PWS.pdf

PERFORMANCE WORK STATEMENT (PWS)

Standard on Breathing Air Quality for Emergency

Services Respiratory Program Testing and Maintanince

Fire & Emergency Services Travis AFB, CA

16 September 2019

1. DESCRIPITON OF SERVICES: The contractor shall provide all personnel, materials, tools, equipment, transportation, and all other items necessary to perform all operations in connection with the inspection and maintenance of air compressors. Contractor shall also provide all personnel, materials, tools, equipment, transportation, and all other items necessary to provide quarterly and semi-annual maintenance as defined in this PWS.

Workload information (listing of equipment and parts to be maintained, locations, and summary of quantifiable data) is located in Appendix A. The intent of this PWS is to ensure that all air compressors are maintained in operational condition at all times in accordance with NFPA 1500.

BASIC SERVICES:

1.1 The contractor shall perform all inspection and maintenance of equipment in accordance with NFPA 1989-2019ed. : Standard on Breathing Air Quality for Emergency Services Repiratory Protection Ch. 4 & 5.Contractor shall perform quarterly and semi-annual air sample testing and provide certification paperwork to 60 CES/CEF within 5 days of last Air Sample through an accredited laboratory as defined in ISO 17025-2017ed.:

General requirements for competence of testing and calibration laboratories; validating air quality. Contractor shall also certify all services provided in accordance with applicable standards.

1.1.1 The contractor shall perform and certify all inspections and maintenance of air compressors.

1.1.2 The contractor shall perform quarterly and semi-annual air sample tests.

1.1.3 The contractor shall coordinate with 60 CES/CEF anytime service requirements for air compressors exceed the scope of this PWS.

1.1.4 The contractor shall comply with AFI 33-322, Records Management Program, paragraph 10 (which encompasses Records Management, Freedom of Information Act (FOIA) and Privacy Act (PA) requirements. Disposition of records shall be in accordance with Air Force Records Information Management System (AFRIMS) Records Disposition Schedule (RDS) found at https://afrims.amc.af.mil. The Quality Assurance Evaluator (QAE) will review all records, paper and electronic, to ensure requirements of all programs are met.

1.2 CONTRACTOR POINT OF CONTACT. The contractor shall provide a point of contact that shall be responsible for the performance of work. The name of this person and alternate(s) , who shall act for the contractor when the contractor is absent, shall be designated in writing to the Government POC. The point of contact or alternate shall have full authority to act for the contractor on all contract matters relating to daily execution of this contract. The point of contact or alternate shall be available during normal duty hours within four (4) work hours to meet on the installation with Government personnel discuss problem areas. The contractor shall perform the services required under this contract during the following hours: 7:30 a.m. - 4:30 pm. Monday through Friday. The contract point of contact and alternate(s) must be able to read, write, speak, and understand English. Contracted personnel shall present a neat appearance and be easily recognized. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which display the company name and employee name.

1.3 EMPLOYEES. All work shall be in accordance with the manufacturer's recommendations and National Fire Protection Association (NFPA) 1989 Chapter 4.

1.3.1 The contractor must ensure all employess working on Travis AFB are licensed under NFPA 1989 requirements prior to award and duration of the contract.

1.3.2 The Contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest. The contractor is cautioned that off duty active military personnel hired under this contract may be subject to permanent change of station (PCS), change in duty hours, or deployment. Military Reservists and National Guard members may be subject to recall to active duty. The abrupt absence of these personnel could adversely affect the contractor's ability to perform. Their absence at any time shall not constitute an excuse for non-performance under this contact.

1.3.3 DODI 3020.37, CONTINUATION OF ESSENTIAL DOD CONTRACTOR

SERVICES DURING CRISIS.

1.3.4 This equipment while integral to Fire Department operations is not considered mission essential, and therefore service can be suspended in the event of an emergency.

2. GOVERNMENT FURNISHED PROPERTY AND SERVICES.

2.1 SERVICES. The Government will furnish the contractor all reasonable amounts of electric power and other utilities to perform the services required in the PWS.

3. GENERAL INFORMATION.

3.1 QUALITY CONTROL. The contractor shall employ his commercial quality control program/procedures to identify, prevent and ensure non-recurrence of defective services.

Through implementation of the contractor's quality control program/procedures, the government shall receive quality services meeting the requirements of this contract.

3.2 INSPECTION BY THE GOVERNMENT: The Base Fire Department Logistics section COR (or designated alternate) performs monthly inspections of all assigned assets on Travis AFB, CA. During these inspections the COR will inspect the work accomplished by the Contractor. This will be in addition to the COR inspection listed in Base Fire Department Logistics section COR contact phone number is (707) 424-6574.

4.4 COMPRESSORS TO BE MAINTAINED. The Contractor shall inspect, test, maintain and draw an air sample from the following air compressors: Scott Eagle II Compressor Serial #9719620 and Eagle Baron Compressor Model #B3GP Serial #14666001.

