables/wires must be new; contractor shall not reuse existing cables/wires. The cable/wires from the projectors must be routed to the control system providing output to the new audio receiver system, to the speakers. All cables/wires from the projector to the control system must be concealed from sight (from the view of members in seating). The current projection screen already in place shall be re-utilized and not be altered. The contractor shall provide complete setup and programming of the AV system, and control systems.

2.2 Stage Mounted Connections

The Contractor shall be required, if needed, to update floor boxes in the stage floor (position of podium) to provide, at a minimum: wired connections for HDMI & DVI Video input, and AC power. All cables/wires must be new; contractor shall not reuse existing cables/wires.

2.3 Wired AV Receiver System Control

The Contractor shall be required to install a rack mounted receiver for wired control of the AV system by contractor provided remote device (there is currently a remote device in place). The contractor shall provide complete setup and programming of the receiver.

2.4 - Sound System

The Contractor shall install a new Rack Mounted System with a minimum of 1500 watts output and sufficient speakers to cover the seating area with equal sound. Sound system shall include but is not limited to amplifiers, multi band mixer, and output limiters.

3.0 GENERAL REQUIREMENTS:

3.1 Personnel Requirements

The contractor shall provide delivery and installation of the AV system, control system and accessories.

The contractor shall provide all necessary material handling equipment such as ladders or lift platforms to complete the installation.

3.2 Equipment Requirements

Bldg 181 Base Bid: AV and Control System

The contractor shall provide HDMI, DVI, XGA, Audio inputs from provided equipment

Outputs: The Contractor shall permanently install projector w/ minimum 3,500 lumens

Finish/Color: Contractor shall provide options

Electrical: Contractor shall provide requirement

Control: AV system controlled via touch screen

Bldg 181 Base Bid: Stage Mounted Connections

The contractor shall provide HDMI, DVI, XGA, Audio inputs from provided equipment

Outputs: Provided by new AV and Control System

Finish/Color: Contractor shall provide options

Electrical: Contractor shall provide requirement

Control: Projectors and audio controlled via remote control device/ touch screen

3.3 Currently installed equipment

All deinstalled equipment shall remain the property of the US Government and shall be returned to the appropriate squadrons.

4.0 SCHEDULE:

Contractor shall have approved drawings and submittals for all materials prior to any new work or installation of equipment, including accessory items. Contractor shall review existing drawings and make corrections to apply with scope. All work must comply with environmental laws and regulations, including abatement of any hazardous materials. The contractor shall prepare and deliver an integrated master schedule detailing program activity. The contractor shall baseline the project schedule/plan upon contractor and Government agreement. In addition, the contractor shall identify any changes to the schedule by providing an updated schedule. The contractor shall include justification and requests for approval for all schedule modifications. Weekly status meetings shall be required with the installing contractor if the installation will be longer than 1 week.

5.0 CONTRACTOR PROFESSIONAL SERVICES RESPONSIBILITIES:

The contractor shall perform discover-and-design prior to any other steps. Discover and design shall include survey of existing infrastructure by the contractor to provide for the new work outlined in this document. Completed system must adhere to all Air Force and base installation practices, USAF/DoD regulations, technical letters and instructions, and applicable industry standards. Any work deemed to be not compliant shall be re-worked at the contractor’s expense.

6.0 PROCUREMENT:

6.1 Distribution

The contractor shall purchase all equipment and accessories necessary for the execution of this project according to the applicable List of Materials (LOM) provided by the contractor.

6.2 Storage

The contractor shall store purchased equipment until deployment and ship all equipment using commercial means.

6.3 Equipment Warranty

The contractor shall provide a one-year warranty for any equipment purchased under this project and be responsible for replacing failed equipment. The warranty start time shall begin at system acceptance.

7.0 QUALITY CONTROL:

The contractor shall provide a description of their Quality Control plan to 60 OG/RA. Unsatisfactory work performance by the contractor to correct defects found by the Government as a result of quality assurance surveillance and by the contractor as a result of quality control, shall be at its’ own expense and without additional reimbursement by the Government.

8.0 INSTALLATION:

The contractor shall provide all equipment and supplies necessary to support this requirement. The contractor shall provide a list of all components installed per this project, as well as a list of the components removed, if any.

8.1 Testing and Acceptance

8.1.1 Testing

Plans and procedures to conduct acceptance testing shall be developed by the contractor and approved by the Government. The contractor shall verify that the expansion/upgrade has been properly installed and configured by running the system test procedures prior to cutover and formal system test and acceptance at the site after cutover. The contractor shall test the system IAW the test procedures and document the result in accordance with a test report. The government shall be provided with a copy of the test report prior to acceptance. The contractor shall ensure installation is operational and meets all required commercial, local and international industry standards, military instructions, standards, policies, guidelines, regulations and practices prior to presenting for acceptance.

8.1.2 Acceptance

The expansion/upgrade shall operate without a failure after acceptance testing and cutover/in-service.

The contractor shall provide all support necessary during this period to resolve any issues that may arise.

As-built drawing shall be provided upon completion of the project to 6 ARS Quality Assurance

Evaluator, Base Operations and Maintenance contract, for review and validation. The contractor will support and maintain the completed installation project through the 1 year warranty period after acceptance.

9.0 PERIOD OF PERFORMANCE:

Total period of performance should not exceed 60 days unless otherwise approved.

10.0 PLACE OF PERFORMANCE:

The location of performance is at 585 Hickam Ave, Bldg. 181, Travis AFB, Ca 95688.

11.0 HOURS OF WORK:

The contractor is expected to work normal Travis AFB business hours with sufficient time to allow for entrance and exit of base security points before, during, and after the normal work hours. Normal Travis AFB business duty hours are 0730 to 1630, Monday through Friday. The contractor shall coordinate all work through the 6 ARS Executive Officers (707-424-7216) to deconflict events occurring in the auditoriums

12.0 SITE SURVEY:

No more than a 1-day site survey shall be required and scheduled through the 60th Contracting Squadron upon vendor request. Provide a site survey report with allied support requirements, proposed install drawings, updated bill of materials, and coordination information.

13.0 DELIVERABLES/DUE DATE:

Title Due Date Use Notes

Site Survey Report 30 days after survey

Program manager resource

Include allied support requirements and proposed drawings.

Master Schedule 5 days after survey

Program manager resource

List of Materials

(LOM)

5 days after survey

Maintenance future use and configuration control

List of Components and configurations

At

Acceptance

Configuration control Installed and removed if any.

Acceptance Testing

Reports

At

Acceptance

Configuration control

Installation drawings At acceptance

Maintenance future use and configuration control

14.0 POINTS OF CONTACT (POC):

Capt. Sean Dooley, 6 ARS MSF/CC (484) 665-2666 MSgt. Ryan Gibson, 6 ARS MSF/FC (520) 609-7201 TSgt. Travis Livingston, 6 ARS MSF/SC (919) 648-6710 Mr. Ken Thomas, 60 OG/RA (707) 424-2879

15.0 ADDITIONAL REQUIREMENT:

All work area shall be kept as clean as possible during working hours. Debris shall not be allowed to accumulate on work site. All debris shall be deposited in an authorized container supplied by the contractor. The contractor shall be responsible for the proper disposal of all packaging/crating materials and/or other waste generated, as well as current existing materials and items being replaced in the installation process.