SOW_OMC_POSTAGE_MACHINE.pdf

STATEMENT OF OBJECTIVE (SOW)

Official Mail Center (OMC) Postage Machine at Travis Air Force Base, CA

19 July 2018

1. Purpose Travis Air Force Base (hereafter referred to as TAFB) requires a postage meter machine for the Official Mail Center (hereafter referred to as OMC). The purchase of this equipment will replace the current equipment which has become outdated and no longer supported. The current technology of this equipment will allow the tracking of inbound packages and accountable mail from carrier drop off to internal delivery, a feature not available with the current equipment.

Additionally, we will have the capability of monitoring the complete chain-of-custody for every inbound item, internal delivery times will virtually eliminate lost or misplaced items. Handling inbound handling will be simplified to an efficient three-step electronic process. This real time status shows where any package is currently located and who has possession of it with the ability to capture employee signatures, providing full accountability.

2. Technical Requirements Item Description Specifications/Standards Technical Requirements Quantity

Mail machine w/ accessories

IS-5500AMCS Mailing Machine with Web Tracking System (WTS)

IS5500A (Similar to current system) Mailing machine w/ tray Dimensions: 58"(L) x 25"(D) x 14"(H) Conveyer Stacker + 40"(L) x 14"(D) x 12"(H) Power Stacker + 31" (L) 1

-70lb Scale

-Color touch screen interface w/ mount arm

-Label printer

- Address verifier

- Multi-level accounting

Stacker IS-5000/6000 Expandable stacker -Expandable Stacker 1

Work Stations MMC104 Custom workstation -104” workstation w/risers, locking doors 1

Remote label dispenser ISELDPKG IS-490/5000/5500/6000 - Remote label dispenser w/stand 1

Training Training Neopost equipment operation training 1

Warranty Warranty One year warranty 1

Postage Meter

Model IS5000AI w/ Online Postal Rates

Model IS5000AI w/ Online Postal Rates iMeter™ App (SP10), Maintenance, Installation & Training 1

3.1 INSTALLATION AND TRAINING

Equipment will be installed at 60 Force Support Squadron, Official Mail Center, 581 Waldron Street, Travis AFB, CA 94535, Bldg 243, Bay G. Vendor must provide schedule with available training dates 10 days after award of contract. One year warranty on all parts and maintenance.

3.2 Site Access and Security Clearance Requirements

Vendor shall provide personal information as requested by TAFB to facilitate clearance onto military installations.

3.3 Technical Refresh

In order to ensure new design enhancements and technological updates or advances, the contractor shall offer, under this DO, hardware and software components available to the contractor's commercial customers. Furthermore, the contractor shall make available any commercially available updates to the hardware and software provided under this DO. If such updates are available to other customers without charge, then they shall also be made available to the Government without additional charge. The contractor will ship these updates to existing customers who have acquired the hardware/software being updated under this DO. Vendor commercial product offerings shall include “state of the art” technology, i.e., the most current proven level of development available in each product category.

3.4 Trade Agreement Act (TAA)

All proposed products must be compliant with the Trade Agreements Act of 1979 (TAA) and related clauses in Section I of this contract. In accordance with DFARS 252.225-7021, the Trade Agreements Certificate at DFARS 252.225-7020 shall be provided for each end item defined and specified in a solicitation that exceeds the TAA threshold subject to the waivers and exceptions provided in FAR 25.4, and DFARS 225.4 offered in response to any RFQ issued under this contract. Please note that Federal Acquisition Regulation (FAR) paragraph 25.103(e) includes an exemption from the Buy American Act (BAA) for acquisition of information technology that is commercial items.

3.5 Authorized Resellers

The contractor may be an authorized reseller of new and refurbished/remanufactured equipment for OEMs proposed under this DO. The government shall procure directly from the OEM or utilize other legitimate distribution channels to provide the required products in accordance with the OEM’s policies on reselling. Any vendor’s channel relationships with their OEM partners (gold, silver, etc.) will be represented in the best pricing offered. If the vendor is not an OEM reseller, the vendor shall clearly identify this on the submitted proposal and list the OEM resell partner’s registered relationship with the OEM. DOs may restrict the use of authorized resellers, specific OEMs, or identify required OEMs. The contractor shall ensure all products are genuine and eligible for any OEM warranties, maintenance agreements and licensing as offered. Genuine products are those products the OEM, by their policy, considers not “secondary”, destroyed, stolen or scrapped.

3.6 Remanufactured/Refurbished Products

Any product offering that is remanufactured or refurbished shall be clearly identified as such by the contractor on the submitted proposal. Remanufactured products shall have the OEM or factory certification, if available, for that product. Remanufactured and refurbished products shall be certified according to the standards set forth in the policy of the OEM.

2.7 Warranty

The contractor shall provide any OEM pass through warranty and standard commercial warranties applicable to the products being purchased at no cost. This shall apply to new, refurbished and remanufactured equipment.

3. Delivery Requirements

Minimum Required Deliverables

Deliverable Due Date Implementation/Training Schedule 10 days after award Documentation for initial kick-off meeting/site survey for installation

One week prior to initial kick-off meeting

4. Timeframes The contractor shall adhere to the following Product Delivery Capability requirements when providing products under this DO. Delivery of products will be to CONUS.

The following figure sets forth the maximum performance parameters for deliveries:

Timeframe CONUS

Routine NLT 30 calendar days

5. Delivery Delays Contractors are required to meet the timeframes as stated in section 4. In the event that the contractor determines they are unable to achieve the stated timeframes, the contractor shall notify the Contracting Officer within two (2) business days of such determination, or immediately upon such determination.

Shipping Information All products shall be shipped to:

60 FSS/SCOSB (ATTN: OMC)

581 Waldron Street Bay G Travis AFB CA 94535

Inspection/Acceptance: The following Government officials are responsible for receiving the products and performing inspection:

Primary POC: TSgt Marcus Pettiford Alternate POC: SSgt Alexander Tornero