4.4.1 Replacement Parts: The contractor shall inform the Government when a piece of equipment needs replacement. The Government shall coordinate with the Contractor on a means of acquiring the replacement part. Approval and purchase of parts must be obtained via GPC prior to the contractor beginning repair work. Upon repair the contractor shall ensure that the repair is completed satisfactorily. If the contractor and Fire Department Logistics NCOIC (POC) determine equipment is beyond economical repair, the contractor, in coordination with the POC, shall recommend to the POC in writing, that such equipment be replaced. The contractor shall include substantiating data to support the recommended replacement. The contractor shall return equipment no longer used to the government.

The GPC cardholder shall have the ability to authorize the Contractor to acquire parts under $10K if needed. The Contractor shall then funish a written cost estimate to the cardholder on any equipment repair to include material. Upon approval of the estimate, the contractor shall ensure that the repair is completed satisfactorily. The contractor shall purchase parts at the lowest price obtainable.

All repairs shall be completed within five (5) days after received receipt of a finalized contract modification, unless otherwise approved by the Fire Department Logistics

NCOIC.

The Contractor shall provide a Safety Data Sheet to the COR when any chemicals used in maintenance and repair of the systems are brought onto Travis AFB, CA. This includes but is not limited to CO2 and the chemicals used in the wet and dry fire extinguishing systems.

The purpose of SDSs is to instruct personnel in the handling and disposal of materials.

Contractors must follow all base regulations concerning the transport of hazardous materials onto the installation.

4.4.2 Over and Above. Permits the Government and the contractor to negotiate fixed-price parts and labor, which are not within the general scope of the contract and are necessary to make repairs or prevent malfunctions. If during the maintenance/repair the contractor recommends work not priced elsewhere in contract, the contractor will submit an Over and Above Work Order Request with detailed cost estimate to the COR within five business days. All Over and Above requests exceeding $3,000.00 will be routed by the PM to the CO for a fair and reasonable determination. The contractor shall not proceed with the over and above repair work until the work order has been approved. The contractor shall commence over and above repair work after notification from the CO or their designated representative. Parts will be priced based on established market prices less most favored customer discounts, excluding handling charges, and shall be supported by supplier invoices. Contractor invoices shall contain copies of supply invoices for parts approved by the PM or the CO for payment. If the government and the contractor fail to negotiate a fair and reasonable price, the government may use other means to obtain the repairs. Over and above repairs will be warranted by the contractor for labor for 90 days from completion and acceptance by the COR.

4.5 SCHEDULES/CHECKLIST. The contractor will be provided a schedule of maintenance by the Fire Department Logistics. The contractor is required to notify the Fire Department Logistics Office via landline at 707-424-6574 anytime scheduling conflicts occur and service will be delayed.

4.5.1 All inspections and maintenance must be conducted on or before the date of the current expiration, 90 days from last test regardless of date of previous service. For example, if a system received service on 1 Jan 19 then it would require service no later than 1 Apr 19.

4.6 HOLIDAYS. All scheduling will be coordinated as not to include those dates recognized as Federal or observed holidays. The contractor is responsible to ensure the Fire Department Logistics Office understands any and all holidays observed by employees in an effort to ensure scheduling conflicts do not arise.

4.7 CLEAN-UP OF MATERIALS. Contractor shall be responsible for any discharge/clean-up of dry chemical extinguishers during repair and maintenance whether intended or accidental.

4.8 DISPOSAL OF WASTE. The contractor shall remove all materials, equipment and refuse generated by this project to an off base location for proper disposal. The contractor should be aware that within the confines of Fairfield, CA (including Travis AFB), if the contractor sub- contracts for the removal of debris/refuse that the City of Fairfield has an exclusive franchise Agreement with Solano Garbage Company, (707) 422-4244, to perform such service.

4.9 HOURS OF OPERATION. Facilities will remain in use by the Government during this contract. The Contractor will keep traffic, dust, noise and interruption of Government activities to a minimum.

5. APPENDICES.

A. List of Compressors and locations to be maintained B. List of Definitions

APPENDIX A

LIST OF COMPRESSORS AND LOCATIONS TO BE MAINTAINED

1. BARRON EAGLE II Model # B3GP20G3G4UC4R

Located BLDG 38 Rm 101

2. SCOTT AIR TRAILER Model # LIBERTY I 15T6D-1148

Located BLDG 175 Stall 3

APPENDIX B

LIST OF DEFINITIONS

1. Shall. Indicated a Mandatory Requirement

2. Should. Indicates a recommendation or that wich is advised but not required

3. NFPA : National Fire Protection Association

4. ISO : International Organization for Standardization

5. Accreditation : A Program by which an accredidation body determines that a labratoy has demonstarted the ablility to conduct testion as required by the standard

6. Maintenance : the process of maintaining or preserving someone or something, or the state of being maintained

7. Standard : Level of quality of work